HomeMy WebLinkAboutDocumentation_Regular_Tab 09_07/14/2005 � '
INTEROFFICE MEMORANDUM
TO: VILI.AGE MANAGER
FROM: R Gt1RL0, ASSISTANT MANAGER /�Gti---�'
SUBJECT: REVIEW OF LEGAL INVOICES
DATE: 7/8/05
CC: VILLAGE MAYOR AND COUNCIL
Per pour request, I completed a review of the legal invoices pear-to-date. Followiug are the
results:
001.140.531.301 General Lega1 Services
Budgeted �90,000 Incurred through May 31, 2005 �95,798
Much of the e�penses incurred were a result of regula� governmental legal services to include
correspondence, research, meetings, etc. Addiiionally, there wexe several Executive Sessions and
Council related issues that required adclitional attention.
' 001.140.531.308 Personnel Legal Fees
Budgeted $10,000 Incu�red through May 31, 2005 $16,Q66
There were several persoruiel related matters this year that required legal counsel to mitigate.
To date, the Village has prevailed in all labox related challenges including the successful mediation of
a vetexans preference claim, in addition to several terminations. Fiscal year 2004/2005 was the first
year that person�el legal fees were budgeted separately from general legal services.
001.181.531.301 Code Compliance Lega1 Services
Budgeted $30,000 Incurred through May 31, 2005 $27,128
'ThesE expenses ase a combination of Community Development issues, Special Master
hearings and code enforcement matters, speaifically H. Seigel. It shauld be noted that 1ega1 fees
associated with the Seigel rnatter were reimbursed to the V'illage.
It is recommended that we t�ansfer �40,000 from the contingency fund to cover the expenses
indicated above through the remainder of this fiscal year. Transfer to be allocated as follows:
$30,000 to Gene�al Legal Seivices and �10,000 to Pexsonnel Lega1 Fees.
�llage of T�questa
�
� Budget Amendment Request
NCREASE:
.
►ept Legal Acct Lcgal Services Acct # 001.140.531.301
lriginal Bndget Balance Available Transfer Amount New Baiance Available
$ 90,ppp.p0 $ 5,042.50 $ 27,870.00 $ 32,912.50
ustification: Anticipated legal fees for remainder of fiscal year
lept Legal Acct Legal fees - Personnel Acct # 001.14(1.531.308
lriginal Budget Balance Available Transfer Amount New Balance Available
$_10,000 S 760.11 � 10,000 $ 10,760.11
ustification: Anticipated tegal fees for remainder of fiscal year
�pt Acct Acct #
Iriginal Budget Balance Available Transfer Amount New Balance Available
$ � � $
ustification:
)ECREASE:
►ept _Reserve Contingency Acct Acct # 001.990.599.902 ,
)riginal Budget Balance Available Transfer Amount New Balance Available
$_50,000.00 $ 37,$70.00 S 37,870.00 $ -0-
ustificaiion:
�pt Acct Acct #
lriginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
�tification•
�pt Acct Acct #
lriginal Budget Balance Available Transfer Amount New Balance Available
$ $ � $
ustification:
►ept Head � Date
'inance Approval Date
'illage Manager's Approval Date
;omments
V ✓ L
s Bu Amendment Reque
: R��SE:
)ept _POLICE PATROL Acct COMPENSATED ABSENCES Acct # 001-175-516.100
)riginal Budget Balance Availabte Transfer Amount New Balance Available
� 0.00 $ -12,128.00 $ 12,130.00 $ 2.00
�astification•
_**FUNDWG FOR UNANTICIPATED SEPARATION PAYOUT OF A POLICE OFFICER
►ept Acct � Acct #
)riginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
ustification•
�ept Acct� Acct #
Iriginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
ustification•
)ECREASE:
►ept _RESERVES Acct CONTINGENCY Acct # 401-990-599.902
►riginal Badget Balance Available Transfer Amount New Balance Available
_50,000.00 $ 50,000.00 $ $ 37,870.00
ustification:
.
�ept Acet Acct #
�riginat Badget Balance Available Transfer Amount New Ba{ance Available
$ g $ $ $
�stification:
�pt Acct Acct #
riginal Budget Balance Availabie Transfer Amount New Balance Available
$ $ $ $
stification:
pt Head Date
rance Approval Date
lage Manager's Approval ___�,-�--- Date ��� - ��"
mments
�-
Budget Amendment Request � �� � ���� �}
. �c�A5E:
;-,
)ept _CODE ENFORCEMENT Acct PART TIME SALARIES Acct # 001-181-515.107
)riginal Budget Balance Available Transfer Amount New Balance Available
� 0.00 $ 0.00 $ 10,000.00 $�10,000.00
'ustification:
**FUNDING FOR PART TIME CODE ENFORCEMENT OFFICER POSITION
)ept Acct Acct #
)riginal Budget Salance Available Transfer Amount New Balance Available
$ $ $ $
ustification•
lept Acct Acct #
Iriginal Budget Balance Available Transfer Amount New Balance Available
S S $ S
ustification:
IECREASE:
�ept _VILLAGE MA.NAGER Acct PART TIME SALARIES Acct # 001-110-515.107
�riginal Budget Balance Avaitable Transfer Amount New Balance Available �
_25,000.00 $ 12,710.00 $ 5,000.00 $ 7,710.00
ustification•
ept _HUMAN RESOURCES_ Acct OTHER CONTRACTUAL SERVICES_ Acct # 001-111-534.300
riginal Budget Balance Available Transfer Amoant New Balance Availabfe
_19,750.00 $ � 12,484.00 $ 5,000.00 $ 7,484.00
xstiftcation • `
ept Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
$ $ S $
istification:
�pt Head Date
�ance Approval Date _,
Ilage Manager's Approv Date �� � v.S�
�mmeats �
. . o��.sb c. ..J . c,ai s�...,.....� '�-�{-� f � I`-(' �Y I
� �'" Budget Amendment Request ' '
�
" SE:
�,-�r A��t c� i�� CcY�� �. S� �� �e. A��t # y�- a�►-��`� .� o u
I Budget Balance vailable Traasfer Amount New Ba lance Avai la b le
�oDD°� s o�otJ°`� s f i,�S.�t�. $►a.�vo.�
- T
cation:
J �.�, e. 4- �-
' C 6� S �,�.
::� �
- t Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
S $ $ $
stification:
; pt Acct Acct #
•iginal Budget Balance Available Transfer Amount New Balance Available
$ s $ $
sti�cation•
,� �
l�' `-
7 '�;REASE: � �. 1 Yl �� ��{��/1C.e5 y� � a� t -�31 • �J�Z
� J
.p} Y V��� U'' Acct � Acct # " !
riginal Budget �O��D�D. Balance Available � Trans fer Amoun t v � New B a l a n c e A v a i t a b l e �
$ � o �}.��v . $ �
istificati n: . �
�pt Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
S ; S $ $
istification:
:pt Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
stification•
�pt Head l�l�l • Date � �
nance Approval Date
� �age Manager's Approval Date
,nents
�
�(.,�.��-- � ��- .
;�� �
VILLAGE OF TEQUESTA ,
Budget Tiansfer Reqnest
tNCREASE
Dept Fire Account Computer Equipment Account # 001 192.664.601
Original Budget ^ Balance Availabie Transferred Amount New Balance Available
aq,ppp.pp $d,000.p0 $6,610.00 $10,610.00
Justification: Upgrade Fire department server as recommended by Argent Systems, per attac�ed.
DECREASE
Dept Fire Account MachlEqutp. Account# 001- , 192.684.600
Originai Budget Balance Availabie Transfemed Amount New Balance Available
$42,750.00 $36,692.00 (56,610.00) $30,082.00
Justification:
.� � �
Department Nead � Date:
,;, �:
•; i . ,,� �'"
Finance Directo ' �, _:-' a,_ Date: s { ` `t t, �,� � .
Vidage Manag r �" `°��_� � x ~ � � Date.• ���'���` � -.-.� �' �
Comments:
To Whom It May Concern:
It is Argent Systems opinion that the hard drive failure on 6/17/OS reinforces Argent's
opinion that the Fire Departments server (TQFSl) is past its recommended life cycle
(industry standard is 3-5 years). On 6/17105 a very loud noise was heard coming from
that server. After extensive troubleshooting by Argent Systems as well as Dell technical
support (which Argent Systems obtained for no charge even after the warranty
expiration) one of the 4 hard drives was found to be going bad. Because of the RAID
configuration Tequesta Fire has not seen any interruption of service however in the event
af any of the remaining drives failing; Tequesta Fire will have an irrevocable loss of
critical data. It is the expressed recommendation of Argent Systems that because of this
servers age (manufactured in 1999) and present condition that it is in the best interest of
the Village to replace this system immediately with new hardware and software. Argent
Systems will provide a quotation of the recommended hardware and software by 3:OOPM
EST on 6/20/OS for approval by the appropriate parties.
' � r''��
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�ilage of Tequesta Date: 06/20/2005
Purchase Order Requisition Date Purchase Order is Req'd: O6/20/2005 .
(Not a Pur�hase Order) Department: Fire
Req. #:
Quotes Received: (See Attached) Recommended Vendor: Vendor #: 2357
Vendors Bids . Ar ent S stems
1 Address: 4638 126 Drive North
2 City: Ro al Paim Beach
3 State & Zip: FL 33411
Comments: U rade Fire De artment Senier c attached.
Fhf 8,•� v :% N v X. c i ' .
Manuf./ Available Balance
Item Descri tion Part# Qt . Unit Price Total Cost Account # (Finance Use Onl
See Attached Estimate $10,603.29 001-182-664-601
al: $10 .29
,.� Fin ce/Administr ve Use Oniy:
r
�
De artment Head Si nature: �� _._. Date: Ci �
Finance Director Si nature: ��'--- �-- Date r. '-`�'�
, ..::;:_ • _
�ila e Mana er roval. �-..� ,;,;%-- : � ° j�"___�.___`_..b, °�� �_ Date. ' ;, , ; �
;�
V�" Council A roval: Resolution #: � Date:
� Processed By: Date:
s ,rsuaget Amendment lcequest � �`� � --�`-'� / /
��ASE'
-.
lept _CODE ENFORCEMENT Acct PART TIME SALARIES Acct # 001-181-515.107
Ir�� -, 1 Budget Balance Available Transfer Amoant New Balance Available
_ 1 � 0.00 $ 10,000.00 $_10,000.00
ush��cation•
_**FUNDING FOR PART TIME CODE ENFORCEMENT OFFICER POSITION
�ept Acct Acct #
�riginat Budget Balance Availabie Transfer Amount New Balance Available
� $ $ $
istiticalloo:
ept Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
istification:
ECREASE:
.
:pt _VILLAGE MANAGER Acct PART TIME SALARIES Acct # 001-110-515.107
^igi �udget Balance Available Transfer Amount New Batance Available �
D.00 $ 12,710.00 $ 5,000.00 $ '7,710.00
stification•
�pt _HUMAN RESOURCES Acct OTHER CONTRACTUAL SERVICES_ Acct # 001-111-534.300
�iginal Budget Balance Avaiiable Transfer Amount New Balance Available
19,750.00 $ � 12,484.00 $ 5,000.00 $ 7,484.00
sti�cation: �
pt Acct Acct #
iginal Budget Balance Available Transfer Amount New Balance Available
$ $ S S
ctiFcation•
rt Head Date
ance Approval Date j � �,
age Manager's Approv Date � �..f�
nments
INTEROFFICE MEMORANDUM
TO: VII�.t1GE MANAGER ,
FROM: R GARLO, ASSISTANT MANAGER /�'�`A----°'
SUBJECT: REVIEW OF LEGAL INVOICES
DATE: 7/8/OS
CC: VILLAGE MAYOR AND COUNCIL
_..____.._..__ __��.�. _._� ,._.____.__.___________r____...�_.. ..�.�_.�_.____.._. � )
Per pour reques� I completed a review of the legal invoices year-to-date. Foliowing are the /� (�
results: � �
��
001.140.531.301 Genexal Legal Seivices
Budgeted �90,000 Tncurred through May 31, 2005 �95,798
Much of the e�penses incurred were a result of regular governmental legal services to include
correspondence, research, meetings, etc. Additionallp, there were several Executive Sessions and
Council related issues that required additional attention.
001.140.531.308 Personnel Legal Fees
Budgeted $10,000 Incurred througn Map 31, 2005 $16,Ob6
There were several personnel related matters this year that required legal counsel to mitigate.
To date, the Village has prevailed in all labor related challenges including the successful mediation of
a vetera.ns preference claim, in addirion to several ternninations. Fiscal year 2004/2005 was the first .
year that person�el legal fees wexe budgeted separately £rom general legal services.
001.:181.531.301 Code Compliance Legal Services ,
Budgeted $30,000 Incurred through May 31, 2005 $27,118
These expenses are a combination of Community Development issues, Special Master
hearings and code enforcement matters, specifically H. Seigel. It should be nated that legat fees
associated with the Seigel matter were reimbursed to the Village.
t is reco � ended that we transfer $40,000 from the conringency fund to cover the expenses
' dicated above'through the remainder of tliis fiscal year. Transfer to be all � ted_as follows: ��.
$30,000 to Gen Legal Services and $10,000 to Personnel Legal Fees. � ��,/�.
� �� � ,
r �,,
,
;��
�llage of Tequesta
Budget Amendment Request
NCREASE:
i Legat Acct _Legal Services Acct # 001.140.531.301
lr,�.�al Budget Balance Availabte Transfer Amount New Balance Available
$ 90,U00.00 $ 5,042.5(1 S 27,870.00 $ 32,912.50
ustification: Anticipated legal fees for remainder of fiscal year
•
�ept Legal Acct _Legal fees - Personnet Acct # 001.140.531.308
Miginal Bndget Balance Available Transfer Amount New Balance Available
$_10,000 $ 760.11 $ 10,000 $ 10,760.11
ustification: Anticipated legal fees for remainder of frscal year
.
�pt Acct Acct #
Iriginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
ustification:
)ECREASE:
�� _eserve Contingency Acct c 001.990.599.902 .
lrig�nal Budget Balance Available Transfer m unt New Balance Available
S_50,004.00 S 37,870.00 37,870.00 $ -0.
ustificaiion• � {
.
�pt Acct Acct #
Iriginal Budget Balance Available Transfer Amount New Balance Available
$ $ " $ $
usti5cation. .
.
1��t Acct Acct #
Iriginal Badget Ba(ance AvailaWe Transfer Amount New Balance Avaiiable
S $ $ $
ustification�
lept Head Date
5nance Approval Date
'illage Manager's Approval Date
'or �nts
�
E:
)ept r POLICE PATROL Acct COMPENSATED ABSENCES Acct # 001-175-S16.100
)riA' �1 Budget Balance Available Transfer Amount New Balance Available
_ $ -12,128.00 $ 12,130.00 $ 2.00
ust,..cation•
_**FUNDING FOR UNANTICIPATED SEPARATION PAYOUT OF A POLICE OFFICER
►ept
iriginal Budget
$
ustification:
ept
riginal Budget
$
�sti�cation:
Acct #
Transfer Amount New Balance Available
$ $
Acct #
Transfer Amount New Balance Available
$ $
�suaget Amendment ttequest
Acct
Balance Available
$
Acct
Balance Available
$
ECREASE:
:pt _RESERVES Acct COt
�igi� 'tudget Balance Available
' J.00 $ 50,000.00
stification:
:ENCY `� Acct # 001-990-599.902
Transfer Amount New Balance Available
$_12,130.00 $ 37,870.00
pt
�iginal Budget
$
stitication:
.
pt
iginal Budget
S
�tification:
Acct Acct #
Balance Available Transfer Amount New Balance Availa6le
$ S $
Acct Acct #
Balance Available Transfer Amount New Balance Avaitable
$ $ $
�t Head Date
ance Approval Date
age Manager's Approval /�— Date �-6 � �s
nments
.-..
Budget Amendment Request � ' � ' ` `� `� �
�c� A��t c� �� c���� �r . Se-r � � ��. A��t # 4l� � a� �- 5�`� .�� c�
udget �� v Balance �vailabin � Transfer Amoc T�� � J New B�a lan� e�A^ �b �e ��
Pt
iginal Budget
S
:tification:
Acct
Bafance Available
S
Acct #
Transfer Amount New Ba{ance Avai{able
$ $
'�',�REASE: �/ �.v� i►'1 e.�� J���«S �Q' a�f f -�31 •3�.Z
I• ',�r ��,(, `� �J . ; � _ J
Pt _ v V��U" U'' � Acct � . Acct # (
igir �dget 70��D�b. Balance Available Transfer Amount New Balance Available
$� . o �J-� I � Ss (�U ."� $ I
�titicati n: _ „ �r
Pt
iginal Budget
S
.tifcation:
Acct
Balance Available
S
Acct #
Transfer Amount New Balance Available
$ $
Acct #
Transfer Amount New Balance Available
$ $
pt Acct
igiaal Budget Balance Available
$ S
tiFication:
�t Head �l(Nl -
ance Approva!
►age Manager's Approval
' pents
Date
Date
Date
�C.,�-��— �� �:.1,�.�- .
, r... w -..�-� �1
Pt Acct � Acct i�
iginal Budget Balance Available Transfer Amount New Balance Available
S $ $ $
�tification:
� Lssasbc.o «.iswiasii�a,.�. �...�..�.,.�. .. ..�
=' ASE�
. WATER DISTRIBUTION Acct MACH / EQUIPMENT_ Acct #_401-411-664.600
�, �' Budget Balance Availabte Transfer Amount New Balance Availabfe
$ 0.00 $_3000.00 S_3000.00
�stiY�cation:
FUNDING FOR COPIER AT BRIDGE ROAD LOCATION
. �-
; pt Acct Acct #
riginal Budget Balance Availabte Transfer Amount New Balance Availabfe
$ $ S $
�sti�ication:
�pt Acct Acct #
riginal Budget Ba{ance Available Transfer Amount New Balance Available
$ $ $ $
isti�cation:
ECREASE:
� t r WATER ADM1N Acct _OFFICE LEASE Acct #_401-241-544.303
rigi� - �udget Balance Available Transfer Amount New Balance Available
1.00 $ 1776U.00 $_3000.00 S 147b0.00
istification:
�Pt Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
istif ca tion: `
�pt Acct Acct #
riginal Budget Balance Available Transfer Amount New Balance Available
S $ $ $
stification•
:pt Head Date
nance Approval % Date (�c ` 7 � �
� or
Ilage Manager's Approva Date - � -
�ments
,� • Budget Amendment Request J� � �� � �
ASE: �
WATER DISTRIBUTION Acct OFFICE SUPPLIES Acct # 401-243-551.300
ri Budget Balance Availabie Transfer Amount New Balance Available
�_ .00 $ 48.00 $ 500.00 $ 548.00
stification: ^
*FUIVDING FOR REPLACEMENT PRINTER AND FOR MISC OFFICE SUPPLIES NEEDED BY CUSTOMER
:RVICE
. .
:pt _WATER DISTRIBUTION Acct COMPUTER EQUIPMENT Acct # 401-243-664.601
•iginal Budget Balance Available Transfer Amount New Balance Available
0.00 $ 0.00 $ 2110.00 $ 2110.00
stification• —
�pt Acct Acct #
�iginai Budget Balance Avaitable Transfer Amount New Balance Available
$ $ $ $
stification•
ECREASE:
WATER ADMIN Acct OFFICE LEASE Acct # 401-241-544.303
igi udget Balance Available Transfer Amount New Balance AKailable
17. .d0 $ 17760.00 $ 2610.00 $ 15150.00
�tiiication• —
Pt Acct Acct #
iginal Budget Balance Available Transfer Amount New Balance Available
$ x $ $ $
;titica tion:
�t
Acct Acet #
.ginal Budget Balance Available Transfer Amount New Balance Available
s $ � $
tification •
it Head Date
ance Approval � Date __� �
age Manager's Approva Date G- —or
pments
1
Budget Amendment Request ,1 �`r( I J v �-� ``� -
�
�a �F�
. � �� �
- 1.�is� A��t ���us c� Pla� A��t# ��o►_Zy3- sis .�o�
Balance Available Transf Amount � New Balance Available
$ ,1�1� S I 5 c�� $ 5 00
t ' � S� Acct �C�1 .� � Acct # ��1� I ' �� � " �OID� . �p� �
•�ginal Bud� Balaace Available Transfer ou t New Balance Available
$ $ I�J� $ o�? `.J 00 $ aS C�D
�tification:
.
pt Acct Acct #
iginal Budget Balance Available Transfer Amount New Balaace Available
$ $ $ $
tification•
:CREASE:
� �1,�-1 �Ur�'�.. Acct � �-. Z�c. Acct # �d � - �-�� � ` ��-1' • J� �
giR °dget Balance Available Transfer Amount New Balaace Availa6le
�_ �'7 $ 1 'Z''� (�(� s 4 OC�C7 $ I 3'7 (� O
t;fication:
�t Acct Acct #
;inal Budget _ Balance Available Transfer Amount New Balance Availabfe
� $ � $
:ification:
.
t Acct Acct #
;ina! Budget Balance Available Transfer Amount New Balance Available
$ $ $
i�cation:
Head Date
oce Approval Date � '�
ge Manager's Approval --� Date .s' - i=� r
ments
�� Budget Amendment Request �� �� � � � G `� � �
�
��
.r�s,<<.[�c u� � I$D Acct �p6Z,Wt2,t.� SECt u � Acct #(�Dl - �£� - S3 I• 3b�c,
il Sudget Balance Available ;ansfer Amount New Balance Available
L � l�DC� ��UU
�ntication: a ' � . 2o S $--ar. �c� ��� �. �
W� A�GL � cy "� ? ,� - O bc�
�
� � Acct Acct #
�ina! Budget Balance Available Transfer Amount New Balaace Available
's $ $ S
r�[fication:
�
�t Acct Acct #
p��rnal Budget Balaace Av�ilable Trauster Amount New Balance Available
� $ $
;ifcation: ,:, ___�-,,.F . - � -_- .
�\ . �.. �.`
� i --
r------- � — , , _ ' r- j �`" —
, — � ...--.. , _: _ . °. , — ---- ' ..._..., ._ ,
� � -- ' 1 � �
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:i � � ' � t. e ��{�_ -
: �.! l. : il�J —_.
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REASE• � L�IL'..' ,.. f ; _ - _: :_ ;xe
r :'ii f' �
�.,..�..m.......—.e,. u ..........A. _.�..a � �
t�' ���s �# I Sa A��t �c�l+ac��� ; �. A�� # c>o[ — tsa - 5 � 2. toa
;i� �dget Balaoce Avaiiable . Transfer,A�ount New Batstace Available
�� _Sbt� — T � �_ $_�.2.L�[7 � S � 7 �
ification- � I1,+� .54 �.`�, •
����5� '�c� "?�Ytit tLQ�..c.� �c-� � �i� � � �,�,,��
.
A� Acct #
inal Budget Balance Availa6le Transfer Amoaut New Balance Available
fcation:
` $ � S
A� Acct #
osl Budget Balaace Available Transfer Amount New Balance Availa6lc
ication: � s $
; Date �o —^
✓e Ap al l}ate
� er's Appro Date - -1 - o -1"
ents