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HomeMy WebLinkAboutMinutes_Miscellaneous_01/10/1995 c �' `��'A VILLAGE OF TEQ�IESTA ; , , Post Office Boz 3273 • 357 Tequesta Drive �' Tequesta, Florida 33469-0273 • (407) 575-6200 ° " 3 � Fa�c: (407) 575-6203 ; o A 4 f ��H COUM PUBLIC WORKS COIVIMITTEE MEETING MINUTES JANUARY 10, 1995 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Public Works Committee held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, January 10, 1995. The meeting was called to order at 4:37 P.M. by Chairman Earl Collings. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chairman Earl Collings and Co-Chair Elizabeth Schauer. Also in attendance were Village Manager Tom Bradford, Village Clerk Joann Manganiello, and Department Heads. II. APPROVAL OF AGENDA Village Manager Bradford requested the addition of a discussion of assessments for garbage collection on prtperty tax bills instead of the current billings on water bills under agenda item Any Other Matters. Co-Chair Schauer moved that the Agenda be approved as amended. Chairman Collings seconded the motion. The vote on the motion was: Elizabeth Schauer - for Earl Collings - for The motion was therefore passed and adopted and the Agenda was approved as amended. Kt�nlcic:d Paper Public Works Committee Meeting January 10, 1995 Page 2 III. Review of Eastwinds Circle Road Problem and Staff Recommendation for Addressing the Same. Village Manager Bradford explained the street at Eastwinds Circle was deteriorating and in September an engineering study by Allterra Engineering had been instituted to determine the problem. The study findings showed that the cancrete roadway breakdown was due to impraper compaction in backfill areas around the sewer pipeline during construction or subssquent soil migration caused by leakage in the pipeline. Ailterra's recommendation, based on the severe and extensive deterioration of the cement concrete roadway at the time of their investigation, was to reconstruct the entire road with particular care given to proper compaction and testing of the existing soils. They stated that this may involve excavating, dewatering, and compacting over any excessively deep pipeline trenches previously installed, and prior to any construction activity that the entire pipeline should be leak tested and inspected to ascertain its condition and suitability. They also recommended delay of the roadway replacement until construction was completed on the undeveloped lots remaining in Eastwinds Circle, if possible. The study also revealed that the concrete roadway varied from a depth of 5 inches up to 7 inches, rather than 6 inches consistently. Village Manager Bradford explained that during the original construction there had been some type of problem with the sanitary sewer pipe and ENCON refused to accept the sanitary sewer, and at some unknown point in time � either the contractor or subcontractor went back in to replace or repair the sewer lines and the Village has no record of that activity, however, the testing company for the contractor evidently has those records and density tests which are sequestered because a€ a lawsuit between the contractor and the engineering company. Village Manager 8radford reported that he had given the findings to Caroiyn Boynham of Eastwinds, who had distributed it, and that he had met with the lawye�s and with Gee and Jenson to map out a strategy. The legal status of this matter was stiZl in the discovery stage, and possible sources that money might be recouped from included ENCON, the contractor, the subcontractor, and/or Lindahl, Browning, Ferrari, Helistrom, the engineer who had sealed the original drawings. Public Works Cammittee Meeting January 10, 1995 Page 3 Chairman Collings stated that the ViZlage had to fix the problem and then determine ways of recouping the cost, and called for discussion of possible solutions and whether they would provide a cure. ViZlage Manager Bradford commented that one solution would be to rip everything out and redo the road with asphalt, and another would be to rip everything out and replaee it with reinforced concrete. He reported that a poll by Carolyn Boynham had revealed that the residents preferred concrete, and Gee & Jenson had recommended reinforced concrete because inconvenience to residents would be less. Patching with hydraulic cement was recommended by Gee & Jenson as an interim measure unti:l home construction was completed, as patching with asphalt was undesirable to the residents. A1 Oslund of Gee & Jenson explained that hydraulic cement couid be pumped into voids under the roadway as well as being used for surface patches, and would last 5 to 10 years. Mr. Oslund explained that Gee & Jenson had not recommended asphalt since the 24" excavation required would expose all types of sanitary service and water pipes which could be broken when compacting the roadway materials, the process would take longer, and the resulting roadway would be unsightly to residents who preferred concrete. Chairman Collings questioned what damage would be done to a completely replaced concrete road from construction of four homes, to which Mr. Oslund responded that a new roadway constructed of 3000 psi and #6 to 10 wire mesh and properly compacted should not sustain any damage from construction trucks. Cyrese Colbert comment�d that only two more houses would be constructed, not four. In response to Co-Chair Schauer, Village Manager Bradford commented on disposal of the e�isting concrete roadway and stated that so long as concrete was clean that it could be used almost anywhere with no detrimental impact to the environment. Mr. Oslund had calculated a disposal cost of � up to $30,000, however Mr. Burckart had offered to let the Village place it at a project he had in Jupiter Farms, and the Village might be able to use it as riprap to control erosion of the shoreline on land owned by the Village. Co-Chair Schauer spoke in support of using h�drauiic cement rather than asphalt for patchinq, but would also support total replacement with a new road built the right way instead of patching. Village Manager Bradford explained that residents should be made aware t�at Public Works Committee Meeting January 10, 1995 Page 4 concrete would always have cracks, however hairline cracks not caused by stress would not be repaired. Co-Chair Schauer suggested a meetinq with all the residents of Eastwinds Landing to expiain options and find out what they want. Al Oslund, in response to Chairman Collings, expiained that some immediate steps needed to be taken because of the danger presented by the six major severely damaged areas in the road, and recommended that hydraulic cement be used to patch those areas while immediately proceedinq with plans for the complete new roadway. He expiained that a new roadway would take 6-7 months to complete, and that patches could be done within a week. Director of Public Works and Recreation Gary Preston recommended that weight restrictions be imposed on trucks caming in to the road to restrict road deterioration in the future. Dottie Ca�pbell questioned the cost of concrete patches, however Mr. Oslund stated he could not provide a figure since he had no idea how much concrete would be needed. Village Manager Bradford explained that total road replacement was estimated to be $101,320, and that patching costs and removal of the patching material would be in addition to that figure. Village Manager Brad€ord recommended to the Committee that if the decision were made not to proceed with total roadway replacement immediately that they reserve 1/2 or 3/4 of the funds allocated in this year's budget for that roadway so that funds would be available when the roadway was replaced in the future. In discussing possible recouping of funds, Village Manager Bradford commented that the Village Attorney thought that same money could be recovered from the civil engineer of the contractor who had sealed the plans which certified to Tequesta that everything got built right when it did not. Hal Hutchinson inquired whether the Viliage had collected evidence need to support their legal position, since that evidence would be destroyed by patching and/or replacing the roadway, and if there was a way to document the voids under the roadway. The Village Manager responded that existing conditions must be documented by videotape and � photos before any work was done, and Mr. Oslund stated there were several ways to document the voids. Mr. Oslund was directed by the Committee to provide an Public Works Committee Meeting January 10, 1995 Page 5 estimate of t�e cost of filling in and removing the temporary repair, which he anticipated to have ready next week. In response to Chairman Collings, the Village Manager stated he did not believe a precedent for repairing other Village roads would be set by what was done on this roadway. Village Manager Bradford stated he would only need Council approval if Mr. Oslund's estimate for was over $5,000, and at the next Council meeting following the January 12 meeting the Committee's recommendation would be presented along with a recommendation by Village Manager Bradford for a contractor to perform the patching work for a stated price. After further discussion, Mr. Oslund explained that a short-term patch which would last only 1- 2 years could be done for under $5,000. It was the con�ensus of the Committee that recommendation be made to Village Council to proceed as quickly as possible to document evidence of damages for future Iegal action, to aim toward a an interim concrete repair, and proceed with plans for complete replacement of the road. In response to Dottie C�mpbell's inquiry whether residents could have some of the c�ncrete when the roadway was torn out, Village Manager Bradford responded that it would be great if residents could use some of it however they would have to take it away when it was torn up since the Village had no place to store it. Wade Griest commented that he felt that chances of incurring liability for injuries because of the condition of the road were minim�l, however, questioned if the Village would have recourse to the contractor if that happened. Village Manager Bradford responded that some recourse might be possible. IV. ANY OTHER MATTERS Village Manager Bradford discussed the process which would be required in order to remove garbage collection charges from the water bills and placing them an property tax bills so that people might be able to deduct the cost on income taxes, however, these wauld really be non- deductible non ad valorem assessments. The first phase of the process would require completion by March 10, 1995, of a notification process to the property tax collector's office, and the second phase, wauld be submission of dollar amounts to be on the individual tax bills by July Public Works Committee Meeting January 10, 1995 Page 6 1st. Finance Director Kascavalis commented that this process would need to be commenced immediately in order to meet the deadlines. It was the consensus of the Committee to add this item to the Village Council Agenda for the January 12, 1995 meeting so that if approved by the Council a public hearing could be advertised. V. COMMUNICATIONS FROM CITIZENS There were no further communications from citizens. VI. ADJOURNMENT Co-Chair Schauer moved that the meeting be adjourned. Chairman Collings seconded the motion. The vote on the motion was: Elizabeth Schauer - for Earl Collings - for the motion was therefore passed and adopted and the meeting was adjourned at 5:35 P.M. Respectfully subm�tted, ; �``' . R i ,; ; � '�, , f( � G r���L.L,C.�� < '?� �� � - Betty Laur Recording Secretary ATTEST: _ _�._�, o O� oann Mangan' llo � Village Clerk DATE APPROVED: �