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Home My WebLink AboutDocumentation_Memorial_Tab 03_01/23/2007 a � j ` �� TEQUESTA MEMORIAL COMMITTEE MEETING MINUTES May 25, 2004 CALL TO ORDER AND ROLL CALL The Tequesta Memorial Committee held a regularly scheduled meeting in the Tequesta Public Safety Facility EOC, 357 Tequesta. Drive, Tequesta, Florida, on Tuesda.y, May 25, 2004. The meeting was called to order at 3:57 p.m. Committee members present were: Former Mayor Edward D. Resnik, Former Mayor Carl Hansen, Former Mayor �lizabeth Schauer, Former MayQr Carlton Stoddard, and Assistant Village Manager Bob Garlo. Also present were guests Claudette Dalack and Randall Murray. APPROVAL OF AGENDA Mr. Stoddard made a motion to approve the agenda as submitted. Mr. Hansen seconded the motion, which carried by unanimous vote. REVIEW STATUS OF COMPLETION OF COMMITTEE TASKING Chair Resnik commented this was the committee's fourth meeting, and he felt they had done a good job in meeting the goal for which this committee was formed. The committee had determined the feasibility of building a Tequesta. Memorial and developed procedures for operation and maintenance, design, cost, and funding. Poiicy a.nd procedures for operation and maintenance had been established and agreed to; initial monument design and layout had bsen received which the committee had agreed was excellent; and the proposal for the memorial design drawings had been received. The bronze sculpture of the Tequesta Indian centerpiece had been agreed to, and Chair Resnik stated a contract was needed to secure the services of the artist recommended by Mr. Menor before he left. Basically the taski�ng had been completed. Tequesta Memorial Committee Meeting Minutes May 25, aoo4 Page 2 �� w ��y�� s�� Chair Resnik advised that the Village Manager had ind'icated he would like to and was planning to incorporate the construction of the Village Memorial into the construetion of the Village Hall plan for the whole municipal complex. Mr. Stoddard commented he would presume the memorial would have the same kind of competitive bidding as the Village Hall if it were included in that plan. Discussion ensued. The committee's desire was to have Lake Worth Monument receive the contract for the memorial. Chair Resnik advised that was not the committee's jQb to determine; it would be handed over to the Village Manager after presentation of the f�nal report to the Village Council. REVIEW COMPLETION MEMO TO COUNCIL WITH MEMORIAL REl'�DERING Chair Resnik read from the proposed staxement to the Council: "The undersigned members of this committee submit this report with sincere thanks for the opportunity to have participated in this very worthwhile project that will, if adopted, be a glowing additivn to our Village that will serve forever as a tribute and benefat, for all residents of our great Village. We wish to express to you our combined unqualified recommendation for your approval of the proposed Vildage of Tequesta Memorial as described he�ein. " Chair Resnik explained the background summary was mostly history, but he had included a brief description of Mr. Menar as President of Lake Wvrth Monument, and had indicated that the committee met on May 25, 2004, and that tasks given the committee had been completed. The committee unanimously agreed that the incorporation of the Village Memorial into the Village Municipal Complex is not only feasible, but highly desirable......and should be located to provide a quiet peaceful place for residents to sit in reverence in remembrance of their loved ones. This would tell the Council tbat the committee supported the Village Memorial and wanted the Council to approve it, locate it or� the Village Green, and give the Village Manager the handle to put it into the design of a municipal complex there so that it would be sited beautifully and attractively on the Village Green. Mr. Hansen commented Mr. Menor had been asked to provide a drawing, and he thought the plan and drawing fram Lake Worth 1V�onument was a g�ood plan, and if there was competitive bidding it would not be fair. Chair Resnik explained Mr. Garlo had gone t41Vtr, Menor and got a proposal for a complete set of drawings Tequesta Memorial Committee Meeting Minutes May 25, 2004 Page 3 ----------------------------------- that can be used for competitive bidding if that became necessary. Mr. Garlo commented Mr. Menor had done projects for at least four other government facilities—two municipalities, the Sherif�'s office, and a county project, so there might be an existing contract which could be piggybacked. Chair Resnik advised that if this did go out for competitive bidding, it would be bid on Mr. Menor's very deta.iled dra.wings for this particular monument design. Mr. Stoddard commented Mr. Hansen had a good point and he liked what was written here—` Village Manager Couzzo has indicated he intends to incot-pot�ate the constructian of the Village Memorial as a part o, f t�he overall Village I�all project so that the Memorial area monument base, walkways, and landscaping. ....' but that did not include monument deta,ils, and he shared Mr. Hansen's concern. Chair Resnik explained the details would be done by an artisan, a sculptor. Mr. Stoddard stated he shared Mr. Hansen's concern that any unfairness should not get into this. Chair Resnik responded that the Village Manager by law could allow this and the committee should not get into how to award the contract, which was not their area—they had done what they were supposed to do. The main thing was to get the Council to approve this and the next thing was to �et the Village Manager to do it, and he would do it because he wanted it, too. Mr. Stoddard read the final senter�ce in the paragraph—` The eommittee unanimously recommends that Lake Wo�th Monunaent Company be contt�acted to build the memorial monument, fo� the Yillage Memorial.' Ms. Schauer sta.ted that v�as what the committee agreed last month. Chair Resnik commented that was just the granite monument, not �lie base, the brick, or the landscaping. Mr. Stoddard sta.ted if carried out in that manner then it was all right, Chair Resnik commented the policy and procedures for operation and maintenance were exactly as the cammittee had agreed. There were a couple of areas for discussion that the committee had not agreed on how many lines per inscription. Two lines had been discussed, and Mr. Menor had recommended one 1ine. Chair Resnik expressed his opinion this matter should be left so that if someone wanted to purchase two blocks and have two lines they could do it. �VIs. Schauer commented that would be more money. Chair Resnik commented the point was, that was getting too picky. Ms. Schauer commented it was not lcnown what the public would want and it needed to be addressed with the public. Chair Resnik commented he thought that it should be left up to the publi� if they wanted mnore than one line. Tequesta Memorial Committee Meeting Minutes May 25, 2004 Page 4 ----------------------------------- One other item discussed had not been decided. On the centerpiece sculpture there was a place for scripture, which the committee talked about but did not decide. Chair Resnik advised that he had recently been in two memorial services and in all memorial services he had been involved in one scripture was always present, which was the 23 Psalm. Ms. Schauer and Mr. Stoddard agreed. Ms. Schauer commented the 23 Psalm was known by everyone. The title wording Tequesta. Memorial, a dedication phrase, date of dedication of the memorial, and a scripture quote of the 23 Psalm were recommended to the Village Council by the committee. MO� Ms. Schauer made a motion to approve the report anc� recommendation from the Tequesta Memorial Comm�ttee to the Mayor and Council and the Village Manager. Mr, StQddard seconded the motion. Mr. Hansen iadicated he had not read the entire report. Chair Resnik indicated time would be taken before voting to allow Mr. Hanssn to read the report. During that time, Chair Resnik confirmed with Mrs. Dalack that she had received the �etter regarding the three landscape areas, one in the center to have very decorative plants, which would be done in phase one. Around the memorial platform landscaping should extend out to 38 feet, and Mrs. Dalack was asked to provide some recommendations. Nirs. Dalack suggesting e�sting landscaping for the new Village Hall needed to be incorporated, Chair Resnik commented he hoped the Council would read the report and come to the meeting prepared to approve. Ms. Schauer, Mr. Stoddard, and Mrs. Dalack indicated they cauld atte�d the Council meeting on June 10. Chair Resnik advised that there would be an article in Smoke Signals describing the memorial and with a decent renderirrg, so all Village residents wo�ld know about it. Mr. Stoddard cornmended Randall Murray on his writing. Mr. Murray asked if a good size rendering would be available for the 3une 10 meeting. Chair Resnik responded that would not be available and the rendering given to eaeh member of the Council should be sufficient for them to make a decision. Chair Resnik commented that the cost was very reasonable. Mr. Stoddard asked if the curving seats in the center could be made from marble from the old Village Hall. Chair Resnik indicated it was his understanding that the marble was to be used to decorate the �obby of the new Village Hall, but a couple af slabs might be available Teq�esta Memorial Committee Meeting Minutes May 25, 2004 Page 5 ----------------------------------- for the tops of the can�rete benches. Mr. Stoddard expressed hope that if Mr. Couzzo had enough that he could incorporate any extra pieces. Mr. Hansen advised he had finished reading the Ietter, and expressed his opinion this was a very opportune time to do such a memoriai by incorporating it into the Village Hall construction. Mr. Hansen asked if the Council appr4ved this if someone was going to follow up on getting the bronze logo done by the artist recommended by Mr. Menor. Chair Resnik indicated there would be a separate contract for that and Mr. Menor had laid out a good plan, and hopefully the Village Council would approve. The committee had approved a good design, and a good solid plan that everyone on the committee had agreed to. Ms. Schauer commented she thought the Village Council would take i�to consideration the length of time the committee had spent on this. The presentation would be made to the Council by Chair Resnik and each member would each have the drawing and the ietter. The vote on the motion carried by unanimous vote. Chair Resnik advised that after the presentation to the Council, i£there was nothing further, the committee would be disbanded; if there was something else to be done the committee would meet again. Mr. Stoddard commended Mr. Menor for his skill and wisdom for drafting this nice proposal and if the committee overused their time defending him to see he got the contract that was fine. Mr. Stoddard sta.ted he was for 1VIr. Menor's limit of two lines. Chair Resnik expressed his opinian that the committee should not get into that, and if someone wanted to pay for three blo�ks and have three lines that might b� done. The members signed the letter to the Village Council. Chair Resnik expr�ssed thanks to the committee. Mr. Garlo suggested Mr. Murray write an article and include the fact that the committee was made up of former 1blayors cooperating to formulate the memorial. Mr. Murray indicated he saw tha.t as a sidebar article to the article about tl�e memorial, and that would be a very positive comment on how things were done in 'F'equesta.. He would write the article beginning with Council approval and fill in the story after that. Tequesta Memorial Committee 1Vieeting Minutes May 2g, 2004 Page 6 ----------------------------------- Mr. Stoddard recommended the presentation to the Village Council include invitations to people to contribute. Chair Resnik commented the cost of this memorial, less than $40,000, was not much in the big picture, but he had no problem and thought it would be nice to request contributions to allow people to feel they were a part of this. Mr. Stoddard recalled that the Village Green Park had been funded from one mailing to residents. Mr. Hansen asked if anyone knew what would be in the lobby of the Village Hal, and although he did not want to change anything he could not help but think whether the Village was really being served to have a beautiful bronze logo outside. Mr. Stoddard responded one thing that had been recommended to be in the lobby was the painting of Indians sending smoke signals. Chair Resnik expressed his opinion there was nothing wrong with having two or three logos in the municipal complex. Mr. Garlo explained the whole building would be focused araund the lobby and the Council chambers and something special would be done in the lobby, Mr.1Vlurray commented he believed asking residents to contribute to feel they were a part of this was a good idea, and advised he needed to know if that was to be done when writing his article. Discussion ensued. The committee had discussed doing this in the height of the season when the most residents were here. Chair Resnik commented the committee could sta.y together for that, if it were decided to do that, and he thought it should be done separately, not as this first pr�sentation. The Council could decide if they wanted th� residents to contribute. COMNiiTNICATIONS FROM CITI�ENS There were no communications from citizens. ANY QTHER MATTERS There were no other matters to come before the Committee. ADJOURNMENT MOTION: Tequesta. Memorial Committee Meeting Minutes May 25, 2004 Page � �.r��..r��.��r�r�� Ms. Schauer made a motion to adjourn the meeting at 4:53 p.m. Motion was seconded by Mr. Stoddard and unanimously carried. Respectfully submitted, Betty Laur Recording Secreta.ry ,-