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HomeMy WebLinkAboutDocumentation_Regular_Tab 05A_01/13/2005 � VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES NOVEMBER 8, 2004 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Monday, November 8, 2004. The meeting was called to order at 6:35 P.M. by Chair Elizabeth Schauer. A roll call was taken by Village Clerk Gwen Carlisle. Board members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, Board Member Jeff Robbins, and Board Member William Wilder, and Alternate Board Member Carl Blase. Also in attendance was Jeff Newell, Community Development Director, Carol Lux, Village Planner, and Gwen Carlisle, Village Clerk. Board Member Leslie Cook arrived at 6:40 P.M. II. APPROVAL OF AGENDA MOTION Vice ChaiN Okun moved for approval of the agenda; seconded by Board member Robbins; motion passed S-0. III. APPROVAL OF PREVIOUS MEETING MINUTES 1. Planning and Zoning Board Meeting Minutes of October 26, 2004 Ms. Carol Lux, Village Planner suggested deferring the Minutes until the next meeting, November 17, 2004. Chair Schauer indicated the Board would not be approving the Minutes of the October 26, 2004 Meeting. She pointed out a . portion of the Minutes regarding Constitution Park were provided for information purposes only. IV. NEW BUSINESS - None � V. UNFINISHED BUSINESS 1. CH2Mhi11 representing the Village of Tequesta is requesting a review for the improvements to Constitution Park located behind the Village of Tequesta Recreation Ha11 at 399 Seabrook Road. A. Project Overview — Chart of schedule, overall funding. Board Member Wilder mentioned there was a representative present from Tequesta Gardens to speak regarding the Park. Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 2 B. Review Plans Mr. Chris Dellago, CMH2Hi11, Landscape Architect indicated the only changes to the plan documents were to the site plan. He presented a slide presentation regarding the proposed changes as discussed at the last Planning and Zoning Board Meeting. He mentioned one change was the relocation of restrooms, that were now attached to the rear of the Recreation Center building. He noted the Clocktower was removed and a directional sign with benches was substituted. He noted the Tequesta logo on the entry feature was replaced with a clock. He mentioned the large gazebo would accommodate eight (8) 6-foot tables, and six (6) 8-foot picnic tables. Mr. Dellago suggested scaling back the Playground Entrance Feature and adding a shade structure. Mr. Greg Corbitt, Director of Parks and Recreation indicated he had researched the Big Toys Playground equipment, and stated the equipment was durable, safe, and held up for long term use. Chair Schauer mentioned the Big Toys equipment was designed for different age groups. Mr. Dellago mentioned he would put together a 3D model for a later meeting. Vice Chair Okun questioned the New England look with the rustic playground equipment. Mr. Corbitt noted the proposed plans swayed away from the New England look, and more toward a more green concept. He noted the surface of the playground would be changed from sand to mulch, but the sandbox could remain for the children to play. Board Member Cook mentioned concerns with the children contacting worms with the sand. Chair Schauer noted Mr. Corbitt works with the children everyday, and sees how the Park will be used. 1VIr. Dellago noted the Park would include a climbing rock for the children to play on. Mr. Dellago gave a brief overview of the project including the lighting. He noted there would be one fixture in each quadrant. He asked for questions regarding the proposed changes. He suggested discussing each agenda item separately and in detail. C. Discuss phasing and funding Chair Schauer suggested waiting to dicuss the phasing and funding until later in the Meeting. D. Issues raised at October 26, 2004 meeting to be discussed. 1. New England Conceptual idea, color scheme 2. Sufficient parking 3. Operating Costs of water playground 4. Low mounted speakers, "rocks" 5. Wood vs. composite for pavilions: hurricanes, maintenance 6. Material of playground equipment 7. Coordination with previous design of Recreation Center 8. Playground surface 9. Video Cameras Planning and Zoning Advisory Board 11/OS/04 Meeting Minutes Page 3 10. Location of bathrooms 1. New England Conceptual idea, color scheme Mr. Dellago indicated a clock would replace the logo on the entry feature. Vice Chair Okun suggested putting the logo back on the entry feature instead of the clock. Alternate Board Member Carl Blase indicated he could not comment at this time. MOTION: Vice Chair Okun moved to approve havzng the Zogo in the entry feature instead of a clock; seconded by Boa�d Member Wilde�; motion passed 5-0. Board Member Cook arrzved at 6:40 P.M, and Board Member Blase Neturned to the audience. Chair Schauer questioned the circular bench, and what would be on the signage. Mr. Dellago noted the signage would be for informational purposes only showing the direction of the various piayground features. Board Member Robbins suggested the circular benches, and directional signage be eliminated and three flag poles placed in the entrance location. Vice Chair Okun agreed that was an excellent idea. Board Member Robbins suggested the following three flags: 1) the American Flag, 2) the State of Florida Flag, and 3) the Village of Tequesta Flag. MOTION: Vice Chair Okun moved to app�ove the elzmination of the circular bench with the info�mation signage, and �eplace wzth three flags at the entrance, and include up lighting fo� all three flag poles so the flags could be illuminated in the evening; and relocate the memorial in the park to the flag pole a�ea; seconded by Boa�d Membe� Robbins; motion passed S-0. Vice Chair Okun felt the theme need to be unified. Board Member Cook felt the rustic theme did not go with Tequesta, and suggested staying with the current building theme, similar to the Public Safety Facility. Mr. Corbitt suggested all the roofs of the playground be similar to tie the overall look together. Board Member Cook agreed with Mr. Corbitt's suggestion. Mr. Dellago noted the color scheme would be yellow (golden vanilla) for the buildings and blue (foam blue) for the roofs. Mr. Corbitt indicated the yellow would be similar to the Public Safety Facility. Chair Schauer felt there should be uniformity throughout the Village, and suggested terra cotta color for the roofs. Mr. Corbitt suggested the aluminum roof, with no color. Board Member Wilder indicated he did not like tin roofs. Mr. Mike Slattery, CHM2Hi11, Project Manager noted the roof would be galvanized aluminum made for the natural color, and would have no fade factor. MOTION: Boa�d Member Cook moved to approve all buildings be uniforms in color, same colo� scheme, and all roofzng design be "standing seam " in galvanized color, seconded by Board Member Robbins; motion passed S-0. Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 4 Board Member Robbins felt with the modernized Key West look that the rustic fort would be out of place. 2. Sufficient parking Vice Chair Okun questioned the parking. Chair Schauer suggested the Village enter into some type of mutual parking agreement. Ms. Lux indicated she would approach the Baptist Church. Chair Schauer suggested Ms. Lux contact both churches, the Good Shepard Church and the Baptist Church, and Water Point Realty for parking agreements. Ms. Lux felt Water Point Realty may not agree. She mentioned there would be room for overflow parking on Dover Road. Mr. Dellago stated Dover Road would accommodate parking for six vehicles. Vice Chair Okun did not favor parking in front o£ the residential homes. He noted the vendors would need to park and felt there should be a parking plan, such as a Plan A, Plan B, etc. Mr. Corbitt felt the only problem with parking would be during Special Events. Mr. Robert Garlo, Assistant Village Manager noted the Race for the Cure had been done successfully and there was no problem with parking. Board Member Wilder agreed to have Staff talk with the churches for Special Event parking. Mr. Corbitt noted the agreements would be for general use also. MOTION: Board Member WildeN moved to approve Staff investigating the mutual parking with the two churches and Galle�y North; seconded by Vice Chair Okun; motion passed S-0. Vice Chair Okun questioned the appropriate crosswalks. Mr. Dellago noted the crosswalk to the south on the proposed plan. He noted there was no crosswalk proposed to the west. Mr. Garlo mentioned the Police Department strongly suggested not using a crosswalk at a mid point in the roadway. 1V1r. Dellago indicated the crosswalk could be removed. Mr. Gaxlo suggested the mid point crosswalk should be reviewed by Staff for safety issues. Mr. Lux indicated she would have Lt. Ricciardi review. Vice Chair Okun suggested letting the Police Department decide who would need to review the crosswalk for safety purposes. MOTION: Vice ChaiN okun moved to approve having the Police Depa�tment review the crosswalk to the south and decide whether o� not to eliminate the six foot stamped asphalt c�osswalk; seconded by Board Member Robbins; motzon passed S-0. 3. Operating Costs of water playground Mr. Dellago indicated the costs per year to run the inactive fountain would be approximately $2,500.00 to $S,Q00.00. He mentioned that would include the electric, water, maintenance service, and training on the operation of the fountain. Vice Mayor Okun felt with or without the fountain the Parks and Recreation Department would need additional staff for maintenance of the Park. Mr. Dellago indicated the pavilions could Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 5 have a drain to remove the water. Mr. Slattery noted the internal drains would have additional maintenance, and suggested sloping the pad to allow for natural runoff. Mr. Carbitt commented an independent contractor does maintenance at this time, Board Member Robbins felt it would be best to have the water run off. Ms. Lux mentioned on the mutual parking agreement she would not want the motion to be contingent on securing the parking agreements. Chair Schauer and Vice Chair Okun agreed. 4. Low mounted speakers, "rocks" Vice Chair Okun noted the low mounted speakers did not have to be in the form of a rock. He suggested they could be painted boxes as used in CityPlace. Mr. Dellago commented that the water chillers could have a hidden remote box and could be incorporated into the design the same as the speakers. He suggested there were options to review. Board Member Robbins distributed a handout on various "rock" type box speakers. He noted some were very natural looking, and not very tall. He pointed out that could allow for more of a surround sound speaker system. Boa�d Member Cook left the Meeting at 7: SS P.M., and Alternate Board Membe� Blase returned to the dazs. Vice Chair Okun questioned whether the sound system could have the ability to be used as a public address system. Mr. Corbitt responded in the affirmative. Board Member Wilder questioned the location of the speakers. Mr. Dellago stated he envisioned them to be more around the green areas. MOTION: Vice Chair Okun moved to appNOVe the speakers be low mounted and to be determined by the Architect so not to be intrusive and weatherproof,• Board Member Robbins suggested Staff might be better able to review the needs instead of an Architect. MOTION: Vice Chair Okun moved to amend his motion to have Staff �eview the needs for low mounted speakers. Chair Schauer cautioned the Board that the Park could have an event on Sunday morning and she would not want the sound to affect the neighboring properties. Mr. Slattery noted the speakers would have decibel level requirements. Board Member Robbins indicated they would need to be reviewed for aesthetics alsa Consensus of the Board agreed to leave it up to Staff keeping in mind staying with the lowest profile, inconspicuous, and natural looking. Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 6 5. Wood vs. composite for pavilions: hurricanes, maintenance Mr. Dellago indicted the current pavilion was made of wood. He noted the basis of the proposed design was to continue to use wood. Board Member Robbins mentioned concerns with reviewing the safety issues, instead of the cost. He questioned how it was going to be constructed without structural plans. Mr. Dellago mentioned the structural plans would be developed when the construction documents were prepared. Mr. Slattery indicated the pavilion would be constructed to Building Code, and designed to the meet the proper standards. He indicated the wood tended to hold up better in these park type applications. MOTION: Board Member Wilder moved to approve using wood for the pavilions, and not a composite; seconded by Board Member Robbins; motion passed S-0. 6. Material of playground equipment Board Member Robbins reiterated his concern for the playground entry structure to be made of wood when the overall design was the Key West theme. He felt the fort would look out of place. Mr. Dellago suggested the playground entry feature be a covered pavilion with wood pilings, similar to the other pavilions. He recommended not using the wood logs as suggested previously due to the cost and curing involved. Vice Chair Okun suggested the Village not memorialize the hurricanes. MOTION: Vice Chair Okun moved to approve eliminating using the wood from the hurricane for the sandbox fo�t; seconded by Board Member Robbins; motzon passed S-D. MOTION: Board Member Robbins moved to approve the playground entrance feature for the sandbox be of the same style and materials that aNe being used throughout the Park; seconded by Board Member Wilder; motion passed S-0. Vice Chair Okun questioned whether it was Staff's recommendation to use the Key West theme. Mr. Corbitt responded yes. MOTIONc Vice Chair Okun moved to app�ove Staff's recommendation that the theme be Key West fo� Constitution Park; seconded Boa�d Member Robbins; motian passed S-0 Chair Schauer mentioned during her meeting with Mr. Corbitt he recommended metal for the swings. MOTION: Vice Chair Okun moved to approve using medal swings in the playg seconded by Board Membe� Wilder; motion passed S-0. Mr. Corbitt recommended using Big Toys Playground equipment in Constitution Park. Additional discussion followed on the use and costs of using Big Toys. Vice Chair Okun questioned whether the playground equipment would need to be bid. Chair Schauer Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 7 indicated the equipment would need to be bid, and stated if using other playground equipment it should be equivalent to Big Toys. Mr. Dellago noted the bid could specific Big Toys or equal. 7. Coordination with previous design of Recreation Center 8. Playground surface Chair Schauer mentioned items 7 and 8 were previously addressed in the Meeting. 9. Video Cameras Vice Chair Okun suggested the Park be monitored with cameras that can be viewed through the Police Department. Board Member Wilder suggested the Police Department be contacted regarding the cameras. Board Member Robbins distributed a handout on various video surveillance cameras. He noted there were cameras that could scan 360°, and felt that was a good reason to have the restrooms centrally located in the Park. He noted remote monitoring from the Police Department was available. Vice Chair Okun stated multiple video cameras could be used to feed the Public Safety Facility. Board Member Robbins mentioned that could help with vandalism. Vice Chair Okun felt the cameras should be a high priority. Board Member Wilder suggested the Police Department look at a monitoring system. Vice Chair Okun noted the cameras should be made a part of this project. He suggested even having the video on a loop. Mr. Slattery suggested checking out the legal issues regarding the cameras. Mr. Corbitt indicated the grant dollars did not include security, and may need to be amended. Board Member Robbins commented he would not want to do anything to jeopardize the grant. Mr. Corbitt mentioned now would be the time to review the issue. MOTION: Vice Chai� Okun moved to approve having a security system with surveillance for the Park and hooked up with Parks and Recreation and the Police Department and that it be monitored and taped; seconded by Boa�d Member Wilder; motion passed S-0. 10. Location of Bathrooms Chair Schauer noted the restrooms were moved from the center of the Park to the rear of the Recreation Center. She felt the walkway to the restrooms may not be safe. Board Member Robbins felt the camera would have a central location with the restroom in the center of the Park. Chair Schauer noted the restrooms would be too close to the Tequesta Gardens subdivision, and preferred they be moved back to the center of the Park. Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 8 MOTION: Vice Chai� Okun moved to approve the original recommendation and have the restrooms centrally located within the Park, and eliminate the second proposal to have the restroom adjacent to the existzng RecNeatzon Center; seconded by Board Member Robbins; motion passed 5-0. (Public Comment) Ms. Margaret Johnson, resident of Tequesta Gardens questioned the location of the inactive water fountain. Mr. Dellago pointed out the location on the proposed site plan. C. Discuss phasing and funding Mr. Dellago reviewed the estimated construction costs. Chair Schauer noted her number one priority would be the relocation of the Basketball Court. Board Member Robbins felt the cost of the restrooms were exorbitant at $124,000.00. Mr. Dellago noted they were basing their estimates on the cost per square feet. Chair Schauer suggested including baby changing stations in the restrooms. Mr. Corbiit noted those could be easily added to the plan. Mr. Dellago felt the fencing and landscaping to the north should be included as a priority. Board Member Wilder questioned whether the gateway structure should be a priority. Chair Schauer felt that would be a low priority item. Vice Chair Okun suggested some of the playground components could be phased, such as the playground equipment. Mr. Corbitt reviewed his recommendations for the Park features: 1) Restroom, 2) Playground Equipment, 3) Pavilions, 4) Camera Surveillance, 5) relocation of Basketball Court, 6) Skate Park Cover, 7) Landscape Improvements, and 8) Inactive Fountain. Mr. Dellago indicated the bids could have add-alternates to include additional items if the cost of the features were less than proposed. Vice Chair Okun explained the construction costs were high at this time due to the recent hurricanes. Board Member Blase mentioned the amount would be $340,000.00 to spend due to the consultant fees, not $400,000.00 as proposed for amenities to go forward to Council. MOTION: Vice Chai� Okun moved to approve the Board s top five priorities for the Park.• 1) Restrooms, 2) Playg�ound Equipment, 3) Pavilion/Picnic shelters, including all accessories, such as picnic tables, benches, etc., 4) Security cameras, and S) Basketball court, and consider scaling down the playground equipment to add components in phases; seconded by Board Member Wilde�; motion passed S-0. (Public Comments) Mr. Edward M. Chermark, President of the Tequesta Gardens Homeowners Association indicated he had a April 1994 map showing a 50 foot buffer zone on the west side of the Park. He questioned whether the buffer was going to be reduced to 20 foot, and noted Tequesta Gardens abutted the Park by approximately 50%. He mentioned concerns with Building L and the west side of the Park draining into Tequesta Gardens. Mr. Dellago Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 9 indicated the drainage has been assessed for the site, and there should be no problems. Mr. Chermark suggested additional maintenance would be needed to help clean the park, maintain the restroom areas, and pick up the debris in the landscape buffers. He mentioned concerns with the noise from the basketball court on the neighborhood, and felt when the landscape buffer was cleaned out the noise would be doubled. Mr. Dellago explained the buffer would continue at 50 feet, with additional trees and landscaping added. Board Member Wilder pointed out the landscaping was not one of the Board's five top priorities. Mr. Corbitt felt there may be money left after the playground was scaled back. Chair Schauer explained at a previous meeting the landscape buffer was going to be cleaned out as soon as a letter was received by Tequesta Gardens. Vice Chair Okun questioned whether there was going to be a berm to enhance the landscaping. Mr. Dellago explained there was no berm planned, but felt the buffering could be handled with trees and landscaping. Mr. Chermark questioned the lighting being 14 feet in height, and the use of the lighting at night. He noted the Park was open from sunrise to sunset. He questioned whether the Village was planning to change the hours of operation. Chair Schauer indicated not at this time. She explained she had worked with the pervious Board of Tequesta Gardens and agreed at that time the Park would be used from sunrise to sunset. She indicated that question would need to be addressed at the Village Council level. Vice Chair Okun noted some of the lighting may be used for security reasons. Mr. Chermark asked that the lights be backlit so they do not shine in the resident's home on the west side of the Park. Mr. . Dellago indicated the lights would be addressed. Chair Schauer suggested if any resident had a problem with the lights they should contact Mr. Corbitt. Ms. Johnson mentioned concerns with the scope of the surveillance cameras being able to project far enough into her home. Mr. Dellago explained they had been dealing with the concept not the mechanics. He indicated that was a presentation that would need to go before the Police Department, and Staff. He mentioned he would take the top five priorities, add the landscape buffer, add the surveillance cameras, and scale back the playground equipment, and work with Mr. Corbitt to come up with a plan to go to Council. Consensus of the Board was for Ms. Lux to provide a report to the Board on the Board's priorities. VI. COMMUNICATION FROM CITIZENS - None VII ANY OTHER MATTERS Ms. Lux reviewed the proposed schedule for the next Planning and Zoning Board Meetings: — November 17, 2004, site plans — December 1, 2004, zoning issues — December 15, 2004, site plans — January 5, 2005, zoning issues Planning and Zoning Advisory Board 11/08/04 Meeting Minutes Page 10 — January 19, 2005, site plans VIII. ADJOURNMENT MOTION: Vice Chair Okun moved to appNOVe adjournment of the Meeting; seconded by Board member Wilde�; motion passed S-0. Meeting was adjourned at 9:00 P.M. Respectfully submitted, Gwen Carlisle Village Clerk