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HomeMy WebLinkAboutDocumentation_Regular_Tab 05B_01/13/2005 �^ '� MINUTES J►� VILLAGE OF TEQUESTA REGULAR VILLAGE COUNCIL MEETING THURSDAY, NOVEMBER 18, 2004 399 SEASROOK ROAD TEQUESTA, FLORIDA 7:00 p.m. I. CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:04 P.M. A roll ca11 was taken by Village Clerk, Gwen Carlisle. Present were: Mayor Pat Watkins, Vice-Mayor Geraldine A. Genco, Council Member Edward D. Resnik, Council Member Russell J. von Frank, and Council Member Jim Humpage. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Scott Hawkins, Village Clerk Gwen Carlisle, and Department Heads. II. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Resnik gave the invocatian and led the pledge of allegiance. Mayor Watkins welcomed everyone to the Council Meeting. She remembered Veterans Day, and thanked all the Veterans who have served. Mayor Watkins also congratulated Village Clerk Carlisle for being named the President of the Pa1m Beach County Municipal Clerks Association. Mayor Watkins read for the record her thoughts and reflectians on the events of the past year, and expressed her sincere thanks to so ma.ny whose efforts have contributed towards making the Village of Tequesta. the best place to live and raise a family. She noted it was a very exiting and prosperous time for the Village, and mentioned some of the projects that were coming to fiuition and on the horizon. She thanked a11 the residents of Tequesta, and wished everyone a very Happy Thanksgiving. III. APPROVAL OF AGENDA Viliage Clerk Carlisle indicated the Resolution language for Consent Agenda. Item V.(K), Resolution 18-04/OS had been revised regarding the Award of Contract to Sensus Metering Systems. Council Member von Frank removed Item I. Council Member Humpage removed Item O. Vice Mayor Genco removed Items B, H, and L. Mayor Watkins suggested Item D regarding the discussion for Constitution Park renovations come first u.nder Development Matters since several of the Piarining and Zoning Board Members were in attendaa�ce. MINUTES - Village Council Regular Meeting 11/18/04 Page 2 MOTION: �'ouncilmember Humpage moved to approve the agenda, as revised; seconded by Councilmember Resnik, motion passed S-0. IV. UNFINISHED BUSINESS A. ORDINANCE NO. 591 — SECOND i2EADING - AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, AT ARTICLE II, VILLAGE COUNCIL, TO INCLUDE A NEW SECTION 2-33 TO PROVIDE THAT A MEMBER OF THE VILLAGE COUN�IL MAY SERVE IN AN EX OFFICIO CAPACITY AS A MEMBER OF THE PUBLIC SAFETY PENSI4N BOARD OR THE GENERAL EMPLOYEES PENSION B4ARD FOR THE VILLAGE OF T�QUESTA; PROVIDING FOR SEVEItABILITY; PROVIDING FOR REPEAL OF QI�DINANCES IN CONFLICT, FROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. Attomey Hawkins read the title far Ordinance 591. M�TI4N Councilmember von Frank mvved to approve Second Reading of (?rdinance 591; seconded by Councilmember Resnil� Councilmember Humpage mentioned concems regarding the Ordinance. He felt the Village was fort�anate enough to have a Council Member �ho has the ability and can assist the Public Safety Pension Board in their effarts to mal�e wise investments. He indicated he had cc�ntacted six different cities, and their resg�nse fa�ored not havu�g a Council member sit Qn the Board. He explained their r+easoning vvas the Board was c�rnp�sed of 5 members, 2 residents whom were chosen by Council, 1 active Fire Officer, 1 active Police �fficer, and a S member chosen by the other 4 members. Iie felt if a Council member vvas to sit on the Board th�n Coun�i� would control3 of the 5 seats. He explained everything the Board reviews comes to Council for approval. He noted this vvould be an ad.difiiQnal seat to fill when designating Cvuncil Members appointm:ents to various GQVern�eutal Assemblies. He qucstioned vvhen the Board no longer has Vice Mayor Genco, would the seat be reviewed yearly. Attorney Hawkins stated if there was no Cauncil Member interest�d in serving on the Board, the Council did not ha.ve to designate a Council meml�r. He indicated it would be totally up tc� Council since the discretionary language sxates "may serve". Council 1vvlember Humpage questioned if someone on Council chooses not to serve would the remaining Board members, choose the S member, or would �ouncil pick the 5�' member. He noted typically under State Statute the 4 members chose the S'� memb�r. Attorney Hawkins felt th�re were two sepa.ra.te issues. He stated the Ordinance befor� them was wheth�er ar not a Council Member could serve in the Ex 2 MIl�IUTES - Village Council Regular Meeting 11/18/04 Page 3 Officio capacity. He stated the Council would still have the obligation to appoint 2 citizens ta serve an the Board. He stated those 2 citizens along with the Fire and Police seats chose the 5�'. Council Member Humpage questioned whether there would be six members on the Board, with an Ex Officio seat. Vice Mayor Genco noted Cou.ncil would have 2 seats, 1 resident and 1 Council, or 2 residents if no one from Council were designated. Attorney Hawkins stated there would only be 5 members. Vice Mayor Genco noted a Council Member would need language to allow them to seat on the Board, because the Charter has since be revised. Attorney Hawkins agreed and stated this document allows a Council Member to sit on the Board without violating Dual Office Holding. Council Member Humpage indicated his other concern was when a Council Member attends a Board Nfeeting; he felt it had an effect on the Board members because of the position. He felt Council should do the business of the Village only. �Ie stated he was not sure he was comfortable with tlus ordinance. Council Member Resnik sta:ted during the Charter Review Meetings this matter was ra.ised and the Statut�s stated dual office holding was nat acceptable. He noted there were legal disct�ssians that a Cou�cil Member m�y sit on a Board, in the Ex Officio capacity, so long as they did not violate any o� the rules or regulatic�ns by voting or taking actions that could be can�trued as unduly. He indicateci he was not going to vote against this Ordinance. He mentioned concerns that if a Council Member serves then there were really only 4 Councillt�Iembers cansiciering the item, instead of 5. Gau�cil Member Resnik questioned whether tlie Council Member would �gain vote an the �tem. Attorney Hawkins felt the shucture was workable. Vice Mayor Genco explaineci for the r�rd that she was the Council Memb�r who had been an the Public S�fety Pension Bvazd. Sh� indicated at one time the Villa.ge Charter required one af the seats to be a Cauncil Member. She noted at the time she was appointed to the Board, she wa� the May4r. She reviewed �e pxogcess the Board had rnade regarcling upc��ting the plan dc�cwn�nts. Sh� me�tioned izi order for her to continue she would need this Ordinance to protect her and allow her to serve. She indicated her work was almost eomplete, and felt the (�rdinauce allow�ci C;ouncil tlie ability tfl serve bc�th toda� and in the future. Council Member von Frank asked the Planning and Zoning Board 1tirlembers in attendance if they felt inrimidated by his presence at the Planning and Zoning Ivlae�tings. Chair Elizabeth Sehauer indica�eci s�e did not feel intixnidated. Council Member Humpage pointed out he would like Vice Mayor Genco to cc�ntinue her work, since she had done a great job. He questioned who ws�uld choose the 3�` seat. 1'vlayox Watkix�s stated Council would chose 2 seats; the Board would chose the 5�' seat. She indicated the Village wauld go back out to the cammunity for letters of interested volunteers. 3 MINUTES - Village Council Regular Meeting 11/18iO4 Page 4 Attorney Hawkins sta.ted this Ordinance allows Council the flexibility. He noted language could be added to the Ordinance that in the future the language could be revisited. Mayor Watkins mentioned she ha.d a comfort level when the language was changed to "may" instead of "sha11". Council Member Resnik noted a person was appointed to the Pension Board for a set term, and suggested no matter who was serving a resident, or Council Mernber it would be for the length of the term. He felt the Ordinance allowed the Vice Mayor, a highly qualified member of the community, to serve the Pension Board and the Village. A vote was taken and the motion passed 5-0. B. Reconsideration of Resolution No. 10-04/OS approved at the October 7, 2004 meeting with the sidewalk issue tabled for research. MOTION: Council Member von Frank moved to approve Resolution 10-04/O5; seconded by Council Member Resnil� Mayor Watkins indicated this item was continued from the November 18, 2004 Council Meeting in order for Staff to check whether the pavers were �1DA compliant. Village Mana.�er Couzzo noted he had spoke with Mr. Mike Slatterey, Villa�e Consultant, and Mr. Russell White, Public Services Manager and they indicated the pavers were ADA compiiant. He noted the cost savings to the Village using the paver�, alnd explained they would match up with the pavers in front af the Public Safety Facility. A vote was taken, and the motion passed S-0. C. Discussion c►f hurricane hardening for the new Village Ha11. Mayor Watkins noted Council was revisiting this issue due to the recent hurricanes, and before the plan� were fina.lized She indicated the item wa� whether or not th� Viliage should consider harddening a poztio� or �,ll c�f the building. Councilmember von Frank mentioned he did not support hardening th� building, and did not want to spend a million dollars of th� resident's money to harden th� buil�ing. He felt th�e building could not a�commc�date the majority of the residents during a hurricane. Mayor Watkins mentioned it was never the intent af the Village to use the new Village Hall a� a sh�lter. She indicated she was nat in support of l�azdening the vvhale buildi�ag. She pc>in#�d out if Couneil wanted to cc�nsider anything that it would be the center part of the bu�iiding, enaugh to house the computez�s, and reccrrds during a hurricane. Council Member Resnik commented when this issue first came up he was a11 for it. He felt spending $3�,400.00 for the design serviees, and approximately $300,OOO.QO to harden the c��ter area of the huilding could provide a safe ha.ven €or individual� to operate after the hurricane. 4 MINUTES - Village Council Regular Meeting 11/18/04 Page 5 He noted it would also provide a space to store records in preparation of a hurricane. He commented if it were used similar to the Public Safety Emergency Operations Center (EOC), it would be a protected area to work in after a hurricane, especially if the outer partion of the building was destroyed. He felt it was not very efficient during the last hurricanes to move the administrative Staff and their equipment to the EOC Center. He indicated he would support hardening the center portion of the building, but not the entire building. Council Member von Frank explained with today's technalogy there were fail-safe backup system� that could provide the records in an emergency situation. He pointed out he would not want to spend the residents money on something that was not functional. He suggested soimething that would service the community such as a drive through pQrtico for automQbiles on the narth side of the new Village Ha11 building. Vice Mayor Ge�ico noted she also wa� not in support of harderiing the building. She suggested the Village spend $20,000.00 to purchase a Xerox machine that could copy, scan, and stare the Village records on CD, and have the backup stored off-site. She mentioned she would aiso like to s�e the Village evaluate having the ability for employees to work from their homes in an eme�gency situ�tion, so they do not to drive back and forth. She recc�rnmended a committee be formed tv r�view and develop a disaster recovery plan. Council Member Humpage indicated he agreed with the majority of Council. He not�d he also vvas not in �avt�r of the project, especially after reviewing the cc�sts, and nc�tirig the t�cpayers wQUld be p�ying for it. He commented he would rather use #he tax dollars in other venues, such aS 51L�EWA�S street lightmg, etc. H� msntioned he found the tyvo memos from CHM2Hil1 {Cree and Jensc�n) very interesting in their scenarios for wind speed. He noted if the building were knocked down, it would be insured. Mayor Watkins sta.ted based on the discussion, t12e Cansen�us of Council was to not harden the building. Village Mar�ager Cou�o indicated based o� Council's decision, the plan would not need to be altered. V. C4NSENT AGENDA Mayor Watkins noted Items B, H, I, K, L, and O had been remaved from �he Consent Agenda under Item IIi, Approval of Agenda. Vice Mayor Genco asked tha.t Items C and E b� rernaved from the Cor�sent Agenda for discussion. Consensus of Council agreed. Nvte: Consent Agenda Iterrms A, D, F, G, J, and M were approvQd at the December 9, 2004 Regular Village Councid Meeting. A. Village Cauncil Budget Wvrkshog Meetin� Minutes of Au.gust 16, 20Q4. 5 MINUTES - Village Council Regular Meeting 11/18/04 Page 6 D. Village Council Public Hearing on Fina1 Millage and Final FY 2004/2005 Budget Meeting Minutes of September 30, 20Q4. F. Village Council Regular Council Meeting Minutes of October 7, 2004. G. RESOLUTION NO. 14-04/05— A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A CONTRACT WITH JLH ASSQCIATES, AT THE RATE OF $100.00 PER HOUR, FOR PROFESSIONAL PLANNING AND ZONING SERVICES IN THE DEPARTMENT OF COMMUNITY DEVELOPMENT ON A PART TIME BASIS, WITH AN APPROVED F� 2004120Q5 BUDGET AMOUNT OF $32,0OO.OU IN COMI��IUNITY DEVELOPMENT, PLANNING SERVICES ACCOUNT 001-150- 531.322. J. RESOLUTION NO. 17-04/OS A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPRO�ING A PROPOSAL FROM DWAL FORD, OF JACI�SONVILLE, FLORIDA, FOR ONE FORD CROWN VICTORIA POLICE CAR PER THE FLORIDA SHERIFFS ASSOCIATIflN BID AWARD 04-12-0823 IN THE AMOUNT OF $21,837.OQ, HAVING A FY 2004/2045 GENERAL FIJI�TD POLICE DEPARTMENT BUDGET ALLOCA'TTON OF $23,500.00 IN ACCOUNT #001-1�5 664.6Q2 AND AUTHORZING THE VILLAGE MANAGER TO EXECUTE THE APPLI�ABL� CONTRACT ON BEHALF OF THE VILLAGE. M. RESOLUTION 19-04l05 – A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA AUTHORIZING THE CLOSING OF FUND #415 C4MMUNITY DEVELQPMENT AND AUTHORIZATING THE TRANSFER OF REMAINING CASH AND 1NVESTMENTS FROM FUND #415 COl��IMUNITY DEVELOPMENT TO G�NERAL �[JND #001 .AND AUT�-IORIZATII1TG THE TTtANSFER OF OTHER REMAINING ASSETS, LIABILITIES AND EQUITY OF FUND #415 COMMUNITY DEVELOPMENT TO PRCJPERLY SHOW SUCH ASS�TS, LIABILITIE5 AND EQI.IITY GQING FRQM A BUSINESS TYPE ACTIVITY T(O A GOVERNMENT TYPE ACTIVITY WITHIN THE VILLAGE OF TEQUESTA. N. 3 �ND �F CONSENT AGENDA 6 MINUTES - Village Council Regular Meeting 11/18/04 Page 7 ITEMS REMOVED FROM THE CONSENT AGENDA B. Village Council Budget Workshop Meeting Minutes of August 30, 2004. Vice Mayor Genco commented she meant to pull Item C from the Consent Agenda, instead of Item B. Note: Agenda Item B was approved at the December 9, 2004 Regular Village Council Meeting. C. Village Council Public Hearing on Tentative Millage and Tenta.tive FY 2004/2005 Budget Meeting Minutes of September 16, 2004. Vice Mayor Genco mentioned she recalled a number of things in the discussions regarding Fire and Police budgets adjustments and cost of living increases. She felt some information was omitted from the Minutes, and asked the Clerk to review the tapes and insert any additional information. She asked tha.t the itern be tabled ta the D�cember Regular Council Meeting. MOTION: Council Member Humpage maved to approve tabling Item C the Minutes of September 16, 2004 Tentative Millage and Budget Meeting to December 9, 2004 Regular Council Meeting; seconded by Council Member Resnik; motion passed 5-0. E. Village Council Reguiar Council Meeting Minutes of September 16, 2004. Vice Mayor Genco indicated there was a typographic error in Resolution b5-04/O5, New Business Item I� (D) Page 15, regarding the amount being appropriated, She explained the axtiount should be $100,U00.00 instead of $1,000,000.00, and asked that the minutes reflect the correct amount. M�TION: Cout�cil Member Humpage rnoved to approve t�ie arnended 11linutes af Septerrtber 16, 24Q4 Meeting as requested; seconded by Vice Mayor Genco; motion passed 3-0. H. RESOLUTION NO. 15-04/OS--A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, DECLARING ITS SUPFURT QF THE LOXAHATCHEE RNER PRESEVATION INITIATNE'S EFFORTS TO RESTflRE AND PRESERVE 'THE LOXAHATCHEE RNER AND RESPECTFULL� REQIJESTIl'+TG THE STATE OF FLORIDA'S AND THE UI�TITED STATES FEDERAL GOVERN�MERIT'S MUTUAL SUPPORT OF THE INITIATNE'S FY 2005 FUNDING REQUEST. Vice Mayor Genco removed this item to inform Council that the money th�y co�atributed t4 the Loxahatche�e R.iver Preservation Initiative was 7 MINUTES - Village Council Regular Meeting 11/18/04 Page 8 going toward the production of a video for the group to secure additional grants. She indicated the group wanted Council to know, if Council had any projects for the River, or any improvements for the estuary environment around the River, the group would be glad to apply for a grant. MOTION: Vice Mayor Genco moved to approve Resolution I 5-04/OS; seconded by Council 11lember Humpage; motion passed S-0. I. RESOLUTION NO. 16-04/OS - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A PROPOSAL FROM FC�RT LAUDERDALE HARLEY-DAVIDSON, OF FORT LAUDERDALE, FLORIDA, FOR A ONE YEAR LEASE OF A 2005 HARLEY- DAVIDSON FLHPI POLICE MOTORCYCLE IN THE AMOUNT OF $2,340.00, HAVING A FY 2004/2005 GENERAL Fi1ND POLICE DEPARTMENT BUDGET ALLOCATiON OF $S,Q40.OQ iN ACCOUNT #001-171 544.301 AND AUTHORIZING THE VILLAGE MANAG�R TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. Note: Consent Agenda Item I was approved at the December 9, 2004 Regular Village Couneil Meeting. Council Member von Frank questioned whether using a motorcycle was functional in today's lifestyls. Police Chief Steve Allison commented the pro�ram had b�en previously tried for four years, and was very efFective. He mentioned the motorcycle afficers helped decrease the traffic violators. He indicated this was a ne�v vendor willing ta writ� a cccc�ntract. Ha stated he would lil�e to revisit the program for vne year, with aptians far re�ewal. He explained the police depa.rtment would like to stay proactive instead of reactive. Mayor Watkins asked whether there would be greater liability with an officer on a motorcycle. She indicated she was mare concerned abcjut their safety. Chief Alli�on responded motorcycles were more dangerous, but the officer� were required to take an intense 90-hour operators course. He noted during the four-year period there were no accidents or fatalities. Council 1V�ember von Frank questioned wheth+er the motoreycle officers would receive any kind of hazard pay. Cluef Allison ind.icated they wauld receive 5% differential pay for the time they would be serving on th� motorcycle, which the cost would be nwlinlal to the Village. Mayor Watkins mentioned she was a little hesitant from a safety standpoint. Council Membex Ht.unpage commented sometimes it was the p+erception of the p�blic vvith motorcycles, and asked the Chief tc� consider the motorcycle program having mare exposure and more oppoz�tunities far � 8 MiNUTES - Village Council Regular Meeting 11/18/04 Page 9 police presence in the community. Chief Allison noted the police department was trying to raise the safety awareness of the public, and would focus on providing safety and education to the residents. K. RESOLUTION 18-04lOS — A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A CONTRACT TO SENSUS METERING SYSTEMS, OF DULUTH, GEORGIA, IN THE AMOUNT OF $62,548.91 FOR TOUCH READ WATER METERS, HAVING BEEN BUDGETED FOR FY 2004/2005 IN ACCOUNT #401-411- 652.601 IN THE WATER UTILITY FUND AND HAVING A BUDGET ALLOCATION 1N THAT ACCOUNT OF $1 SO,OOQ.00, AND AUTHORIZING THE VILLAGE IvIANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. Attorney Hativkins read into the record the revised language for Item K, Resolution 18-04/O5. MOTIpN: Councal Me�nber Humpage mvved tv approve Resolutzon 18-D4/OS with the amended language read by the Village Attorney; seconded by Council Member Resnik; motion pas,sed S-0. L. Council acceptance of the Village's Water Utility Annual Water Rate Changes for F/YlE 09/30/2Q05. Vice Mayor Genco removed this item to inform the residents that the rates were increa�ed due to the annual index rate adjustment as set by code. MOTION: Vice Mayor Genco moved to approve the Village's Water Utility Annual Water Rate changes for fiscal year ending September 3Q 2005; seconded by Couneil Member von Fran�. Council Member Humpage questioned which index rate was used by the Village. Ms, Joann Forsythe, Finance Dir�ctor commented the annual index rate adjustment was e�qual to the application of the Consumer Price Index (CPI). Village Manager Couzzo noted the annual rate adjustment became effective by Village Code in 1999. A vote was taken, and the motion passed 5-0. O. RESOLiJTI01'�T 24-04/OS -- A RESOLUTION �F THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A CONTItACT TO A&D ENTERPRISES, INC, QF JUPITER, FLORIDA IN THE AMOUNT OF $4b,$40.00 FOR THE CLEAN UP OF THE COMM�N AREAS AND THE PERT.METER ACCESS ROAD lN TEQUESTA PARI� DUE TO 9 MINUTES - Village Council Regular Meeting 11/18/04 Page 10 THE DAMAGE FROM RECENT HIJRRICANES, AND REQUESTING TO APPROIPREIATE FUND BALANCE IN THE AMOUNT OF $46.800.00, AND TO BUDGET SUCH FLJNDS INTO ACCOLJNT# 001- 230-549.996 TO FLTND HURRICANCE JEANNE EXPENSES FOR FY 2004/2005, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VIL,LAGE Village Attorney read for the record Resolution 20-04/O5. MOTION: Council Member I�£umpage moved to approve discussion of Resolution 20- 04/O5; seconded by Council Member von Frank. Mayor Watkins asked for public comments. (Public Comments) Ms. Kit Legato, resident of Bayview Court, and 24-year resident of Tequesta. indicated she was representing a group called "Friends of Tequesta Park". She mentioned the "Friends" have been involved with Mr. Greg Corbitt, Parks and Recreation Director, in contributing money for disposable bag�, so the citizens can pick up after their dogs, to keep the Park clean for everybody. She explained the "Friends" were attending the meeting to support Council in regards to the restoration of the Par�C. She questioned when the Park was going to I�e reopened. Ms. Leslie Cook, representing the Bay Harbor Homeowners Association, and Board Me�naber of the Pianning and Zoning Advisory Board asked Council t+o consider the trimming of five dead trees and removing debris from the Bay Harbor passive park caused from the recent hurricanes at the same time the contractor was doing th� cleanup of Tequesta Park. Viilage Manager Couzzo suggested instead of amending the contract Staff could a�complish the work. Vice Mayor Genco asked if the additional work wvuld be done with the t�ee trimming funds. Village Manager Couzzo responded in the affirmative. Council Member von Frank questioned whether the schools had any type of wQrk program for these types of functions. Mayar Watkin.s m�ntioned concerns regarding of the safety of the students or residents being in the park before the initial cleanup. She mentaoned tk►is was nvt the total removal of debris, but was a �vorst-case sc�nario where huge tr�es could fa11 and injure som$one. She felt the Village would not want to call anyone in on a vc�lunteer basis until the first cleanup was campl�;ted. Cauncil Member Humpage mentioned concerns on the eost, and the huge differ�nc� in the bids submitted from $46,800.00- $180,0OO.OU. He pointed out the criteria that was set was the same for ev�ryone. He asked if the Village w4uld be eligible for reimbursement of Federal Emergency Management f�,ssistance (FEMA). 10 MINUTES - Village Council Regular Meeting 11/18/04 Page 11 He questioned whether the Village was still pursuing State monies. Village Manager Couzzo noted the Park was technically a Sta.te property in Martin County. He mentioned in looking at the Village's Reserves, it would be wise to protect them, and have Staff contact the State and request they do the remediation of the Park with State funds before using any Village's funds. He explained this contract would a11ow the Park to open immediately to the public. He noted Representative Negron would be going back into a Special Legislative session as a result of the hurricanes and hopefully the Village issue would be reviewed. Mayor Watkins commented Representa.tive Negron personally walked the Park to see the damage. Council Member Humpage mentioned Representative Negron was now the Chair of the Apprapriations Committee. Village Manager Couzzo indicated the Village would be reimbursed for the cleanup costs through FEMA. He explained the next step in the cleanup would be to look at a volunteer work program, as mentioned by Council Member von Frank. He felt it was important to at least open the Park so people could walk the dogs and exercise. Cauncil Member Humpage questioned whether the Village would m�ke any prc�visions to prevent the public from going into the other areas of the Park that were not safe. Mr. Corbitt explained most of the other areas were primitive and not acc�ssible. Iie commented the Village would make the necessary provisions to keep the public out of those unsafe areas. Council Mernber Hurnpage noted because the Bids AB�B �vere so far apart, he questioned whether A&D Enterprises, Inc understood they would not be paid until completion of the project. Mr. Corbitt confirmed that statement was contained in A&D Enterprises bid proposal. Council Member Humpage cautioned Staff that the cQntractor be made fully aware before they start the cleanup, that payment will not be �ade until the job was completed. He wanted Staff and the �ontractor aware that the expectation was to stay within the boundaries of the contract. Mr. Corbitt mentioned he felt A&D Enterprises had a personal part in the cleanup, bec�ase they have children who use the park. Mayor Watkins asked #hat the public be notified, via the Village website, or by a sign at the Park of when the Park will re4pen. �VIOTiOl�T: Council ,Member Humpage moved to approve Resolution 20-04/OS; seconded by CounciZ Member Resnik; motion passed S-0. END OF ITEM�_R_EMUVED F�:Q1V,[ T�I,E CQNSEN'�; ,�,G�N ,�,A�, 11 MINUTES - Village Council Regular Meeting 11/18/04 Page 12 VI. COMMUNICATIONS FROM CITIZENS Ms. Leslie Cook, resident of Bay Harbor and Planning and Zoning Board Member mentioned to Council when ENCON was installing pipe in the vicinity of Bay Harbor passive park area, trees where destroyed. She asked if someone from the Village could conta.ct ENCON and ask them to replace the trees. She asked if the Village could remove the dead trees. Mayor Watkins asked Ms. Cook whether her Homeowner's Association (HOA) had written a letter to ENCON. Ms. Cook mentioned the HOA wrote a letter approximately a year ago, and now most of the remaining trees had died. She asked that the Village come in a trim the remaining large tree, as they had done in the past. Consensus of Council agreed to support Ms. Cook's request far the tree trimming. Council Member Resnik questioned whether that passive park area was Village properly. Ms. Cook responded in the affirmative. Mayor Watkins asked lf lt would bs the desire of Council to have Staff generate a letter of support to have ENCON replace something they destroyed. Ms. Cook felt ENCON shauld pay. Council Member Humpage indicated ENCON's contract would have to replace whatever they darnaged. He felt they should be contacted. Vice Mayor Geneo suggested contacting Mr. Clint Yerkes. Ms. Ccwk noted the waste trucl�s have been parking in the park area, and now the sod needed to be replaced. Village Manager Couzzo indicated if it were Council's desire, he would review the situatian with Ms. Cook, and members af the Assoeiation as the Village removed the dead trees. He indicat�d Staff and the HOA could a+ccess and develop a plan, and come up with cost estimates and work with El�TC4N so they did not ha.ve to pay in full. ViI. COI�ZMUNICATIONS FROM COUNCIL C4UNCIL MEMB�R VQN FR A� — Commented he hoped he had not intimated any member of the Planning and Zoning BQ�rd by his comments ox being at their la�t meeting. VICE MAYOR GENCO — Asked Council if they would want to consider having a Village tree giveaway. She asked if they would consider purchasing and having tre�� available to distribute to the residents. Council Member Humpage indicated he would not want the trees pianted under the power lines. He noted the trees could help replace some of the vegetation tha.t was damaged durin� the st+arm. Village Manager Couzzo noted Staff could investigate to see what was available through the local agriculture extension program, and eQme back to Cc�uncil with some of the optic�ns. 12 MINLJTES - Village Council Regular Meeting 11/18/04 Page 13 COUNCIL MEMBER HUMPAGE — Council Aid to Organiza.tions — asked that in the giving of the season, Council consider placing this item on the December agenda. He suggested taking one of the revenue sources, such as a cell tower provider, and earmark some of monies for Aid to Organizations, and possibly lift the level from $11,000.00 to $35,000.00 per year. Village Manager Couzzo indicated Staff was in the process of finalizing an agreement with Nextel. He mentioned Mr. Jeff Newell, Community Development Director indicated there could be another provider interested. He noted the current pole was at capacity, so Staff was analyzing having another pole to provide Nextel and Metro PCS. He noted Sta.ff would be bringing the entire �aackage to Council in the next few months. Council Member Humpage questioned the axnount the individual companies would bring in revenues to the Village on an annual basis. Village Manager Couzzo noted the contract would require the prvvider to pay the Village up front for a five-year lease, and then pay annually. He explained the agreement that was currently being negotiated with Nextel grosses out in excess of l.l million. Council Member Humpage noted th�re were other charitable organizations that he would lil�e tc> see the Villagc contribute to without increasing the budget. Mayor Watkins suggested leaving it up to the Village Manager to place this item on the agenda when it was ready for discussion. Consensus of �ouncil agreed. Council Member Resnik suggested those people who wQUld be interested in a donation from Council should forward a request fvr eonsidera��n. MAYOR WATKINS — Mentioned she sent a congratulations letter to Representa.tive Negron on behalf c�f Council for his appointment as Chair to the Appropriations Committee. Village Manager Couzzo noted the Village had been very fartunat� to receive a Water grant from the governing Board of the South Florida. Water Management District (SFWMD) for $430,000.00 to e�paud the Reverse Osmosis Facility. He rner�tioned in the last eighteen months the Village was fortunate enough to receive over $500,000.00 in grant funds to offset the costs of the pipeline and RO Well. He mentioned the contract with the Town of Jupiter for water will be expixing next year, and this project will help provide the watear needs for the future. COLTNCIL MEMBER RES1vIK — Thanked the �7illage Manager and Staff for making the ef�ort to obtain approximately $1,0OO,OU0.00 in grants. 13 MINUTES - Village Council Regular Meeting 11/18/04 Page 14 Council Member von Frank questioned whether the proposed RO Well would affect the set up of the new Village Hall. Village Manager indicated that was ta.ken into consideration and it would not affect the Village Hall plans. VIII. DEVELOPMENT MATTERS D. Discussion and approval of the Site plan design for Constitution Park renovations. MOTION: Council Member von Frank moved to approve discussion o the Site Plan for Constitution Park; seconded by Council Member Humpage. Mayor Watkins mentioned Ms. Elizabeth Schauer, Planning and Zoning Board Chair, and Board Members William Wilder, Leslie Cook, and Carl Blase were present. She thanked the Board for their time and effort they spent reviewing projects, and especially the time involved in tlus project. Ms. Elizabeth Schauer, Chair of Planning and Zoning Board asked Council to consider halding a 3oint Workshop with the Planning and Zoning Board to discuss issues, such as signage, color schemes, etc., after the holidays. Consensus of Council agreed, and asl�ed the Village Manager to schedule a date after the holidays. Mr. Jeff Newell, Director of Community Development mentioned Couneil had before them the site plan renovations for Constitution Park. He introduced Mr. Greg Corbitt was working closely with the consulta�ts on the design of the Park. Mr. !Greg Corbitt, Director of Park� and Recreation cordially invited everyone to the Harvest Festival, Saturday, November 20, 2004, and the Run for the Pies on Thanksgiving Day. He indicated the poinsettia mugs and t-shirts were from the Palm Beach Runner's Club, and would be given to every registered participant. He thanked the Police Department for all their help. He thanked the Planning and Zoning Board for all their time spent in reviewing the site plan renovations. He thanked the Mr. Chris Dellago and Mr. Mike Slattery, CHM2Hill, Project Consultants, and Ms. Wendy Harrison, Special Projects Coardinator for the Village. Mayor Watkins thanked Mr. Corbitt for the wonderFul job. Mr. Corbitt reviewed the following Staff recommendations for Phase l: 1) Theme — Key West style. Keeping the roofs the same color as the other Municipal Buildings; 2j Restrooms- looked at various locations in the Park and felt the restrooms should be located in the center of the Park for safety reason�, with surveillance cameras to be monitored by Palice and Recre�tion; 3) Replace Playground Equiprnent -� replace the old equipment with a tree house, play shuciures for Ages 2-5 and 5-12, rock 14 MINUTES - Village Council Regular Meeting 11/18/04 Page 15 climbing unit, swings, and early development elements for the very young; 4) Installation of Picnic Pavilions for large gatherings, birthday parties, etc.; 5) Site amenities/furnishings — picnic tables, trash receptacles, etc; and 6) Fencing and Landscape improvements - for the residents to the north and west side of the Park, bordering Building L, Tequesta Gardens. Mr. Corbitt reviewed the cost estimates for Phase l, and noted the items still have to go through the bid process. He recommended the following: 1) Playground Improvements -$160,000.00; 2} Restrooms -$124,000.00, infrastructure included; 3) Large Pavilion 26x26 -$29,000.00; 4) Site Amenities -$17,700.00; and 4) Fence -$10,600.00. Mr. Corbitt indicated the cost for Phase 1 would be approximately $341,690.00. Council Member Resnik complimented Mr. Corbitt on the outstanding job for he has done on the Park, and improved recreation opportunities to all ages in the Village over the last three years. Mayor Watkins agreed. Vice Mayor Genco expressed her gratitude to Mr. Corbitt and the Pla.nning and Zoning Board for the haurs in reviewing the plan. Council Member von Frank questioned whether the required letter from Tequesta Gardens Homeowner's Association (HOA) Board had been sent to the Village. Planning and Zflniug Board Member Wilder indicated the letter had been sent. Mayor Watkins indicated she had receivetl a letter from a resident in Tequesta. Gazdens regarding the Park drainage and theix concern with regards to the run-of£ She mentianed another ca11 was in regards to concerns on the cost estimates for the Park. She explained she wouid want the public to know Council was avvare and sensitive to the issue. Council Member Resnik questioned wha.t would be sent to the State in order to receive the $200,000.00 Grant funds. Ms. Harri�on indicated the site plan would be sent that shows Phase 1. Vice Mayor Genco questioned whether that would be Items 1-6, as recammended by Staff. Mr. Corbitt responded in the affirmative. Planning and Zoning Board Member Cook questioned the location of the restraoms, and the increased costs for the infrastructure by h�.ving the restrooms in the center of the Park. She sug�ested saving the additional costs, and putting the money elsewhere in the Park. Mr. Dellago agreed the two proposed locations of the res�roams were gaod locations for various reasons. He noted CHM2Hi11 reeornmended the restrooms be in the center of the Park due to the proximity to the basketball courts, and a11 the eqi�.ipment and fac�iities. He indicated there would be a difference of approxi�nnately $3,500 to run the water to the center locati�n. He noted Planning and Zoning Board approved the restrooms in the center of the Park. Viee Mayor Genco noted her biggest objection was the 550 square feet for the restrooms at a eost of $250 per foat. She felt the bid r��ight not come in that high for the building. 15 MINUTES - Village Council Regular Meeting 11/18/04 Page 16 Vice Mayor Genco mentioned she spoke with Planning and Zoning Board Member Jeff Robbins, a contractor, who felt confident the bids would come in for less. She explained Board Member Robbins requested a legal opinion as to whether or not an advisory Board Member could bid on the contract. She asked Council to address the issue. Mayor Watkins mentioned the center location of the restrooms for her was a safety issue. She felt the mothers and fathers would want the restrooms closer. Vice Mayor Genco agreed to the center location for the restrooms. Board Member Schauer explained the Board looked at both locations, and the majority felt the best location for the restrooms were in the center of the Park. Vice Mayor Genco noted the gate on the north side of the Park. Chair Schauer noted the main reason the Board did not want the bathrooms next to the building was for safety concerns, since it would be easy for sorneone to enter and leave unnoticed. She noted if there was a gate along the sidewalk at least someone might notice or hear something in case of harm. Council Member Resnik felt the restroom in the center was detrimental to the environment, and the aesthetics of the Park. He noted if the restrooms looked like a pavilion with landscaping and benches that would be fine, since safety was first and foremost. Council Member Humpage pointed out he would be surprised if the water, sewer, and electric lines could be installed to the restrooms far $3,OOO.QO. He suggested one item to cansider would be the infrastructure costs for the electrical, since it was not in�luded in Items 1-6. He suggested looking to see if a whole new electrical systern was needed. Vice Mayor Genco mentioned the Planning and Zoning Board had also reviewed new lighting, possibly solar or electrical. Village Manager Couzzo stated the budget was $400,U00.00, and with the possibility there could be savings in the i�iddin� procsss the electrical would be accommodated. Public Comment - None Council Member Humpage noted Items 1-6 did not include the security cameras. Mr. Corbitt noted Items 1-6 were changed from the Staff Report recommendation. He noted the cost of lus recomrnendation on the items was $341,690.00. Village Manager Couzzo questioned whether that iucluded the cameras. Mr. Corbitt indicated the cameras were not included in Items 1-6. Mr. Dellago noted the $124,000,04 for the restrooms included the infrastructure. He indicated it did not include upgradang the electrical service. He reviewed the eost estimates for Items 1-6, and hoped the estimates were high so money would be left over to incorpQrate landscaping and improve the buffers. He noted unfortunately the bas�etball courts vvould not be able to be moved in Phase l. 16 MINUTES - Village Council Regular Meeting 11/18/04 Page 17 Council Member Humpage questioned if the cost of the infrastructure for the cameras going to the restrooms was considered. Mr. Dellago stated he was given a quote of $23,000.00 for 4 perimeter cameras, 1 central camera with the monitoring system located in the Recreation Building and remote access through the Internet for any other location. MOTION: Vice Mayor Genco moved to approve Planning and Zoning recommendations for the site plan, and Staff's recommendation for Item 1- 6; seconded by Council Member von Frank, motion passed S-0. A. ORDINANCE 592 — FIRST READING — AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, ANNEXING INTO THE VILLAGE AN AREA OF LAND CONSISTING OF APPROXIMATELY 1.33 ACRES WHICH IS CONTINGUOUS TO TI�E VILLAGE LIMITS; PRO�IDING A LEGAL DESCRIPTION OF THE PR4PERTY PROPOSED TO BE ANNEXED; REDEFINING THE BOUNDARIES OF THE VILLAGE TO INCLUDE SAIl3 REAL PROPERTY; PROVII�II�TG FQR SERVERABILITY; FRUVIDING FOR REPEAL OF ORDINAN�ES IN CONFLICT; PROVIDING FOR C4DTFI�ATI(�N; PROVIDING AN EFFECTIVE DATE. Attorney Hawkins read the title of Ordinance 592 on First Reading. MOTION: Cauncil Member Humpag� moved tv approve First Reading of ()rdinar�ce 592; seconded by Council �I�fember von Fran1� Mr. 3eff I�ewell, Director of Community Development thanked Village Planner Ms. Carol L� for the time and work spent on the annexation. He reviewed the properties involved in the annexation: 1) Raechio's propert�, Baldino's, Phoenix Health, and the alley ta the east of the groperties. He noted Staff had worked closely with the County regarding the Phoenix Health a�d Wellness Center. He noted Qn the Caunty's recommendation they �uggested Phoen� be included in the annexation. He stated Phoen� was an involuntaiy annexation. Vice Mayor Genco felt it was incredible that the three properties were annexed at the same time. He questioned if the notices were sent to adjacent property owners. Ms. Carol Lux, Villa.ge Planner gave an overvievv of the project. She noted the Village took extra precautions and advertised on First Reading. She indicated the Village would advertise and send the required 300-foot notices for Second Readang. Council Member Humpage noted in the final analysis the cost to the Village to annex these properties was approximately $7,500.00. Ms. Lux responded in the affirma�ive. She noted Baldino's and Racchio's fees were waived by Council, and indicated those were the fees ba�ed on the code. 17 MINUTES - Village Council Regular Meeting 11/18/04 Page 18 Council Member Humpage questioned whether the involuntary annexation was required to pay the fees. Ms. Lux explained they did not have to pay the fees, because they were involuntarily annexed. Council Member Humpage questioned whether the Village was paying for those fees. Ms. Lux indicated the Village would normally charge the applicant for those fees during the process. Council Member Humpage noted the revenue the Village would receive each year from the properties. Ms. L� noted with ta.king the a11ey, future plans were to improve the a11ey and possibly set in motion Jupiter Heights residential. Council Member Humpage felt the Village was on a roll to annex additional properties. Public Comment - None Motion passed 5-0. B. Discussion and approval for the Publix Master Sign Plan for County Line Plaza. located at 500 U.S. Hwy One. MOTION Council Member I�umpage moved to approve the Publix Master Sign �lan; seconded by Council Member von Franl� Mr. Jeff Newell, Director of Community Development noted this was part of the rebuilding of Kmart Plaza to Publix Shopping Center. He noted Planning and Zoning Board recommended approval of the Master Sign Plan. Public Comment - None Motion passed S-0. C, Discussion and approval for the Repainting of Village Square Shopping Center at 219-289 U. S. Hwy One. MOTION Council Member Humpage moved to approve the repainting of Village Square Shopping Center; seconded by Council Member von Franl� Mr. Jeff Newell, Director of Community Development noted the Village Square Shopping Center was currently under new management, and in the process of repainting, renovating and doing repairs to the Center. He indicated Planning and Zoning Board recommended approval. Council Member Humpage suggested the Management Company should have gotten approval to repaint before they started painting. Mr. Newell mentioned the new owners were not aware they needed approval, and after the Village approached them, they came in and cooperated fii11y. 18 MINUTES - Village Council Regular Meeting 11/18/04 Page 19 Mayor Watkins noted it would be nice to have those improvements to the Plaza. Motion passed 5-0. IX. NEW BUSINESS A. Discussion regarding the Village Reserves. Village Manager Couzzo noted an analysis was provided of the Reserve Funds for review. Ms. Joann Forsythe, Finance Director mentioned the analysis was a schedule of the existing and projected cash, investments and fund balance for the year end 9/30/04. She noted also attached was a schedule of change in fund balance for the General Fund #401, which describes the reserves and designations of fund balance within the General Fund. She noted with GASB 34 they have stopped calling it Fund Balance, and now call it "Net Asset". She indicated what she did in the schedule was to divide the governmental funds and the business type funds (Enterprise). She mentioned in the business type fund where the Village has fixed assets and long-term debt there would be a difference, because the reserves of Fund Balance show all assets included, such as liquid assets (cash investments), and plant and equipment. She stated whenever there was a request to spend money Staff does a.fmaucial analysis to show the balance. Vice Mayor Genco noted $46,800.00 was just spend from the Reserve Funds for the clean up of Tequesta Park. She pointed out the reason for doing this was based on a discussion Council had regarding how much the Village had for reserves. She explained other munieipalities have adopted resolutions establishing the level (by percenta.ge) of reserves for that municipality. She e�plained two optic�ns to achieve this were: 1) wha.t are the municipal expenditures; and 2) what are the municipal administration and operation costs. She noted generally speaking the smaller the municipality the higher the percentage for reserves. She suggested a smaller municipality should consider three months worth of expenditures or administration. She asked the Council to consider esta.blishing a reserve on undesignated funds. Mayor Watkins mentioned priar to last year, the Village did not have the $1,000,000.00 that was designated at this time for reserves. Vice Mayor Genco noted the $1,000,OQ0.OQ was designated funds. She s��gested having undesignated funds in that event of a bad situation to have the ability to operate and pay routine expenses for a period of tims. She felt a reasona.ble year for the Village would be 6%Z to 7 million dollars for the budget, and setting aside a reasonable percentage of that amount for reserves. 19 MINUTES - Village Council Regular Meeting 11/18/04 Page 20 Council Member Humpage agreed with the Vice Mayor's suggestion, but noted the designated reserve fund balance could be used for emergencies. Vice Mayor Genco indicated according to financial accounting the Village could not count a designated fund balance for the Municipalities financial status. She noted if the Village had only the $100,000,00 designated reserve fund, it would give the Village a zero rating. Mayor Watkins noted those were not the only funds available to the Village. Council Member Humpage noted if you use 15% of a 6 million dollar budget you would save $1,000,000.00. Public Comment — Mr. Tom Paterno, resident of River Drive noted an easy way to ma.ke this work would be to switch over funding to make the designated funds equal to 15%. He suggested un-designating $200,000.00 for emergency funds. Vice Mayor Genco stressed if the Village paid out the $1,000,000.00 for emergency expenses, the employees would still need to be paid. She explained the idea was to come up with a plan. Council Member Humpage suggested having a Workshop to discuss this issue farther. Council Member Resnik mentioned the Village had a huge amount of money put away for years until Council decided to invest that money in a new Village Hall, without going into debt. He felt in the coming years the property values would increase, and those additional monies could be set aside for reserves. Vice Mayor Genco noted the goal of 15% may not be what the Village had currently, but could have next year. Council Member von Frank suggested moving the monies around to have the 15°fo for reserves. Vice Mayor G�nco favored keeping the $1,000,000.00 for designated funds, and suggested $1,000,000.00 to $1,SU0,000.00 as undesignated funds. Council Member von Frank questioned the cost for Hurricane Frances and Hurricane Jeanne. Village Manager Couzzo indicated approximately $800,000.00, and felt a policy would be consistent with what had been done over the past few years. Vi�e Mayor Genco mentioned by establishing a goal of 15% in reserves, if the Village ever had to do a bond issue and get a municipal rating, the Village would get a good rating. Council Member von Fra.nk questioned the current rating for the Village. Village Manager Couzzo noted it has been a long rime since the Village went out for bon�s. Council Member Resnik felt the designated and undesignated reserves could be combin.ed. Vice Mayor Genco explained the Village might want to do that in extreme situations, but felt it was not fiscally responsible or sound. Village Resident Pert Town commented on using the excess monies from the cell tower providers. 20 MINLTTES - Village Council Regular Meeting 11/18/04 Page 21 Council Member Humpage agreed with Vice Mayor Genco, noting the Village was currently close to the 15% with $900,000.00. Mayor Watkins questioned whether that would be the percentage set as a goa1. Vice Mayor Genco suggested model language would need to be drafted for a Resolution before it could be adopted. Village Manager Couzzo noted if it was Council's desire Staff would draft a Resolution for their consideration. Consensus of Council agreed for Sta�f to draft a Resolution esta.blishing a goal of 15% for undesignated reserves. Village Manager Couzzo noted there were additional monies not included in reserves, such as the $430,000.00 in water grant funds. B. Discussion and approval for the Bill of Sale for the purchase of a generator from Mr. John Horton in the amount of $ 22,500.00. MOTION: Council Member Humpage moved to approve purchasing the generator in the amount of $22,500.00 from Mr. John Horton; seconded by Council Member Resnil� Mayor Watkins thanked Council Member Humpage for bringing the generator to the Village's attention, and noted it was nice of Mr. Horton to keep the offer open until Council could approve the purchase. Council Member Humpage questioned the amount the generator could have cost to purchase. Assistant Manager Robert Garlo noted the generator was estimated to cost anywhere from $35,000.00 to $150,000.00. Council Member Humpage pointed out by purchasing this generator there would be a cost savings on the new Village Ha11. Motion passed S-0. Vice Mayor Genco mentioned there was an article in the Martin County, Palm Beach Post regarding Jupiter Inlet Colony, Jupiter Island, and Sewell's Point forrning there own electric utility district for the purpose of undergrounding powerlines. Village Manager Couzzo indicated Staff would investigate. Village Manager Couzzo explained the dollars to purchase the generator were recommended to come out of the existing Capital Projects fund account number 450-331-664.603 appropriated for Furniture/Fixtures for the new Village Hall. C. Council appointments/reappointments of inembers to the Board of Adjustment. Village Clerk Gwen Carlisle noted anly one letter of interest was received frorn Ms. Vi Laamanen for reappointment to the Board. 21 MINUTES - Village Council Regular Meeting 11l18/04 Page 22 i�� Council Member Humpage mentioned Mr. �de Bertholf, resident of Dover Road was interested in serving on the Boaxd. Village Clerk Carlisle indicated she would contact Mr. Bertholf. MOTION: Council Member Resnik moved to approve the reappointment of Vi Laamanen to the Board of Adjustments as a Regular Member; seconded by Council Member Humpage; motion passed S-0. X. ANY OTHER MATTERS Mayor Watkins mentioned she had received a request from the Northern Palm Beach Cou.nty Improvement District (NPBCID) regarding a request for Council's support and consideration for their proposed legislation. She noted the request was received recently in the mail and since this item was time sensitive this would preclude Council from placing on the December 9, 2004 Regular Council Meeting agenda. She indicated the proposed legislation was to provide for Popular Election of Two Board Members. She explained the NPBCID was requesting a letter of support for the proposed local bill. MOTION: Vice Mayor Genco moved to approve the Village sending a letter to NPBCID to show the Village's support of their proposed legislation; seconded by Council Member Humpage; motion passed S-0. Council Member Humpage questioned the budgetary expense of $3,004.00 for a flagpole for the new Village Ha11 when one was currently there. Village Manager Couzzo pointed out Council will be able to pick and choose items when the project goes out to bid. Mayor Watkins mentioned Council was asked to bring their calendars so a date could be set for a Council Workshop regarding the Sunshine Law in December. Council Member Humpage indicated he would be out of town December 21, 2004- January 5, 2005. Vice Mayor Genco mentioned she would be available Monday- Wednesday, November 29, 2004- December 2, 2004. Village Clerk Carlisle noted the Planning and Zoning Board Meeting was December l, 2004 in the Recreation Center. Council Member Resnik noted he would not be available on December 1, 2004. Village Manager Couzzo asked if everyone would be available Monday, November 29, and Tuesday, November 30, 2004 from 10:00 am — 1:00 pm. Vice Mayor Genca questioned whether the Planning and Zoning Board would be attending. Village Manager Couzzo noted the Planning and Zoning Board indicated their preference was to meet with Council sometime in January. Council Member Humpage suggested the Board of Adjustment should be invited to the Warkshop. 22 MINUTES - Village Council Regular Meeting 11/18/04 Page 23 Village Manager Couzzo explained the Workshop would be in presentation format with discussions regarding the Sunshine Law, land use and development, and other matters. Mayor Watkins asked if anyone had a conflict with Monday, November 29, 2004 at 10:00 am. Consensus of Council agreed to Monday, November 29, 2004 at 10:00 am- 1:00 p.m. in the Recreation Center. Mayor Watkins reminded Council and the residents the Haxvest Festival on Saturday, November 20, 2004 from 12:00 pm — 5:30 pm. XI. ADJOURNMENT MOTION: Council Member Humpage move to approve adjournment of the Meeting; seconded by Council Member Resnik; motion passed S-0. The Meeting was adjourned at 10:00 pm. Gwen E. Carlisle Village Clerk 23