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Home My WebLink AboutMinutes_Miscellaneous_07/20/1995_Public Works Committee F v� '�� VILLAGE OF TEQ�JESTA ; , , Post Office Box 3273 • 357 Tequesta Drive ' Tequesta, Florida 33469-0273 • (407) 575-6200 J. < ' " � Fax: (407) 575-6203 ; o B 4 f ��N COUN� PUBLIC WORKS COMMITTE� MEETING MINUTES JITLY 20, 1995 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Public Works Committee held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, 'requesta, Florida, on Thursday, July 20, 1995. The meeting was called to order at 4:30 P.M. by Chair Elizabeth Schauer. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chair Elizabeth Schauer and Co-Chair William E. Burckart. Also in attendance were Village Manager Tom Bradford, Village Clerk Joann Manganiello, and Councilmember Carl C. Hansen. II. APPROVAL OF AGENDA Co-Chair Burckart moved that the Agenda be approved as submitted. Chair Scha.uer secanded the motion. The vote on the motion was: Elizabeth Schauer - for William E. Burckart - for The motion was therefore passed and adopted and the Agenda was approved as submitted. III. REVIEW AND RECOP�iENDATION RELATIVE TO FY 1994/1995 GENERAL FUND UNDESIGNATFsD FUND BALANCE CAPITAL PURCHASES Village Manager Bradford explained that next year�s millage Ken/clr�il Paj�er Public �orks Committee �eetiag Miautes July 20, 1995 Page 2 --------------------------------- rate would be predicated upon Capital drawdowns in this year's budget in order to reduce the millage rate, and that because drainage projects were growing in size and number, the amount to be considered was approxima.tely $12,000 higher than shown in the transmittal letter at the first budget hearing. The viliage Manager proposed reducing the Undesignated Fund balance of the General Fund by $114,025 from its present $886,000, and explained that the Village Council had decided upon a 1.5� COLA for employees rather than the 3� inflation adjustment bonus which had pr�viously been considered. Village Manager Bradford reviewed the proposed draw-downs from the General Fund Undesignated Fund balance, beginning with the Public Works budget amendment. Village Manager Bradford explained that each year money was placed into Public Works �or any drainage projects which might arise, and all of the funds had been spent this year due to drainage problems which had included blockage in the Country Club drainage during tropicai storm Gordon, and pipe which had collapsed just west of the intersection of Riverside Drive and Tequesta Drive. Other projects which now needed attention were reviewed. Director of Public Works and Recreation Gary Preston explained that at 130 Golfview Drive during heavy rains when the water table was high that water backed up almost to the resident's door and remained for long periods at a depth of 6�t-8°, and would require a separate drainage inlet. At 203 River Drive, a seawall concrete pipe had separated, causing loss of landscaping, grass, etc., and would require replacement of the pipe; and also at that location the roadway required repair. A collapse had occurred at the Seabrook Road and Tequesta Drive intersection, as well as at Bunker Place and Fairway North, and other locations were cropping up. Mr. Preston explained that the engineering costs expended, mainly for cost estimates, were now $12,000 over budget for Public �ork� Coamaittee �eetiag Minu�es July 20, 1995 Page 3 the 32 projects which would need to be done, and $12,000 was requested to cover the overage. Village Manager Bradford explained that the village Council wanted to have a 3 or 5-year plan developed which would cover all infrastructure needed witha.n the Village and the cost. Mr. Hansen questioned whether Tequesta's infrastructure was deteriorating, to which Mr. Preston responded that the drainage system was the number one concern since it had been in place since 1979 and in man�r cases no reasan existed for the way pipes were joined together. with new technology, pipes could now be inserted, but it was not known if that would work for Tequesta's system. Co-Chair Burckart expressed concern over amounts paid to Gee and Jenson for jobs. Village Manager Bradford explained that the projects would be put out for bid, however, they were probably so small that they would be done with the standard contract. The Village Manager explained that for the past few �ears in order to save money the budget had been underfunded and now funds were needed to catch up. village Manager Bradford responded to Co-Chair Burckart's concern that Gee and Jensonrs prices were too high by explaining that srnaller engineering firms cost less, but do not have extra personnel ta cover in an emergency, while a larger firm could supply personnel at an� time, which was a necessity if, for example, a resident�s yard was caving in. The Village Manager explained that now that the Village really wanted to expedite water projects that with only a two-person firm, Reese Macon was not always able to respond when needed. Mr. Preston related a conversation with a reputable contractor who had advised that the Village stay with Gee and Jenson since it would take a new firm two to three years for a firm to become educated regarding the village�s projects. Chair 5chauer suggested that Gee and Jenson be asked to reduce their price for the Village; Village Manager Bradford responded that the multiplier used for the Village was less than for other clients. Mr. Publie Works Committee �eetiag Miautes July 20, 1995 Page 4 --------------------------------- Preston explained that past experience with using other engineers had not worked out as well as when Gee and Jenson had been used. Village Manager Bradford explained that since A1 Oslund, a registered land surveyor with engineering experience, had been assigned to handle the Village�s work, everything had gone very well. Mr. Preston cammented that several projects could be handled at once when working with Mr. Oslund. Co-Chair Burckart requested that a meeting be held with Gee and Jenson to try to get the Village charges reduced. Co-Chair Burckart commented that Palm Beach County Roadway Production published a detailed form containing every item that could possibly be needed for drainage projects, and which showed their latest projects and the costs. Mr. Preston was requested to set up a meeting with Gee and �'enson, and to get the booklet described by Co-Chair Burckart, and Chair Schauer staCed she would ask her husband about an engineering software prograrn. Village Manager Bradford explained that Tequesta Park improvements had been cut from the bond issue since the bond issue had to be reduced, and that the roof of the 2-story pavilion had now deteriorated to the point that something must be done. Mr. Preston commented that plans were to remove the top story and make it into a concession building. Discussion ensued regarding the J'I'JC building, the fact that residents were using Tequesta Park, and the fact that pine trees which died had been replaced with silk oaks. Village Manager Bradford reviewed items needed by the Police Department, which included portable radios, a mobile VHS video system which would better withstand heat, a lightbar and VHF and t]�IF mobile radios, as well as a pentium computer to replace the current five-year-old sy5tem. The Village Manager reported that for a Police Department the size of the Village`s that a very high level of statistics and reporting was done. Village Manager Bradfard reported that Village Clerk Manganiello had had all of the Village records Public works Committee Meetiag Mi�utes July 20, 1995 Page 5 --------------------------------- since 1957 microfilmed, and that a micrafilm reader had been included in the budget. Mr. Hansen left the meeting at 5:18 P.M. �sotioa �as made by Co-Chair Burckart to recommead that the village Couacil approve the recommeadatioa by staff to draw dowa a total of $114,025 from FY 1994/1995 Geaeral Fuad 'Oya�designated Fuad balaaca, so that drainage pro�ects could begia i�ediately. Motion was secoAded by Chair Sclxauer. The vote oa the motioa ro�as: 8lizabeth Schauer - for �illiam 8. Burckart - for The motioa was therefore passed aad adopted. IV. ANY OTSBR MATT�RS There were no other matters to be considered. VII. CO�ONICATI4NS FROM CITZZ�1'S There were no communications from citizens. VTII. ADJOUR1�dENT Co-Chair Burckart moved that the meetiag be ad�ourned. Ghair Schauer secoaded the motioa. The vote oa the motioa was: Elizabeth Schauer - for �Pillfa�a S. Burckart - for the motioa avas therefore passed aad adopted aad the meetiag �vas adjourned at 5:34 P.M. Public �orks Comnaittee Meetiag Miautes July 20, 1995 Page 6 --------------------------------- Respectfully submitted, Betty Laur Recording Secretary AT'I'EST : Joann Manganiella Village Clerk DATE APPROVED: M