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HomeMy WebLinkAboutMinutes_Memorial_02/10/2004 r � � � � VILLAGE OF TEQUESTA :� Post Office Box 3273 • 250 Tequesta Drive, Suite 300 �" ��` o Tequesta, Florida 33469-0273 • (561) 575-6200 r; � � o � Fax:(561)575-6203 e �= '; i CO TEQUESTA MEMORIAL COMMITTEE MEETING MINUTES February 10, 2004 L CALL TO ORDER AND ROLL CALL The Tequesta Memorial Committee held a meeting in the Tequesta Public Safety Facility EOC, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, February 10, 2004. The meeting was called to order at 4:10 p.m. Committee members present were: Mayor Edward D. Resnik, Former Mayor Carl Hansen, Former Mayor Elizabeth Schauer, Former Mayor Carlton Stoddard, and Assistant Village Manager Bob Garlo. Also present was guest Fred Menor with Lake Worth Monument Company. Mayor Resnik announced discussion and review of the key items discussed at the last meeting to be sure all of the committee members agreed Mr. Stoddard commented that the minutes were accurate. The following items were reviewed and agreed upon: A. Whose name may be inscribed on the memorial 1. Deceased residents of Tequesta 2. Deceased loved ones of residents of Tequesta even if the deceased was not a resident of Tequesta (Spouse, Parent, or Child) Mayor Resnik gave an example: if his father died and had lived outside Tequesta, Mayor Resnik could, as a resident of Tequesta, add his name to the memorial. Loved ones would be limited to spouse, parent, or child. 3. Deceased Tequesta Police/Fire Rescue Officers & employees. 4 Deceased Elected Officials of Tequesta 5. Deceased loved ones of Village employees with 10 years tenure — even though not a resident.. Mr. Garlo indicated through his research that if the tenure reyuirement were 10 years, there would currently be 23 eligible employees; if the tenure requirement was 5 years there would Recycled Paper Tequesta Memorial Committee Meeting Minutes February io, 2004 Page 2 ----------------------------------- currently be 26 eligible employees, so holding it to ten years would not be limiting. Mr. Stoddard indicated he had suggested 5 years for the purpose of raising morale. Mr. Hansen, Ms. Schauer, and Mayor Resnik were in favor of ten years. Any employee who is a resident of Tequesta could participate as a resident; therefore no tenure would be required. The question arose regarding part-time residents. Mayor Resnik responded that residents who could participate must be registered to vote in Tequesta. The committee agreed with the items listed in item A. B. Who mav request a name be inscribed on the memorial 1. Next of kin of a deceased resident of Tequesta even if the next of kin is not a resident of Tequesta 2. A resident of Tequesta 3. Next of kin of deceased Police or Fire Rescue Officers & Employees or deceased next of kin of elected officials of Tequesta even if the next of kin is not a resident of Tequesta and the deceased was not living in the Village of Tequesta at time of death. 4. Village employees that are not a resident of Tequesta but have at least 10 years tenure. Mr. Hansen asked if in several y�ars he was not well and had to move in with one of his kids not living in Tequesta, he could request his own name be added at his death, before his death. Ms. Schauer responded yes, that would fall under the category of elected off cial, but advised Mr. Hansen to put it in his will. Mayor Resnik commented that if a Tequesta resident had to move in with a son or daughter outside the Village all they would have to do would be to tell them they wanted to be on the memorial after their death and he was sure whoever was in charge of the memorial at that time would honor the request. Any next of kin could pay the fee. If Mr. Hansen wanted to pre-arrange this, all he had to do was fill out the application / Tequesta Memorial Committee Meeting Minutes February io, aoo4 Page 3 ----------------------------------- form, and give it to his son or daughter to submit to the Village of Tequesta. Mayor Resnik commented this would fall under item (3). Mr. Stoddard commented that one could give their next of kin $25 privately to place their name on the memorial when they died. The committee agreed with the items listed in item B. C. How will a licants re uest a memorial inscri tion 1. Applicants will use a standard form provided by the Village 2. Form will specify what can be inscribed 3. Completed form with required payment will be turned in to the Village office designated by the Village Manager Mayor Resnik advised that the standard form would be simple, and the Village would run the program. Mr. Garlo commented this worked very well in Juno Beach with the Town Clerk handling it. The committee agreed with the items listed in item C. D. �Iow will payment be made and who is required to pay 1. Payment will be made by check made out to Village of Tequesta Mayor Resnik commented at the last meeting the committee had discussed having payment by cash or check, but cash was too hard to handle, so it should be limited to checks. Everyone agreed. 2. Next of kin of a deceased loved one or resident will pay 3. Inscriptions for deceased police, fire rescue officers, Village employees and elected officials will be honorary with no payment required Mayor Resnik commented that making the cost to the general residents only a few dollars more, that would cover the honorary members. Tequesta Memorial Committee Meeting Minutes February �o, 2004 Page 4 ----------------------------------- The committee agreed with the items listed in item D. E. How will applications for inscription be managed Village Manager will manage/assure: *Receipt of applications for inscription with payment *Requesting and supervising individual inscriptions from the contractor who will do the inscriptions *Payment of contractor for inscriptions *Maintenance of a Village Memorial Account This account will show income and payments for memorial inscriptions. Mr. Stoddard noted that the Village Manager had the authority to assign these duties. Mr. Stoddard asked if the maintenance would be written into the cost of the inscription. Mayor Resnik responded that the maintenance, and the cost of the honorary inscriptions would be included in the cost to the general public. Maintenance would consist mostly of landscaping maintenance, and possibly cleaning the monument once a year. Mr. Stoddard indicated he felt that was fair and explained that his family plot in Iowa was beautifully maintained but the cost there was voluntary. Mr. Menor commented that there was probably 50% to 60% more landscape maintenance work in Florida than in Iowa. The committee agreed with the items listed in item E. F. How will memorial construction be funded 1. By donations with matching public funds from Village Mayor Resnik indicated this was discussed at the last meeting, and the funding would be half by donations and half by matching funds from the Village—the taxpayers—and this was a Village memorial—not just police and firefighters. Mr. Stoddard stated he agreed Tequesta Memorial Committee Meeting Minutes February io, 2004 Page 5 ----------------------------------- wholeheartedly that the Village should provide matching funds. Mayor Resnik commented the Village Council at their last meeting were not much concerned about the cost, but more about getting something done and not being constrained by cost, so he felt the Council would go along with the Village providing matching funds. Mr. Stoddard expressed his opinion that the Village should provide matching funding sincethis memorial would be a valuable asset and a landmark. The committee agreed with item F. G. How will the memorial be sustained after built 1 By payment for inscriptions for residents/loved ones 2. By Village for inscriptions for Police/Fire Rescue officers, Village employees, and elected officials Mayor Resnik commented some of this cost would be paid by the price charged to residents. 3. Cost of inscriptions will include amount for maintenance Mayor Resnik commented this might not be necessary but he had put it in because the committee had talked about it. The Public Works Department now maintained the Village Crreen, and if the memorial was there they would edge and trim around it. Mr. Garlo asked the approximate cost of an inscription. Mr. Menor responded that he would have to sit down and look at what the Village wanted, and he would rather provide a high estimate than a low one. Inscriptions with about 17 characters such as Juno Beach had would be about $30.00 per inscription, and on a reasonable schedule such as twice a year or monthly. Mayor Resnik indicated he would like it to be according to the number of inscriptions, such as when there were ten. Mr. Menor , commented his company did a minimum of 20 inscriptions, and if there were not that many they had what was called a"portable" charge of $150 plus the cost Tequesta Memorial Committee Meeting Minutes February io, 2004 Page 6 ----------------------------------- of the inscriptions. He could not give a definite inscription price until he knew how the memorial would be set up. Mr. Stoddard expressed for the record appreciation for the way that the Village Green Park had evolved and the park was so pretty and well maintained and everyone appreciated that. Mr. Stoddard commented it would be nice if the Village employees would clean out the fountain bubbler once in awhile. The committee agreed with ztem G. H. How and bv who will the memorial be maintained 1. Village will maintain the memorial and landscaping. The committee agreed with item H. I. Location of the memorial 1. Between the public safety building and the new Village Hall 2. Adjacent to the paver brick walkway between the buildings Mayor Resnik indicated he would like the committee to walk outside in the park at this time with Mr. Menor to get an idea of where the memorial should be Iocated. Mr. Stoddard indicated he thought the proposed location was good and should be on the south side of the paver brick walkway. The committee adjourned to walk outside at 4:41 p.m. The Committee viewed the proposed site for the new Village Hall and discussed various possibilities regarding the memorial site. As a result of the discussion, Mr. Menor offered approximate dimensions for the proposed site. Mr. Menor will be reducing those suggestions to a conceptual drawing to be reviewed by Committee members. Tequesta Memorial Committee Meeting Minutes February 10, 2004 Page � ----------------------------------- The meeting was reconvened at 5:10 p.m. II. Review and Discuss Concept for Design of a Village Memorial A. Review of concept considerations from Januarv meeting 1. Memorial would be upright and probably gray granite. Mr. Menor explained that gray granite was most cost effective and easiest to maintain. The black imported granite of the Viet Nam memorial had had to be completely replaced since it was getting scratched, and it was found that it was not really granite, which does not scratch. Mr. Menor commented that black granite was expensive. Mr. Menor had examples of "blue gray" and "robin blue". Mr. Menor confirmed that he would commission an artist to do the Tequesta Logo to be placed in the center of the memorial. He would need a picture and in the past had used different artists, but never anyone as talented or as cheap as the one he was now using. 2. Construction would permit addition of sections 3. Design would include bust of Tequesta logo at top center 4. Monument area would be circular with two benches 5. Specific design would be done by Lake Worth Monument 6. Mrs. Dalack would be asked to contribute to the design of the landscape. Mayor Resnik advised that Mrs. Dalack had said she would be happy to work on this, but she was not at the meeting. Ms. Schauer commented she might be able to get a professional landscape company to provide a design pro bono to present at the next meeting, and she was given authority to do so. Mayor Resnik commented that Mrs. Dalack could come and consult, she didn't have to do the design. B. Additional Considerations to be discussed Tequesta Memorial Committee Meeting Minutes February 10, 2004 Page 8 ----------------------------------- 1. Location should permit monument deck to be of paver brick and flow from the paver brick walk between the public safety building and Village Hall. 2. Specific design features to be discussed with Lake Worth Monument include: *Height, length, curvature *Type granite to be used *How the Tequesta Indian bust will be constructed *Size of standard block for each inscription *Type of inscription (name only or name plus dates or name plus endearing statement, etc.) * Size of monument area Mayor Resnik commented there was concern with two different areas the inscription being only the individual's name. Someone had told him they would like two lines for the inscription to state in loving memory of, or dea�est, or something else. If two lines, one would be the name and the other for something else. The number of lines would control the size of the block that would be used for the inscription. Mr. Menor commented if only names and dates were used there would not be blocks, just one listed after another, and that was a lot easier to control. If choices were allowed on inscriptions, there must be a certain number of lines and characters per line and they could write what they wanted within the guidelines. Mr. Menor commented he would have to know things like that. Mr. Hansen commented Tequesta Police and Fire and Elected Officials should be designated. Mr. Stoddard favored name and date only to keep it simple. Mr. Menor commented each individual inscription could be scored off but that became more expensive. Mayor Resnik asked when using the concept of name and date would that be the dates of their life or date of death. Mr. Menor responded that there could be categories, such as an area for Mayors and Council members. Mayor Resnik explained there would be a section of the memorial designated for police, fire rescue, employees and Village officials. Mayor Resnik proposed that for this category the Tequesta Memorial Committee Meeting Minutes February io, 2004 Page 9 ----------------------------------- concept should be the name and the years employed—such as Jim Jones Police Officer 1996-2004 The rest of the memorial would be for loved ones of residents, residents, or whatever else. For this category the concept could be the name, date of bir�h and date of death. Discussion ensued whether to be able to add wording such as in loving memory, beloved wife, etc. Mr. Menor suggested it would appealing to more people, and that each inscription would have three lines with a small space in between inscriptions rather than making blocks for each individual because the scoring for blocks wasted space. Mayor Resnik commented the lettering should be standard size. Mr. Stoddard indicated the extra wording should be limited, and people should not be permitted to pay extra to have more space. Mr. Menor advised that 4" x 8" was really too small when someone had a really long name, and that when the number of letters to be allowed was decided, then he could calculate to see how many inscriptions could be placed on the memorial. Mayor Resnik displayed Juno Beach's application form as an example, which limited the number of letters. Ms. Schauer commented if there were three lines available, people using two lines should pay a little more than those who only used one 1ine, and people using three lines should pay more than those who used two lines. Mr. Menor commented he did not differentiate—his fee was the same for each inscription. Mr. Stoddard requested Mr. Menor provide his concept design for the next meeting. Mr. Menor suggested more than one line, because he was afraid this project would fail if there were only one 1ine, and that if three were allowed more people would want an inscription because people were into personalization. Mr. Garlo commented the committee should reserve the right to reject a request based on content. Mr. Menor commented �he inscriptions should be dealt with on a case-by-case basis. It would be designed so that most any name would fit. Mr. Stoddard asked if the name should be larger, stronger than the inscription if it was decided to have an inscription, and commented he would not like the name to be the same as the Tequesta Memorial Committee Meeting Minutes February lo, 2004 Page io ----------------------------------- inscription, because the names would be lost in a maze of many letters. Mr. Menor explained that they would stick to a letter style that was universal, that way if he went out of business or the Village decided not to have him do inscriptions later, anyone else could follow in his footsteps to do the work. Mr. Stoddard would like the name in caps and everything else caps and lower case. Mr. Menor explained that everything would have to be in caps because trying to cut small letters in granite did not work—the middles of the e's and a's went away—and monuments were generally done in all caps. Mr. Stoddard commented it became cluttered if there was too much wordage with the name--the name became lost. Mr. Hansen questioned, if the decision was made to have 3 lines and someone elected only to use two lines, would the space for that person be the same as someone who used three lines. Mr. Menor recommended using the same amount of space for uniformity, but reserved the right to change his mind on that when he actually started putting things on paper, because sometimes he would get am idea that would work better. Mr. Hansen commented he understood Mr. Menor's point that it would be better to have the opportunity to have extra wording. Mr. Menor responded that had been his experience, that people liked that better. Mr. Stoddard suggested large letters harmonized on top or bottom of the Indian: In loving memo�y. Mr. Menor suggested below the Indian to have text almost like a mission statement, something short. Discussion ensued. Ms. Schauer suggested Village of Tequesta, the Indian, year the memorial was dedicated, and a scripture related to the deceased. Mayor Resnik suggested an appropriate statement, prayer, or scripture, and with that to then go to the inscription—instead of three lines have two lines with name on one line, years of date and birth and death on a second name. Mr. Menor commented they had done that using only one line. Mr. Hansen commented what he could see happening was having someone cremated, throwing their ashes over the inlet, and using the memorial instead of a cemetery, which was not really the intent Tequesta Memorial Committee Meeting Minutes February �o, 2004 Page ii ----------------------------------- Mayor Resnik commented that if there was a general statement under the Indian that recognizes that the memorial is in loving memory of all the names on it, then the names in same font size and same space, it could be done either with one line or two. Mayor Resnik commented that at the memorial he had seen there was name and rank , with one right after the other, but Mr. Menor explained that the Village did not have the luxury to do that since they didn't know beforehand who would go on there. Mayor Resnik commented John Doe should have the same space as John Robowski—every name no matter how long or short should have the same space. Mayor Resnik asked if everyone agreed to have names and dates. Ms. Schauer asked that Mr. Menor provide what he felt would be conceptually appropriate to present at the meeting next month. Mr. Menor commented he didn't know if he could get that far by then—but he could make some concepts to show how it would look. Ms. Schauer suggested having the year the memorial was dedicated and an appropriate scripture or other appropriate wording— there were many statements that had been written after September 1lth. In summary, Mayor Resnik stated there would be a generalized memorial statement, the date of dedication of the memorial, and then the names would be inscribed, and he thought most people would like the dates of birth and death, and that would be it, because the generalized memorial statement would encompass everyone. There would be two lines with the name on top and the dates centered below the name. Everyone agreed. Mr. Stoddard commented the Village Council had picked an appropriate name when they called it Tequesta Memorial. In the section for police, firefighters, employees, and elected officials, Mr. Garlo suggested adding the person's title, to which no one objected. The logo was discussed. Ms. Russo was to send the logo to Mr. Menor via e-mail. Mr. Menor clarified the Indian would be Tequesta Memorial Committee Meeting Minutes February �o, 2004 Page 12 ----------------------------------- sculptured. Ms. Schauer was to provide a memorial statement, and Mr. Menor was to send her some ideas. The meeting was adj ourned at 5:51 p.m. Respectfully submitted, , �,��� ;-��--�-�-'�� Betty Laur Recording Secretary TEQUESTA MEMORIAL COMMITTEE SUMMARY OF PRIOR COMMITTEE AGREEMENTS The following is a listing of the title of the administrative, operational and maintenance plans, policies and procedures for a Village of Tequesta Memorial as developed, discussed and agreed to by the Committee and recorded in the minutes of the Committee meeting held on 10 February, 2004. Respectfully submitted EDR 1. Detailed specification of those deceased individuals whose name may be inscribed on the Memorial 2. Detailed specification of those individuals who may request a name be inscribed on the Memorial. 3 Detailed specification of how individuals may request/apply for a name ta be inscribed on the Memorial 4 Detailed specification of the method of payment by the requestor/applicant for a Memorial inscription and specification of which inscriptions will be honorary with no payment required 5 Detailed specification of how applications and payment for Memorial inscriptions will be processed and managed. 6 Detailed specification of how construction of a Memorial will be funded. 7 Detailed specification of the operation of the Memorial will be sustained and funded after being placed in service. S General specification of the source of maintenance of the Memorial after being placed in service 9 General agreement that the location of the Mernorial would be on the green between the Public Safety Building and the new Village Hall. 10 General agreement to have Mr Fred Menor of Lake Worth Monument prepare a conceptual design of a Memorial with estimated cost for presentation at this Committee meeting.