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Home My WebLink AboutMinutes_Recreation_06/05/2002 G� °° T� VILI.AGE OF T'E�LTESTA � p % ` �'s � � ' DEP.ARTIvIl:NT OP COMD�1['NI11' llF_.Vt3i3OPNI��,N"I' �� Post Office Box 3273 ,�.. ��"'� �� 0 2j0 Tequesta Drive • Suite 30� ��"��' =�� o Tequesta, Floricla 334C9-0273 ��, : : 4" ��'� couH�� (561) 575-6220 • F�lx: (561) 575-6224 PARKS & RECREATION ADVISORY BOARD MEETING MINUTE5 JUNE 5, 2002 I. CALL TO ORDER AND ROLL CALL The Village of Teyuesta Parks & Recreation Advisory Board held its first regularly scheduled meeting in the Village Manager's Conference Room at 250 Tequesta Drive, Suite 300, Tequesta, Florida, on Wednesday, June 5, 2002. The meeting was called to order at 5:35 p.m. by Parks & Recreation Director Greg Corbitt. A roll call was taken by the Recording Secretary, Betty Laur. Boardmembers present were: John M. Bonnell, John G. Vadala, Elizabeth (Betsy) W. Evans, Vi Laamanen, David Becker, and Kevin Pittman. Boardmember Royce Aaron Hood was absent from the meeting. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. NEW BUSINESS A. Thank You Director Corbitt thanked the members for being a part of the first Parks & Recreation Advisory Board for the Village of Tequesta. B. Parks & Recreation Director's Message 1. Background Director Corbitt reviewed his 15 years experience in parks and recreation work and advised he was a Tequesta resident. r.�-�.,��r�•,� r�,�,<�� Parks & Recreation Board Meeting Minutes June 5, 2002 Page 2 ................................... 2. Accomplishments Director Corbitt reported that since January l, 2002, the Village had held Tequesta Fest which was attended by 1,400 people, a teen bash which was attended by 140 people, had installed three dog boxes in Tequesta. Park, had held a line dancing class which would start again in the fall, and had conducted a survey to see what kinds of activities were desired by the residents. Director Corbitt indicated that an updated mailing list was needed. Boardmember Vadala volunteered to provide a list of addresses for residents within the Tequesta Country Club. Director Corbitt advised that policies and procedures had been established regarding use of the pavilion at Tequesta Park, and that starting October l, 2002, the cost would be $60 for a full day and $30 for a half day. Director Corbitt described renovations for Tequesta Park, which included sod to be replaced with Bermuda grass and one additional well for irrigation. A boche ball court had been approved by the Village CQUncil and would be installed on the north side of the park. A summer tennis program was in progress at Tequesta Park. 3. Parks & Recreation Director's Position on the Board Director Corbitt advised he was present as a resource, and the Board could advise h�m to do something but he must go through the Village Council. Boardmember Laamanen requested Director Corbitt act as liaison between the Board and the Village Council. C. The Bo�trd's Responsibility Director Corbitt advised that the Board was to bring ideas from the community, not only personal opinions. The recent survey was discussed and that there had been so many categories. Director Corbitt indicated he had wanted to include many activities to get people thinking about different activities, and in the next survey the top few activities could be Parks & Recreation Board Meering Minutes June 5, 2002 Page 3 iiiirii�iiiiiiiiiiiiiiiiiiiiiiiiiii used. Including another survey in Smoke Signals was recommended, as well as adding other categories such as volleyball and badminton. D. The Board's Thoughts 1. Mission Statement, Goals and Objectives Director Corbitt requested that the members think about a mission st�tement and goals and objectives and present their thoughts at the next meeting. Director Corbitt advised that the mission sta.tement would be presented to the Village Council. Goals and objectives would include what the members would like to see offered in the way of recreation and the recent survey could be used as a starting point. Director Corbitt requested that the members bring any ideas to the next meeting. Boardmember Laamanen requested a list of names and phone numbers of all the members be provided so they could discuss ideas before the next meeting. The Recording Secretary indicated that would be a violation of the Sunshine Law, and wa� requested to research whether the Sunshine Law would apply to this Board. The Recording Secretary indicated that she would distribute copies of ineeting minutes when they were finished rather than waiting to put them in the packets for the next meeting. Director Corbitt requested discussion be held at the next meeting rather than among the members and explained that everyone's ideas for the mission statement would be incorporated, and the mission statement would be taken to the Village Council. E. Chair and Vice Chair Positions Director Corbitt explained that he was chairing this first meeting unofficially, but at the next meeting the Board would nominate and elect a Chair and Vice Chair. The Board could also elect a member to be Secretary if they desired, or could use the Village's Recording Secretary. Parks & Recrearion Board Meeting Minutes June 5, 2002 Page 4 ................................... F. Frequency of Meetings Boardmember Pittman made a motion to hold meetings quarterly at first. Boardmember Vadala seconded the motion, which carried by unanimous vote. Director Corbitt announced that the next meeting would be held September 4 either at the Village Manager's Office, depending on availability, or at the Recreation Center. IV. ANY OTHER MATTERS Director Corbitt advised that the members needed to provide ideas not only for programs, but also for services, improvements to both parks, and improvements to the Recreation Center. Director Corbitt explained the role of the YMCA, which was currently operating a summer camp. Their recent after school program had only been attended by five children, and he had decided to terminate their contract with the Village at the end of the summer camp program. Director Corbitt stressed the need to refer to the building as the Village of Tequesta's Parks and Recreation Center rather than the YMCA. Director Corbitt reported the Village was planning now for the fall, and could offer an after school program this fall which would be a drop-in program with supervision. Director Corbitt reported the Village did not want to get into the baby-sitting business, which would involve the Health Deparhnent. A part- time employee to work approximately 30 hours per week had been requested, and volunteer help was desired. Boardmember Laamanen stressed the importance of volunteers. Director Corbitt suggested offering a volunteer program with rewards and incentives. Director Corbitt noted this meeting was a chance for everyone to get acquainted. Boardmember Dave Becker reported he lived across from the Country Club next door to Betsy, and had a 12-year-old son; and an 11 and a 13-year-old would be moving in shortly. Boardmember Betsy Evans reported Parks & Recreation Board Meeting Minutes June 5, 2042 Page 5 iiiiiiiiiiiiiiiiriiisiiiiiiiiii. she had just retired and was looking forward to working on the Board. Boardmember Vi Laamanen reported she was a member of the Board of Adjustment, was a retired Administrator and Council person in another state, did volunteer work for Jupiter Medical Center Auxiliary, and her grandchildren spent the summers with her. Boardmember Kevin Pittman explained he had grown up in Palm Beach Gardens, had two small children who lived with him and two teens who lived with him during the summers, had played sports, was now a mortgage broker, and volunteered in the Jupiter Elementary Host Program and various other boards and associations. Boardmember John Vadala reported he lived on the Loxahatchee River, had two small boys, was very active in JTAA, and his boys were very involved in sports. Jack Bonnell reported he had lived on Country Ciub Drive 26 years, was a retired engineer from Pratt Whitney and now did part-time engineering consulting, played tennis and canoed on the Loxahatchee River, and wanted to assure that Tequesta Park was kept safe and in good shape for the public. Water sparts programs were discussed. Boardmember Evans suggested kayaking and canoeing. Director Corbitt indicated that fishing, kayaking, canoeing, and beach activities could be incorporated into a summer camp program. Mr. Corbitt indicated his desire to put a heart trail in Tequesta, Park and reported he had requested $15,000 in his budget for that purpose. With matching grant funds that would be a good start. Director Corbitt explained by this fall he would like to have in place programs like line dancing, family BBQs, etc. Boardmember Evans asked how the Board could help get things up and running for the fall. Mr. Corbitt indicated the next meeting would be in September and by fall he meant October l, so input could be given at the next meeting and programs could still be put into place later. The popularity of skateboarding and the need for a skateboarding area were discussed. Director Corbitt advised Abacoa was building a skate park, while Tequesta was looking at providing a skateboard area with moveable items. Director Corbitt noted that badminton and volleyball courts might be added at Tequesta. Park, and reported that there was a volleyball court at Constitution Park that was never used. Director Corbitt reported JTAA ran leagues, which he was not looking do to, but he would like to possibly offer specialty items such as one-day bal} instruction, etc. Director Corbitt suggested the Board Parks & Recreation Board Meeting Minutes June 5, 2002 Page 6 ................................... take a tour one night to get a better feel for what needed iinprovement in the parks. V. ADJOURNMENT The meeting was adjourned at 6:38 p.m. The next meeting will be held September 4, 2002. Respectfully submitted, Betty Laur Recording Secretary Date Approved: ��- (-I- - � �