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HomeMy WebLinkAboutMinutes_Memorial_04/29/2004 T �' � � VILLAGE OF TEQUESTA `�! Post Office Box 3273 • 250 Tequesta Drive, Suite 300 �" \�� a Tequesta, Florida 33469-0273 • (561) 575-6200 e , . _ oQ Fax: (561) 575-6203 ; �� y C TEQUESTA MEMORIAL COMMITTEE MEETING MINUTES Apri129, 2004 I. CALL TO ORDER AND ROLL CALL The Tequesta Memorial Committee held a regularly scheduled meeting in the Tequesta Public Safety Facility EOC, 357 Tequesta Drive, Tequesta, Florida, on Thursday, April 29, 2004. The meeting was called to order at 4:10 p.m. Committee members present were: Former Mayor Edward D. Resnik, Chairman; Former Mayor Carl Hansen; Former Mayor Elizabeth Schauer; Former Mayor Carlton Stoddard; and Assistant Village Manager Bob Garlo. Also present was guest Fred Menor of Lake Worth Monument Company. II. APPROVAL OF AGENDA Mr. Hansen made a motion to approve the �genda as submitted. M�. Schauer seconded the moti�n, which carried by unanimous vote. III. APPROVAL OF PREVIOUS METING MINUTES Ms. Schauer made a motion to approve the minutes of the February 10, 2004 meeting as submitted. Mr. Stoddard seconded the motion, which carried by unanimous vote. IV. REVIEW OF PRIOR COMMITTEE AGREEMENTS Chair Resnik commented each item had been discussed and agreed to in the context of the way each item was written. There had been general discussion at the first meeting and detailed discussion at the second meeting. At this meeting the topics were just being confirmed. MOTION IZecycled Paper Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page 2 ----------------------------------- Ms. Schauer made a motion to approve the items the Committee had previously discussed. Mr. Hansen seconded the motion. Therefore, the following items were approved: 1. Detailed specification of those deceased individuals whose name may be inscribed on the Memorial. 2. Detailed specification of those individuals who may request a name be inscribed on the Memorial. 3. Detailed specification of how individuals may request/apply for a name to be inscribed on the Memorial. 4. Detailed specification of the method of payment by requestor/applicant for a Memorial inscription and specification of which inscriptions will be honorary with no payment required. 5. Detailed specification of how applications and payment for Memorial inscriptions will be processed and managed. 6. Detailed speci�cation of how construction of a Memorial will be funded. 7. Detailed speci�cation of the operation of the Memorial will be sustained and funded after being placed in service. 8. General specification of the source of maintenance of the Memorial after being placed in service. 9. General agreement that the location of the Memorial would be on the green between the Public Safety Building and the new Village Ha1L lO.General agreement to have Fred Menor of Lake Worth Monument prepare a conceptual design of a Memorial with estimated cost for presentation at this Committee meeting. Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page 3 ----------------------------------- < Motion carried by unanimous vote. V. NEW BUSINESS DISCUSSION ON SEPARATION OF VILLAGE OF TEQUESTA MEMORIAL AND THE PUBLIC SAFETY MONUMENT Chair Resnik commented in the beginning the memorial was going to be a Public Safety monument, and it had been changed in general to a Village monument; however, part of the funds would be used that had been sent in for a Public Safety monument. It had been decided to ask for public funds and to designate a place in the Village Memorial to inscribe the Public Safety members. Councilmember Humpage had raised some of the donations through golf tournaments and he had not been on the Village Council when the Village Council approved this in January, 2004. Some donations had been raised through a dinner/dance put on by Mr. Resnik. Chair Resnik reported that Councilmember Humpage had put forward an item that he would like to bring the subject of the Village Memorial/Public Safety Memorial to the floor at the next Village Council meeting, and he was concerned about donations being used for other than what they were submitted for without getting approval from the individuals who had made the donations. Mr. Resnik reported total donations were $18,500. The Village Council had voted this be placed on the agenda, and Councilmember Resnik would address it. He planned to read the memo which had been presented to the Village Council in January by him for the consensus of approval they had given. Chair Resnik read the memo aloud, and reported the Village Council had enthusiastically and unanimously supported this and had indicated not to let lack of money hold it up—that they could get more money if needed. Mr. Stoddard advised that this Committee continued their support of the proposal. Chair Resnik commented the minutes of the January and February meetings of the Committee were provided to the members of the Council, and approved on the consent agenda, and he would report to them regarding this meeting of the Committee that the Committee had recognized donations for the Public Safety monument and designated a special section in the Village Memorial, honorary for Public Safety use Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page 4 ----------------------------------- with no charge to their families. The Committee had recognized that a Village Memorial should be supported with public funds—and at least matching funds would be requested; and the donated funds would pay for the share of the memorial designated for Public Safety use. Despite these considerations, the Committee acknowledged Councilmember Humpage's concern to be valid and agreed to the following: The Committee will continue to develop a Village Memorial design and cost--no funds donated for a Public Safety monument will be requested or used. The format for the Village Memorial will not include Public Safety deceased. The estimated cost of the Village Memorial will be provided in time for consideration during the 2005 budget preparation. Public Safety monument would be developed separately by Public Safety officials or another entity to be designated by the Village Manager, with donated funds. The Committee agreed there was sufficient space in the Municipal Complex to support both a Village Memorial and a Public Safety Monument. There were currently only three deceased Public Safety employees to be inscribed on the monument. The Public Safety monument should be located in proximity to the Public Safety Building to honor all police and fire rescue personnel. The Village Memorial would be located in a quiet, peaceful place, for residents to sit in remembrance of their loved ones whose names would be inscribed on the memorial. Ms. Schauer commented Mr. Stoddard had given $100 donation for his wife's name to be inscribed on the Village Memorial. Mr. Garlo indicated the Police Chief and Fire Chief would work on a concept for the Public Safety Monument. Mr. Stoddard asked if it was likely the Village Council would be willing to fund the entire cost of the Village Memorial, to which Chair Resnik responded he believed so. Mr. Stoddard commented he believed the proposal for a Village Memorial was very right and very correct and in his judgment the cost of the Public Safety building of $5 million and over 30 years financing was a monument to Public Safety paid for out of the pockets of the residents, including himself. Mr. Stoddard expressed his opinion that the better of the two ideas was the first one and if something came up that was appropriate for the Public Safety monument that did not clutter up the place so be it, but in his judgment the project this Committee was working on as developed by this Committee under Mr. Resnik's direction was the priority of the two. Chair Resnik Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page 5 ----------------------------------- commented the Committee would continue work on the Village Memorial, and would just extract any reference to inscribing names of police or firefighters on the memorial and would not use the funds that people had donated for a Public Safety memorial. Chair Resnik commented he had thought by incorporating those inscriptions into a Village Memorial it would have been appropriate, but he did not want it done with a money fight and he believed it could get done by continuing this way. Mr. Hansen suggested letting Mr. Humpage take the money donated from the two golf tournaments for the Public Safety memorial. Chair Resnik recalled Ms. Schauer's suggestion to go to Homeowners Associations to get donations for the Village Memorial, which was an excellent idea, and could be done if the Village Council objected to the cost. Mr. Stoddard noted the TCCCA treasury was almost empty. Ms. Schauer questioned how deceased Village Councilmembers could be honored if there was no one to say it was appropriate, and gave as an example former Councilmember Alec Cameron, whose wife was deceased and there were no other members of his family in Tequesta. Mr. Garlo indicated research could be done to locate his children. Chair Resnik commented the effect of this change would be minimal-- only 3-4 names would not be inscribed on the Village Memorial, and funding would have to be requested from the Village, and if donations were needed that would be pursued. This memorial would be built after the new Village Hall was finished, so there was a lot of time to get funds. The Village Hall would have to be completed to be able to place the memorial properly between the fountain and the Village Hall. Mr. Stoddard suggested the Committee continue in good faith to proceed with the Tequesta Village Memorial as planned. Mr. Hansen noted on the Public Safety monument there would only be the names of people who had served as police or firefighters for the Village. Mr. Garlo commented the Public Safety monument might be a statue, possibly of a mother holding a child. Chair Resnik commented that monument could go in the lobby of the Public Safety Building and it would look beautiful there. Ms. Schauer agreed, stating it did not have to be outside. Mr. Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page 6 ----------------------------------- Hansen expressed his opinion that the two separate memorials was the way it should be done. MOTION Mr. Stoddard made a motion to proceed with the Village Memorial separate from the Public Safety monument, expressing support for Mr. Resnik's recommendation. Ms. Schauer seconded the motion, which carried by unanimous vote. Chair Resnik stated he would report to the Village Council that the Committee approved separation of the funds and desired strongly to proceed with a Village Memorial funded with public funds. Also, the idea of going to Homeowners Association would be used if needed, Chair Resnik expected that funding would be budgeted over a two-year period because the Village Hall was not scheduled for completion until between October 2005 and January 2006. Ms. Schauer suggested in the January or March issue of Smoke Signals when the majority of residents were here from the north that there be an article that the public could make tax-deductible contributions, and that Homeowners Associations be requested to donate. Ms. Schauer pointed out that the donations could be minimal, but they would feel they had participated. Mr. Stoddard recalled that when the concept came about for the Village Green Park he and his wife did one mailing with beautiful pictures of the fountain and park as proposed and got back 300 responses with checks; and not one dime was used from taxes. Chair Resnik commented there was a mailing list of residents for Smoke Signals. Ms. Schauer volunteered to help on the list for the Homeowner Associations. Mr. Garlo responded the Police Department had a list; Mr. Resnik advised that also the Village Administration office had a list and there were approximately 37 associations. Ms. Schauer commented if each association donated $100 that would make it a community event. Chair Resnik commented that would be done if there were no objections. Mr. Stoddard commented he was for it if there was a beautiful picture included. PRESENTATION OF CONCEPTUAL DESIGN AND ESTIMATED Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page � ----------------------------------- COST OF A MEMORIAL Fred Menor, Lake Worth Monument Company, presented his concept for the memorial, which is attached to and made a part of these minutes as "E�iibit A". The Tequesta Indian logo would be at the top center of the memorial and would be bronze relief. Samples were provided of how the inscriptions would be made in black on unpolished granite, with polished granite borders. Mr. Hansen confirmed that the whole paver brick circle would be completed at the beginning Mr. Menor commented the sidewalk would probably come in at an angle rather than straight, as shown. Benches with tops made from the marble taken from the old City Hall building were proposed for the center of the brick paver circle. Mr. Menor estimated the total diameter with landscaping to be about 36', really not very big. The side wing walls would be 4'-2" tall and he proposed to begin with just the central feature plus a wing on each side. The wings on the other side of the circle could be added when needed, and they might not be needed for ten years. 424 names could be inscribed on the central feature, and a total of 1,080 names could be inscribed on the central feature plus the two wings proposed for initial installation. Adding the three wings on the other side of the circle would provide space for another 1,300 names. It was clarified the monument and wings would be entirely of granite. MOTION Ms. Schauer made a motion to approve the basic concept design of the monument without wording, for the centerpiece and two walls, with the size of the brick paver circle to be 20' diameter, with benches in the center and a landscaped area. Mr. Stoddard seconded the motion. During discussion of the motion, Chair Resnik commented this concept would be presented to the Village Council probably in July and at that time he planned to go to the Budget Committee and ask that funding be a part of the budget. Chair Resnik commented Mrs. Dalack would advise regarding landscaping. Mr. Hansen commented the Committee approved the concept and asked if that should include choices of marble, color, etc., but was advised that would affect the price and the gray granite as presented was the only attractive granite available within the price range presented, and was Tequesta Memorial Committee Meeting Minutes Apri129, 2004 Page 8 ----------------------------------- the least expensive option. Mr. Hansen commented he wanted to do a complete job by having considered all options. Chair Resnik commented this Committee was not the final decision maker—that this would go before the Village Council, and would not be presented until the Committee was ready and had considered all options, but the Committee had already discussed the color and this gray granite was very attractive. Mr. Menor described black granite and its drawbacks which included showing dirt and fading after several years. Mr. Menor stated this was the only color available in the price range presented. Mr. Menor described the bronze logo, which would have no wording and would be almost 2 feet tall, probably 18" to 20" tall, and advised that he would bring a clay rendering for approval. Motion carried by unanimous vote. COMMUNICATIONS FROM CITIZENS There were no communications from citizens. ANY OTI3ER MATTERS There were no other matters to come before the Committee. ADJOURNMENT MOTION: Ms. Schauer made a motion to adjourn the meeting at 5:47 p.m. Motion was seconded by Mr. Hansen and unanimously carried. Respectfully submitted, �u� `� � Betty Laur Recording Secretary