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HomeMy WebLinkAboutMinutes_Miscellaneous_03/08/1995_Public Works Committee f �' `��A VILLAGE OF TEQUESTA ; , , Post Office Box 3273 • 357 Tequesta Drive � Tequesta, Florida 33469-0273 • (407) 575-6200 � " 3 � Fax: (407) 575-6203 ; o 9 4 f ��H CoUN� rusl.ic wo�s coNn�n�r� �rnvG �aNV�s �cg s, i�►s I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Public Works Committee held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Wednesday, March 8, 1995. The meeting was called to order at 4:30 P.M. by Chairman Earl Collings. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chairman Earl Collings and Co-Chair Elizabeth Schauer. Also in attendance were Village Manager Tom Bradford, Village Clerk Joann Manganiello, and Gary Preston, Director of Public Works and Recreation. Residents present at the meeting from Eastwinds Landing were Carolyn Baynam and Gary and Mary Delisle, and. property owner pottie Campbell. Also present was Al Oslund of Gee and Jenson. II. APPROVAL OF AGENDA Co-Chair Schauer moved that the Agenda be approved as submitted. Chairman Collings seconded the motion. The vote on the motion was: Elizabeth Schauer - for Earl Collings - for The motion was therefore passed and adopted and the Agenda was approved as submitted. III. Review of Tequesta Plans for the Eastwinds Circle Roadway 1) Overview of Outline for Addressing Eastwinds Circle and 2) Input from Eas�winds Landing Property Owners Village Manager Bradford explained that during the fall l:ec Paper Public Works Committee Meeting March 8, 1995 Page 2 of 1994 an engineering study had revealed that the reason the concrete roadway was failing was due to inadequate soils compaction around sanitary sewer pipes lining the roadway for which responsibility was not known; however, possibiiities were the engineer who designed the project, the contractor, or ENCON, or others. Village Manager Bradford reported that the Village Attorney was still in the discovery proCess of seeking information to make certain the Village actually had a case against those responsible. Chairman Collings pointed out that the decision had been made to patch the road at a cost of $4,800.00. Village Manager Bradford continued that the Village Council had approved the temporary repair using concrete for patching. The first item to be completed would be to record present above grade roadway conditions by videotape and still photographs, as well as subterranean videoing of the sanitary sewer system below ground, to use as evidence in Court later. Mr. Oslund added that core borings of the concrete would also be taken every 50 feet in a diamond pattern. Mr. Delisle suggested highligh�ing for core boring those areas that were really disintegratinq. Mr. Oslund estimated that the videotaping and photographing would be completed the next day. Mr. Oslund responded to Co-Chair Schauer that as coring proceeded that each area would be tagged and a drawing made of the coring, i.e., subgrade, thickness of the concrete, any voids, etc., and additionally as concrete was removed from around manholes that photographs would be taken. Mr. Oslund estimated that � the coring would take several weeks, so �hat the total discovery process including coring would be comple�ed close to April 1, 1995. Village Manager Bradford estimated additional discovery paperwork would take another 90 days. Mr. Oslund stated that the coring would not hold up the temporary patching which could start the next week assuming availability of workers, and wauld take approximately a week to complete. Mr. Oslund responded to Chairman Collings that the temporary patching would last about a year, although it could last three years. Village Manager Bradford discussed the timetable to $tart the permanent roadwork, stating that after the legal report was received advising of possible recourse that then the Village Council would decide whether the whole roadway would be replaced or not. Chairman Collings Public Works Committee Meeting March 8, 1995 Page 3 stated that initial discussion had consisted of two elements which were (1) to get the job done, and {2) to obtain reimbursement for a meaningful portion of the cost. Chairman Collings verified that the best case scenario would be that temporary work could be completed within 30 days and that in early or mid-fall the permanent job could start. Chairman Collings asked what the lawyer believed might be reimbursed, to which Village Manager Bradford responded that the attorney was reluctant to estimate success, however, a registered engineer had sealed the drawings which was Tequesta's assurance that everything was designed and built properly, and although it might have been designed properly and the contractor or a subcontractor might not have provided proper construction. Also, ENCON did not accept the original sewer job, and it appeared that changes were made by a contractar or subcontractor without a permit and possibly without any records kept of the ehanges. Village Manager Bradford responded to Co-Chair Schauer that because the discovery process had not been completed, it was unknown what new facts might be discovered, so that attempting to bring suit against p�rties suspected to be at fault would not be prtzdent before all facts were known. Chairman Collings brought up the possibility that the voids might be caused by a natural sinkhvle. Mr. Delisle responded that he believed the voids wEre due to improper compaction. Co-Chair Schauer suggested that any evidence available from the stormwater situation where the drain had been covered with dirt and would not allow outfall into the catchment area and to the river might be used as evidence if the engineer had signed off on the whole job. Chairman Collings verified with the Village Manager that the point to which the legal process had progressed would have no bearing on the freedom of the Village to proceed with a permanent repair when they wished. Chairman Collings stressed that this should be discussed by the Council and that they should discuss alternatives. Mr. Oslund estimated that if the permanent repair began in the fall that it would take approximately 3-4 months. Mr. Oslund advised that if the Village intended to use concrete removed from the roadway as riprap that they should begin the permitting process right away. Village Manager Bradford stated that the $100,000 estimate for Public Works Committee Meeting �arch 8, 1995 Page 4 the permanent repair included a 10% contingency and $30,000 for concrete disposal if it had to be hauled to Solid Waste. Discussion ensued regarding how the residents would have access during the permanent roadway repair. Co-Chair SchauEr suggested requesting permission from the Country Club for Eastwinds resident$ to park in their lot. Mr. Oslund stated they would need to know whether the residents required access to their driveways during the repair, which could be done but would necessitate more work and thus take longer to complete the project. Chairman Collings suggested that the engineerinq firm provide two plans from which the resident could choose. Mr. Delisle offered to speak with the owners to see what they would prefer, but stated that it would help to have a hard start and finish date. Without access to driveways the time to complete the job was estimated at 60-90 days. It was the consensus of the Committee that Village Manager Bradford should authorize the start of the temporary work. Mr. Oslund advised that no excavating would be done during the temporary work, however if a void turnEd out to be very large, such as two feet, that he would have to reevaluate and possibly use compacted shell rock. Mr. Delisle requested an estimate be qiven for the time to complete the permanent repair for half the road to be completed at a time and for the whole repair to be completed at once, with the inconveniences and conveniences of each method highlighted. He stated that only eight residents and possibly a maximum of 20 cars would be involved, and that one person might start construction on a new home in April. Chairman Collings suggested that if the work were done in the summer that fewer residents wouid be in Eastwinds and in the Country Club, and Mr. Delisle agreed that summer would be best for most of the residents. At a suggestion that a niche could be cut through the wail to gain access to the Countzy Club, Dottie Campbell commented that restoring the wall might be combined with beautification of the cul-de-sac. Wade Griest questioned the wisdom of shutting the road off completely when emergency vehicles might need access. Public Works Committee Meeting • March 8, 1995 Page 5 Chairman Collings responded to Mr. Delisle's request that proposals would be put together for the permanent work, and stated that in the meantime any input from the residents would be helpful. Further discussion included the fact that the funds would need to be set aside from this year's budget if the permanent repair were scheduled for summer of 1996. Mrs. Delisle commented that construction of the new house planned by one of the residents could be completed by that time. IV. ANY OTHER MATTERS There were no other matters to come before the Committee. V. COMMUNICATIONS FROM CITIZENS Al1 communications from citizens had been taken under Item III. VI. ADJOURNMENT Co-Chair Schauer moved that the meeting be adjourned. Chairman Collings seconded the motion. The vote on the motion was: Elizabeth Schauer - for Earl Collings - for the motion was therefore passed and adopted and the meeting was adjourned at 5:09 P.M. Respectfully s�}bmitted, .,, , , � _ � _ t , � . ;, �..���- ��{, �:.;. � - ° Betty� Laur Recording Secretary ATTEST: .L. - . � �1 Jo nn Mangani llo Village Clerk DATE APPROVED: 4� �� . � 9 9s'