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Home My WebLink AboutMinutes_Miscellaneous_12/17/1998_Public Works Committee G F t f ,V r , ,:F. G�,Sa � VILLAGE OF TEQUESTA '��' Post Office Box 3273 • 250 Tequesta Drive • Suite 300 y^ � a Tequesta, Florida 33469-0273 • (561) 575-6200 �3 o a Fa�c: (561) 575-6203 e '. t� � Co ty �UD��C VY �� `� 1 L� MEET��TG 10��1:1U��S �ECE1��3ER 17, 1998 I. �ALL TrJ �JRDER P�.�TD ROL•r. rALI, Th� Village of Tequ��ta �ublic Wcrks Coztt�mitt�e h�ld a r�gularl� sch�uuled ^:��ting �t th� Vi�lug� Hall, 357 T�que�ta Driv�, T�que�t�, Florida, on Thursd�.Y, Decem��r 17, �°98. Th� m��ting wa� c�lled to ordc�r at 4:30 P.M. b�r Chair Elizab�t� Schau�r. A roll ca11 wa� t�v�n by S�tty Laur, the Recordir�g Secr��ary. Committe� m�mb4r� pre�ent were: Chair Elizab�th Schuu�r and �o-Chair Al�x�nd�r Cam�ron. Also in att�ndunce w�r� Villuge ManagQr Tr�omas G. Bradford and Director of R�cr�ation and �'ubZic Work� Gary Preston. II. A�PROVAL OF AG�LdDA �o-Ch��r Cameron mov�:� that the A��nda b� appro��d a� �ubmitt�d. Chair Scha.u�r secor.ded th� motion. Th� vote on the xno'tion wa�: Eliz�.�eth 5��.�uer - for Alexander C :meron - for Th� motion was �herefor€ pa�s�d and ad�pt�d �.nd th� Agend�. �� approved �s subm��ted. III . COi+�II�lUNI�ATION FF2�M CrTIZENS (non Ag� ±da It��; Th�re w�re no ca�muni�ations from citi��ns. Public Works Committee Meeting Minutes December 17, 1998 Page 2 IV. REVIB� OF RSFUSB, RSCYCLINa AND �ARD �ASTB GOLL�CTIQN SLRVICBS FRANCHISE Ai,TBRNATIVSS AND STAF'F RLCOMMENDATION TO g1�TER INTO NI#D� FRANCHTSS At3RSS�ENT FOR SIICS �ITS NIC80LS SANITATION, TNC. Village Manager Bradford introduced Mr. Jeff Sabi�., present on behalf of Nichols Sanitatio�. The village Manager reported the village's present agreement with Nichols Sanitation would expire on September 30, 1999, and explained that since this needed to be presented to the Village Council in January, it had been necessary to call this meeting of the Public Works Committee before the end of December, 1998 so that a recommendation could be provid�d to the Village Council. village Manager Bradford reported staff had had negotiations with Nichols Sanitation regarding extension of the existing franchise agreement with amendments. Many amendments were necessary because this contract began in 1984 and man�r changes had been made �ince that date, therefore the contract had been modernized to reflect those changes. The Village Manager explained that the kinds of services and levels of service desired had been discussed, and the services offered to others, such as in the unincorporated areas, had been reviewed. It was subseguentl�r decided that what the Village had was fine, which provided twice-a-week refuse pickup, twice-a-week yard waste pickup, and once-a- week recycling pickup. Village Manager Bradford explained that the Village could go to once-a-week pickup using a ro1.l-off container which could be automatically emptied by an attachment on the garbage truck, would hold double the amount of a standard garbage can, was very difficult to tip over, had a rubberized locking latch, and pravided a uni�orm look. Sta�f did not recomcnend once-a-week pickup, which was not used anywhere in south Florida, bu� was used in some comanunities north of Tequesta. The village Manager reported the biggest issue was price, and Tequesta's problem was they did not have the volume in terms of numbers of units that Publ i c Work s Com�ni ttee Meeting Minutes December 17, 2998 Page 3 ---------------------- other communities had; however, if the Committee concurred, the length of time for the contract could be increased. Time to the franchise holder was money, so the idea of giving more time in return for a better price had been pursued. Mr. Preston had negotiated an eight-year contract instead of the t�pical five years, in order to receive the exact rate that was paid by Jupiter. Di�eetor of Public �nlorks and Recreation Gary Preston reviewed present and proposed rates. As proposed, the agreemen� would allow for major rate reductions in single-family, multi-farnily and commercial rates. The financial benefits to the Village residents were described as follows: ■ Total single-family monthly rate for all collection services (refuse, recycling and yard waste) reduced from $10 . 89 tta $6 . 63 . � � ' � , ■ Tota1 multi-family monthl�r rate for a11 collection services (refuse, recycling and yard waste) reduced from $8.48 to $6.63. 2 2'/. ■ Commercial solid waste collection reduced from $5.66 per cubic yard to $3 . 50 per cubic yard.. �� ■ Nichols Sanitation shall provide free collection of all refuse, rec�cling and yard waste to all property-owned, leased, rented or cont�rolled by the village of Tequesta. ■ Nichols Sanitation shall provide free removal of household and yard trash generated by normal maintenance for all residential area vacant lots. Mr. Preston explained that savings to the Village for its service would total approximately $12,000 per year, and in the event of a major hurricane with a lot of landscape debris, the savings could be greater. Nic3�ols Sanitation Public Works Committee Meeting Minutes December 17, 1998 Page 4 -------�-_�_---------- was not obligated to pick up debris at vacant lots under the existing agreement but would do so under the new Contract. A clamshell would be available for landscape debris. Mayor Schauer indicated that St. Jude church did not presently recycle and expressed an interest in having the church participate in that program. Mr. Sabin indicated there were approximate�� 50 husinesses in the Village who recycled. Mayor Schauer requested that an ar�icle be plaeed in the Village's newsletter to notify other commercial operations that recycling was available. Medical waste was discussed. The Mayar stated that the public should be educated nQt to place rnedical waste into the garbage. Mr. Sabin indicated that Nichols Sanitation could provide information to residents who called them regarding how to handle medical waste. Village Manager Bradford discussed the reasons the Village had not gone out for bids for this contract, which included: ti} The village was the anly municipality that had twice-a- week pickup of yard debris; (2} no disruption in services created by a new company taking time to learn routes; (3) the rates are major reductions; (4) the village would get to stay with a tried and true provider. Mr. Preston reported he had obtained a copy of the County�s plan and if everything was the same the Village would still be getting these services 85� cheaper than the Count�. Village Manager Bradford reported there was no legal requirement to bid out the contract. Mr. Preston advised he had submitted the County's contract to the Village Attorney for review to learn whether if the Village wanted to change anything in the contract that could be done. Attorney Randolph had �ndicated this was a set contract and a separate deal could not be made. Nir. Preston explained that meant yard waste could not be picked up twice a week and no clamshell would be available. Staff had decided that Nichols Sanitation provided a better deal than the County's Public Works Committee Meeting Minutes December 1?, 1998 Page 5 ---------------------- contract and an 8-year term was good for both the Village and Nichols Sanitation. Village Manager Bradford advised that the rates would increase each year according to the CPI increase. Mr. Sabin reported that SWA had abandoned using a third recycling cantainer because of the extra work they were experiencing in newapaper recycling since the� had added magazines, and a third container would have increased costs and would have been a major operational change. Co-Chair Cameroa made a motion to recarmmead approval of the proposed aew fraachise agreemeat mith Nichols Sanitatioa, =ac., for Refuse, Recycliag aad Yard �aste Collectioa Services to the Village Council. Chair Schauer seconded the motion. The vote an the motion was: Elizabeth Schauer - for Alexander Cameron - for The motion was therefare passed and adopted. v . ANY OTBLR MATTIs'RS Thsre were no other �natters to come before the Committee. VI. ADJOUR'NMFsN'r Co-Chair Cameroa maved that the meetiag be adjauraed. Chair Schauer secoaded the motioa. The vote oa the motioa was: Elizabeth Schauer - for Alexaader Cameroa - for the motioa was therefore pas�sed aad adopted aad the meetiag �vas adjoura.ed at 4:56 P.�. Public Works Committee Meeting Minutes December Z7, 1998 Page 6 ---------------------- Respectfully submitted, ,� �'� •�'� �`-��, v`��c �c_� ,,... „ �" �"� � . ..g:� Betty Laur '�` ' ; �' Recording Secretary .;::,� : C �1 ATTEST: � Jo�nn Manganiel o Village Cl.erk DATE APPRC?VED : /� /�l�9