HomeMy WebLinkAboutDocumentation_Regular_Tab 11_04/14/2005 Memorandum
To: Michael R. Couzzo, Villaqe a r
From: James M. Weinand, Eire Chie
Date: April l, 2005
Subject: Public Safety Building reco ended improvements. '
At the October 14, 2004, Village Council meeting I
submitted a report on the performance of the public safety
building during last years hurricanes. In this report was
a list of building improvements and operational
enhancements that I feel are essential to improving the
response capabilities to the Community in the event of
another hurricane.
During that meeting a decision was made to search
internaIly for a funding source to complete the proposed
improvements. I regret to inform you that we have failed
to identify any excess funding available for this project.
Therefore, I am requesting a$41,400.00 appropriation from
the unreserved fund balance in the general fund to proceed
with these modifications.
To refresh your memory, the building improvements and
operational enhancements are as follows:
1. Adding four additional copper phone. lines. After our
digital phone system failed, the only phone
. communication available was through the copper lines
that we installed as a backup system. The building
currently has only four copper lines: one in dispatch,
one in fire administration and one to each fax
machine. Residents could not call in because one line
in dispatch could not keep up with the demand. Plus,
EOC staff could not call out without utilizing the fax
lines. Estimated cost $1,920.00
2. Installing an additional satellite dish with four
receivers. When the cable TV failed, our single
satellite dish gave us information in the Emergency
Operation Center, but other parts of building did not
have any coverage of the conditions or information
being broadcasted. This caused a lot of unnecessary
M:\,Administration Documents\Village Manager�Building upgrade agenda item 03302005.doc
traffic into the EOC. Dispatch needs this information
to keep the public informed. Estimated cost $880.00.
3. Audio Visual equipment in the Emergency Operation
Center needs to be expanded. An additional Matrix
Switcher is needed; additional computer interface
terminals and two additional display monitors.
Estimated cost $24,950.00.
4. A. local weather station mounted to the �building to
know what is happening at this Iocation throughout the
storm. Estimated cost $2,700.00.
5. Satellite receiver for wireless Internet connection
estimated cost $2,450.00.
6. A roof should be added over the generator. This is a
vital piece of equipment that is sitting outside and
subject to the weather conditions. Palm Beach County
Department of Environmental regulation has also
recommended this raof to be installed. Estimated cost
$8,500.00
�
I feel that these improvements are needed and will
significantly assist in the planning, mitigation and the
recovery, if our community is impacted again.
If you s.ee fit, please forward this request to the Village
Council for their consideration at their next meeting.
M:�Administration Documents\Village Manager�Building upgrade agenda item 03302005.doc
RESOLUTION NO. 43-04/05
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROPRIATING $41,400.00 OF
UNRESERVED FUND BALANCE IN GENERAL F[7ND #001,
INCREASING THE 2004/2005 GENERAL FUND BUDGET,
FIRE CONTROL, MACHINERY AND EQUIPMENT ACCOUNT
# 001-192-664.600 BY $32,900.00, AND
INCREASING THE 2004/2005 GENERAL FUND BUDGET,
FIRE CONTROL, HUILDING IMPROVEMENTS ACCOUNT #
001-192-653.600 BY $8,500.00 AND AUTHORIZING
THE VILLAGE MANAGER TO PROCEED ON BEHALF OF
THE VILLAGE.
REAS, the Village of Tequesta seeks to improve the Public
S fety Facility and add operational enhancements in the
ergency Operation Center that are essential to improving the
sponse capabilities to the Community; and
EREAS, These building improvements were not budgeted in the
2 04/2005 Budget; and
EREAS, there are no excess funds available in the current
2 04/2005 Budget to fund these building improvements.
W, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
TEQZJESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
CTION 1: A Resolution increasing the budqeted amount in ACC01111t #
1-192-664.600 for Budget Year 2004/2005 by $32,9000.00 and
' creasinq the budgeted amount in Account # 001-192-653.600 for
dget Year 2004/2005 by $8,500.00 and appropriating E�nd Balance
r these adjustments.
E FOREGOIN6 RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was
conded by Councilmember , and upon being put to
vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
n
T Mayor thereupon declared the Resolution duly passed and adopted
t s day of , A.D, �005.
MAYOR OF TEQUESTA
Jim Humpage
A EST:
G en Carlisle
V llage Clerk
n