HomeMy WebLinkAboutDocumentation_Regular_Tab 08B_01/13/2005 � �
ME�VIDRANDU�II
FIN -1NCE DEP �R'I"��NT
DATE: JANUARY 5, 2005 ,
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
CC: VILLAGE COUNCIL, VILLAGE OF TEQUESTA
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: VILLAGE COUNCIL MEETING JANUARY 13, 2005,
RESOLUTION NO. 32-04/05
In compliance with Oxdinance #594, requiring the Finance Director through the Village Manager to advise
the Village Council at any time that additional reserves are required that will ultimately result in the origitial
budget being exceeded, please be advised that approving resolution no. 32-04/05 under `New Business" of the
agenda fot the January 13, 2005 Village Council meeting will result in inczeasing the 2004-20Q5 General Fund
#001 budget by $2,700.00.
1 J6/058:38 AM
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TO: Mayor/Council
FROM: Robert Garlo, Assistant Village Manager
DATE: 12-29-04
SUBJECT: Tequesta Park Update
Cc: Michael R. Couzzo, Jr., Viffage tvianager
As previously reported FEMA has approved 100� re-imbursement for
fihe debris clean up in the usable porfions of Tequesta Park. Director
Corbitt has received a letter of authorization from the State of
Florida to proceed with the ciean up.
At the November 2004 Council Meeting, a proposed clean up cost
of $46,800 was approved. As you are aware, that contractor has
declined to perForm the work. Director Corbitt has received a
proposal from Rood Landscape to perForm the work for $49,500 and
to have the entire project completed within 15 days of
commencement. This proposal will be presented at the regular
January 2005 Co�ncil Meeting and hopeful{y Tequesta Park wi{{ be
re-opened shortly thereafter.
RESOLUTION NO. 32-04/05
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING
A CONTRACT TO ROOD OUTDOOR ENVIRONMENTS, INC, OF
TEQUESTA, FLORIDA, IN THE AMOUNT OF $49,500.00 FOR THE
CLEAN-UP OF THE COMMON AREAS AND THE PERIMETER
ACCESS ROAD IN TEQUESTA PARK, DUE TO THE DAMAGE
FROM RECENT HURRICANES, AND REQUESTING TO
APPROPRIATE ADDITIONAL FUND BALANCE IN THE AMOUNT
OF $2,700.00, THEREBY INCREASING THE AMOUNT BUDGETED
IN ACCOUNT #001-230-549.996 WHICH HAS A CURRENT YEAR
BUDGET OF $46,800.00, AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON
BEHALF OF THE VILLAGE.
WHEREAS; The Village Council of the Village of Tequesta, originally awarded a
' contract in the amount of $46,800.00 to A& D Enterprises, Inc, of Jupiter Florida, to
perform the above mentioned work and A& D Enterprises, Inc. has withdrawn its
` offer to perform such work and;
` Whereas; Rood Outdoor Environments, Inc. has offered to perform such work for
$49,500.00;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
' THE VILLAGE OF TEQUESTA, PALM BEACII COUNTY, FLORIDA, AS
FOLLOWS:
Section 1. Consideration to award a contract to Rood Outdoor
Environments, Inc of Tequesta, Florida, in the amount of $49,500.00 for the
clean-up of Tequesta. Park due to the damage from recent Hurricanes, hereto
as Exhibit "A" and incorporated by reference as a part of this Resolution
and requesting to appropriate additional General fund balance in the amount ;
of $2,700.00, and to budget such additional funds into account# 001-230-
549.996 which has a current year budget of $46,800.00, is hereby
authorizing the Village Manager to execute the contract on behalf of the
Village.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was seconded by
Councilmember , and upon being put to a vote, the vote was as
follows:
FOR ADOPTION AGAINST ADOPTION
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�' The Mayor thereupon declared the Resolution duly passed and adopted this 13th day
;; of January, A.D, 2005.
MAYOR OF TEQUESTA
Pat Watkins �
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ATTEST: I
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Gwen Carlisle �
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Village Clerk �
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01/05/2005 16:02 561-575-4018 GREG CORBITT PAGE 01
454C t:�u�tty �.ine Itoad .
I'U �px 3768 '
Tequesta, t�L 33469
561-746-5186 t3p(}-741-5186 .
� Q � � Fax 561-743-0139 • '
O�'1'ADON ENVIROnML�N'CS
95 December 20D�4 �
YIJ�g� af Tequesta
F'.4. �ox 376$
7+�questa, FL 33469 �
Atfn; � Gr�g Gorb�tt �
Re: Tequ�sfa Perk
We are pl�ased to submit aur est�mete for #h� t'ollowing wark.
Prdvid� labor and equipm�nt to t�k� down dead pines due # hurricanes. Chip �i! debris
on sit�. Budg�t 15 da�s at �3,300.00 per day.
Tota! E`sfimated Go�sts: L�bor, Equ;pment & Dump Charges Per Qay. $49,5114.00
Ai! measurements ar�e approximafe. Maferials subject to Stata and �ocat Sales Tax.
CC3NT1�4CT CONDITIt)NS: '
1. Thrs confract is vafld for 30 deyS. lt is undeisto4d that if this prnpose! is noi ACGeptsd withiri d p9rlod of fhiity (30J days Trom abPVe date, •
Nle pl'!ce quoted m�y,ba subject ta r8vlslaa.
,�. 1Ne wil! exersise alf precautions ir1 perfom�ing ot�r w0!'!G however,' if ur� �un info �ny underg�u�d Uti!ltres whife pe/'1�m7ing thi5 Gonfracf
' whiCh wsre nof previously marked by Qwner or Owner's t�9prvsentadv�e, �Aatr cost wrll Oe Owner's responsibifity. !f lines a,a rrterked 'fn
s,+ga of grindin9, Raod Ouldoor Envi►C�nments shoufd b8 notified pr'ror to sending out Crow and tevisions fo contract n99d to be
� • derermined.
3. Rood pu[doar �nvlrvnments c�nnot accept r�sponslbAity !ar nepairofdamageS to sad or lewn .�reas (such �s nrts, etc.) C&uSed by fhe
he�vy gquipment rreed9d � pe�rrn th9 work as set torth fn firis conbBCL !f desired, said rePair� w+u he Pefiom,ed and bided as an exfra
fn addhlon to fhe cantrack '
' 4, Payment in full ly� due upon Cornptetlorr of worfc C9rtificate af lnsurar+ce fumished uPon requeSt
5. Al! &�CCOr�nts un,vaid fo1' T�n {90) days w11! pe subject to e servlce chatge of 1 i� pen:ent per month
s. �hould Rood outdvor F_nvironments need ro reeain th�+ services of an attomey to cv��t moni�s due under thfs conbact or i�a tile suit to
enitect 9Aid sums, the (7mt9r shafl be respdnsib/e for a!! d�tfp►t�eys leeS 8na cost of Col�ectlon incumsd by Rood Outdoor L�nvironmer,fs-
. � � Submrfted by
. Richar�! l�oth, Jr., Land$cape upervisor
Rcc�pted by (Signarure) . D�te
(Please Print JV�me} (Please Print Titfe, r.�. Nomeowner, �'rr�p. Mgr.)
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FINANCE DEPARTMENT
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DA"I'E: NOVEMBER 10, 2004
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FIN.ANCE DIRECTOR
RE: VILLAGE COUNCIL MEETING 11-18-04 -- CONSENT AGENDA ITEM `V' (0)'
In compliance with Ordinance #594, requiring the Finance Director through the Villagc Manager
to advise the Village Council at any time that additional reserves are required that will ultimately
result in the original budget being exceeded, please be advised that approving item V(o} of the
agenda for the November 18, 2004 Village Council meeting will result in increasing the 2004-2005
General Fund #001 budget by $46,800.
11/10/044:25 PM
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Vill e C�f T ue�sta
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P a�k s R e a� ea� i I� b n e nt
Date: 11/8/2004
To: Village Council
Thru: Michael Couzzo, Village Manager
From: C`rreg Corbitt, Director of Parks & Recreation
RE: Tequesta Park Renovations
T�� ��3�owing Agenda Item is award of contract for the debris clean up of Tequesta Park
£ri3� ��� :�ecent hurricanes. The bids are not a clean up of the entire park. The work to be
pQi�c�rm�c� will allow the park to re-open to the public.
Tlie �41��wing work is to be performed:
-� •,°�elected removal of storm damaged trees from a 20' perimeter around the
� common area (common area= front entrance, basketball courts, tennis courts,
playground, girl scout building picnic pavilion and all ballfields)
• Clean up of park perimeter access road
• All vegetation to be doubled chipped and remain onsite, all pine needles and
sma11 sticks to remain on site; and all trees located near utilities to be chain sawed
@ ground level.
The following bids were received (E�ibit A):
1. A& D Enterprises, Inc. $ 46,800
2. Brooks Backhoe Service, Inc. $120,000
3. Ai�ordable Arbor Care $180,000
For Council consideration to approve Resolution 18-04/OS for the clean up of hurricane damaged
Tequesta Park. This request is for Phase I of the clean up and to Tequesta Park to reopen to the
public.
10128/<.�004 14:23 135lTA39889 BREI�KS HAC�CFIDE �R1lI PAGE 81
T�quest�. F�rk
rc���ar�cnv: ��rmct,r.�,,,�,�
rito�as�u,: xo�p�;�, t,�.� m.�„t co�r� c� � �
9a��ed r°n�'°�v�i ai'et�m � t� fx�a 20' ��r o�co,mnnon
�aa�d �r+�►
(.A� outt�ed oru a�urvdy),
NOT�:
A. Au � ta► be � ta �, o�vt�o
B. An4r tr�a � �q„� u�ae to be c�in ��
C. �,1t pine �e �d �! �#s ta xeQqedn, � tavd
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�3'I'i11�A.T� COST': ��������
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RESOLUTION NO. 18-04/05
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A CONTRACT TO A& D
ENTERPRISES, INC, OF JUPITER FLORIDA, IN THE
AMOUNT OF $46,800.00 FOR THE CLEAN-UP OF THE
COMMON AREAS AND THE PERIMETER AGCESS ROAD IN
TEQUESTA PARK DUE TO THE DAMAGE FROM RECENT
HURRICANES, AND REQUESTING TO APPROIPREIATE
FUND BALANCE IN THE AMOUNT OF $46,800.00, AND
TO BUDGET SUCH FUNDS INTO ACCOUNT# 001-230-
549.996 TO FUND HURRICANE JEANNE EXPENSES FOR
FY 2004/2005, AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON
BEHALF OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLP,GE OF TEQUESTA, PAI,M BEACH
COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to award a contract �o A
& D Enterprises, of Jupiter Fl.orida, in the amount
of $46,800.00 for the clean-up of Tequesta Park
due to the damage from recent Hurricanes, and
requesting to appropriate fund balance in the
amount of $46,800.00, and to budget such.funds
into Account# 001-230-549.996 to fund Hurricane
Jeanne Expenses for FY 2004/2005, hereto as
Exhibit "A" and incorporated by reference as a
part of this Resolution is hereby authorizing the
Village Manager to execute the contract on behalf
of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember , who moved its
adoption. The motion was seconded by
Councilmember , and upon being
put to a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly
passed and adapted this 18th day of November, A.D,
2004.
� MAYOR OF TEQUESTA
Pat Watkins
ATTEST:
Gwen Carlisle
Village Clerk
FROM : ABI�nt�r'�r1se�� Ina �F�Ot�E N0. : A07 744 7213 Nov. 0� 2064 04:23Pt�1 P2
c��Gti�����
REVIS�EA PR4POSAL
SUBN�T'i�� SY: 3W�Ml'��'�
A d� D BN'x`ERPLt��3�5. ING V� t�tT�i�as� �h►rlcs � R�teatiaa
P.O�. HOX 174� Atla: �� ��
. �ii1r1T$R, FL 33�i� Fa�c (361} 575
� t�u ��.�s r� (sc�� �'�
Ft�c (361)74i-7�13
JOB L�CATtON: Te� P�rk (Cau�Y � �}
,. We herdy propo�e to prc�vide 4ba apd tntterW �c tbe aoaspldion v�'
Selodod raaa�al oietonon ���►. a 20' pactnna6er oloanmaa g�ocs�d aras
{ss outtiaadan surMey) �ad pa'�tet�et' �e000a� ro�1. . .
�� veg�m Da be d�e d�pea �md b xemsin aoeata.
B. My troo�s lo�ed pa�c a� to bs alu� eavwed � gramd lerel.
C. .U! pine needlef �md amoil �tidc� to �sfa
Owt�er a wthaived �ect ahsil pravid� lxa�+c' aoa��, � and �omneats. barcic�ding• laY .
aut, iaad pr�od Parmi�ts'& .
A, � Q�staprI�a, Ino. i9 ssot Itib�a fac any �a4, wa�a�, a�t�x1 �•
pxy�ne�nt �1! be m�de ss fnUow� t 46.�00.00 Doe apoa wak comptet►dn•
'I'hi4 propas� i� bt�►ed aa �idu�y tho�nd mm�aar�aa�• A�r �ba�ta� cr devLtlo�a 6�am above
�ons Invdv�Oa� e�mrs eoels � booane m eactn► ahar8e a�rae` anri �6awe ths suat outl�oed 'ua dil�
prep�oae►i. Thie rMadc wllt be pe�ed•�ad oampla�d la � atb�! v�e1m►mtike and timo�y men»ar.
� A�CCB�'i'ANCa
The �bov�e pe�oca. apadfla�tia� �d aaudlW�s sr� �►oOaY �d � b�!rd�Y a�o��+d. Yau aca •
. a�orl�ecf to da tha w�orlc � �poe�ed. Paymait wilt be eaado �s vutlimed abrnns.
AGCEP'�'ETl BY: �
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PRi1�OSED HYs —"�" Dote
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10/2B/2084 14:23 1351TA39899 �7oKS �� �vi �`�"` ��
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a �4Y'�roed k�cM�� � �
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C. A�! Piue �eadlat �tod �11 �ks to �q,
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Vllage of Tequesta Date: 11/10/2004
Purchase Order Requisidon Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Parks & Recreation
Req. #:
Quotes Received: 3 (See A#ached) Recommended Vendor: Vendor #:
Vendors Bids A 8� D Ente rises, Ir►c.
1. A& D Ente rises, Inc. $46,800.00 Address: P.O. Box 1701
2. Brooks Backhoe Service 120,000 City: Ju iter
3. Affordable Arbor Care 180,000 State 8� Zip: FL, 33468
Comments:
To rovide labor 8 materials for clean-u of T uesta Park from humcane dama e.
Manuf./ Available Balance
Item Descri tion Part# Q. Unit Price Totai Cost Account # Finance Use Onl
Te uesta Park 1 $46,800.00
$ -
$ -
$ -
$ -
$ -
$ _
Totai: $46,800.00
Finance/Administrative Use Only:
De artment Head Si nature: Gre Corbitt Date: 11/10/2004
�inance Director Si nature: Date:
Vlla e Mana er roval: Date:
�Ila e Council roval: Resoluaon #: Date: