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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_04/14/2005 VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES FEBRUARY 16, 2005 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta. Planning and Zoning Advisory Board held a regulazly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Wednesday, February 16, 2005. The meeting was called to order at 6:37 P.M. by Chair Elizabeth Schauer. A roll call was taken by Recording Secretary Betty Laur. Board members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, Leslie Cook, and William Wilder. Alternate Cazl Blase sat in for Boardmember Jeff Robbins until his arrival at 6:45 p.m. Clerk of the Boazd and Director of Community Development 3eff Newell was also present. II. APPROVAL OF AGENDA MOTION Boardmember Okun moved approval of the agenda with addition under Any Other Matters of discussion of a rough draft of the meeting between P&Z and Village Council, and an e-mail from Mr. Okun dated February 3; and to table New Business Item 4C -- discussion of Village Hall. Board member Wilder seconded the motion, which carried by unanimous 5-0 vote. The motion was therefore passed and adopted and the Agenda was approved as submitted. III. APPROVAL OF PREVIOUS MEETING MINUTES MOTION Vice Chair Okun made a motion to approve the minutes of the meeting of December 1, 2004 with Public changed to Publix on page 4 under #6, second paragraph. Boardmember Wilder seconded the motion, which carried by unanimous 5-0 vote. � { Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 2 Minutes of the meetin of December 15 2004: . Mr. Newell advised the number of trees at the CVS PharmacyBank of America sites was a total of 17 palms along U.S. One, which had been the number required. Discussion ensued regarding the new trees not being the same size as those which had not survived. Mr. Newell advised that the board should specify size in the future. Vice Chair Okun suggested a boilerplate motion to avoid this : type of issue in the future; however, the board indicated they needed to remember to specify the size in the future. Mr. Robbins arrived at this point in the meeting, at 6:45 p.m., and took his seat. Alternate Blase stepped down. MOTION Vice Chair Okun made a motion to approve the minutes of the meeting of December 15, 2004 as submitted. Boardmember Wilder seconded the motion, which carried by unanimous 5-0 vote. MOTION Vice Chair Okun made a motion to approve the minutes of the meeting of January 19, 2005 as submitted. Boardmember Wilder seconded the motion, which carried by unanimous 5-0 vote. IV. NEW BUSINESS A. Denny's Restaurant Gene Vitagliano, Vice President of Construction for Family Restaurants of Florida, explained that Denny's restaurant had been damaged by the hurricane with roof damage, rooftop units damage and inside damage. Since corporate was changing the colors inside and outside on all Denny's across the country, they had changed their colors when they did their repairs. Mr. Vitagliano apologized that he had not realized he needed the Village's approval. Boardmember Cook pointed out that the red stripe and the red in the sign did not match and asked that Mr. Vitagliano bring that to the corporate office's attention; however, stated she had no problem. Mr. Vitagliano advised that all Friday's Restaurants were being changed also. Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 3 MOTION . Vice Chair Okun made a motion to approve the application from Denny's as submitted. Boardmember Robbins seconded the motion, which carried by unanimous 5-0 vote. . B. Village of Tequesta Landscape Project Wendy Harrison presented the project and showed a photo of the intersection of Old Dixie Highway and Tequesta Drive at the railroad track as it was currently. Ms. Harrison presented the ultimate plan as currently designed, including landscaping and low decorative wa11s. Boardmember Cook indicated she was under the impression there was a$200,000 grant from Palm Beach County for this project. Ms. Harrison explained that the $200,000 grant would not cover the whole project including mast-arm signals and a pathway from Tequesta Drive to County Line Road running parallel to the FEC tracks. Ms. Harrison commented this path would connect the parks and suggested enhancing native vegetation along the path, and noted there would be a potential for historic interests. Ms. Harrison explained that this project now consisted of an 8' wide asphalt meandering path, landscaping at the corner, and signals. The project was shared by the Village, the County, and FEC. There was currently a lease from FEG for beautification but more property was needed from FEC. This matter was currently under discussion and must be finalized before this project could � be initiated. The Palmcorp property currently being constructed had been approved by CAB and the Village Council including landscaping that:would be a part of this project, and timing would become tight because they would need their CO before this project was completed. They were required to provide landscaping on the west side of the railroad as necessary to hide the buildings. North Palm Beach Improvement District was to transfer property on the southwest corner to the Village. Vice Chair Okun raised a concern that merging landscaping maintenance of public and private entities would mean the Village would be inheriting a continuing relationship of the cost of landscape maintenance on private property. Ms. Harrison explained the Palmcorp property owner would provide the maintenance, and it was important to talk to them now so their irrigation system would cover it, and she would make sure they had maintenance responsibility and replacement responsibility. Mr. Newell commented there was a landscape buffer in the FEC right-of-way and Palmcorp had agreed with FEC that they would be responsible. Also, they were required to irrigate.. Ms. Harrison advised that Palmcorp wanted more landscaping, to extend the entire length of their property. Mr. Okun asked if the responsibility for landscape maintenance was a deed restriction for Palmcorp, and was advised it was a Village ordinance. Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 4 � , Ms. Harrison reported that both the county and FEC had given preliminary approval for the project, but it must go through final permitting from the county. � Ms. Harrison explained that kiosks—shelters designed as landmarks in the ' Village—were a future project, and in the interest of consistency she wanted this landscaping and the walls to coordinate with the design for the kiosks. Chair Schauer questioned an item in the lease on page 7, item 29 which stated there would be no plants, shrubbery, trees or other vegetation having a height of more than two feet placed within 250 feet of any at grade street crossing. Ms. Harrison responded that was why the lease was being amended and the plans had been sent to FEC because they had to agree to what was placed on the land. They would specifically go over each plant location. It was noted the county was enforcing the clear site triangle on the roadway. Carl Blase reported he had walked up the trail to County Line Road that day and it was now full of rubble, and compared the proposed path to one on Beach Road that was never used by bikes—they rode out in the street and expressed his opinion that was what would happen here. ' Connie Fisher pointed out the line where there could be no trees. Boardmember Cook expressed her desire to spend the project grant money to pack the landscaping closer to where everybody was. Chair Schauer commented there were a lot of people out walking in the mornings, and with ' the path they could go from Seabrook Road clear around without crossing a street. Boardmember Cook indicated she worried about kids on bikes so close to the railroad tracks. Ms. Harrison explained there would be no landscaping along the path because there was no money for that all the landscaping would be at the corners. Boardmember Cook stated she would like to use all the money to jam up landscaping where it would be appreciated. Ms. Harrison explained that $220,000 had already been budgeted for this project, plus the $200,000 grant, so that now the project was at $420,000. Boardmember Robbins confirmed with Ms. Harrison that the cost for landscaping and the wall, irrigation and some lights was approximately $200,000. Discussion regarding the grant ensued. Connie Fisher expressed her opinion that by putting in the path this project would then be eligible for other grants such as Beautiful Palm Beaches and ICTEA. Another factor that could generate grant money was because scrub jays were now living in the project area. Mr. Blase commented the $200,000 was from Commissioner Marcus' discretionary fund, and wondered why Beach Road residents were paying for a path when funds like this might be available. Vice Chair Okun commented this could be a springboard project for other projects, which he thought was great. Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 5 Connie Fisher described the project design with landscaping, walls, paving, and mast-arm signals. Vice Chair Okun asked if there were any plans to include architectural lighting, which Ms. Fisher indicated could be included. Ms. Fisher commented that the intent was to make a big sta.tement at the corner and then incorporate more native plant material along the roadway. Chair Schauer asked if there were any plans to put a fence along the path, possibly chain-link, to restrict access to the railroad, to which Ms. Fisher responded she was not sure the railroad would a11ow a fence. Vice Chair Okun commented the southwest corner had more detail than the northwest corner, to which Ms. Fisher responded she had been hesitant to take out existing sidewalks on the northwest corner. Wall versus Hedge Direction from the Planning & Zoning Board was requested for a wall versus a hedge. Consensus was for a wall. Wall Materials, Colors, Design Ms. Fisher presented three options for the wall, using design elements developed for the kiosks, and described four different designs for the kiosks. Chair Schauer reported the board was going to ask the Village Council for standazd signage throughout the Village. Ms. Harrison suggested matching the kiosks or Village Hall. It was indicated the board preferred matching something already existing rather than the kiosks. Vice Chair Okun commented architectural lighting was needed to pick up the character of the � landscaping in the evenings. Ms. Harrison responded she had made a note of that. Boardmember Cook comrnented she liked the wall idea but did not think the tubing used in the designs had been used anywhere else in the Village. The tubing was discussed at length. Ms. Fisher explained it was to be used in the kiosks. Chair Schauer indicated she preferred the stucco look. Ms. Fisher described possible locations intended for the kiosks. Chair Schauer questioned how the tubing would withstand hurricane-force winds. Boazdmember Cook suggested using the same thing as on the Public Safety sign with fake coquina as the background. After further discussion, there was . consensus on concept #2. MOTION: Boardmember Wilder made a motion to accept concept #2 as is. Boardmember Cook made a motion to state that the board preferred #2 but she would like to make an amendment to the middle section. Chair Schauer clarified there was already a motion on the floor. Vice Chair Okun seconded Boardmember Wilder's motion. During discussion of the motion, Chair Schauer commented she would like the design to tie in more with what currently existed. Ms. Fisher indicated she could make the cap thicker. Boardmember Cook discussed what she would like to have, and Ms. Fisher described the tubing as "pickets" and described � i Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 6 i their size and shape. Boardmember Robbins noted there was a cost . difference between stucco with a foam band versus stucco with precast. Discussion ensued. Chair Schauer stated that Boardmember Cook � wanted to make the arch and the corners the same as the current sign for Public Safety, and to be uniform and set a precedent. Chair Schauer i clarified that the center portion was to agree with the Public Safety building sign. Mrs. Cook commented the architect could use his judgment and adjust the size. Ms. Fisher indicated she needed to play around with the scale and it would not be the exact dimensions of the sign but would emulate it. Vice Chair Okun commented the board was establishing an image program throughout the Village and the first step should be to identify the image and then incorporate it throughout the community on a phased basis. Vice Chair Okun suggested giving a little more thought with regard to the image and for Ms. Fisher to present 1, 2, and 3 images for the board to choose. Ms. Harrison commented all agreed on having a wall and that deadlines related to the permitting. The county and FEC did not care what it looked like, so just the footprint could be marked with a basic design, then recommendations A, B, and C could be presented to the board for the wall. Chair Schauer stated she would like concept #2 presented at the joint meeting with Village Council, along with a picture of the Public Safety building, to show to the Village Council when asking for the uniformity throughout the Village. Ms. Fis�er indicated Chair Schauer could borrow concept #2. Chair Schauer commented the decision was to accept concept #2 with the changes Mrs. Cook wanted to the top of the wall. Vice Chair Okun clarified that the board liked concept #2 on a preliminary basis but it would come back with recommendations for signage and the finish of the wall. Chair Schauer stated that the motion was to agree to concept #2. Motion carried by unanimous 5-0 vote. Street Lights at Intersection Ms. Fisher stated the boazd had decided on a wall with stone and pickets, and indicated the next decision was the style of street lights preferred by the board. MOTION Boardmember Cook made a motion that street lighting would be the lighting used on Main Street. Boardmember Wilder seconded the motion, which carried by unanimous 5-0 vote. MOTION Vice Chair Okun moved that architectural lighting highlighting the character of planting and the wall be incorporated as a part of the theme. Boardmember Robbins seconded the motion, which carried by unanimous 5-0 vote. a � Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 7 Mr. Newell described tree canopy lighting, which was a nice effect. Ms. _ Fisher reviewed the plant selections. Plant Selection Review � ; MOTION " Boardmember Robbins made a motion to approve the plant selections as . submitted. Boardmember Wilder seconded the motion, which carried by unanimous 5-0 vote. Corner Treatment — Paver Walkways MOTION Boardmember Cook made a motion to accept corner treatment paver walkways as submitted. Vice Chair Okun seconded the motion, which carried by unanimous 5-0 vote. Design and Materials of Multi-Use Path Ms. Harrison noted the path was the first step. Ms. Fisher commented the Village might get a Beautiful Palm Beaches grant to enhance the path. Ms. Harrison suggested waiting on enhancements because the Village might annex more property into this area. MOTION Vice Chair Okun made a motion to accept the design and materials of the � multi-use path as submitted: 8-foot wide meandering asphalt. Boardmember Robbins seconded the motion, which carried by 4-1 vote, with Boardmember Cook opposed. Include Replacement of Landscaping in the Ezisting Medians? Ms. Harrison explained that there would be an additional cost to include in the scope of this project replacement of landscaping in the existing medians. This had come out during the DRC meeting, when Mr. Preston had commented those plants should be replaced as part of the scope of this project. Chair Schauer expressed her opinion the plants should be drought resistant and be able to withstand fumes from cars. Ms. Harrison explained that the additional cost would be a few thousand dollars, only including the medians at Old Dixie. Vice Chair Okun requested the board be presented with something that achieved the goals and that could be extended to other areas to be phased in. Ms. Fisher suggested the board might want to think about redoing the medians on Tequesta. Drive. Vice Chair Okun commented what was done should be a standard throughout the community and should be cost effective. Ms. Fisher suggested different characteristics could be used in different parts of town. r � Planning and Zoning Advisory Board February 16, 2005 Meeting Minutes Page 8 � MOTION Boardmember Wilder made a motion to include as a part of the scope of this project replacement of landscaping in existing medians that pertain ; to the railroad crossing. Boardmember Robbins seconded the motion. Motion carried 4-1 with Boardmember Cook opposed. V. COMMUNICATIONS FROM CITIZENS There were no communications from citizens. VI. ANY OTHER MATTERS Chair Schauer announced she had received from the Village Clerk a rough draft of the joint workshop with Village Council. One item was discussion of uniform signage, which the boazd had already discussed tonight. The other item was the duties and responsibilities of the Planning and Zoning Board. Chair Schauer explained that she had asked that to be put on because the Community Appearance Boazd had had more clout than Planning and Zoning and she would like to address that with the Village Council to see if this board could have some of the same powers that CAB had. Everyone agreed. Chair Schauer announced that the joint workshop was scheduled for Thursday, Febr.uary 24, 2005 at 7 p.m. and those were the only two items that would be discussed. Vice Chair Okun had put out an e-mail regarding generators. Mr. Okun explained that he wanted to get ahead of the wave and benefit from exposure to the two hurricanes, by addressing emergency standby generators in the Village with recommendations for their use, location, and how noisy they could be. Mr. Okun expressed his opinion that all standards go out the window when there is an emergency environment, and there should be quieter, more fuel-e�cient operation. Vice Chair Okun described a generator right outside his house at the lift station at Country Club Drive and Tequesta Drive, which ran all night and day and was really intrusive, and just insisting ENCON shield the noise had helped a little. Mr. Okun had researched and found there were noise control options, and wanted this issue addressed through research and then recommendations made as to where generators should be located. Boardmember Cook commented there had not been a generator in her neighborhood and she wanted one, and there had been raw sewage in the streets. Mr. Newell commented there was a maximum noise level section in the code, and that could be expanded. Guardian brand generators were enclosed. Chair Schauer read aloud from the code section regazding decibels. Vice Chair Okun commented having something in place would help the residents, and quality of life would be sustained even during emergency situations. Mr. Newell noted any changes would have to be done � � Planning and Zoning Advisory Board February lb, 2005 Meeting Minutes Page 9 ; by ordinance. Boardmember Wilder commented in his neighborhood people ] were told to turn off generators at 11 p.m. Mr. Blase described the generator �� I in their condo, which was enclosed but still very noisy. Mr. Newell ; commented Honda was making a new quiet portable unit. Vice Chair Okun � commented the issue was how to use generators and the public should be educated. Mr. Newell commented tlne Village was looking at placing utilities ' underground because those subdivisions with underground utilities got power back faster. Vice Chair Okun advised that part B to his recommendation was to require generators in new buildings such as the new Publix, so that there would be safe food, and get fuel out of the ground. Chair Schauer suggested placing in the Village newsletter that people should have courtesy for their neighbors and that the Village was in the process of establishing a standard. Also, if you purchased a generator you could get reimbursement from FEMA. Vice Chair Okun agreed with an article in the newsletter, but expressed his opinion the Village should control the decibel level and set hours for operation unless there was a life-threatening situation, in which case arrangements should be made ahead of the storm. Mr. Newell was requested to check to see if other municipalities were looking into setting standards. Mr. Newell advised he could check online at municode.com to see if anyone else was considering this, and would report back to the board. VII. A.D30URNMENT Upon motion by Vice Chair Okun, seconded by Boardmember Wilder, and unanimously carried, the meeting was adjoarned at 8:30 p.m. Respectfully submitted, � Betty Laur Recording Secretary