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HomeMy WebLinkAboutDocumentation_Regular_Tab 08F_08/12/2004 � '� - .�� C, , � INTEROFFICE MEMORANDUM TO: MICHAEL R. COUZZO, JR., VILLAGE MANAGER FROM: WENDY HARRISON SPECIAL PRO ECTS COORDINATO13�'��`�� , J GREG CORBITT, PARKS & RECREATION DIRECTOR SUBJECT: AGREEMENT WITH GEE & JENSON FOR MASTER PLAN FOR CONSTITUTION PARK AND DISCUSSION OF IMPROVEMENTS DATE: 8/5/2004 Please find attached a proposal from Gee & Jenson for design services for Constitution Park fox the Village Council's consideration at its August 12, 2004 meeting. The services to be provided include surveying, producrion of a Master Plan, cost estimates, review coordination and, as necessary, production of construction documents for improvements to Constitution . Park. Because of the deadlines in the Florida Recxeation Development Assistance Program (FRDAP) grant, which is funding up to $200,000 of the improvements, the timeframe is tight and the work has been scheduled around the development review process. The contract is in three phases. Task 1 is to conduct a property, boundary, topographic and tree survey. An updated survey is required for the design as well as by the grant agreement. The fee for Task 1 is $3,400. Task 2 is production of the Master Plan and includes meeting with staff and vendors, and analyzing the long-term recreational and cultural needs of the Village. We will also be meeting with neighbors of the park to include them in the design process. Gee & Jenson will evaluate the conditions of the site to determine which facilities are reusable or expandable and to be able to advise the Village on the capacities of the infxastructures and utilities. The amount for this task is $22,700 and staff is recommending that this work be authorized. . Task 3 services are included in the attached contract but will require a separate authorization to proceed. Task 3 is to produce construction documents fox the elements of the park to be included in the first phase of construcrion. The Village Council will determiiie these elements as part of the review of the Mastex Plan, curtently scheduled for October 14, 2004. The Council will have available at that time results of the reviews by the Planning and Zoning Commission and the Development Review Committee. In addition to the pxofessional services contract, staff is also requesting that the Village Council provide direcrion on the faciliries to be included in the Master Plan. Please note that the Master Plan is intended to be a long-term goal and will likely be implemented in stages. Even with the $200,000 FRDAP grant, the Village will need to prioritize the faciliries to be constructed into phases. That phasing discussion is suggested to occux also at the October 14 Village Council meeti.ng. At this time, staff is requesting direction on which facilities should be included on the long-term plan. The staff recommendation of facilities is based on the 2002 Parks and Recreation Survey of residents and on more recent discussions with users of the curYent facilities. Staff xequests that the Council indicate if there axe any faciliries that should be removed from the list or if othex facilities should be added. The recommended facilities for inclusion in the Master Plan are: • A xoof or shade structure for the skate park • Restrooms for the park, other than those in the Recreation building • Renovation and relocation of the basketball court • A Splashpad, a water-sprinklex play area (additional information is attached) � Sound system foY the gazebo and surrounding areas • Refurbishment of the gazebo • Expansion of the lawn for concerts (by relocating the basketball court) • Playground renovation • Covered picnic pavilions • Lighting and improvements to pathways Finally, staff is requesting Council direction regarding the theme or general aesthetic design of the park. The name "Constitution Park" and the style of the existing gazebo, as well as the shade trees on the site suggest a small-town, New England-type character. This theme would also be consistent with Tequesta's neighborly, small-town image and, if the Council's direction is to continue this theme, the improvements would be designed to compliment this character. For example, signage, lighting, the restrooms, walkway material, playground equipment and new picnic pavilions would be designed to contribute to the village green feel of Constitution Park. Even the splashpad.could be designed with this theme in mind. Staff is requesting Council dixection before the process begins as the design will need to proceed quickly and the theme should be determuled at the outset. Agreement on the style at this point will help to minimize changes during the design and should contribute to a better patk in the long run for the Village. If you require additional information or clarification, please advise. Staf£ looks forward to unplementing the direction of the Council in this effort. 2 EXHIBIT `A' CH2MHIL,L PROJECT NO: DATE: VILLAGE OF TEQUESTA PROFESSIONAL SERVICES WORK AUTHORIZATION GEE & JENSON A DIVISION OF CHZMHILL The work described herein is to be provicied subject to the terms and conditions of the Continuing Services Agreement between the VILLAGE OF TEQUESTA (VILLAGE) and GEE & JENSON a division of CH2MHILL (CONSULTANT), dated October 31, 1989. PROJECT DESCRIPTION: Based upon a project construction budget of a estimated $415,000 CONSIJLTANT shall conduct a boundary and topographic survey, develop a master plan drawing, renderings and estimate of probable cost for approval by VILLAGE council. Assist in the determination of project phasing and to prepare construction documents for determined phase 1 master plan elements for permit submittal and grant fund dispersal. SCOPE OF SERVICES TASK L 1. *Conduct property, boundary, topagraphic and tree survey. TASK 2 1. Attend project kick-off ineeting with Village staff. 2. Conduct programming charette with Village staff and identified vendors. 3. Conduct onsite existing condition survey and report. 4. Attend progress meeting with Village staff. 5. Develop black line master plan for review by Village Planning and Zoning Board. 6. Attend progress meeting with Village staff. 7. Design and provide one rendered master plan, bird's eye perspective and two (2) elevations for presentation to Village council for approval. 8. Develop estimate of probable cost. 9. Make presentation to and obtain design approval from Village council. 10. Additional services as mutually agreed upon. , v ���a�e ui i c�luc;�ia Constitution Park Master Plan Page 2 TASK 3 (IF REQUIRED) l. Develop construction documents for selected l phase elements. 2. Provide bidding and CA (construction administration) services. TIME OF PERFORMANCE: TASK 1 15 calendar days from date of notice to proceed. TASK 2 30 calendar days from date of notice to proceed. TASK 3 64 calendar days from date of notice to proceed. FEES TO BE PAID: Refer to Exhibit `B' for rate schedule. TASK 1 Lump surn fee of $3,400 TASK 2 Lump sum fee of $22,700 All hourly fees for additional services based upon rate schedule. TASK 3 (IF REQUIRED)* Lump sum fee of $35,6.60** � A11 hourly fees for additional services based upon rate schedule. * Consultant to obtain separate notice to proceed from Village prior to beginning Task 3. ** Fee is 10% of total selected phase one elements construction budget. r liiu��. vi i �.�1�iw�u i Constitution Park Master Plan Page 3 SUBMITTED APPROVED GEE & JENSON A DIVISYON OF VILLAGE OF TEQUESTA CH2MHILL By: By: Print Name: Print Name: Title: Title: Date: Date: *VILLAGE to furnish at no cost to CONSULTANT, title search and abstract of property, all permit application and Governmental inspection fees; data prepared by or services required of others, such as subsurface explorations, laboratory tests and inspections of samples, materials and equipment. EXHIBIT B CH2M HILL, INC. H4URLY RATE SCHEDULE 2004 CLASSIFICATION HOURLY RATE Sr. Project Manager $150.00 Project Manager � $130.00 Sr. Professionai $110.00 Professional $ 90.00 Sr. Designer $ 75.00 Sr. Field Representative $ 77.00 Sr. Technical Support $ 90.00 Designer $ 65.00 Field Representative $ 68.00 Sr. Technical Speciaiist $148.00 Sr. Principal $230.00 Principal $216.00 Technical Support $ 58.00 Administrative $ 49.00 1) Hourly rates are effective for calendar year 2004 and are subject to annual adjustment. 2) Other Direct Costs shall be invoiced as a direct expense. Other Direct Costs inc{ude, but are not limited to, travel, lower tier subcontractors, shipping, reproduction costs, and equipment.