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HomeMy WebLinkAboutMinutes_Miscellaneous_12/17/1996_Public Works Committee c �' `��A VILLAGE OF TEQUESTA ; , , Post Office Box 3273 • 357 Tequesta Drive �' Tequesta, Florida 33469-0273 • (407) 575-6200 3 ` Fax: (407) 575-6203 �- o ; a B 4 f ��M COUH� PUBLIC WORKS COMMITTEE MEETING MINUTES DECEMBER 17, 1996 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Public Works Committee held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, December 17, 1996. The meeting was called to order at 4:33 P.M. by Chair Elizabeth Schauer. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chair Elizabeth Schauer and Co-Chair Michael R. Meder. Also in attendance were Village Manager Thomas G. Bradford, Village Clerk Joann Manganiello, and Department Heads. II. APPROVAL OF AGENDA Co-Chair Meder moved that the Agenda be approved as submitted. Chair Schauer seconded the motion. The vote on the motion was: Elizabeth Schauer - for Michael R. Meder - for The motion was therefore passed and adopted and the Agenda was approved as submitted. III. CON�IUNICATION FROM CITIZENS (non Agenda Items) Kec�ycled 1'r���er Pub�.ic Work� �ommittee Meet�.ng Minutes De�ember �.7, 1�96 Page 2 Marian Quiqley, ?9 �io�.I� Circle, questaoned when the dumpsters behand Village Hall would b� remaved, tca which Public Works and Recxeation Direc�or Gary Preston responded that would be done when th� n.ew garage facility was completsd, and that one would remain at the Village Hall site. Mrs. Quigley �xpr�ssed c4ncern that the dumpster area was unsightly and that because trees had been cut that there was no buffer to screen them from vi�w, and questioned why those trees had been removed. The response was �ha�t the trees being remaved we�e e�otics which were required by 1ar� to be removed. Mrs. Quigley qtzestion.ed poss�.ble plans for � parking lot near her prape�ty line. �Tillage Manager Bradford explained �ha� the loc�.�ion of the future Village Ha11 Administration Building was not yet known, but that i� was possible a parl�ing lot would be built in that area, and if 5p, everything possible would be ciane to buffer it, an.d 'that it was premature to say wY�at would happen. Mrs. Quigley r��ponded. that a park�,ng 1ot cao�ld make her unhappy, and commented that the beeping of the bobcat w�s very annoying. Village Manager Bradford explained that the storage tank in the rEar of Village Hall wouZd be dismantled and �hat a buffer 1ik� the one at Cons�itution Park would Iae canstructed around the remaining dumpst�r. �'. fiTATUS REPORT REi.ATZVE T� RECREATIONAL P'ROGRAIwIlrlING AND SERVICES AT THE TEQUE�TA RECREA'�ION CENTER. Gary Preston, Direetor of Publ.ic Works & ReGreation. Mr. Preston reported that due to a recent YMCA facility and progxam expansion, the organization had experi�nced a $60,000 cleficit anci their dir�ctors were c4ncerned that they would be unable to pay for the professional recreatian center director which was anticipated to cost $30,000 annual].y. Th� YMCA Board of Directars had requested that Mr. Giese review this iaatter with V'illage staff and request additional.funding in the amount of �25,000 for FY 1997 and FY 1998, after which additional fundi.ng was not anticipated to be necessary. Mr. Preston recommended that the Village ma.�e the appropria�te change in the YMCA Lease/Programm.ing A.greement to accommoda�te the �IMCA's request and to pay the salary nf the Recr�ation Center I�irector by an intra-fund transfer. Nfr, Preston reported that the YMGA had originally Public Wor�s Comm�.ttee Meeting Minutes December �.7 , 1996 �age 3 intended that the director woulcl not b� a professianal, so that� the salary requirements would have been le�s, and that the professior�al they had ehosen would be subject to the. Committee's approval. Mr. Preston also� reported that the program director would offer center r'�C't1V3�ZES and trips for seniors and would provide bus transportation for youth and senioxladult activities as needed. Since �here were only two da�s of reznaining work, the center was anticipat�d to be opened in Janua�y, 19�7, with facility programming an�icipated to begin on or about April l, 1997. `��e first re�.tal of the facilit�r was to be for a wedding reception on Jax�uary 26. Mr. Preston commented that er�uipment would be purchased with the $6, 000 buc�g�ted for FY 1997, and tha.t equipment dor�ations would be solicited through the Village newsletter. Mr, Preston explain�d that the Village had received approximately 10-12 phone calls abou� rental of the buiJ.ding and that two had requested a).cohoi and that th� building bE open until 2 A.M.; however, Police Chief Allison had reported that the bigg�st problem with the buildinc� in the past had bet�n �he closing time, and an officer had had to b� assigned tt� the parkzng lot. Mr._ P�eston stated that he would like to see what type of response the V'illage would receive by operating without permitting alcohol and with a closing time o� not la`Cer �han 11:30 P.M. Co-Chair Meder questioned whether the ren�al agreement should be modified to state that the renters would be responsible to pay for police cov�rage .in the event it became necessary, to whxch jTillage Manager B�ad�ard responded that Village Orelinances alxeady had a section covering special duty detail for police which allowed the Police Chief to provide extra protectian when he d�emecl. it was warranted, and to collect payment for that protecta,an from t�e parties involved. Mr. Preston explained that a security deposit wouid be collected to cover any unforeseen events and that it couJ.d be used to pa� for extra pal�ce protection. Mr. Freston repr�rted that the locks had been chan.ged on the building. Mr. Preston commented that Mr. Giese was waita.ng for app�ov�l of the $15,000 befbre proceeding further. �iscussian ensued, during which Mr. Preston explained that if approved, the $15,0�0 wcauld be paid in arrears. Chair Public Works Cornmittee Meeting Minutes Dec�ber 17, 1996 Page 4 Schauer requested that Mr. Preston verify whether the YMCA did background checl�s on the teenagers they hired for summer camp programs. ��her points discussed were that the agreeme�.t would need to include what the pro�essiona]. recreation director was to do, and tha't the summer youth camps could be operated with a high school gradua�e, with �he professional direc�or providing a wr�.tten program out�ine and making per.�odic spot checks to assure that everyt�.ing was going as planned. Mr. Preston explair�ed that �he recreation budget would only need to b� increased $9,000 to meet the extra $15,0�0 sal.ary requirement requested by the YMCA, since $6,000 was al.ready budge�ed. �hair Schauer made a motion to approve transfer of funds to provide the $1�,000 requested. Co-Chair Meder seconded the 3notion. The vote on the motion was: Elizabeth Schauer - for Michael R. Med�r. - far The motion wa� therefore passed and adopted. Y. ST�TUS REPORT RELATIVE TO CENTRAL G�ARP,�E PR+OJECT. Thcxnas �. Hall, Water Sy�stem Manager. Mr. Hall reported that a site meeting had been held that morning with Gee & Jenson and the con.tractor's represen�ative and that th� steel for the �tructure had been delivered. Mid A.pri1 was the target for structural coni.plet�.on. with final campletion to follow in thir�y days . The con�ractor's request for a tim� extension had been denied. Mr. Hall �epar�ed that there had been delays due to communications problems, that �he superintendent was experien.ced in conventional construction but �his was his �irst design build project, that the drainage plan had had td be revised, and that the civil enginee� had been slow; however, it was believed that everything had been solved so that n.ow �he worl� could be a�celerated. Village Manager Brad�o�rd explained tha� he had wanted to be sure the Comm.i�tee knew there had been prpblems, but that he wanted Publ i c Works Commi. ttee Meeting Minutes De�ember 17, 1996 Page 5 to s�e wha� would happen from this point. Mr. Hall explained that A1 Os,�und had discovered that the drainage would not work properly after the contractor's civil engineer had adjus�ed the floor lev�1, and that Gee & Jenson , had not foun.d that problem since they were only providing a cursory review, Mr. Hall anticipated total, change orders to cost approximately $2,�00 to $3000. Village Manager Bradford reported he would have no pr,oblem hirin.g this contractor again if he completed th.�s job on time. 1�Ir. HalZ verified that the finish dat� was in the writ�en cantract and th.at liquidated damages could be collected after that dat� if the job wa.s not complete. In response to concerr�s expr�s5ed by Mr, and Mrs. Quig�,ey, Village Manager Bradford commented that the contract stated the con�ractor would be �inished in mid April, �.nd �hat the dumpsters would be moved by mid May. Mr. Hal1 explained that the dumpst�rs would be maved before then if possibl�. The Committee requested that Mr. HaI.1 telephone Mr, and Mrs. Quiqley to tell them when the dumpsters were to be maved, . YT . 1�NY OTHER MATTE�23 There were no other matt�ers to come before �he CQmmittee. VII. .ADJOURNMENT Co�Chair Meder moved that the meeting be adjaurned. Chair Schauer seCOnded the ma�ion. The vote on the motion was: Elizabeth Sehauer - for Michael R. Meder - for the motion was therefore gassed and adopted and the meeting was adjourned at 5:17 P.1�. Public Works Committee Meeting Minutes December 17, 1996 Page 6 Respectfully submitted, , _ �-Q-�=�� ����t �._... '`' ;•� '' �,1� �::� Betty '�aur � ;� ' ;, � �d Recnrding Secretary ;y�t:�Aa � ? N: .'� ;:� i .-� ATTEST: J ann Mangan' llo Village Clerk DA`TE APPROVED: ��..� s, � 5 9 � -v-----�