HomeMy WebLinkAboutDocumentation_Regular_Tab 12_04/14/2005 � z 1r1� V1� 1���1 L'IRJI'1 fS�L�J�-l'1FillV14 JUI�JJDYJII 1 Cl`IIfJGJGCI`3 C
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�� A��AD1 � M A � Macon andAssoc�atas Ine.
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Infras�rucrure, environment buildings s4�s �akeworu, �a
Suite 307
lake Wotth
Fbtida 33463
Michael Couzzo, `Village �anager Te! 561433 3226
'Village of Tequesta Fax 5s� �� eoi �
P.4. Box 3273 www.arcadws-us.00m
Tequcsta, �T. 33469 � � +� � 1 V � �
APR 14 2005
Subject:
Engineering Rates �/Ill�g@ �/i�f Off
De2�r Mr. Co�zzo:
Date:
As yau rcqu�stcd r�►+�e ha�'e included a summary af engineering rates charged by April 14, 2005
typical firms for different eategories. Attached is Table 4 t�lten fram the American
Soeiety of Civil Engine�rs (ASCE) Manu�145, �vhich shows the results of a year �,�ct
2000 stud�'. Pla�se note the study shows a range of rates a�xd represents a�ational �V'itliam b. R�ese, P.E.
average. Yn Falm Beach Gotix�ty the norrnal rafes tend to be nearer the highest level
due to the aost of hou�sing �nd its impact on salary requirements. The tab(e below �one:
summarizes the national rat�es for some setected eate�ories. The table sho�s khe rates (561) 433-3226
inflated by 3% per year to 2005 at�d also shows the ourrenC raYes we are using for
. general ser�riccs r�varlc for the V"i�lage. �lease note, the ASCE r�►tes sho.wn are for a Ema��-
small not a larger firm. '�vr�ese u(;arcadis-us.com
CAT�CYUYt�2' ASCE (200Q) AS�� (2005) CC1YtR�NT our ref:
� �Y'R. S HR RMA RF00310d.Q4p l
pro'ectMana r $8198 �94-114 $70
Senior En 'neer �77-$9 $$9-103 $65
En ineer �b5-7$ $75-90 $55
Sr. Desi er $53-G5 $b1-75 $50
Technicians $39 $45-57 $37.50
Secre $32-38 $37-44 $2�
All rates arc in ddllars/hour.
We are well co�sciaus of the ��ot that the aba�re rat�s average only 7�% of tl�e laaest
rate for a smatl firm. At some point wa wilt need to makz some adjustrnent, although �
we atways iritend to be extremely campctitiwe. Wa ha�e maintained aur rates as
sho'�vn in the ab��ve table for many years as a measure of our appreciation for thz
oppo�tunity to haye provided znginetring scrviccs, ta the �illage for nearly 25 years.
Part af � bigg�r picture
APR-14-2�05 03:52PM FAX:5614338011 ID: PAGE:002 R=96�
` YJ`3 1`3 YI.J 1.)..J1 L�f1VL tSISVt5U1.J i5L'L'JL' LICSVVI4 JU1'2JJUYJII 1'SJJ 1YJYJJJ�J�J2 1' fU'Y
��C���S RMA Michael Cot�zo
14 Apri12005
We have enjayed a very pasi#ive warking relations}up �with thc Village tlu�ough the
tntire period that has jointty yielded many fine projects that contanue to serve the
Village well,
We appreciate your trust and return it, in part, b� doin� oar bcst to keep costs low �
r�vhiic pro�viding the requirec� service.'W'e look forwar� fn continuing to earn your �
trust and provide the necessary service for the next ZS years.
Should �rou ha�+e any questions or wish to discuss further, please ca11.
Sincerely,
Reese, Macon and Associates, Inc.
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Wili' D. R�ese, �'.L.
Page:
G:IEWVP'641COR�ESPWVDRtwd�05 37 03•i 15 Couuo Wtes,doc �Z
APR-14-20�5 03:52PM FAX:5614338011 ID: PAGE:003 R=96�
S{JLTfti1G EI�fCIiVEEEtS hIfTHODS OF CHARGING FOR ENCE�IEERIPtG SERVIi:tb s�
�, 3,nd Pixed Fees. �
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; imbu,rsabiss Low High �� u g� �� ��„ . n �r
r 9.86 �.�2 13.06 � � �. m
� 8.19 8.62 13.43 a� o a�. rn
� 8.00 $.69 15.51 � �+�'�'1 �n d+ m cn �
� 8.86 8.�� 13.56 � ��H � � � � � �
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aii�at is very similar to the �si o N cr o� : . �
haurly b�iutg rate inciudes � � � tI�H .a �c .fl �a
�iofit. Ot�ei tiirect coStS, a5 � "" � ' rnoz .d � � � . .
1 section, ane a separate item �
� 3rge. Consulting f3rrns may `.� ,� �. y$�H o�� o� �
� arojecf�s where the saope of ��°k �. r , .
� .uttix�g and record kee�ping. U '' � �'� •o `° � � ��� o
� �al rafies should be used. �'' �
membexs af the engineer- �c�, � u �� • � o I `� ° �� .
r�00 suruey. These numbers ��� ti�o'I. '� � n n �
z �atly by region. �� �� oo c� a+ � . .
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; �r eng�neering services by � � �' . °
c ypically art eig,�tt haur day. �� �io� �°�° � n . rri
�
� in Chapter 2 are frequentlY W ,� o0 0� a�a �
� particuiarly w�II suited to � � � u `�" � ° � �
��r shart-term �ngagements � E" s� � av�o1 o w� m t
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., cflnsrxltant should be cam- .� �g� � �y � ,'� ,, �
? .g travel and standby tiane. � � ^' '" '~ °' �
y ly an the camplexity, risk, � rnol $� � c`�*s v � � t`
� �e cansultant's professionai °' r' '" r' � . �
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i and for other out of-pocket � � � m
� d�iC2, '� � ^" ;� � A N
° s to appear as an expert, a � w � �g,�� � � � � � � �
.. day of such appearance. If v' ,
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r VILLAGE OF TEQUESTA
VILLAGE COUNCIL MEETING AGENDA COVERJMEMORANDUM
Date Prepared: April 4, 2005
Meeting Date: April 14, 2005
CLASSIFICATI4N: Consent
Subject/Agenda Item/Summary Work Authorizations for Miscellaneous Capital
Projects.
STAFF RECOMMENDATION TO (K] APPROVE [] DENY
Reviewed by: Costs: Attachments: Advertised:
$184,000.00 (please list)
Date:
Cover memo to the
Village Manager Paper:
[X] Not required
Funding Source: PO requisitions for
j] Operating Arcadis, Reese Macon
[X] Other (explain} & Associates Affected Parties:
Capital Projects
[ ] Notified (explain}
Budget Acct. #'s �
401-414 665.637
401-414 665.63 8 [ ] None
401-414 665.639
401- 414 662.632 [] Not Reauired
401-241 531.302
Submitted by: Originating Village Manager Council Action:
Department: Approval:
Russell K. White [ ] Approved
Utilities [ ] Approved
w/conditions:
[ ] Denied
( j Tabled to:
RESOLUTION NO. 44-04/05
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AUTHORIZING THE EXECUTION OF WORK
AUTHORIZATIONS IN THE AMOUNT OF $184,000.00 TO
ARCADIS, REESE, MACON & ASSOCIATES FOR
BUDGETED PROJECTS AS SHOWN IN THE ATTACHED
EXHIBIT "A" AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE WORK
AUTHORIZATIONS ON BEI�ALF OF THE VILLAGE.
WHEREAS: These projects have been budgeted in the fiscal yeaz
2005,
WHEREAS: Authorization of these projects will not affect Fund
Balance or increase the current budget,
NOW, 'THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to authorize Arcadis, Reese, Macon & Associates
to perform budgeted projects in the amount of $184,000.00, as identified in
the attached proposal hereto referred to as E�ibit "A" and incorporated by
reference as a part of this Resolution, is hereby approved and the Village
Manager of the Village of Tequesta. is authorized to execute the sa.me on
behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember , who moved its adoption. The
motion was seconded by Councilmember , and upon
being put to a vote, the vote was as follows:
FOR ADOPTION AGAINST t1DO PTION
The Mayor thereupon declared the Resolution duly passed and adopted this
14th day of April, A.D, 2005.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Gwen Carlisle
Village Clerk
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� � ,� TEQUESTA UTILITIES
� � : - o� DEPARTMENT MEMORANDUM
����N co � �`
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER ���
SUB3ECT: WORK AUTHORIZATIONS 1 ARCADIS, REESE, MACON
DATE: MARCH 29, 2005
The following is a brief summary of the above subject:
I am requesting the above referenced for the existing Capital Projects approved by the
Village Council. Below is a brief summary of the projects.
Rolling Hills Extension Account # 401- 414 665.637
This project allows for a loop in our distribution system that will help with pressure and
CL2 residual in the northern part of our system, this will reduce the amount of water used
to flush the system to bring the residual up, and increase flow. The budgeted amount is
$20,000:00.
RO Well # 3 Account # 401- 414 665.638
This project is underway, they have mobilized to the site and anticipate starting to drill in
approximately two weeks. The budgeted amount is $75,000.00, Actual is $73,500.00
Cove Point Water Distribution Expansion Account # 401-414 665.639
This project previously approved by Council is to expand the distribution system to the
Cove Point neighborhood. Budgeted amount is 20,500.00.
SFWMD Consumptive Use Permit Renewal Account #401-241531.302
This is for the 10 year permit for well expansion and water withdrawals for the different
aquifers, this is required by all Utilities Departments. Budgeted amount is $65,000.00
actual amount is $26,500.00 .
Chlorine Modifications Account #401-414 662.632
This project consists of switching from Chlorine gas to liquid, it is a Risk Management
issue, and a Health and Safety issue also. This is the Engineering only, the actual
modification will be done with the Plant Expansion. The budgeted amount is $45,00.00
actual cost is $43,500.00
General engineerin� Account# 401-241 531.302
I am requesting that we issue a Purchase Order for the remaining balance of the General
Engineering Account be issued for continuing services on the smaller projects, such as
the NPDES report, the 10 year financial forecast update, and miscellaneous projects in
the Utilities Department.
Please feel free to contact me should you require additional information.
2
Village of Tequesta Date: 3/24/05
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Utilities
Req. #:
Quotes Received: (See Affached) Recommended Vendor: Vendor #: 0163
Vendors Arcadis Reese Macon & Associates
� Address: 6415 Lake Worth Road
2 City: Lake W orth
3 State & Zip: Florida, 33463-2907
Comments: Villa e Engineers /Rollin Hills Water Main Loop
ManufJ Available Balance
�tem Descri tion Part# Qt . Unit Price Total Cost Account # (Finance Use Onl
�. ,eering Services $20,000.00 401-414 665.637
Rolling Hills Loop
THIS AMOUNT Total: $20,000.00
Finance/Administrative Use Only:
De artment Head Signature: �/� ` Date: � 'zod`
F : Director Signature: Date:
Village Manager A roval: Date:
Villa e Council Approval: Date:
PO#: - Processed By: Date:
ARCADIS REESE MACON & ASSOCIATES ; -
` VILLAGE OF TEQUESTA
Project Authorization :
Roltin� Hills Water Main Loop Closure
. This project authorization authorizes ARCADIS Reese, Macon & Associates, Inc.
(AR1b1A} to perform the work set forth herein and as stipulated within the letter (attached)
regarding projects, dated�January 18, 2005.
SCOPE
The Engineer understands that this project authorization is to cover engineering services
related to the design and construction an 8-inch water main from the entrance of
Rolling Hills, south to ari existing main along US 1. A crossing of US 1 is contemplated: ;.
The following specific tasks will be performed by the Engineer:
1. Prepare plans and specifications for the Water Distribution System as described above:
2. Prepare contract documents far bidding.
3. Submit plans and specifications to the Village for review.
4. Prepare an estimate of construction cost.
5. Prepare FDEP/FDOT/Martin County permit docuxnents and act as the Village's
liaison during the permitting process.
6. Assist the Owner in soliciting bids.
7. Review the qualifications of bidders and make a recommendafion of award.
�- 8. Provide engineering services during construction and periodic site visits.
Coordinate inspection activities with the Village's Utility site representative.
9. Certify the project upon completion to the permifting agencies.
COMPENSATION
For Scope Items 1 thru 9, the Engineer shall be paid a lump sum fee of $20,000.00.
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ARCADIS � EESE MACON. AS50CIATES �
TIME OF PERFORMANCE
The Engineer will commence work within ten (10) days of receipt of executed
authorization.
ACCEPTED BY:
VILLAGE OF TEQUESTA
(Rolling Hills Water 1Vlain Loop Closure)
Michael R. Couzzo, Village Manager
llATE: .
ARCADIS REESE, IVIACON & ASSQCIATES, INC.
William D. Reese, P.E., Vice President
DATE: 2 17 Ja 5
Viilage of Tequesta Date: 3/24/05
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Utilities
Req. #: '
Quotes Received: • (See Attached) Recommended Vendor: Vendor #: 0163
Vendors Arcadis Reese Macon & Associates
� Address: 6415 Lake Worth Road
2 City: Lake Worth
g State & Zip: Florida, 33463-2907
Comments: Village Engineers / Chlorine Modifications
Manuf./ Available Balance
'+em Description Part# Q. Unit Price Total Cost Account # (Finance Use Onl
E�,_ _,aering Services $43,500.00 401-414 662.632
Chlorine Modification
THIS AMOUNT Total: $43,500.00
Finance/Administrative Use Only:
De artment Head Signature: Date: ¢
F ; Director Signature: Date: .
Village Manager A provaL• Date:
Villa e Council A roval: Date:
PO#: Processed By: Date:
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` �ARCAD�S REESE MACON & ASSOCIATES : _ . '
VILLAGE OF TEQUESTA °
Project Authorization'
Chlorine Modifications
. :,
� This project authorization authorizes ARCADIS Reese,lViacon & Associates, Inc.
{A.RMA) to perform the work set forth herein and as stipulated within the lefter {attached)
regarding miscellaneous projects, dated Januazy 18, 2005.
. SCOPE �
The Engineer understands that this project authorization is to cover engineering services
related to the design and permitting of a Commercial Hypochlorite System for the
Village's Water Treatment Plant Facility. It is contemplated that this project will be bid �
with the R.O. WTP Expansion Project. The bidding and constructian services aze not �
included in this authorization �
The following specific fasks will be performed by the_ Engineer:
1. Prepare design plans and technical specifications for the Commercial Hypochlorite
System. _
2. Submit plans and technical specifications to the Village for review.
3. Prepare an estimate of construction cost. •
4. Prepare PBCHD pernut documents and act as the Villages liaison during the pernutting
process.
COMPENSATION
For Scope Items 1 thru 4, the Engineer shall be paid a lump sum fee of $43,SOU.00:
- �, ;
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� ARCADIS' REESEMACON &ASSOCIATfS `
TIlVIE bF PERFOR:MANCE- `
The Engineer w'rll commence work withinten (10) days of receipt of executed
authorization. �
ACGEPTED BY: .
VILLAGE 0F TEQUESTA .
� (Chlorine Modifications)
Iviichael R. Couzzo;�Village 1Vlanager: •
DATE: -
ARCADIS REESE, MACON & ASSUCIATES, INC. � �
_ / ���-_._
William D. Reese, P.E., Vice President
DATE: 2 � % e � .
Village of Tequesta Date: 3/24/05
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Utilities
Req. #:
Quotes Received: (See Aitached) Recommended Vendor: Vendor #: 0163
Vendors Arcadis Reese Macon & Associates
� Address: 6415 Lake Worth Road
2 City: Lake Worth
3 State & Zip: Florida, 33463-2907
Comments: Village Engineers /Consum tive Use Permit Renewal
Manuf./ Available Balance
'+em Descri tion Part# Q. Unit Price Total Cost Account # (Finance Use Only)
E,. .eering Sesvices $26,500.00 401-241 531.302
Consumptive Use Permit
THIS AMOUNT Total: $26,500.00
Finance/Administrative Use Onty: ,
De artment Head Signature: � Date: � � �°�
F � Director Signature: Date:
Villa e Manager Approval: Date:
Villa e Council A proval: Date:
PO#: Processed By: Date:
_ _ . - _ - - _ i4
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ARCADI� REESE�MACON &ASSOCIATES
VILLAGE OF TEQUESTA �
Project Authorization .
SFWMD Consumptive Use Permit Renewal
This project authorization authorizes ARCADIS Reese, Macon & Associates, Inc.
(ARMA) to perform the work set forth herein and as stipulated within the letter (attached)
regazding xniscellaneous projects, dated January 18, 2005.
SCOPE � _
The Engineer understands that this project authorization is to cover engineering services
related to the renewal of the Village's SFWMD Consumptive Use Permit. Note that this �
project entails renewing the permit for the same withdrawal capacities as defined within '
the existing perrnit and clarifying some of the existing'language contained within the
pernut. We, therefore, do nat foresee any groundwater modeling will be required for this
:pro}ect and,it is not included in the Scope or Fee: `However, it is noted that the District
requiremerits and mandates on these permits are not fuliy predictable wHich may result in
the need for modeling. If modeling becomes necessary, the Engineer will supply a cost
estimate and gain approval from the Ciient prior to proceeding.
The following specific tasks will be performed by the Engineer: "
1. Meet with the Village and SFWMD staff as required to discuss the requirements of the
� permit renewaL
2. Prepare permit application and supporting documentation as_ required by SFWMD.
(Note that the SFWMD permit fee will be paid separate by the Village) '
3. Submit application and respond to any comments frorn SFWNID:
COMPENSATION
For Scope Items 1 thru 3, the Engineer shall be paid a lump sum fee of $25,500.00.
ARCADIS REESE_MAC0�1:& ASSOCIATES -
` T11ViE OF PERFORIviANCE ` :
The Engineer will commence work within ten (10) days of receipt of executed
authorization.
: . ACCEPTED BY:
VTLLAGE OF TEQUESTA
- (SFWMD Consumptive Use Perrrut Renewal)
Michael R. Couzzo, Village Manager
DATE: _
ARCADIS REESE, MACON & ASSOCIATES, INC. `
l�-.
Wil iam D. $ e, P.E., Vice President
DATE: 2 /7 �°�'
Village of Tequesta Date: 3/24/05
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Utilities
Req. #:
Quotes Received: (See Aifached) Recommended Vendor: Vendor #: 0163
Vendors Arcadis Reese Macon & Associates
� Address: 6415 Lake Worth Road
2 City: Lake Worth
3 State & Zip: Florida, 33463-2907
Comments: Village Engineers /RO Well # 3 Services during Construction
Manuf./ � Available Balance
Item Descri tion Part# Qt . Unit Price Total Cost Account # Finance Use Onl )
E aering Services $73,500.00 401-414 665.638
ESDC RO Well #3
THIS AMOUNT Total: $73,500.00
Finance/Administrative Use Only:
De artment Head Signature: �• - Date: �� ZO °' 3
F � Director Signature: Date:
Village Manager A roval: Date:
Village Council Approval: Date:
PO#: Processed By: Date:
`�
ARCADIS REESE,MACON" & ASSOClATES .
VILLAGE OF TEQUESTA : :
Project Authorization
R.O. Weil No. 3 ESDC
This project authorization authorizes ARCADIS Reese Macon & Associates, Inc.
(ARMA) to perform the work set forthherein and as stipulated within fhe letter (attached) -
regarding miscellaneous projects, dated January 20; 2005:
SCOPE
The Engineer understands that this project authorization is to cover engineering services
during construction and construction observation services for R.O. Well No. 3. �
The following speciiic fasks will be performed by fhe Engineer:
1. Perform construction contract administration services to include engineering duties as
set forth within the generai conditions and supplementary general conditions.
2. Proyide part time resident project representatives on site to observe the work.
COMPENSATION
For Scope Items 1 thru 2, the Engineer shall be paid a lump sum fee of $73,500.00..
Note that this fee above assumes the project wil� be completed with the construction
eontract time requirements and will encounter only normal construction issues and
problems.
TIME OR PERFORMANCE .
The Engineer will cominence work commensurate with the contract documents and be
complete in accordance with the timeframe of construction stipulated within the contract
documents which is 150 days for substantial completion.
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� . ARCADIS � EESE,MACON & ASSOCJATES
ACCEPTED BY:
VILLAGE OF TEQUESTA �
: (R.O. Well No. 3 ESDC)
� ,
Michael R. Couzzo, Village 1Vlanager -
DATE:
, _, _ .
ARCADIS REESE, MACON & AS50GIATES, INC.
Will� D. ee ,.., Vice President
DATE: Z l7 /o-s`� _ . :
Village of Tequesta Date: 3/24/2005
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Utilities
Req. #:
Quotes Received: (See Attached) Recommended Vendor: Vendor #: 0163
Vendors Arcadis Reese Macon & Associates '
1 Address: 6415 Lake Worth Road
2 City: Lake Worth
3 State & Zip: Florida, 33463-2907 �
Gomments: Village Engineers / Cove Point Water Distribution S stem
Manuf./ Available Balance
Item Description Part# Qt . Unit Price Total Cost Account # (Finance Use Onl
��� ineering Services $20,500.00 401-414 665.639
Cove Point
THIS AMOUNT � Total: $20,500.00
Finance/Administrative Use Only:
Department Head Si nature: � � Date: � � �o.�
,ce Director Signature: Date:
Village Manager A roval: Date:
Village Council ApprovaL• Date:
PO#: Processed By: Date:
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`° ARCADIS: REESE�MACON & ASSOCIATES ` '
VILLAGE OF TEQUESTA
Project. Authorization :
Cove Point Water Distribution Svstem
� This project authorization authorizes ARCADIS Reese, Macon & Assoeiates, Inc.
(ARMA) to perform the work set forth herein and as stipulated within the letter (attached)
: regarding miscellaneous projects, dated January 20,2005. . -
° SCOPE :
,
The Engineer understands that this project authorization is to cover engineering services
related to the design and construction a Water Distriburion System within the Cove Pint �
Subdivision wluch consist of approximately 48 homes.
The following specific tasks will be performed by the Engineer:
1. Prepare plans and specifications for the Water Distribution System as described above.
2. Prepare contract documents for bidding. _ -
3. Submit plans and specifications to t�ie Village for review. �
4. Prepare an estimate of construction cost.
5. Prepare FDEP/Martin County permit docutnents and act as the Village's
_- � liaison during the permitting process.
. 6. Assist the Owner in soliciting bids.
7. Review the qualifications of bidders and make a recommendation of award.
8. Provide engineering services during construction and periodic site visits.
Coordinate inspection activities with the Village's Utility site representative.
9. Certify the project upon completion to the permitting agencies.
COMPENSATION
For Scope Items 1 thru 9, the Engineer shall be paid a lump sum fee of $20,500.00.
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ARCADIS REESE MACON�&ASSOUATES .::
TIME OF PERFORM:ANCE `.
The Engineer will commence work within ten (10) days of receipt of executed
authorization.
....• '
: ;.�..
ACCEPTED BY: '
VILLAGE OF TEQUESTA :
(Cove Point Water Distribution Sysfem) -
Michael R. Couzzo, Village Manager '
LATE: _ .
ARCADIS REESE, MACON & ASSOCIATES, INC.
;� .
William D. R ese, P.E. Vice President
DATE: 2�7 O5� . �: