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HomeMy WebLinkAboutMinutes_Recreation_01/08/2003 F rE a v' � '. G ��'� � VILLAGE OF TEQUESTA �� Post Office Box 3273 • 250 Tequesta Drive • Suite 300 �^ "� o Tequesta, Florida 33469-0273 • (561) 575-6200 �; o � Fax: (561) 575-6203 @ ` ( �v ���h Co y PARKS & RECREATION ADVISORY BOARD MEETING MINUTES January 8, 2003 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Parks & Recreation Advisory Board held its regularly scheduled meet:ng in the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Wednesday, January 8, 2003. The meeting was called to order at 7:05 p.m. by Recording Secretary, Betty Laur. A roll call was taken by Recording Secretary, Betty Laur. Boardmembers present were: John Vadala, John Bonnell, Elizabeth (Betsy) Evans, and Royce Hood. Boardmembers David Becker, Kevin Pittman and Vi Laamanen were absent from the meeting. Also in attendance was Greg Corbitt, Director of Parks and Recreation, and Patti Schumacher, Recreation Supervisor. IL APPROVAL OF AGENDA Director Corbitt announced that the year shown on the agenda should be 2003, not 2002. Upon motion by John Bonnell, seconded by Betsy Evans and unanimously carried, the agenda was approved as amended. III. APPROVAL OF MINUTES Upon motion by Royce Hood, seconded by John Bonnell, and unanimously carried, the minutes of the December 4, 2002 meeting were approved as submitted. IV. NEW BUSINESS A. Parks and Recreation Leisure Tirrces Recycled Yaper Parks & Recreation Board Meeting Minutes January 8, 2003 Page 2 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Ms. Schumacher reviewed the new Leisure Times publication, noting that the cardio program had been cancelled due to the instructor's health, but it was hoped when she got better that the program would resume. Mr. Corbitt reported that late that afternoon Sir Speedy had been able to update the mailing software, so it was hoped that the publication would go out this week to 5,000 homes, targeting both residents and those living in unincorporated areas, and in Jupiter north of the Loxahatchee River. The mailing would be twice a year, with postcards sent in between just to Tequesta residents. Ms. Schumacher reported the programs were going very well and over 20 people had already signed up for the upcoming senior dance. B. Tequesta Ball Fields Update Director Corbitt reported the contractor had finished work on the ball fields, but due to the recent cold weather the growing season had slowed down, which would delay the date on which play could take place. JTAA had requested use of the fields, but they would not be playable until March or April, and it was also too early to allow people on the fields. Also, the fencing was not yet completed on the north field, which would go to Village Council in February, so by March the whole project should be completed. Mr. Vadala commented that JTAA needed the fields, that they had 15 teams this year and their program was growing fast and there were not enough fields, but they understood the problems. Mr. Corbitt commented that not enough green space was being allocated when building new homes; that Jupiter was building a small park in Abacoa but that was not enough, and Tequesta really could not help because they could not build another park. Timing in getting bids from contractors for the ball fields work was discussed. Mr. Corbitt explained that there was just a smaller window in which to work with the cold weather and if the weather had been warm like last year the fields would now be ready. Parks & Recreation Board Meeting Minutes January 8, 2003 Page 3 ................................... C. Tequesta Idols Boardmember Royce Hood distributed copies of the flyer for the Tequesta Idols talent competition registration, which had been made available the day before. The registration deadline was January 31, auditions were planned for February 8, and the main event would be held approximately March 1S`. Mr. Hood reported Gold's Gym had helped out a lot, and he had a meeting scheduled with them and Sunny 104.3 on Friday to discuss radio coverage. Food vendors would be present at the main event and T-shirts would be available. A hotline number had been set up using the line that had been set up for last year's Tequesta Fest. Auditions would be capped at around 30 people; probably 3 people per category would be chosen for the main event. Mr. Hood reported he was working on getting a special guest band to come in and perform, but would not know until audition time if that would happen. Boardmember Bonnell asked if there would be any choruses. Mr. Hood replied he hoped so, and Mr. Bonnell responded risers might be needed. Boardmember Hood reported he was able to get a great deal on a 5-piece stage and he would handle the sound equipment for the audition. Mr. Corbitt reported the money from the entries would go towards the cost of the stage. Director Corbitt commented this was the perfect time for this event since Fox TV was doing the American Idol program. Mr. Hood commented that his brother had a film production company and he was trying to get him to come that day to film the event. D. Goals for 2003 Director Corbitt commented there were a few areas that had not yet been catered to, but he and Ms. Schumacher were very busy at the present time. A spring break camp was planned, and they were thinking about a summer camp. Director Corbitt asked that the Board think about facilities and where expansion could best take place, and what else could be done to make the Recreation Center more appealing to get people to come. Mr. Corbitt indicated he was looking for big items that could be put into next year's budget. Mr. Vadala suggested that at the next Parks & Recreation Board Meeting Minutes January 8, 2003 Page 4 ................................... meeting each member come with a list of programs they would like for next year. Mr. Corbitt agreed that at the next meeting programs for 2003 and goals to put in the budget for 2004 should be discussed. Summer camp activities were discussed. Director Corbitt indicated that a copy of the current Parks and Recreation budget would be mailed to each Boardmember to guide them in preparing budget ideas for 2004. Mr. Vadala clarified that items should be suggested that could be within the framework of the current budget, such as a 4`" of July party. Mr. Corbitt reported he had told Jupiter Tequesta Women's Club that the Village would work with them in November 2003 on Tequesta Fest, which was planned to be on a main street rather than in the park as it was last year. This would increase exposure, make it easier for people to find, and improve vendor access. Mr. Bonnell asked if there would be more fine arts as well as crafts, and Mr. Corbitt advised that there would be more fine art. Mr. Corbitt asked the Boardmembers to look over the numbers when they received their copy of the budget and think over what they wanted to increase. D. Skateboard Park Director Corbitt announced that $45,000 had been budgeted for the skateboard park, and the project would go back to Village Council in February for review and approval. Mr. Corbitt indicated he was trying to stay within the budgeted amount and that the design was ready. The design included five ramp systems that would interchange. This type of park did not require staffing since Florida law said it could be considered like baseball fields if within a park. Mr. Corbitt indicated he would speak to the Village Attorney regarding liability, but there should be no problem since the law stated municipalities were not held liable for any accidents, however, there might be a small increase in premiums. Director Corbitt reported the ramps were moveable and configurations could be changed, or if skateboarding fizzled out the Village would not be stuck with permanent fixtures. Proper signage must be provided with rules, hours of operation, etc. The park would cover 4,500 square feet and would be resistant to theft and vandalism. Mr. Corbitt commented it Parks & Recreation Board Meeting Minutes January 8, 2003 Page 5 ................................... was hoped that support would be provided by the Police Department. V. ANY OTHER MATTERS It was reported that the bocce court was ready, and Ms. Schumacher reported there had been a lot of inquiries. Information would be provided in the next Leisure Times. Mr. Bonnell suggested a sheet of instructions of how to play be made available. Ms. Evans suggested an announcement that the court was ready be placed in Smoke Signals. VI. COMMENTS FROM THE PUBLIC There were no comments from the public. VII. ADJOURNMENT The meeting was adjourned at 7:50 p.m. The next regular meeting will be held February 5, 2003, at 7 p.m. at the Recreation Center Respectfully submitted, � �a.c,c�za_ . � � ��� Betty Laur Recording Secretary Date Approved: � . . `� - C ; �,