HomeMy WebLinkAboutDocumentation_Regular_Tab 05F_11/18/2004 �
MINUTES
VII..LAGE OF TEQUESTA
REGULAR VII.LAGE COUNCIG MEETING
THURSDAY, OCTOBER 7, 2004
399 SEABROOK ROAD
TEQUESTA, FLORIDA
I. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Pat Watkins at 7:05 P.M. A roll ca.11
was taken by Village Clerk Gwen Carlisle. Present were: Mayor Pat Watkins,
Vice Mayor Geraldine A. Genco, Council Member Edward D. Resnik, Council
Member Russell J. von Frank, and Council Member Jim Humpage. Also in
attenda.nce were: Village Manager 1Vlichael R. Couzzo, Jr., Acting Vitlage
Attorney Sterling Clarke, V�illage Glerk Gwen Carlisle, and Department Heads.
II. INVOCATIDN AND PLEDGE 4F ALLEGIANCE
Councilmember Humpage gave the invocation and led the pledge of allegiance.
III. APPROVAL OF THE AGENDA
Councilrnember Humpage requested an addition of an item under Any Other
Matters regarding a.n insertion to the V'illage Codebook. Councilmember van
Frank requested removal of Consent Agenda Items F, G, and K. Vice Mayor
Genco requested removal of Gonsent Agenda Items A, C, and J(4). She
requested an addition of an item under Any Other Matters regarding the Village
website.
MOTION.• Councilmember Resnik moved to approve the agenda, as amended; seconded by
Councilmember von Frank; motion passed S-0.
N. PRESENTATIONS AND PROCLAMATIONS
A. Proclamation declaring the week of October 1?-23, 2004 as Florida City
Government Week in the Village of Tequesta.
Mayor Watkins read the Proclama.tion declaring the week of October 17-23,
2004 as Florida City Government Week in the Village of Tequesta.
MCITION: Couneilmember vore Frcmk movet� to cxpprove t�ie Proelamation; seconded by
Councilmember Resnik; motion passed S-0.
VII.LAGE COUNCIL
REGULAR MEETING �UTES
OCTOBER 7, 2004
Page 2
IV. PRESENTATIONS AND PROCLAMATIONS
B. Proclamation declaring the month of November as "National Epilepsy
Awareness Month in the Village of Tequesta.
Mayor Watkins read the Proclamation declaring the month of November as
"National Epilepsy Awareness Month" in the Village of Tequesta.
MOTION: Councilmember von Frank moved to approve the Proclamation; seconded by
Yice Mayor Genco; motion passed 5-0.
V. UNFINISHED BUSINESS
A. POSTPONED TO 11/18/04 COUNCIL MEETING
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This item was postponed by Staff 8ecause of adveriising requirements
B. Discussion and consideration of re-naming Tequesta Park.
Vice Mayor Genco mentioned she attended the anniversary celebration tha.t was
presented by the Kiwanis Club at Tequesta Park. She noted during the
celebration they spoke of their involvernent in the history of the Park and with
the V'�ilage of Tequesta. She indicated because of their efforts with the
development of the park she felt that Council should consider their request to
rename Tequesta Park to Kiwanis Park, Village of Tequesta.
Mayor Watkins pointed out the Village of Tequesta leased the State Park, and
questioned whether or nvt the Village had the authority to change the name.
Vice Mayor Genco suggested Council may want to consider something noting
the fact that they contributed so much ta the development of the park.
VII.LAGE COUNCIL
REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 3
V. UNFINISHED BUSINESS
Councitmember Resnik mentioned Mr. Roy Road approached him over a year
ago regarding this issue. He explained Tequesta Park has been maintained by
the Village taxpayer's money in the range of $100,000.00 -$150,000.00 per
year since the Kiwanis Club turned it over due to the high costs to maintain. He
felt there should be some recognition far their initiation of the park, and
suggested consideration of naming the pavilion, Kiwanis Pavilion, or placing a
monument giving a brief history of the formation of the Park. Vice Mayor
Genco indicated there was a plaque there now that was not highly visible.
Councilmember von Frank agreed with Councilmember Resniks? camments.
Councilmember Humpage felt this was an interesting piece of history, and
agreed with the other Council members that there should be some type of
recognition. He indicated he would not support renaming the Park. He gave a
brief lustory on costs associated with the Park maintenance since it was turned
over to the Village. He suggested Council ha.ve Staff look into some sort of
recognition for the Kiwanis, perhaps a large stone with a plaque on the V'illage
Cxreen near the fountain.
Mayor Watkins mentioned the Park was heavily damaged during the recent
hurricanes, and suggested maybe something could be done during the
renovation and reopening of the Park. She suggested displayiug the glaque in a
more visual location, and inviting them to participate in an opening ceremony.
Vice Mayor Genco felt the Village could use the Kiwanis help in the cleanup
the damaged area, and suggested contracting them. Consensus of Council
agreed to: 1) have Staff investigate a more visual display for the plaque; 2) ask
the Kiwanis members for input into the projeet; 3) ask for help in the Park
cleanup; and 4) bring back to Gouncil for review.
(Public Comment)
Ms. Dottie �amgbell resident of Tradewind Circle commented she was present
in the early 1970's when Kiwanis Club maintained the Park. She pointed out
there was a baseball accident in the Park and only the Village of Tequesta could
afford to pay for the care. She felt the Kiwanis Club would not have the
insurance needed to cover the costs of an accident today. She agreed they
should be e�tended the consideration for what they have done, but the park
should remain a Village park.
VII.LAGE COUNCIL
REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 4
VI. CONSENT AGENDA
All items listed under Consent Agenda are considered routine and will be erracted by
one motion. There will be no separttte diseussion of these items unless a Village
Council Member so requests, in which event the item will be removed from the Consent
Agenda and considered in its rtormal sequence on the Agenda.
MOTIDN: Councilmember Humpage moved to approve the Consent Agend.a, as amended
removing Items A, C, F, G, J(4) and K for discussiorr; seconded by
Cauncilmember von Frcmk; mativn passed 5-0.
The following items were therefore approved on the �onsent Agerrda�
B_ RESOLUTIQN NQ. 02-04/OS— A RESOLUTION OF TI� VII..LAGE
COUNCIL OF TF� VII..LAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A ONE (1) YEAR CONTRACT EXTENSIOI�
(OCTOBER 1, 2004 THROUGH SEPTEMBER 30, 2005) FOR AREA "B"
LAWN AND LANDSCAPE 1�ZAINTENANCE TO TERRACON SERVICES
INC., OF 7LJPITER, FLORIDA, IN TI-� AMOUNT OF $67,884.00, HAVIlVG
A FY 2005 BUDGET ALLOCATION OF $67,884.00, AND AUTHORIZING
TI� VII.,LAGE 1VIANAGER TO EXECUTE TI� PROPOSAL ON BEHALF
OF TI-� VII..LAGE.
D. RESOLUTION NO. 04-04lOS —A RESOLUTION C?F THE VII,LAGE
COUNCII.. OF TI� VII.LAGE OF TEQUESTA, PALM BEACH C4UNTY,
FLORIDA, AWARDING A ONE-YEAR EXTENSION OF TI� CONTRACT
FOR MQNTHLY SERVICE OF LAWN AND LANDSCAPE
l�!IAAINTENANCE AT TEQLTESTA PARK TO SHEEHAN TURF CARE, INC.
OF TEQUESTA, FLORIDA, IN THE AM�UNT OF $26,574.00 HAVING A
F� 2Q04/2005 BUDGET ALLOCATION OF $26,574.00, AND
AUTHORIZING TI� VILLAGE MANAGER TO EXECUT'E TI-�
CONTRACT ON BEHALF OF THE VII,LAGE
E. RESOLUTIQN NU. 05-04/05, A RESOLUTION OF THE VII..LAGE
COUNCIL OF TI-� VII,LAGE 4F TEQUESTA, PALM BEACH COUNTY,
FLORIDA AWARDING A ONE-YEAR EXTENSION OF THE CONTRACT
FOR DENTAL INSURANCE TO FLORIDA MLJNICIPAL INSURANCE
TRUST, APPROXINIATELY IN THE AMOIJNT OF $23,0OO.OQ FOR FY
2004/2005 BUDGET ALLOCATIQN, AND AUTHORIZING TI� VII..LAGE
MANAGER TO EXECUTE THE CONTRACT ON BEHAIIF OF TI-�
VII..LAGE
VII,LAGE COUNCIL
REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 5
VI. CONSENT AGENDA
H. RESOLUTION NO. 08-04/O5, A RESOLUTION OF THE VII..LAGE
COUNCIL OF TI� VII,LAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA APPROVING THE PURCHASE OF ONE (1) RESCUE VEHICLE
(AMBULANCE), IN THE AMOUN'T OF $152,999.00, FROM AMERICAN
LAFRANCE MEDICMASTER, OF SANFORD, FLORIDA, THR�IIGH A
PIGGY BACK PURCHASE FROM A STATE BID OF TI� FLORIDA
SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES
BID #(03-04-0828) 2004 AND AUTHORIZING TI� VII,LAGE MANAGER
TQ EXECUTE TI� APPLICABLE C(?NTRACTS ON BEHALF 4F TI�
VII.,LAGE. THE AMBULANCE W1LL BE FINANCED WITH A LEASE,
WITH TI-� FIRST YEAR'S PAYMENT BEING MADE IN TI� FY 04/OS
BUDGET YEAR
I. RESULUTION 09-44/05 — A RESOLUTION OF TF� VII.LAGE COUNCIL
OF THE VII..LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA
AWARDING A CONTRAGT TO ROY-FISHER ASSOGIATES, TEQUESTA,
FLORIDA FOR DESIGN OF IMPROVEMENTS TO TI� FLORIDA EAST
COAST (FEC) RAILROAD CROSSING AT TEQUESTA DRIVE Il�T TI�
AMOUNT OF $ 18,335.00, UNDER TI� TERMS OF PALM BEACH
COUNTY C4NTINUING SERVIGES CONTRACT (R2002 Z15f), TI�
PRO�EGT HAVING A FY 2004/2Q05 BUDGET APPROPRIATION OF �
400,000 FROM CAPITAL PROJECTS FUND #303, AND AI7THORIZiNG
THE VILLAGE MANAGER TO EXECUTE TI� APPLICABLE
CONTRACT ON BEHALF OF THE VII�LAGE.
J. The following items/prajects (1 through 5) had been approved by the V'illage
Council and funds appropriated to be e�ended in Budget Year 2003/2004.
However, these projects are anticipated to be completed in budget year
2004l2005 and Staff is requesting that the Village Council carry forward the
unspent portion of these previously approved projects and appropriate fund
balance equal to this amount in the Budget for 2004/2005:
l. Resolution No. 56-03/04 — Awarded a bid proposal to Di�e
Plumbing/Crrafe Construction in the amount of $159,205.50, for the
installation of a water main and low pressure sanitary system in the
Jupiter Heights subdivision, having a FY 2003l2004 Capital Expansion
Projects fund #401-414-662.635 allocation of $23,900.00, and
appropriating an additional $6,400.00 to fully fund the installation of the
water main component and with the balance being paid by the
Loxahatchee River District.
VII,LAGE COUNCIL
REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 6
VI. CONSENT AGENDA
2. Resolution No. 63-03/04 — Awarding a proposal to National
Waterworks, in the amount of $59,592.37 for the purchase of associated
material for the installation of Water Main in the Trapic Vista
Subdivision, with funding coming from a Special Assessment from
Martin County.
3. Resolution No. 61-03/04 - Awarding a bid proposal to Olney
Earthworks, Inc. in the amount of $21,014.25, for drainage
improvements on North Cypress Drive, ha.ving a budgeted amount of
$25,000.00 from fund 403-321 b62.631.
L. RESOLUTION NO. 11-04/OS — A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VII,LAGE OF TEQUESTA, PALM BEACH COUNTY,
FLpRIDA, ISSUING CHANGE ORDER NO. 1 TO DI�IEE
PLUMBING/GRAFE CONSTRUCTION INC., OF IUPITER, FLORIDA, IN
THE AMOUNT OF $52,270.00, FOR THE INSTALLATION OF WATER
MAIN ON CANAL COURT AND PALM COURT, HAVING A FY
2004/2005 CAPITAL E�PANSION PROJECTS FUND #401-414 662.635
ALLOCATION OF $60,000.00 AND AUTHORIZING TI� VILLAGE
MANAGER TO EXECUTE THE APPLICABLE CHANGE ORDER ON
BEHALF OF THE VII.LAGE.
M. RESOLUTION 67-03/04 - A RESOLUTION OF T'HE VII,LAGE COUNCII.
OF TI� VII.,LAGE OF TEQUESTA, PALM BEAGH Ct�UI�TY, FLORIDA
AMENDING RESOLIJTION 64-03/04 DUE TO A SCRIVENER'S ERR�R.
TF� D4LLAR AMOI7NT OF $43,300 AS STATED IN THE RESOLUTION
SHOULD BE $43,SQ4.00 FOR 'THE PROP�SAL BY RACHLIN COHEN &
HOLTZ LLP, FQR AUDITING SERVICES Ft)R THE FISCAL YEARS
ENDING SEPTEMBER 30, 2004 AND 2Q05 WITH TI� FEES NOT TO
EXCEED $43,500 FOR THE FISCAL YEAR ENDING SEPTEMBER 30,
2Q04 AND $45,750 FOR T� F/Y!E SEPTEMBER 30, 2005, WITH AN
4PTION TO RENEW FOR TWO SUBSEQUENT YEARS (2006 ANn 2007)
AT 'THE 1VI[JTUAL AGREEMENT OF BOTH TI� VII,LAGE OF
TEQUESTA ANI) RACHLIN COHEN & HOLTZ AND AUTHQRIZING
THE VII,LAGE MANAGER TO EXECUTE THE APPLICABLE
CONTRACT ON BEHALF OF T`HE �II..LAGE.
VII.LAGE COUNCIL
REGULAR MEETING MII�TUTES
OCTOBER 7, 20�4
Page 7
VI. CONSENT AGENDA
N. RESOLUTION 12-04l05 – A RESOLUTION OF TI� VII..LAGE COUNCIL
OF THE VII.LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,
AWARDING A BID PROPOSAL TO BENCHMARI� III CORPORATION,
OF 7LTPITER, FLORIDA,, IN TI� AMOUNT OF $10,698.00, FOR THE
REMOVAL AND REPLACEMENT OF WELL #8 CONTR4L BiJILDING
WITH TI� FUNDING COMIl�TG FROM BUDGETED ACCOTJNT #401-
411.646.605 AND AUTHORIZING THE VII.,LAGE MANAGER TO
E�ECUTE THE APPLICABLE PROPOSAL ON BEHALF OF THE
VII.LAGE.
END OF CONSENT AGE1vDA
ITEMS REMOVED FROM THE CQNSENT A�ENDA
A. RESOLUTION NO. O1-04/0�—A RESOLUTION OF TI-� VII.,LAGE
COUNCIL OF TI� VII,LAGE UF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A ONE (1) YEAR CONTRACT EXTENSION
(OCTOBER 1, 2004 THROUGH SEPTEMBER 30, 2005) FOR AREA "A"
LAWN AND LANDSCAPE MAINTENANCE TO ROOD LANDSCAPE CO.,
IN THE AMOUNT OF $99,830.00, HAVING A FY 2005 BUDGET
ALLOCATION OF $99,830.OQ, AND AUTHOR�ZING TI-� VII.LAGE
MANAGER TO EXECUTE TI� PROPOSAL ON BEHALF OF THE
VII,LAGE.
MOTION: Council»aember von Frank moved to approve Resolution I-04/O5; seconded by
Councilmember Resnik.
Vice Mayor Genco questioned why Item A and Item C were not combined as
one item. She asked whether Item C was a new item to the budget.
Mr. Gary Preston, Public Works Director noted Item A and Item C were not
combined, because Item A contract was for a set amount and the amount of Item
C changed each year. He pointed out in addition to the annual contact (Item A)
there were several areas that the Village required e�rtra work, such as planting of
annuals on Tequesta Drive, the replacement of trees and scrubs in Area "A",
and the trirnming and maintaining 172 Roya1 Palm along Tequesta Drive. Mr.
Preston explained the amount would not exceed $25,000.00 for Item C. He
commented $152,000.00 was budgeted for FY 2004/2005. Vice Mayor Genco
noted that was an increase of $14,OOQ.00 from last year.
VILLAGE COi]NCIL
REGULAR MEETIl�iG MIlVUTES
OCTOBER 7, 2004
Page 8
ITE1Vf.S REMOVED FROM THE C0IVSENT AGENDA
Councilmember Humpage commented the amount for the addirional work (Item
C) could be less than the $25,000.00 budgeted.
Motion passed S-0.
C. RESOLUTION NO. 03-04/05 - A RES�LUTION OF THE VII.LAGE
COUNCIL OF TI� VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AMENDING TI� CONTRACT WITH ROOD LANDSCA.PE
CO., INC., WITH AN EXISTING CONTRACT PRICE IN TI� AMQUNT OF
$99,830.00, TO ADD $25,000.00 FOR ADDITIONAL LANDSCAPE AND
IRRIGATION l��iA1NTENANCE FOR AREA "A", HAVING A FISCAL
YEAR BUDGET ALLOCATION OF $25,000.00, AND AUTH(�RIZING THE
VII.,LAGE MANAGER TO EXECUTE TI� CONTRACT ON BEHALF OF
T�-� VII.LAGE.
MOTION: Councilmember Humpage moved to approve Resolution 03-04/OS; seconded by
Councilmerrt8er von Frank; motion perssed S-0.
F. RESOLUTION NO. 06-04/05, A RESOLUTION OF TI-� VII.,LAGE
COUNCIL OF THE VII.LAGE OF TEQUESTA., PALM BEACH Cd�TNTY,
FLORIDA AWARDING A ONE-YEAR EXTENSION OF THE CONTRACT
FOR PROPERTY AND CASUALTY INSURANCE TO PREFERRED
GOVERNMENTAL INSURANCE TRUST, IN TF� AMOUNT OF
$178,911.00 FOR FY 2004l2005 BUDGET ALLOCATION, AND
AUTHORIZING THE VII.,LAGE MANAGER TO EXECUTE THE
CONTRACT ON BEHALF OF TI-� VII.LAGE.
MUTION: Councilmember von Frank moved to approve Resolution Q6-04/OS; seconded by
Councilmember Humpage.
Councilmember von Frank commended Mr. Dan Gallagher, Risk Manager for
the excellent job of reducing the amount of the contract. He pointed out Mr.
Gallagher saved the Village $22,000.00, and felt he should be rewarded.
Motion passed S-D.
VII,LAGE COUNCIL
REGULAR MEETING MIlVUTES
OCTOBER 7, 2004
Page 9
ITEMS REMOVED FROM THE CONSENT AGENDA
G. RESOLUTION NO. 07-04/05, A RESOLUTION OF TI� VII..LAGE
COUNCII. OF THE VII..LAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA AWARDING A ONE-YEAR EXTENSION OF TI� CONTRACT
FOR WORKER' S COMPENSATION INSiTRANCE TO PREFERRED
GOVERNMENTAL INSURANCE TRUST, Il�T TI-� AMOUNT OF
$211,300.00 FOR FY 2004/2005 BUDGET ALLOCATI�N, AND
AUTHORIZING TI� VII..LAGE MANAGER TO EXECUTE THE
CONTRACT ON BEHALF OF THE VII..LAGE.
MOTION: Councilmember Resnik moved to approve Resolution 07-D4I05; seconded by
Councilmember Humpage.
Councilmember von Frank commented Mr. Dan Ga,llagher, Risk Manager had
saved the Village an additional $16,000.00, and felt he should be recognized.
Yce Mayor Genco questioned the number of employees on Page 3. She pointed
out the premiums could be based on the number of employees. Mr. Bob Garlo,
Assistam Village Manager and Human Resources Director indicaxed the total
numbe7 included part time and seasonal employees. Vice Mayor Genco asked
that the total number of employees be confirmed. Mr. Garlo agreed to
investigate. V'illage Manager Gouzzo stressed the need to approve the renewal
contract due to liability issues.
MOTION: Councilmember Resnik amended his motion to approve Resolution Q7-04/OS to
renew the contract, subject to Staff review of the total mcmber of employees
employed by tl�e Village of Tequesta; seconc�ed by Councilmember Humpage.
Mr. Tom Paterno resident of River Drive felt the insurance companies based
their premiums on the number of employees on the payroll.
Motion passed S-0.
J. The following items/projects (1 throu,gh 5) had been approved by the Village
Council and funds appropriated to be e�ended in Budget Year 200312044.
However, these projects are anticipated to be completed in budget year
2004/2005 and Staff is requesting that the Village Council carry forward the
unspent portion of these previously approved projects and appropriate fund
balance equal to this amount in the Budget for 2004/2005:
VII.LAGE COUNCII.
REGULAR MEETING NiINUTES
OCTOBER 7, 2004
Page 10
I?'EMS REMOVED FROM THE COIVSENT'AGENDA
4. Resolution No. 49-03/04 — Awarding a bid proposal to Intercounty
Engineering, Inc. in the amount of $377,502.00, for installation of the
Water Main in the Tropic Vista Subdivision with funding coming from a
Special Assessment by Martin County.
MOTION: Councilmember Humpage moved to approve Item J(4); seconded by
Councilmember uon Frank.
Councilmember Humpage questioned whether the money would come out of
the Enterprise Fund. Village Manger Couzzo confirmed the loan was being paid
off by assessment. Vice Mayor Genco noted the error in the dollar amount listed
on the agenda, and questioned the March 2001 approval date for Resolution 49-
03/04. Village Manager Couzzo suggested Council might want to consider
approving a new Resolution to carry over the funds. Ms. JoAnn Forsythe,
Finance Director indicated the new Resolution should appropriate the funds for
FY 2004l2005, not re-appropriate the funds. Consensus of Council agreed to
adopt a new Resolution appropriating the funds for Item 7(4) for FY
2Q04l2005.
RESOLUTIO�t NO. 13-04/OS — A RESOLUTION OF TI� VII..LAGE
CQUNGIL OF THE VII.LAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROPRIATING FUND BALANCE AND�
INCREASING TI� BUDGETED AMOIJNT IN ACCQUNT # 401-
414-662.634 FOR FISCAL YEAR 2404f2005 IN THE AMOUNT OF
$377,502.00 F�R A CONTRACT WITH INTERCOUNTY
ENGINEERING, INC, OF POMPANO BEACH FLORIDA,
PREVIOUSLY APPROVED BY RESOLUTION 49-03lQ4 FOR TI�
INSTALLATION OF T'HE WATER MAIl�I, IN THE TROPIC VISTA
SUBSIVISION WITH FUNDING COMIl�G FROM A SPECIAL
ASSESSMENT BY MARTIN COUNTY.
Mo�aon passed S-0.
ViLLAGE COUNCIL
REGULAR MEETING NiINUTES
OCTOBER 7, 2004
Page 11
ITEMS REMOYED FROM THE C�NSENT AGENDA
K. RESOLUTION NO. 10-04/OS — A RESOLUTION OF THE VII.LAGE
COUNCIL OF TI� VII.LAGE �F TEQUESTA, PALM BEACH C�UNTY,
FLORIDA, ISSUING CHANGE ORDER NO. 1 TO B&B CONSTRUCTION,
WEST PALM BEACI� FLORIDA, TO REDUCE TF� AMOUNT OF THE
CONTRACT BY $32,600.00 (USING DIRECTIONAL BORES IN PLACE OF
JACK AND BORES AND CHANGING TF� SIDEWALK FROM
CONCRETE TO PAVER BRICKS) AND HAVIl�TG A F� 2004/2005
GAPITAL EXl'ANSION PROJECTS FiIND #401-414-662.635
ALLOCATION OF $ 529,596.00 AND AUTHORIZIl�TG THE VII..LAGE
MANAGER TO EXECUTE TI� APPLICABLE CHANC'rE ORDER ON
BEHALF OF TI� VII.LAGE.
MOTION: Councilmember Humpage moved to approve Resolution 10-04/OS; seconded by
Councilmember van Frarek.
(Public Comment}
Ms. Dottie Campbell residerrt on Tradewind Circle questioned the location of
the sidewalk. Village Manager Couzzo commented along Tequesta Drive, in
front of Blair House. He noted the pavers would replace the concrete. Ms.
Campbell felt the pavers were not a good idea. because the surface would not be
user friendly. She noted the amount of public use the sidewall� receives, and
suggested staying with the concrete. Village Manager Couzzo mentioned the
Homeowners Association requested the pavers.
Vice Ma.yor Genco questioned the materials tha.t would be used for the pathway
far the FEC Project. Village Manager Couzzo indicated the pathway would be
asphalt. Ms. Campbell questioned whether the pavers were ADA (American
Disability Act) compliant. Mr. Jeff Newell, Community Development Director
noted there were restrictions for pavers in intersections, but indicated he would
need to research the ADA issue for the sidewalks.
Ms. Campbell asked Council to defer the sidewalk until the issue could be
investigated. V'illage Manager Couzzo noted the pavers were $10,000.00 less
than the concrete. He suggested the cost of the concrete might be higher due to
the labor.
Councilmember Humpage mentioned the problems with the pavers that were
proposed for the new Publix site. He favored concrete, and suggested colored
conerete would be aesthetically pleasing to the residents of Blair House.
VII.LAGE C4UNCIL
REGULAR MEETING 1VIINUTES
OCTOBER 7, 2004
Page 12
ITEMS REMOYED FROM THE CONSENT AGENDA
Mr. Bob Garlo Assistant Village Manager commented he would contact Blair
House regarding the sidewalk. Village Manager Couzzo indicated Staff would
review the ADA standard. Councilmember Resnik suggested looking at who
would use the sidewalk.
Mr. Tom Paterno, resident of River Drive questioned who was responsible for
the sidewalk, Village Manager Couzzo commented the Village Attorney could
look into who was responsible for the sidewalk. Mayor Watkins agreed. Mr.
Gary Preston, Director of Public Works felt the sidewalk was the V'�llage's
responsibility.
MOTION: Couneilmember Humpage moved to amend his motion a�rd approve Resolution
1 D-04lOS to include only the jack a�rd bor�e, and table the sidewalk issue;
seconded by Councidmember von Frank; motion passed S-0.
VII. CONIlVIUI�TICAT'IONS FROM CITIZENS - None
VIII. COMMUNICATI�NS FROM CUUNCIL
Mavor Watkins
— Train Horns — noted the handout that Village resident, Mr. Steve
Hofgren had provided to Council regarding the blowing of train horns
that was addressed at the last budget hearing.
Councilmember Von Frank
— Train Horns — questioned whether items like this, changing the codes,
should be placed on the agenda to address the issue. Mayor Watkins
suggested the issue be addressed when reviewing the FEC Project.
Consensus of Council agreed to address the issue rega.rding trains horns at the
time the FEC project was being reviewed.
Mavor Watkins
— Villa�e Hall — asked Council whether there was any interest in
reconsidering the hardening of Village Hall. She mentioned some of the
hardening costs could be covered by FEMA (Federal Emergency
Management Assistance) She asked whether Council would want to
place the item on the ne�rt agenda. Councilmember Resnik agreed to
revisit the issue with additional information regarding FEMA.
VII.LAGE COUNCII,
REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 13
VIII. COMMUNICATIONS FROM COUNCII.
— Village Ha11
Councilmember Resnik felt if FEMA would reimburse any or a11 of the
money it would be beneficial to the Village. Vice Mayor Genco
questioned whether Council would be discussing hardening the entire
building. Mayor Watkins indicated that could be part of the discussion.
Vice Mayor Genco indicated she would want more current information
regarding the project. Village Manager Couzzo noted the plans were in
the process of being completed, and the proposed square footage was
9,850. Vice Ma.yor Genco noted she would want Council to have more
input on the conceptual plan.
Consensus of Council agreed to bring back the Village Hall issue to
Council at the next Meeting with additional information provided on the
square footage. Vice Mayor Genco suggested Council should review the
square footage; potentially hurricane hardening the entire building, and
whether or not the square footage would be suitable with anne�ng more
areas in the Village. Mayor Watkins agreed Council would want to do it
right the first time.
Councilmember Resnik questioned whether the planning for the V'illage
Hall would be coming to the Development Review Committee (DRC)
and Planning and Zoning Board in the next couple of months. Mr. Jeff
Newell, Community Development Director indicated it would be
coming to DRC in the near future. Village Manager Couzzo commented
if Couneil was considering changing the building they may want to wait
and decide before it goes through the approval process. Councilmember
Resnik questioned the costs to increase the square footage of hardening
for the building. Village Manager Couzzo explained to harden the entire
building the costs could be significant.
Vice Mayor Genco suggested Staff evaluate and have a couple of
alternatives available for Council at the ne� Meeting_ Councilmember
Humpage questioned whether there was an emergency generator
proposed for the building. Village Manager Couzzo indicated the
generator would need to be reviewed as to whether it would support a
portion of the building or the entire building. Councilmember Resnik
suggested Council should have an idea on the timeframe involved for the
development of the engineering and construction of the building. He
noted the start of constn�ction was proposed for 7anuary 2005.
VII.LAGE COUNCIL
REGULAR MEETIl�TG MINUTES
OCTOBER 7, 2004
Page 14
v�. colvnvrurneaTTOrrs Fxo� courrca,
— Village Hall
Councilmember Humpage felt a delay for a couple of months to
completely review may be needed. Councilmember Resnik agreed to a
cauple of months but felt a year would be too long.
— North County Intergovernmental Meetin�, October 4, 2004 — mentioned
she had attended the meeting and the FPL representative who was
scheduled to discuss undergrounding of power lines was not preseirt. She
noted the representative has been rescheduled for the January Meeting.
IX. NEW BUSINESS
A. Consideration of rescheduling the November 11, 2004 Regular Council Meeting
due to Veterans Day Holiday.
MOTION: Councilmember Humpage moved to approve rescheduling of the November 11,
2004 Regular Council Meeting; seconded by Councilmember von Frank.
Village Clerk Carlisle noted after reviewing several dates the Village Manager
and Staff were proposing November 18, 2004 for the Regular V'illage Council
Meeting. Village Manager Couzzo noted this would be subject to the Village
Attorney being available.
Consensus of Council agreed to November 18, 2004 for the Village Council
Regular Meeting.
Motion passed S-0.
B. Consideration and passible action by the Village Council regarding allocation of
funds for cha.ritable and non-profit organization, with funds being derived from
account number 001-100-582.8Q0, Council's Aid to Organizations, with a
2004/2005 budget allocation of $11,000.00.
MOTION: Councilmember von Frank moved to approve discussion of Item B; seconded by
Councilmember Humpage.
(Public Comment)
Ms. Dottie Campbell resident of Tradewind Circle questioned how Council
decided on the $11,000.00 for charitable donations, and how someone requested
a donation by the Village. Mayor Watkins indicated Council has been receiving
letters asking for donations.
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REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 15
IX. NEW BUSINESS
Vice Mayor Genco commented Council receives letters from organizations
throughout the year. Ms. Campbell asked Council to consider a Council
donation of $5,000.00 for Busch Wildlife Sanctuary. Mayor Watkins suggested
a letter from Busch Wildlife requesting the funds would be a good idea.
Ms. Peggy Verhoeven resident of Point Drive agreed with Ms. Campbell
regarding a donation to Busch Wildlife.
Mayor Watkins read the donations that were distributed during the last fiscal
year. She indicated she had recently received letters from Loxahatchee
Historical Society, Limestone Creek Elementary School, Jupiter High School
Environmental Research and Field Studies Academy, and Lighthouse Center for
the Arts. She indicated Council had previously received a letter from 7upiter
High School Project Graduation, and felt that letter would be forthcoming.
Councilmember Resnik felt Council should consider the letters that had been
received. Vice Mayor Genco asked Council to consider a donation for the
Loxahatchee River Preservation Tnitiative (LRPI}, a group of volunteers that she
felt had done more for water qua.lity issues and preserving park lands along the
River than any other goup.
Councilmember Humpage suggested the need to spread the money throughout
the groups. Councilmember Resnik noted Lighthouse Center for the Arts had
requested $10,000.00 last year from the Village, and received $5,000.00.
Councilmember von Frank commented he felt Limestone Creek Elementary
should have been covered by insurance for the vandalism lost on the playground
equiprnent. Mayor Watkins felt it would be worthwhile contribute at least
$500.00 to Limestone Creek Elementary. Councilmember Resnik supported
giving $1,000.00 to Limestone Creek Elementary School, and $1,000.00 to the
Loxahatchee Historical Society. Councilmember Humpage suggested
contributing $1,000.00 for the Jupiter High School Environmental Science
Academy.
Consensus of Council agreed to contribute $1,000.00 for Jupiter High School
Environmental Science Academy, $1,000.000 for Loxahatchee Historical
Society, and $1,000.00 for Limestone Creek Elementary, and $1,000.00 for the
Loxahatchee River Preservation Initiative. Viee Mayor Genco suggested
designating money for Jupiter High School Project Graduation. Councilmember
Humpage commented on a donation for Lighthouse Center for the Arts. Vice
Mayor Genco suggested $3,000.00 for Lighthouse Center for the Arts.
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REGULAR MEETING MIl�TUTES
OCTOBER 7, 2004
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IX. NEW BUSINESS
Councilmember Humpage felt $1,000.00 would be fair for Lighthouse Center
for the Arts, and felt if more money was available ne� year then more money
could be donated to them. Mayor Watkins asked Council what they would want
to consider for Busch Wildlife. Consensus of Council agreed to $1,000.00 for
Lighthouse Center for the Arts, and $1,000.00 to Busch Wildlife Sanctuary.
Councilmember von Frank agreed with the contributions, with one exception
Limestone Creek Elementary. He questioned why the School did not have
insurance to cover the costs. Mr. Tom Paterno resident of River Drive
mentioned when the School Board does not have the money for a project, the
Parent Teachers Organization (PTO) and School Advisory Committee (SAC)
graups sometimes try to raise the funds to implement the projects.
Councilmember von Frank stated instea.d of contributing to Project Graduation
he would rather give to the school for the students education. Mayor Watkins
indicated 7upiter I�gh School was the first school to have this progra�m, and felt
it was a worthwhile to keep the children safe. Consensus of Council agreed to
$1,000.0� for Jupiter High School Gradua�ion.
Mayor Watkins summarized the following Council donations: 1) 7upiter H'igh
School Environmental Science Academy, $1,OQQ.00; 2) Loxahatchee Historical
Society, $1,000.00; 3) Limestone Creek Elementary, $1,000.00; 4} Lighthouse
Center for the Arts, $1,000.00; 5) Busch Wildlife Sanctuary, $1,000.00; 6)
Loxahatchee River Preservation Initiative, $1,000.00; and 7) Jupiter High
School Grraduation, $1,000.00.
MOTIUN: Counciltreember Humpage moved to approve the danations as summarized;
seconded by Councilmember Re.s�ik; motion passed 4-1, with eouncilmember
von Frank opposing.
C. Discussion of Public Safety Building performance and recommended
improvements.
Chief James Weinand, Fire Chief reviewed the Staff report regarding the needs
for additional backup systems to the Public Safety FacilitylEmergency
Operations Genter (EOC). He noted the following systems were being requested
based on the recent hurricane events: 1) Add four additional copper phone
lines; 2) Add an additional satellite dish with four receivers;
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REGULAR MEETIlVG MINUTES
OCTOBER 7, 2004
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IX. NEW BUSINESS
3) Expanding the Audio Visual equipment in the EOC; 4) Add a local weather
station to the building for local information; and 5) Add a roof over the outside
generator. Chief Weinand mentioned these improvements did not need to be
done immediately, but asked that they be implemented mid-year or ne� year.
Vice Mayor Genco asked for clarification on items 3 and 4. Chief Weinand
e�lained the proposed improvements. Vice Mayor Genco asked whether the
local weather station information could be used by National Oceanic and
Atmospheric Administration (NOAA). Chief Weinand indicated the weather
station would be a stand-alone unit, and would not be tied into NOAA.
Mayor Watkins noted the vital role the EOC Center had taken on for the
Village, and felt money would be available for the improvements. Vice Mayor
Genco commented on the need for the Village to have provisions to store
resident's medications if they have no electricity. She also commented when
reviewing needs possibly look at the Recreation Center, EOC and Village Hall
having ice machines. Chief Weinand explained those improvements were
implemented in the first storm. Councilmember Humpage felt a taller ladder
truck was needed. He questioned whether any Federal Emergency Management
Assistance (FEMA) or grant money would be available for the improvements.
Chief Weinand indicated he would submit for reimbursement.
X. ANY OTHER MATTERS
Councilmember Humpage mentioned he had received numerous complaints
from residents regarding unsightly backyards since the foliage had been
destroyed during the hurricanes. He asked Council to consider inserting into the
Code of Ordinances under Section 14-121 the International Property
Maintenance Code, 2000 edition. Vice Mayor Genco asked whether it could be
referenced as an Append� to the Codebook. Consensus of Council agreed to
reference the International Property Maintenance Code as an Appendix to the
codebook.
Vice Mayor Genco noted during the hurricane she would access the Emergency
Operations Center updates via her laptop computer. She felt the Village website
should be more current with their information. Mr. Bob Garlo, Assistant Village
Manager noted the Village had been doing the website in house, and now was
outsourcing the work. He indicated the contract was recently signed to begin
the work. Mayor Watkins asked if the website could be current by the ne�rt
Council Meeting, November 18, 2004. Mr. Garlo confirmed the website would
be revamped and updated by the next Council Meeting.
VII.LAGE COUNCIL
REGULAR MEETING MINUTES
OCTOBER 7, 2004
Page 18
XI. ADJOURNMENT
MOTION: Councilmember von Frank moved to adjourn the Meeting; seconded 8y
Councidmember Resnik; motion passed S-0.
The meeting was adjourned at 8:45 P.M.
Gwen E. Carlisle
Village Clerk