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HomeMy WebLinkAboutMinutes_Miscellaneous_09/09/1993_Public Works Committee r� y' `�� VILLAGE OF TEQUESTA � ; , , Post Office Box 3273 • 357 Tequesta Drive � Tequesta, Florida 33469-0273 • (407) 575-6200 ° " 3 Q Fax: (407) 575-6203 D '�L O p 4 ���H COUN V I L L A G E O F T E Q U E S T A P U B L I C W O R R 8 C O M M I T T E E M E E T I N G M I N LT T E S S E P T E M B E R 9, 1 9 9 3 I. The Tequesta Public Works Committee held a scheduled meeting at the Village Hall at 357 Tequesta Drive, Tequesta, Florida, on Thursday, September 9, 1993. The meeting was called to order at 4:30 P.M. by Chairman Earl L. Collings. In attendance were: Chairman Earl L. Collings; and Co-Chair Liz Schauer. Village Staff present were: Village Manager, Thomas G. Bradford, Village Clerk Joann Manganiello, Gary Preston, Director of Public Works and Recreation, Scott Ladd, Building Official, and Tom Hall, Water Department. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. REVIEW OF THE PROPOSED AMENDMENTS TO THE FRANCHISE AGREEMENT WITH NICHOLS SANITATION, INC. Ron Arrowood, General Manager of Nichols Sanitation, and Jeff Sabin, Assistant were in attendance. Village Manager Bradford stated he had sent a letter to Nichols Sanitation with copies of a letter from the Village Attorney and the Village Manager's letter to the Village Attorney based upon the press release relative to the Nichols Sanitation lawsuit against the Solid Waste Authority. The news release stated that Nichols Sanitation settled the suit of $1.3 million for $637,000, but could get the remainder from municipalities. The Village Attorney, concerned that Tequesta might be exposed to something like that in the future, asked that a written statement be received from Nichols Sanitation guarding against such a situation. Mr. Arrowood assured the Committee that would not be the intent of Nichols Sanitation and that would not be reflected in their relationship with the Village of Tequesta. Village Manager Bradford explained that FY 94 would be starting the last year of the Franchise Agreement of Tequesta with Nichols Sanitation. The existing franchise added recyclable materials/collection services in 1989, giving free Recycled Pa/�er Public Works Committee Meetinq Minutes September 9, 1993 Paqe 2 ------------------------------- services for the first year in return for extension at that point in time. It is the belief of Village Staff that the vast majority of the public is very satisfied with Nichols Sanitation's service; the Staff is satisfied; no time is ever needed to devote to problems that come up and are handled very expeditiously; they are customer-oriented and have a good relationship with Village Staff and Village customers. Over the past few years there has been a trend in collection services heading downward in terms of cost. Over the years, Tequesta and Jupiter Inlet Colony have had higher rates than Jupiter, Juno Beach and Palm Beach County unincorporated. Mr. Arrowood explained that the reason for that is that these communities have a greater amount of tonnage regarding yard wastes and the extra distance needed to transport these materials. Tequesta has one of the highest levels of participation in the recycling program. A copy of a rate survey done by Village Staff was given to the Committee, with an attached broader based rate comparison study done by Nichols Sanitation which includes Broward and Dade Counties. Staff feels that now would be a good time to implement a franchise fee in addition to any rates approved with Nichols Sanitation. The Village Finance Director has calculated an 8� cost for billing residential customers. Nichols does all billing connected with commercial. This could be done incrementally: 3o first year, and 3% second year, lessening the impact. Village Staff proposes that rates for a single family would go to $9.89 (which is currently $12.12) with a freeze until 1995, at which time the CPI would be considered. The Committee recommended that the Villaqe Council accept the proposed rates. IV. REVIEW OF ENGINEERING SERVICEB PROPOSAL AND OVERALL BUDGETARY NEEDB FOR CONSTITIITION PARK. Village Manager Bradford explained that no work at Constitution Park can commence until engineering services are first approved. The proposed fiscal year 93-94 Capital Improvement Fund Budget has allocated $40,000 for engineering fees and $92,000 from recreational impact fees for Constitution Park. Total cost to complete the Park is approximately $310,000. The Village Staff feels Brett Nein, a landscape architect with Gee & Jenson, is highly qualified Public Works Committee Meetinq Minutes September 9, 1993 Paqe 3 ------------------------------- and feels his proposal for Constitution Park is appropriate; based on Phase I and Phase II development of the Park. 1) Phase I-$142,810 (construction and engineering )- could possibly be completed in March 1994, if approved at the September 23 Village Council meeting. At this point, the park would still only be a passive park. Phase I will include: A boundary and topographic survey geotechnical investigation, site inventory and analysis, preparation of a Master Site Plan, construction plans and specifications, and construction administration. Work entailed includes clearing and grubbing; new parking lot; sodding; irrigation; chain link fence; wood screen fence; and 2) Phase II -$165,320 -(construction and engineering) Phase II will include: Pedestrian Trail Exercise Stations; Volley Ball, Basketball and Racquetball Courts; Playground Equipment, Gazebo, Landscaping and construction administration. Completion of Phase II will transform the Park from passive to an active community park. Phase II could be developed all at once or incrementally as funds become available. With Bond monies, Constitution Park would be able to be completed in its entirety. A$1.5 million Bond Issue would cost the average citizen approximately an additional $23.75 per year. Co-Chairman Schauer felt phasing the work of Constitution Park was a good idea. Chairman Collings concurred. The Committee will recommend to the Village Council to move ahead, with Constitution Park; and accept Gee & Jenson proposal for engineering services. V. REPORT ON EASTWINDS LANDING ROAD BY BOILDING OFFICIAL Village Manager Bradford explained there is a problem with the road at Eastwinds Landing, which is concrete and is cracking. The cause is unknown. The contractor chosen by Eastwinds Development Corporation to do the road was Dickerson Florida, Inc. This issue was in lawsuit. Tequesta Staff did a video of the roadway to be viewed by the Public Works Committee meeting of today. Public Works Committee Meetinq Minutes September 9, 1993 Paqe 4 ------------------------------- The roadway at Eastwinds Landing has many cracks, some major, throughout the link of the roadway. Severe cracking has taken place around the manhole covers, with large pieces of concrete missing. So far, eight houses have been constructed at Eastwinds Landing, leaving four empty lots. Scott Ladd, Building Official, explained that Eastwind Landings remained empty for some time, with no traffic, no concrete trucks, no abuse. Eventually, seven building permits were issued in an eleven month period. Steel and concrete were brought in, concrete trucks used the roadway, and the roadway quickly began to deteriorate. Eastwinds Landing roadway is a public road, accepted by the Village. The cracking began after the warranty period expired. Engineering drawings have all been sealed by the engineer, Peter Aquart, Lindahl Browning, Ferrari and Helstrom, Inc. The Village's engineers, Gee & Jensons, approved acceptance of the road by the Village. Scott Ladd will confer with the Village Attorney to gain all documentation necessary and seek out the appropriate party relative to fixing this roadway. Gee & Jenson was not involved until halfway through the project; therefore, they never really saw the original compaction or field reports, or met with the engineer�s representative (Lindahl Browning) who was there on fifteen different inspection occasions. At present, the issue is merely investigative. Village Manager Bradford informed the Committee that at some point in time it will need to be determined who is the cause of the problem, and the issue will need to be solved. Mr. Bradford stated he has historical documentation of the situation and would present that to each member of the Village Council, along with a summary letter. VI. REVIETiP OF ENGINEERING SERVICES PROPOSAL AND BUDGET FOR PIIBLIC �PORRS GARAGE. Tom Hall, Water System Manager, presented to the Committee, preliminary design plans for a proposed public works garage to be situated behind the Bridge Road area on Village-owned property. It is patterned after a similar building erected in St. Augustine Beach. Public Works Committee Meetinq Minutes September 9, 1993 Paqe 5 ------------------------------- Mr. Hall pointed out that the proposal is for a 6,200 square foot building, four bay with drive-through on both sides, showers, office for distribution personnel, office for public works personnel, meter test room, storage facility, ingress- egress off Bridge Road, landscaping to meet Village Code, entrance identity sign with electric security gate. The height of the building would be approximately 19.8 feet. It is built to sustain 120mph winds. Chairman Collings felt that nearly half a million dollars for a utility garage was a high price and felt there were better, less expensive ways, to build it. He suggested that Staff look into the purchase price of Hoff Building on Cypress Drive or consider continuing to rent storage space for the next few years. Gary Preston and Tom Hall each pointed out that housing of Village machinery is important, since presently it is all stored outside, unprotected, and deteriorating rapidly. It was the Committee's recommendation that Staff not proceed at this time with a Gee & Jenson contract and pursue other alternatives to save money on the design and construction. VII. ANY OTHER MATTERS There were not other matters before the Committee. Public Works Committee Meetinq Minutes September 9, 1993 Page 6 ------------------------------- VII. ADJOURNMENT There being no other matters before the Committee, the meeting was adjourned at 6:20 P.M. Respectfully submitted, � ..___,�� . `,,�� ` Fran Bitters � °� Recording Secretary _ ;'� }�• � �'.;� _ :�: �� �' ��� e� '�i _ ;,�� �)� � � 7+' ` -\. _ ATTEST: Joann M aniello Village Clerk DATE APPROVED: � oz3. /993