HomeMy WebLinkAboutDocumentation_Regular_Tab 02_02/09/2012 �' ��= VILLAGE OF TE(�UESTA
- _ AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: Click here to enter text.
February 9, 2012
Consent Agenda: Yes Resolution #: Click here to enter text.
Originating Department: Manager
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
3. BUDGET / FINANCIAL IMPACT:
Account #: N/A Amount of this item: N/A
Current Budgeted Amount Available: Amount Remaining after item:
N/A N/A
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
a. The Village of Tequesta & Town of Jupiter Bill of Sale/Indemnification Agreement for the train
depot located at 479 Seabrook Road.
b. The Village of Tequesta and the Florida Department of Revenue Communications Services Tax
Agreement for Access to Confidential State Tax Information.
c. The Village of Tequesta and FDG Flagler Station II LLC Real Estate Lease (File# 281-1-2a).
d. The Village of Tequesta Mears Motor Leasing Mater Open-End Lease Agreement for
Administration vehicle.
e. The Gehring Group 3 Year Extension — Broker of Record Agreement.
f. FDLE Justice Assistance Grant Agreement.
g. Xerox Copier/Printer Lease Agreement-Public Works.
i. Alford Air Conditioning Proposal for Police Department repairs.
5. APPROVALS:
Dept. Head: Finance Director: � Reviewed for Financial
Sufficiency
� No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: /���---_—��►
• SUBMIT FOR COUNCIL DISCUSSION: �
• APPROVEITEM: ❑
� DENY ITEM: �
Form amended 08/26/08
,,� M�MORANDUM
.
Village of Tequesta
Administration
TO: Village Councii
FROM: Michael Couzzo, Village Manager
DATE: January 23, 2012
SUBJECT: Presentation of Agreement, Contracts, etc.
Per Village Ordinance I respectfully pres�ent the following agreements, proposal,
commitments and memorandum of understanding to Council.
a. The Village of Tequesta & Tov�rn of Jupiter Bill of Sale/Indemnification
Agreement for the train depot located at 479 Seabrook Road.
b. The Village of Tequesta and the Florida Department of Revenue
Communications Services Tax Agreement for Access to Confidential State Tax
Information.
c. The Village of Tequesta and FDG Flagler Station II LLC Real Estate Lease
(File# 281-1-2a).
d. The Village of Tequesta Mears Motor Leasing Mater Open-End Lease
Agreement for Administration vehicle.
e. The Gehring Group 3 Year Extension — Broker of Record Agreement.
f. FDLE Justice Assistance Grant Agreement.
g. Xerox Copier/Printer Lease Agreernent-Public Works.
h. Alford Air Conditioning Proposal for Police Department repairs.
Thank you.
BILL OF SALE / INDEMNIFICATION AGREEMENT
THIS BILL OF SALE / INDEM��IIFICATION AGREEMENT is dated
�� � 3 , 2012, by the Village of Tequesta, a municipal corporation of the
state of lorida, whose address is 345 Tequesta Drive, Tequesta, Florida, 33469 (the
"Seller"), and by the Town of Jupiter, a muni�cipal corporation of the state of Florida,
whose address is 210 Military Trail, Jupiter, Florida, 33458 (the "Buyer").
1. The Seller, in exchange for the sum ofi Ten and 00/100 Dollars ($10.00) along
with other good and valuable consideration, inctud+ng the Buyer's
indemnification of the Seller as set forth herein, the receipt and sufficiency of
which is hereby acknowledged, does hereby sell and convey unto the Buyer,
the following:
THE JUPITER TRAIN DEPOT BUILDING (the "Building")
2. The Seller hereby covenants with th�e Buyer that the Building is free from all
liens and encumbrances; that the Seller is the lawful owner of the Building;
and that the Seller has good right and lawful authority to sell and convey the
Building. Further, the Seller hereby fully warrants the title to the Building and
will defend the same against the IawF�aal claims of all persons whomsoever.
3. It is agreed and understood that the Building is sold and conveyed to the
Seller in its current �as-is" condition. It is further agreed and understood th�c��
the Building is currently located on the Seller's property at�9,Seabrook�,
Road, and that it shall be at the Buyer's sole cost and responsibility to remove
and transport the Building from its current location to a new location of the
Buyer's choosing within the corporate jurisdiction of the Buyer. All expense,
and all risk of damage and/or loss to the Building or to any other property, or
of injury to any person associated with the transportation and relocation of the
Building shall be borne by the Buyer, and the Seller shall have no
responsibitity whatsoever in this regard. The Buyer agrees that it shall
indemniiy, defend and hold harmless the Seller from any claims or demands
arising from any such damage, loss or injury. This indemnification is not
intended to nor does it waive the protections of sovereign immunity afforded
to the Buyer or Seller pursuant to Ch. 768.28 F.S.
IN WITNESS WHEREOF, the Seller and the Buyer have caused this Bill of Sale /
Indemnification Agreement to be executed as af the day and year first written above.
[SIGNATURE PAGE TO FOLLOW]
Page 1 of 2
Signed, sealed and delivered in
the presence of: VILLAGE OF TEQUESTA
P i Name ^ By: �1Chc��(.- 1�: L'O�tZ'ZO� .1 �•
� b�,i'. f'�1���'� ' ,r-
Print Name��f7ri (�P_( r� i ulC�.�'hs
STATE OF FLORIDA
COUNTY OF PflLM B��4C{
The foregoing instrument was acknowledged before me this �'� day of
` c r � , 2012, by �chQ �l . �ou zZO _! �.. , who is [ � personally
known to e or who [ ] has produced - as
identification.
(NOTARY SEAL)
Notary Public ��'("'
NOTARyp�gylC� Print Name: � ��"'�� �
�'"""° Debra � M commission ex ires:
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Signed, sealed and delivered in
the presence of: TO 0 JUP
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Print e . / : �/ �-- :4✓' �
Print Name 1
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was ackno�rledged , before me this I� day of
�a.v��a.r�r , 2012, by ��r,r���n��. L.�1���- , who is [✓] personally
known to me or who [�] has produced as
identification.
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Page 2 of 2
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Forsythe, Jody
From: Local-Govt-Unit [Local-Govt-Un�t@dor.state.fl.us] ---
Sent: Monday, December 19, 2011 3:37 PM
To: Local-Govt-Unit
Subject: RESEND- attachment issues for CST agreement -
Attachments: CST Confidentiality Agreement blank - 052232011.pdf
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October to December 2014 January 1, 2015 December 31, 2017
October to December 2017 January 1, 2018 December 31, 2020
October to December 2020 January 1, 2021 December 31, 2023
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� Communications Services Taz
I Agreemeint for Access to Con�dential State Tax Information
between
� 7'�• and the Florida Department of Revenue �
ocal Government Name)
1. The Florida Depardnent of Revenue, acting in its cap city as coordinator of the Communications Services Tax (CS'1� Information
Sharing Website, and � 1 e.. TC�u2S ocal Govemment) enter into this Agreement for the sharing of certain
information specified in s. 213.0 (8)(v), Flori a Statutes (F.S.).
2. According to s. 213.053(8), F.S., when in receipt of information shared under this Agreement, the Local Government, ita
employees, its contractors, and any other person who may hav�e access to confidential information obtained by the Local
Government under this agreement shall be bound by all appliaable laws imposing confidentiality requirements. These �
requirements include, but may not be limited to, those stated in s. 213.053, F.S., and Chapter 12-22, Florida Administrative Code.
Violation of confidentiality requirements is a misdemeanor of the first-degree, punisha.ble as stated in ss. 775.082 and 775.083,
F.S., by up to one year in prison and/or fines up to $1000.
3. As stated in s. 213.053(2), F.S., all information contained in retiuns, reports, accounts, or declarations related to or identifying
specific taxpayers is confidential. The Local Government and the person(s) designated below agree to teke appropriate ateps to
protect confidential information obtained from tt�e Department of Revemie under this agreement from unauthorizod use or
disclosure.
4. The Local C�overnment and the person(s) designated below agree that confidential state tax information will be kept in a secure
environment, and will only be used for official tax administra.tion puxposes. When no longer needed, tax information obtained
from the Deparlment must be destroyed by shredding, incinerafiion, pulping, or other appropriate means to make the information
unre�dable. Shredded paper should be 5/16 inch wide or smaller and, if not using a cross-cut shredder, paper should be fed into
the shredder with lines of print perpendicular to the cutting blades of the shredder. If incinerating, the incinerator should produce
enough heat to burn the entire bundle, or the bundle should be separated to ensure all pages aze burned. If pulping, the process
should reduce all material to particles one inch or smaller.
5. Only the employees of the Local Government with an official need and use will be allowed to request, receive, and review stata
tax information. The Loca1 Government agrees that confidential state tax information obtained from the Department will be
shared only with persons with direct responsibility for budget preparation, auditing, revenua or financial administration, or lagal
counsel, and may only be used for putposes related to bud.get preparaxion, auditing, and revenue and financial administration.
Confidential and exempt information may not be further disclosed by tha recipient unless meeting these stated criteria.
6. Each authorized employee as stated in paragraph 5 above is required to execute tha certification of familiariiy with the
confidentiality requirements of s.213.053, F.S., and Chapter 12-22, F.A.C., found in the Addendum to this agreemen� An.y
person who becomes an suthorized employee aubsequent to the signing of this agreement must execute a separate certification of
familiarity. In each instance, certifications shall be forwarded to the Dcpartment of Reveuue Security 8c Disclosure Officer
within 15 business days of hire date or change of employment status, with a cover latter signed by the Loca1 Qovernment
signatory to this agreement.
7. The Local Government shall notify the Department of Revenue Disclosure Officer in writing within 15 business days when any
signatory of this Agreement leaves employment or changes employment status such that he or sha no longer bas an official use for
the informa,tion.
8. Effective Date
This A�reement shall be effective on the date all parties hava aigned the Agreemen�
9. Duration and Termination
A. This Agreement shall terminate three (3) years from the effective date.
B. Either party may termi.nate this Agreement upon no less than thirty (30) calendar days notice, without cause, unless the
parties mutually agree upon a lesser time. Said notice shall be in writing, delivered by certified mail, return receipt requeated,
or in p�rson with proof of delivery.
---�----..—»�_. --------- _ _- ... . .._ .._ __ ... ... .. . . .. . ,
I . } �
� 10. Lesal Requirements
I .
i A. With respect to its interpretarion, constr�uction, effect, perforinance, enforcement, and all other matters, this Agreement shall
I be governed by, an.d be consistent with, the whole law of the State of Florida., both procedural and substantive. Any and all
' litigation arising under this Agreement shall be brought in the appropriate State of Florida courtin Leas County, Florida. `'
_
� B. Each party hereto agrees that it shall be solely respon�ible for the wrongful act of its employees, contractors, and agents.
� � However, nothing contained herein shall constitute a waiver by either party o£ its sovereign immunity and the limitation set
; fordi in section 768.28, Florida Statutes.
C. Tha failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other
which is in violation of the terms of this Agreemant sbe.11 not be construed as a waiver of any existing violation, breach,
wrongful conduot; or of any future violation, breach, or vurongful conduct.
11. Modification
Modification of this Agreement shall only be valid when reduced to writing and duly sign.ed. The parties agree to renegotiate this "
Agreement if revisions of applicable Federal and/ar State statutes and regulations make changes necessary; or when either party
deems such action appropriate in the admi.nistration of the laws.
12. Severabilitv
If any provision of this Agreement or the application of it is determiaed to be invalid for any reason, such determinatioa shall not
affect the validity of other provisions or applications of the Agreement which can be given effect without thc invalid provision or
application. To this end, the provisions of this Agreement are declared to be severable.
13. The Local Government designates the following person to receive password and user identification information for accessing the
CST Information Sharing Website, and to control access to the CST Information Sl�aring Website:
� •
Name (print) ��� O�y �"h(�. Title 1� 11'10.�C- � i'C��2C.'�OI�,
Mailing Address � 1 � r� c�ty�z�
� 3;�`����
Phone Number�J�O � `� �a� E-mail Address � � 0 � �
14. This Agreement must be signed by the local government representative and the Florida Deparhnent of Revenue. Please si�a and
date in the space below. A copy of tlie Agreement, signed by the F'1.orida Deparlment oP Revenue, will be returned to you.
Approved by Local Government: Approved y F1orlda Department of Revenue:
. ,
� �
Signa � Signature
Title � Executive Director
��/ lorida Departinent of Ravenua
Date O vl' Date
Please return your signed Agreement and Addendum to Paul Fultz, Disclosure Officer.
By e-mail to: fultzp�dor.state.fl.us
By fax to: 850-488-7112
By mail to:
Paul Frultz, Disclosure Officer
Florida Department of Revanua
PO Box 66G8
Tallahassee, FL 323146668
�=LAGL�R
4601 Touchton Road East � Building 3� � Suite 3200
Jadcsonville, FL 32248
December 16, 2011
Mr. Robert Garlo
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Re: Real Estate Lease (File# 281-1-2a) dated 1/30/2006 by and between FDG Flagler Station II LLC, as
Lessor ("Lessor") and Village ofTequesta, as Lessee ("Lessee")
Dear Mr. Garlo:
We are writing to inform you that the terms of the referenced Lease provide you the option to renew the Lease
for an additional 12-month period (the "Renewal Term"), provided you notify the Lessor prior to the end of the
current term. To expedite your exercise of this option, u�✓� have provided below a place for you to acknowfedge
exercising this option by returning a signed copy of this letter.
If you choose to exercise your option, your Lease will be renewed effective January 30, 2012 and extend through
January 29, 2013. Also, in accordance with Section 2, the rental rate for the term immediately preceding the
Renewal Term will be increased by 59�0; therefore your new annual rental rate for the Renewal Term will be
$2,894, plus all sales or use taxes levied by any governmental body for the use or occupancy of the Leased
Premises. All other terms and conditions of the Lease shall continue to be in effect during the Renewat Term. In
anticipation of your renewaF, you will be receiving an invoice for the Renewal Term.
If you do not intend to exercise your option to renew this Lease, please do not return a copy of this letter and
instead please refer to the provisions of Paragraphs 13 and 14 of your Lease which advise you of your
obligations and requirements for termination.
Please return a copy of this letter signed and dated below, acknowledging and exercising your option to renew
the Lease, to my attention at the address written above.
If you have any questions, plPase contar# �e at 904-565-4�.35. �
Sincerely,
.�—
� ��
Sharon Toomey
Lease Manager — Corridor Marketing and Management
ACKNOWLEDGED AND ACC PTED:
This �� day of 20 � 7�
By:
Print Name and Title ..
V ��
� G
MASTER OPEN-END LEA3E AGR6EA�IVT
(Upen-End Municipal Lease)
Iv�ARS MO'fOR LEASING, ("I.essor") with offices at 3905 El Rey Road, Orlando, Ftorida 32808-7917 hereby agrees to lea9e to Village of Teques� ("L,essee" )
with offices at 357 Tequesta Drive Teq►� FL 33469 a� Iessce heoeby agrees W lease from Lsssor, e�h vehick (together with aU related accessories, a
and collectively the "vehicles") described in each schedule r�w or hereafter executed by Le.gsor and I.essee referenci� tltis lease {individually a"Schedule" and
collectively the "Sclmdules"). Eact► Schedute will incorporate flvs lease and wili constihrte a separate lease of the related vehicles.
1. LEASE ONLY. The lease is one of leasing only, azid Lessee will not have or ecquire arry right, title or interest in a right to azry vehicle other tt�an the
right to use the vehicle in accordaz�ce with the terms of this lease.
2. VEHICLE ORDERING AND ACCEPTANCE. L�ss� may req�t Lessor from time tn time W orda vehicles fa (ease k�ereimder in acccxdasice with
1,essor's th� lease order proced�s. If Lessor accepts Lessee's req�st and aders a vehicle for lease hereunder, Lessee will promptly take delivery of the vehicle upon
notice from Lessor that the vehicle is available for deliveay. The taidng of delivery by Lessee of a vehicie wili conclusively establish Lessee`s accepqnce of t}� vehicle
for all purposes of this lease. Subsequent to acceptance of a vehicle isssor will provide L.essee a Schedule A covering tlie vehicle end 'mdic�tmg the applicabk rent and
certait► atl�er ma�ters r�ative to the vehicle in accordm�ce with the prior ageeme.mt of L�essor and Lessee respecting the vehide. Lsssce will promptly execute and rehnn
each Schedule A to Lessor.
3. TERM. The term of this lease as to a vehicle will comaience on the date tl� vehicle is delive�ed to Lessee and will con6nue for the period specified in
the Schedule, mless taminated earlier as provided t�ein. Lsssee's obligati�s, including the paymern of rent fa each momh or portiaai of a month a vehick is
relairred, will continue as to a vehicle ur�il the vehicle is rehuned to Lessor following lease expiratioo or purchased under paragraph 14. L.essee has no right to retain a
vehicle after lease expiration wilhoutLesso�s consent unless Lessee purchases du vehicle imder paragraph 14.
4. RENT AND 07'HER PAYMENfS. Lessee will pay I.essor amau�s due Lessor hereunder at tt� lacation specified by I.essor, as covaed u�er Uie
Florida Prompt Payment Act # 218.70, � will pay a�ry of such amo�mts to such other person and at such place as I.essor maY from time to time designffie on notice to
Leysee. pro �affi reat on die basis of a 30-day t�mnth for the period fraan deiivery to t(u first day of the succceding month if �livery is betvvcen the first ( lst) a�
eighteenth (18th) of a morth will be due on delivery with the initia! rent paymern d� � the first ( lst) of the month a�er delivery. If delivery occurs a�er the
eiglrteenth (lSth) of a month sixh a pm rais paymait and the initial rent payment wiU be due � delivery ['with the second rent payment due on the fiist ( ist) of the
second month after ddivery' not �ecogrtiaed]. Subsequern re�rt payme�s w�l be due a► the first ( lst) of �h succeRding m�th up to and including the mornh during
which tt�e term expues for the vehicle, Lessee sur�enders tlx vehicle to Lessor pursuant w patagraph 14 below or tlu Settlemeat Value thereof becomes due in
accordance with paiagtaph 13 ar 18 below, whether or �rot Lessar hss r�dered an invoice fa arry such payment. Any other amouats due Lessor hereunder will be
PaYable upon [.essee's receipt of Lessor's im�oice therefore as covered under the Flaida Pranpt Paymem Act # 218.70. ['Review and confum rent payments' not
re�ognizedl
5. This space left blaak intentionally
6. UNCONDITIONAL NET LEASE; NO OFFSET; SURVNAL. This lease is a net lease, m�d Lessee will not be entiUed to �ry abetement of rent or
oth� peyments due hereunder or azry reducti� d�eseof under smy ci��stances ar fw� atry reason vvhaSsoever. LRSSee heceby waives any and all existing �d fuliue
claims, as offsets, again.st anY rem or otl�er payments due hereunder and agrees to pay su¢h rent � oth� aTnowds as a� when d� re�rdless of azry claim which may
be asserted by Lesgee. I.essee by agreeing to make all payments uader this lease witho� o�'set has not waived a�ry rights Lessee may have W prosecute atry clama
a�ainst Lessor in an ection unrelated to this lease. 'Chis leese is teami�ble only as provi�d herein. The respective obligations of Lessor or Lessee will not be affected,
nor wiU Lessor have azry liability whatsoever to Lessee, by reason of azry fsiliue or delay in delivery of airy vehicles, any defect m or damage to or losa or destructi� of
tury vehicles from whatever cause, the prohibition of Lessee's use of any ve6�les, the interferonc� with such use bY anY grn'emment, Person or corporation, the
invalidity or unenfaceability or lack of due authori�tion or otlur infitmity of this lease, acry lack of riglrt, powa � a�&hority of Lessor or Le�s� W enter irno this lease
or nny other cause, whether similar or dissimilar to the foregoing. In no event will Lessor be liable for loss of profits or other conseque�rtial damages. The obligations
and liabilities of Lessce hereunder wi11 s�avive the temination of dvs lease.
7. LES50R'S DISCLA�tER OF WARRANTIES; FINANCE LEASE TREATMENT UNDER ARTICLE 2A AND WAIVER OF ART[CLE 2A AND
ggVIII,AR RIGHTS. LESSEE ACICNOWLIDCrES THAT EACH VEHICLE IS OF A SIZE, DESIGN, 'lYPE AND MANUFACTURE SELECTED BY LESSEE,
THAT LESSOR IS NOT A MANUFACTUREIL THEREOF OR A DEALER TEIEREIN, TH:4T LESSEE LEASES T[� VEHICLE AS-4S AlYD THAT
ACCORDINGLY LESSOR HAS NOT MADE, AND DOES NOT I�REBY MAKE, ANY EXPRESS AGREEMENT, REPRESENTATION OR WARRANTY
WlTH RESPECT TO'CFIE VEHICLE AND FURTHER SPECIFICALLY DISCLAIMS ANY AGREEMENT, REPRESENTATION OR WARRANTY IlVIPLIF•D BY
LAW, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILIT'Y OR FTTNESS FOR A PARTICULAR USE, WPTH RESPECT THERETO, iT BEIlVG
AGREED THAT ALL 3UCH RISKS ARE TO BE BORNE BY LESSEE. LESSEE UNDERSTANDS AND AGREES THAT THIS LEASE WII,L BE TREATED AS
A"FINANCE LEASE" WITHIN THE PURVIEW OF ARTICLE 2A OF TEIE LTNIFORM COMMERCiAL CODE ("ARTICLE 2A"} AND THUS UNDER LAW
LESSEE WII.I. BE ENIITLED TO Tff� PROMLSES AND WARRANTIES LESSOR RECEIVES UNDER THE CONTRACT EVIDENCING LESSOR'S
pURCHASE OF A VEHICLE, INCLUDING ANY MANIJFACT'IJRER OR THatD-PA1tTY WARRANTIES. LESSEE ACIINOWLEDGES THAT LESSOR HAS
ADVISED LESSEE TO CONTACT A FRANCHISED DEALER FOIt THE LINE MAKE OF A VEHICLE FOR A DESCRIPTIOAi OF THOSE PROMLSES AND
WARRAN'T1ES, INCLUDING ANY RELATED DISCLAIMERS OR LIMITATIONS, INCLUDING OF REMEDiES. CONSISTENT VJfTH TI� ASSUMPTION
BY LESSEE OF ALL RISKS RESPECTI[3G EACH VEHICLE AND THE TREATMENf OF THIS LEASE AS A"FINANCE LEA3E," LESSEE WAIVES ANY
RIGHTS, DEFENSES AND CLAAdS AGAIIJST LESSOR WHICH RELATE TO A VBHICLE ARISING UNDER ARTICLE 2A OR SIMILAR APPLICABLE
LAW. Les� will make azry claims as to a vehicte against the manufacturers or dealer or other appropriate thud parties. Lessor will exxute m�d �liver such
inshumetrts a4 may be reasooably request�l by Lessee to enable Lessec to obtain such benefits. If Le,asee obtains an e�ended wananty or service c�tract on a vehicle
tivough Lessor or otherwise, L.essee agrees that I.essor will have no obligation to provide d�e co�nplated repairs a� services.
8. LACAT[ON, INSPECT'ION AAfD USE. Lessee will peimanenNy gaza�e each vehide in iessee's possession azui conuol at tk� gazaging location
indicated in the Schedule A, or at such other permane�rt ga►age lacation to which the vehicle may have bee�► moved with the prior written conse�rt of I.essor. Lessee
will not remove a vehick from the state whero th� garaged for more than thiriy (30} days or from the forty-eight (48) cmrtiguous United Sffites for arry period without
Lesso�'s prior written consent Whenever reasonably requested by L�ssor, I.essee will advise Lessor as to the e�ct location of a vehicle. l.essor will have the right w
in�ect a vehicle and observe itc use during normal business hours, and Lessee will delivar a vehicle to a location desip�eted by Lessor in reasonable pro�umity to ttee
plece where the vehicle is then required to be pertnanently gara�d for such inspection. I.essee shall comply with all manufacwrer's inslructions and warranty
{00021096:2} - 1 -
requiremerrts and all applicable laws, ordinances, niles ar�d regulations, i�ludinS �espectinS weight limits and inspections and making safety, smog relaxed or other
modificatia�s to a vehicle.
9. MADVT'ENANCE AND FACTORY RECALL. L,essee will have each vehicle maintained by Lessor or another qualified servicing facility in good
repair, condition and wortdng order, will be responsible for all pa�ts, mectienisms, deviccs and labor required to keep the vehicle in such condition and will be
responsible for all operetmg casls inciderrt to tlie operation of the vehicle. In the event a manuf�huer announces a recall campaign of which Lessee has Imowlaige for
tlie repair and/or �eplacement ofdefecrive pazts, Le.c9ee will promptlY (�ave the relevazit wark performed on all aff�ted vehicles by Lessor or a factory authorized
dealer. Lessor will sepd [.essce a copy of azry manufact�ue�s notificffiiat� received by Lessor indicati� that a vehicle or any part atlached thereto tws a potetttiel degect
or other possibly unsafe conditi�. Le.gsee waives additia�a( notices from Lessor regard'mg tlre smne Qossibk defect or other possibly unsafe cmidition for all other
vehicles of the same type to which a prior nodfic�ion pertaa�s. Lesspr has no further obli�ation with respect to mry manufactu�ets recall campaign.
l0. ALTERA'i'IONS. Without tt� prior written consont of Lessor, Lessee w'r11 irot make any alteration, additions or improvements to a vehicle which
detracts from its economic vahu � fimction utility, except as may be requi�ed pu� to pa�agraph 8. AII additions and improvements of vvt►atsoever kind or �ture
made to a vehicle which carmot be removed without damaging such vehicle's economic value a fimctim�al utility will be dcemed accessions thereto, will betong to and
immediately become the property of Lessor and will not be remwed therefrom.
t 1. TTCLING APVD RECrISTRATION. Each vehicle tided in Fl�ida will be tYled and regislered by Lessor. Each other vehicte will at all times be titled
azid, except where not required under a�licable law, re�stered by I.essee, at its own expense and as I.csso�s agent aod aGUrneY-in-fact witfi full potver and W
register (but without power to affxt tifle m) such vehicle, in s�xh manner and in such j�nisdiction or jurisdictions as Lessor will dinct. Less� will promptly n�i
Lessor of any necessary a advisable retitling and/or re-�egistrati� of a vehicle in a jw�isdiction other than one in wluch such vehicle is then titled and/� registered.
Any and all doc�ents of title will be furnisl�d a caused to be fumist�d Lessor by Leasee within si�RY (60) days of the date any ritling or reatling is d'uected by
l.essor.
12. INSURANCE. Lessee will Exacure and mairrtain for each vehicle (a) stsnderd sutomobile property demage insivance covering fire, t1�R, collision and
canprehensive risks against loss of or daa�age to tl� vehicle &om a�ty cause whatgoever fa rbt less than the full replacement value thereof (with a ded�hble amoimt
not in excess of $1,000) naming Lessaa and/or i1s desigke as l� payee ar� (b) public liability and Property damage inswance with (1) a combi�d single limit of
liability of not less than S.S00,000 per axunence or (2) limits of not less tt�n 5100,000 aovering one person for any single occiurence, not less than 5300,000 coverin�
more than one person for azry single acc�urence, and at ksst SSp,UO@ fa property damage or (3) such geater 1'units as Lesso� may from time to time reasonably require
upon notice to L,essee, naming Le.ssee as a�med insiued and I,essor as an �ditio�l ir�s�ed. All 15 passenger vans are required to ca�ry a combined single limit of
liability of not less than S5@0,090 per occ�e. All such insiaance must be in a foim a� with ins�ance companies approve� by Lessor, must provide at last thirty
(30) days advance written notice to Lessor of cancellation, non-renewa� chaz�ge or modificaaon in a�ry t�m, condition or �anu of protection provided therein, must
ptovide fiill breach of wdrranry protection at� must �OVide that the cova�a� is "�marary coverage" for tlie protection of Lessee and Cessor notwithsfanding arry other
coveiaage camed by Lessee or Lessor protectin� ag�nst similar risks. Lessee will assure I.essor's receipt �' a policy or certificate evide�ing such covera�e. In the
event of an assigmierrt of this lease by Lessor of which Lessee has notice, I,�ssee will cause such insivance to provide the same protecNons w such assigiee as its
iM�� �Y ePP�T. T� Pro� �����, �� option of L�essor, will be applied toward ( l) the repair of tl� appticable vehicle, (2) payment due imda
PaTagraPh 13, or (3) Raymn�t of mry otl�r oblig�im�s of Lessee to L..escsor. Lessee hereby appoicrts L,essor as Lessee's attaney-in-fact with full power and to
do ail things, i�luding but not limited to making cla�s, receiving paymeots and endoisi�g documents, necessffiy to make claims �d secure �yme�ts due � m�Y
policy required hereby. In the event oF a projccted c�cellation or a ct�ange of coveiage n� conformu�g tn these standards, Lessee will ure
coverage not less d�en ten (10) days Prior W tt� date of cancellati P� aPP�Priabe substihde
cancellation Lessor ocesses. Lessee will noti the licable insivan�ce�carn'er arid Lessor � two Z bustnesg�s°r a S25 service charge for any notice of
Pr fY aPP () days of any occiurence which may be the basis of
a potential claim under arry such policy and provide tlu ros�aer and I.essor with all data requested pertin�t to s�h occurtaroe. THE VALID AND COLLECfIBLE
LIABILITY INSURANCE AND �RSONAL WJURY PROTECTION OF ANY AUTHORIZED RENTAL OR LEASING DRIVER IS PRabtARY FOR
THE LII�IITS OF LIABIIITY AND PERSONAL INd[JRY PROTECTION COVERAGE REQUIItED BY §§ 324.021(7) AND 627.736 FLORmA
STATU'PES. Not withstanding the foregoing �mless otherwise required by I.essor, Less¢e may self-insiue as to the liability risks contemplated herein.
13. LOSS AND DAMAGE. Lessee a5simes the risk of toss or demage W a vehicte, and, except as provided in dris
duties of the parkies imder this lease: If a vehicle is lost, stolen, daroaged, confiscated, d� ed or otherwise tendered ' P�Ph, ao such event will affect tlre
oy u�cepable of being in service, I,essee will �tify
C.essor thereof within five (5) busuiess days. If the vehicle has been damaged, Lessor determines the vehicle is repairable and Lessce's insurer dces not declare the
vehicle a total loss, I.essee will cause the repairs to be tt�de by Lessor or another qualified repair facdity approved by Lsssor using, aily OEM original manufacttv�
parts and upon tecxipt of proof of the making thereof Lessor will reimbiase Lessee's rep�r cosls up W the amowt of any ins�uance proceeds Lessa receives under any
inc�,ance L.essee maintains hereunder. If Lessor determines the vehicle is not reasonably tepairable, Lessee's insurer declares the vehicle a total loss or any of the other
events specified 'ai the second precedrt�g sernence occurs; Lessee will pay L.essor the "Seetlement Value" of the vehicle set forth in 14. U
this lease will terminate as to such vehicle and Lessee or Lessee's ins�uer will be eraitled thereto p��Ph P� such payment
AS-15.1Nf�RE-IS.
14. 1'ERMINATION SETTI .FMFIV'f, If the tenm of the lease exceeds tweAve (12) months, at a�ry time after twelve 12 moirths from deli
( ) very ofa vehicle
Lessa, upon not less than ten (10) days prior notice to Lessor ar� provided the lease is �ot in defaul; Lessee may surrender sixh vekucle to Lessor at Lessor's offtce
address shown above or at a location mutuallY egreed upon by the parties f� sale by Lessa� as mae fully set forth below. Lessee will so siurender the vehicle at such
location for such sale at lease expiradi�. Followmg such s►urender Lessor will sell the vehicle through Lessofs standard wholesale sales pracedure for the highest bona
5de bid received and open at time of sale, provided that Lessor may choose altematively ko retain the vehide. Lessor may move the vehicle Gan the location where
smrendered to a�►y other locatioo, including to Lesso�s office lacation shown above where the vehicle is retumed to enother location, Lessor deems advisable and/or
clean md repair the vehicle in connection with such sale in Lessors sole discretion. If the aznount received by [.essor on eccou�rt of such sale or the highest bona fide
bid received and open at time of aediting wliere the vehicle is re�tained by L,essor, as appropriate, net in either instance of a t�andling cF�azge of 5150 and I.esso�s cost of
sale, including sales commissions aad costs of cleening, repairing or hansporting the vohicle is greater than the vehicle's then Settlauent Value, L.essee will tiave no
settlemerrt obligation to Lessor as to die vehicle and the excess will be retumed to Lessee after appiication to sey amwmts then ovuod by Lessee to Lessor. If the net
amouat is less than the vehicle's Settlem�t Value, Lessce will pay Lessor the deficiency. 7'he Settlement Value of a vehicle will equal the sum of (a) all amouvls then
owed by Lessee to Lessor, (b) the then imdepreciated balance of the "original value" of ihe vehicle set forth in the Sc6edule calculated in accordance with the rules for
level yield calculations in Financial Accoimting St�dards Board's Standard No. l3 utilizing the ori�nal value, tcrm, rent (�cluding taxes mid maintenance cherges)
and depreciated value at lease expiration and (c) the remaining portion of the sum of two (2) such rent paymer�ts amortiud on a straight line basis over the lease term
considering �ly full months elapsed.
{00021096:2} _ 2 _
As an altemative to smrendering a vehicle to I.essor if the lease is not in �faul; Lsssee may purchase the vehicle for its th� fair market value equal to its then average
wholesale value. Payment of such piuchase price will be subject to the same credit and deficiency niles which apply when a vehicle is sunenderal to LRSSOr. ,qny
transfer of Lessor's interest in a vehicle, whether to Lessee or a third party, shall be AS-LS. WE�RE-IS and without any ott�er wazrenry.
NON-APPROPRIA170NS - in the event no fimds or ins�iciern fiu�s are ap�pri� �nd b�dgeted m a� Sscal year for ��e amounts due as to any vehicle under
this lease a� �mder law L.essee has a right to terminabe this lease as bo the related vehicle because of such non-approprietian, then L,essee shall immedietely notify
Lessor or its assignee of such accutre�e, and this lease shall termma� as to s�h vehicle on the last day of the fiscal period for which appropriations were received
without penalty or expense to the Lessee of atry kind whatsoever, e�ccept as to related amounts herein ag�eed upon for which funds shall have been a�ropriated a�d
budgeted or are othefwise available arui past due amamts and damages because of Lessee's defautt hereimder. . In tl� event of such termination, Lessee agrees to
peaceably s�urender possession af the vei�icle at a location contemplated in this �regraph W Lessor or its assignce on the date of such terminalion. Lessor shall have al!
legal and equitable nghts and remedies to take possession ofthe vehicle.
Notwiths�nding the foregoing, Lessee agrees (a) t}�et it will not carKxl this lease u�r the provisions of this clause if any fimds are appropriated to it, or by it, for the
acquisitioq retentioq or operatiw► of anotha vdvcle perfaimmg fimctiais simi�r to the such vehicle for the fiscal period in which such temvnation occtus or the nexc
succeeding fiscal period thereaRer and (b) that [.essee shall �t, during the term of tttis lease, give priority in the a�lication of funds W eny other fimctio�rally similar
properry• This p�ag�aph shall not be consdued so as to permit I,e,ssee to temii�mte this leese W acquire mry other vehicle � to allocate funds direcdy or indin�ctiy to
perform essentiatly the same application for which the vehicte is it�tended
15. LESSOR'S PAYl1�NT. If i.essee fails to procure or maimain insu�ance gy required Fxreuy to pay eny taxes, p�ang tickets or otha assess�necrts
required to be paid by I.essee � to perform any other obligati� here�mder, I.essor will heve the right, but will not be obliga�d, to effect such insucance, pay said
assessments or perform such other obligations. In thet ev�� Lessee will reimburse I,essofs cost thereof and pay Lessor a service ctiarge of 525.
16. TAXES. As indicated in the applicable Schedule, arry tax on Nu rera, as du ta�c amoiart maY ehange, is due with the rent. ff a vehicle if regisrered in
Flw the rent indudes the Florida Iags, a�l the rent may be edjusted annually mi notice to Lessee to �ticipate any chan�e in tag fces of over five percatt (5%).
Lessee will pay when due or reimburse Lessor for azry other o�cial f�s and t�ces, excluding Lessor's mt income taxes, imPosed bY �t3' govemme�l authority in
conn�tion with this lease or the vehicles. If Lessce is ffix exempt, this �ragrsph daes not apply to the exte�rt of the exemption.
17. INDENIIVIFICATION. Subjext to the limitati�s of Florida Iaws, specifically section T68.28, Florida Statutes, Lessee agrees to i�emnify, prot�t,
defead and 6old harmtess Lessor from and against any and sIl liabilities, losses, dmnages, penakies, daims, actions, suits, cosfs, expenses and disbursem
ents, including
court costs and legal exPeeses of whatever kind and na�ure, incurred by or asserted aga'vtst Lessor (whether or not also indemnified agamst by atqy other persoe) in a�ry
way relating to or arising out of this lease or the man�cture, purchsse, ownership, delivery, lease, possession, use, operation, conditioq repair, tetum or other
disposition ofthe vehicles. 'Ihis indemnificarion includes vicarious liability and strict liability claims respecting the vehicles, includ'mg strict liability claims arising out
of events subsequent to the term hereof. L.essee agees w give Le�sor, and Lessor agrees to give Lessee, �wtice of any claim or liability hereby i�emnified against
within two (2) busirnss days of leaming thereof.
18. DEFAULT AND REA�DIES.
(a) My of the following will constitute � event of default hereimder: (1) l,essee's failure to pay when due arry rent or other amwmt d� hereimder, w(uch
failure continues for ten (10) days after the due dete thereof, (2) Lessee's default in performing azry other obligatian, term or co�dition of this lease or any other
agreemerrt between Lessor m�d L�see or defa�ilt tmder azry agreeme� provid'mg security for the perfo�mance by L,essee of its obGgations 6ereunder, �ovided such
default continues for moce than ten p0) days, except as provided in (4) below; (3) arry writ or order of �hmart or execution or other legal process being levied on or
charged against any vehicle as a tesult of Lessee's conduct a� not being released or sat'sSed within ten (10) days; (4) Lessee's failw�e W comply with its obtigations
under pata�raph l2 or any attemptecl essignmerrt of I� s irnerest in this leese or m a vehicle in violstion of pe�ag�aph 20; (5) the filing by Lessee of a petition imder
the Barilmiptcy Act or azry amendmeM the�eto or imder aay other insolvency law or law providing for the relief of debtors, including, without limitaticm, a petition for
reagani�ation, arrangement or e�e�ion, or tl�e commission by I.essee ofan act of bankruptcy; (6) the filing against Lessee of atry such petition nM dismissed or
permanentty stayed within thirty (30) days of the filing thereof (7) the voluntary or involuntazy making of an assignment of a substa�rtial portion of its assets by Lessee
for the benefit of creditors, appoinm�ent of a receiver or fiutee for L,esyee or for atry of Le�ee's assefs, institution by or a�inst Lessee or azry other type of insolvency
proceeding (under the Banlauptcy Act or otherwise) or of eny fomial or informal proceedit� for dissolution, liq�ridatioq s�tlemeot of claims against � winding up of
the affairs of Lessee, I.ess�'s cessation of business activities or the maldng by Lessee of a transfer of all or a material poction of Lessee's esseLs or inventory not in the
ordinary eou�se of business; (8) the occiurence of any event described 'm parts (5), (6) or (7) hereiaabove with respeet to a�ry guar�tor or othec party liable for payment
or performance of this leese; (9) anY certificate, statement, rePresemation, wanantY or audit hereWfore or hereafter fumished with respect hereto by or on behalf of
Lessee or acry guazantor or other parry liable for paymern or pe�fonnance of this lease proving to have been false in any material respect at the time as of which the facts
therein set forth vvere stated or certified a having omitted any sabstantial contin�ent or �mliquidated liab7ity or claim against Lessee or azry such guatantor or other
Pariy; (10) breach by [.essee of arry other lease or egreement providing financia! accommqdation imder which Lessee a its property is bound.
(b) Upon the occurrence of a default Lessa may exercise any one or more of the following remedies:
(1) Lessor mey sue for and r�over ell amounts then due he�eeivader and as tliey thaeaRer becoa►e due;
(2) As liquidated damages for the loss of the berg,ain and not as a penalty Lessor may dedare due and payable a sum equal w the Settlement
Value as to any or all vehicles;
(3) Lessor may take pos�sion of any or all vehicles, without demand or no6ce, wherever same may be located, withart arry court order or
other process of law and without liablity Sor arry damages occasioned such af
bY �mS P��;
(4) Lessor may demand any or all vehicles be retumed W L.essor at a location cauemplated in paragaph 14;
(5) Lessor may sell or otherwise dispose of azry or all vehicles, whether or not in Lessor's possession, in a commerciatly reasonable manner at
public or pnvate sale azid with or without notice to Le�ee and appiy the net proceeds of such disposal, afta deducting all c�ts thereof, includ'mg, but not
limited W, costs of Vansportation, re�ssessi�, storage, refiubishing, advert�sing and broker's fees, W the Settlement Value of tlie respective vehicles, in
which case Lessee the deficiency and excess praceeds niles o{paragraph 14 will apply;
(6) Lessor may retain any repossessed vehicles and c�edit the reesonable value thereo� after deducting all disposition-related cosls ine�ured W
the date of crediting, to the Settleme�rt Value of the respective vehicles, in which ca� the same deficiency and excess proceeds nile will also apply;
(7) Lessor may terminate this lease as to any or all vehicles on nqtice to Lessee; and
(8) Lessor may purs� a�ry other remedy at law or in equity.
(9) No right � remedy conferred herein is exclusive of any otlier right or cemedy conferred herein a by taw, but all such remedies are
cumulative of every other right or remedy conferred hereu�u(er or at law or in equity, by statute or otherwise, and may be exercised conciarrendy or
separately from time to time.
{oo02to962} _ 3 _
19. LESSOR'S EXPENSES. Lessee will pay or reimb�se Lessor for all costs and expenses, including repossession, vehicle disposition and court costs and
reasonable attamey's fees (including a reasonable fee for se�vices of salaried counsel employed by Lessor), not offset against amounts recovered or creditsd as
contemplated in pazagraph 18, incwred by Lessor in exercising any of its rights or remedies hereunder or enforcing any of the terms, conditions or provisions hereof.
This obligation includes the payment or reimbursement of sil such amounts whether an aotion is ultimately filed and whether an action filed is ultimately dismissed.
20. ASSIGNMEIVT; LIENS. Without the prior written consent of Lessor, L�ee wil l not: (a) as.sign or otherwise traosfer any of L.essee's rights or
obligations under this lease, (b) sublease or lend any vehicle to arry party or hansfer any ather interest in a vehicle to any pariy or (c) permit a vehide or this lease to be
subject to a�ry lien, charge or encumbrance of azry nature not created by Lessor. Consent to arry of the foregoing proh�bited acts applies only in the given instance and is
not a consent to azry subsequent like act by Lessee or any other person. Lessee's rights hereurnier are not assignable and cannot be assigned or t�ansferred by operation
of law.
All rights of Lessor hereunder and in and to the vehicles may be assigned, ptedged, mortgaged, transferred or otherwise disposed o� either in whole or in
� without notice to Lessee but always, however, subject W the rights of Lessee imder this lease. ff Lessee is given notice of arry such assignmern, Lessee witl
ac(rnowledge receipt thereof in writing and will thereatier pay any amounts due hereunder specified in said notice as directed therein. In dre event Lessor assigns this
lease or the rent due or to become due hereuader or any other imerest herein, whether as security for any of its indebtedness or otherwise, no breach or default by Lessor
hereunder or pursuffi►t to arry other agreement betvueen Lessor and Lessee will excuse pe►tbrmance by Lessee of any provision hereo� it being understood that in tt�
event of default or breach by Lessor that Lessee will pursue any rights on account thereof solely against Lessor, that �e ri ghts of the assignee will be free of any claim
or defense Lessee may have against Lessor and that Lessee will not assert against the assignee any claim or defense L.essee may have against Lessor. Without limiting
the generality of the foregoing, the rights of an assignee will not be affected by any claim Lessee may have against Lessor resulting from Lessor's rejection of tfie lease
in a banlauptcy proceeding or Lesso�'s interference with Lessee's quiet enjoyment of any vehicle. No such assignee will be obligated to perform atry duty, covenant or
condition required to be perFormed by Lessor under the terms of this lease. Subject always to the foregoing, this lease inures to the benefit o� and is binding upon, the
successors and assigns of the parties hereto.
21. ADDTTIONAL DOCUMENTS. If requested by a party, the other party will procure and deliver w the requesting party such documents as the
requesting party may reasonably deem necessary or desirable in connection with this lease. Without limiting the �nerality of the foregoing, Lessee will fumish Lessor
(aj a f�scal yearend fi�ancial sYatement including balance sheet and profit and loss sffitem�t widvn one hundred twenty (120) days of the close of each fiscal year, (b)
any other information normalty provided by Lessee to the public (c) prompt notice of any change in Lessee's n�ne, organuational structure or financial condition and
(d) such other financial data or information relative to this lease aad any vehicle as Lessor may from time to time request.
22. LESSEE'S WARRANI'IES. Lessee represents and warrants to Lessor that this lease and each request to Lessor to lease I.essee a vehicle here�mder will
have been duly authorized, and when this lease or any related documerrt has been executed and delivered by Lessee, such document will constitute the legal, valid and
binding oblip�tion, contract and ageement of Lessee enforceable against Lessee in accocdarice with its tertns. Each person executing this lease, a Schedule A or azry
other related document on behalf of Lessee warrants and represents that such person has been duly suthorized to do so. Lessee further certifies and wanants that the
financial daffi and other information which Lessee has submitxed, or will submit, to Lessor is, or will be at the time of delivery, as appropriate, a tnie and complete
statement of the matters therein co�ained.
23. GENERAL. No covenant or condition of ttris lease can be waived except by the written conserrt of the party whose rights are affected. Forbearance or
indulgence by a party in any regard whatever will not constitute a waiver of the covenatrt or condition to be performed by the other party, and, until complete
performance by said party of said covenazrt or condition, the party to which the performance is owed will be entided to invoke acry remedy available to that party despite
such forbearaoce or indulgence. This inshumern constitutes the entire agreement between Lessee and Lessor respecting the lease by Lessor to Lessee of the vehicles,
and it can be amended, altered or char�ged only by a written agreement signed by the party to be bound. Notices under this lease will be sufficient if in writing ar�
given personally or mailed, U.S. mail certified poshage prepaid or sert by ovemight courier, to the party involved at its respective address set foRh above or at such
address as such party may provide from t'vne to time on notice given as provided in this paragaph. Any such notice so �dressed will be effective, if mailed, when
deposited in the United States mail with postage prepaid or, if se� by courier, when delivered to the courier with the courier's fees coaunitted. Notices personal ly
delivered will be effective upon delivery. Whenever the co�ext ofthis lease requires, the singular number includes the plural. If there is more than one Lessee named
in this l�se, the liability of each will be joint and several. The ritles to the sections of this lease are solely for the convenience of the parties and aze not an sid in the
interpretation hereof. Time is of the essence of this lease and each and all of its provisions. This lease �nll be govemed by the intemal Iaw of Florida excluding that
state's conflict laws. Venue for any related action will be in an appropriate court in Oran� Co�mty, Florida or in another venue se[ected by L.essor having jurisdictioR
over the parties or subject of the litigatia�. EACH PARTY HEREBY WAIVES RIGHT TO TRIAL BY JCJRY IN ANY ACTION RELATED HERETO.
IN WITNESS WHEREOF, the parties have duly executed this lease as of January 19, 2012.
MEARS MOTOR LEASING Village of Tequesta
(Lessor) (Lessee)
By B
Name Name m L C�f1Q.� �Ll�
Title Title u i� 1.Q m.�,�,
***Please Sign All Lease Documents in Blue Ink***** ��I ��-
Revised 1/172005
{00021096:2} _ 4 _
SCREDULE
Open End Lease
UNIT # DESCRIPTION AND SERIAL DELIVERY TERM EXPIRATION
NUMBER DATE DATE
M0980 2012 Ford Focus S
White 36 months from
] FAHP3E29CL315401 TBD 36 Months date of delivery
ORIGINAL EXPIRATION SECURITY DEPOSTT MILEAGE EXCESS
VALUE DEPRECIATED ALLOWANCE MILEAGE
VALUE PER MONTH CHARGE
PER MILE
$13,133.00 $1.00 $0.00 Not Applic�ble Not Applicable
BASE MONTHLY MAINTENANCE SALES TAX TOTAL MONTHLY LEASE
LEASE CAARGE PAYMENT
$389.57 $0.00 $0.00 $ 389.57
NON-MAINTENANCE:
Lessee will furnish at its own expense, tires, batteries, repairs and all maintenance unless they are covered by the factory warranty
service policy.
This agreement is made this 20th day of January, 2012
Lessee's Name
Village of Tequesta
357 Tequesta. Drive
Tequesta, FL 33469
B �---- v � ►1 Q �e m�.�'�-r
Y� s �
TITLE
C�'Ql� �,,�1 CU �.� 1, ao�r �
PRINTED NAME OF PERSON SIGTTING
LESSOR'S NAME: MEARS MOTOR LEASING
Vice k�residen� Leasing Operations
Desiree Vezina TITLE
**�**Please Sign All Lease Documents in Blue Ink**���
{00021154:2}
�/111:�
�,�
��F2S?
� �MO�
a�LEAS�_I�
VEHICLES
EOUIPMENT
ADDENDUM TO THE MASTEIR LEASE AGREEMENT �
THIS ADDENDUM TO MASTER LEASE AGREEM�NT, dated this day of January 19, 2012
between MEARS MOTOR LEASIIVG and �Ilage of Tequesta "THE MASTER LEASE
AGREEMENT'�
WHEREAS, the Parties are desirous of darifying the terms thereof:
NOW THEREFORE, it is mutually agreed by and between the parties that the MASTER
LEASE AGREEMENT IS HEREBY AMENDED as folloavs:
IN WITNESS WHEREOF, the Parties hereQo have caus�i these presents to be
executed by their duly authorized officers this day of January 19, 2012.
MEARS MOTOR LEASING �Ilage of Tequesta
(Lessor) (Lessee)
By. �. � �
Name: Name• '�1 �i�'1Dr � c ��Z�
Ti�e Title: ��L ( I C�1 LC 1 1 1 QL
1 IOw��a'�
*****P/ease Sign A// Lea.se Decuments In B/ue Ink*****
3905 EL Rey Road, Orlando, FL 32808 • Phone 407-298-2982 • Fax 407-578-4924
www.mearsle�sing.com
A FINANQAL DMSION OF
The Banc�Bank
VILLAGE OF TEQUESTA
r�
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January 13, 2012 ��
0
�
Kurt Gehring
President
The Gehring Group, Inc
11505 Fairchild Gardens Ave
AFL-CIO, CLC
Palm Beach Gardens, Florida 33410
Re: 3 Year Extiension — Broker of Record Agreement
Dear Kurt:
This is to inform you that at its regular �ouncil meeting on January 12, 2012, the
Village Council unanimously voted to exfiend our Agreement of March 12, 2009, for
another 3 years, to March 11, 2015, under the same terms and conditions.
We appreciate the outstanding work that you have been doing for the Village and
look forward to the next 3 years.
Yours truly,
Michael Couzzo, Jr.
Village Manager
If the terms and conditions of the March 12, 2009 Agreement remain acceptable to
you, please sign below and return a copy of this letter for our records.
The Gehring Group, Inc
Kurt Gehring
President
345 Tequesta Dr., Tequesta, FI 33469
Tel: 561-768-0700, Fax: 561-768-0697
www.teauesta.org
Application for Fundi�g Assistance
Florida Departm�nt of Law Enforcement
Justice Assist�ce Gfant - Direct
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In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
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Typed Name and Title:
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Typed Name of Imple enting Agency: ��'`�� � �� �� �« � �,
Signature:
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Typed Name and Titl� ���� j, �,� - f p` 9 ��� �� �
Date: C� i ��c.� � 1 �
Application Ref # 2012-JAGD-1253 Section #6 Page 1 of 1
Contract 2012-JAGD-PALM-9-05-
Rule Reference 11 D-9.006 OCJG-005 (rev. Apfll 2005)
�1i141'Lba4 ��:ay �bl-��l-bb�1 ROEERT I�JANUA S��ELL� r�Ut hL
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Customer; TE(IU�STA VIi1,AGE PUBLlC WORIfS
BIIiTo: TEQUESTA ViLLAGE Install; TEQUE$TA IflLLACaE
PUBLIC Wt�KB PUBLIC WaRKS �
136 BRIDGE RD 138 BRIDGE RD
JUPITER, FL93469-2714 JUP�R, FL33489-2714
Tax 117#: ,
Negotiated GOntract : 07253310D
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1. W7535P �F1VC753�aP RRINTE�tj
-� Tray Module Lease 7erm: 36 months 7/3612012 ;.'
-1 Line Fax purchese �ptiorc $0,40 ' �
- Customer Ed
• Anslyst Setvlces Purchase Order Infom�afian
• Pracluct: 0�02814A
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- Meint 000281AA
- Supplies: 0002814A � � �
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1, W7535P �..
�� �: BW All Prirtts $Q.ODBB • Consumable Supplies Includedforall prints
2: Color All Prints $0.0540 - Pricing Flxed far Tenn
7otal $787.53 A9lnimum Paymenis (Excluding Appllceble Taxes) �'
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Customer ecknowiedgas receipt � the �erms at tl�s �eemenr Thank You for your bu9ir�l
wruch consls� af 9 peges md�xGnp Ihie I�oe p�ge.
This agrsamant is proudly presented by %arox and `
Sigrter. Michael Couzzo Phone: (561)789•0670 Rabert Sewe11 �
�954)418-54,i4 �A""^nr���
�—' �� �, F4r Ir�ormatlan on yolir XeroX Account, go to
6tigneture; Date: vmw.xerox,comlAccournManaaemgnt
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WS M7B270 01f1 Bl201214;24:4U ConFldentlal • Copyrights:2Q08 XERQX CORPORATIOM. All dghis rsserved. Page 1 M 3
PROPOSAt Telephone
(561) 747-1020
AIR CONDITIONII�TG, INC.
360 CYPRESS DRNE F�
TEQUESTA, FLORIDA 33469 (561) 747-1015
TEL. NUMBER(S) January 18, 2012
VOT Public Safety Building
JOB LOCATIOIV: Systems #2 and #3, Police Dept.
Check system #2 operation:
5 ton Trane system. Pressures 58/185 11 SH, 13 SC. Ev�porator coil not converted for veitical
application. No heat strip at air handler, set transformer for 2Q8v. Fresh air duct manua.11y closed before
motorized damper. Condenser conta.ctor burnt, no hard stert kit and no time delay.
Recommended repairs for system #2:
Convert evaporator coil for vertical application. Install hard start ldt and time delay. Replace contactor.
Parts and labor $605.00
Check system #3 operation:
Trane 7.5 ton dual circuit air handler with Trane 10 ton dual circuit condenser.
Indoor fan numing constantly without call for cooling, fresh air vent open, iniroducing unconditioned air
into building.
Cycle compressors and check pressures. Cir. A. 48/165 20 SH, 12 SC. Cir. B. 49/165 (-5) SH, 12 SC.
Temp. delta 27 degrees.
Evaporator coil dirty from using undersiz�d filters. Needs (3) 16x25 filters, not (2) 20x25 filters.
Rehun air &om electrical room closed.
Return duct undersized 15x 20, should be 15x25 or equivalent.
Liqnid line filter driers removed a.nd not replaced.
Rain shield for condenser fan motor broken.
Conta.ctor for Cir. A burnt.
Set transformer at condenser to 208v.
Recommended repairs for System #3:
Clean evaporator coil and install proper size filters.
Remove system charge and install new liquid line driers, evacuate system and recharge with new
refrigerant.
Replace rain shield for condenser fan motor.
Replace contactor far Cir. A.
Change program for building management system to stop indoar fan from n,nn;ng constantly.
TXV valves may need to be changed. Unable to detemzirbe at this time due to contaminated refrigerant.
Once clean filtered refrigerant in use, valves will be re-checked.
Ductwork changes are not included. Will need to verify against original blue prints for sizing.
Parts and labor $2095.00
Police Dept.
Check operation of 20 ton Trane split system.
System iced up on arrival.
Shut system down and thaw. Cycle and check operation.
PROPOSAt � tss
AIIt CONDITIONTNG, INC. F �
360 CYPRESS DRIVE (561) 747-1015
TEQUESTA, FL(��RIDA 33469
Repairs needed:
Replace both TXV power elements, stage 1 and 2.
Replace contactor for stage 2 compressor.
Replace suction line drier core fer stage 1.
Replace filters in air bandler.
Replace high pressure switch for stage 1.
Replace low pressure switcb for stage 2.
Adjust system overcha.rge once repai.rs have been made to refrigerant circuits.
Parts and labor $1950.00
Clean condenser coil for Dispatch mini split system. .
WE PROPOSE to furnish labor and material — complete in accordance with the above specifications, and
subject to conditions found on this agreement, far the swn. of:
Four thousand six htmdred fifly . . .... .... ........ . .. . ..... . ..... ... . ..... ... DOLLARS $ $4650.00
Payment to be made as follows: TO BE PAID ON COPv�PLETION OF WORK.
Accepted. The above prices, specificatians, and conditions are satisfactory Respsctfully submitted
as�d are he.reby accepted• You are authorized to do the work as specified•
payment will be made as outlined above. Unless ot4uxwisz specifi�, I
(we) agree to pay interest in N� amount of I8% per a�mum on azty past due ALFQ�? AIR C���'I'I01'�TG� INC.
amourns owed. Tn the tvart thst any unpaid amounts should be put in the
hands of others for purposes of cotl�tion, reasonable coII�6on feea will
be borne by me (us). By: Matt Glass
Date of Acceptance:
By Note we may withdraw this proposal if not accepted within 30 days..
By