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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_09/07/2005 � Minutes — August 4, 2005 °. Planning and Zoning Advisory Board ' Page 1 of 5 MINUTES VILLAGE OF TEQUESTA PLANNING & ZONING ADVISORY BOARD THURSDAY, AUGUST 4, 2005 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Boazd held a regularly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Thursday, August 4, 20QS. Chair Elizabeth Schauer called the meeting to order at 6:30 p.m. A roIl ca11 was taken by Village Clerk Gwen Carlisle. Boazd members present were: Chz:r Eiizabeth Schauer, Vi�e Chair Steve Okun, Board Member Leslie Cook, Boazd Member Jeff Robbins, Boazd Member William Wiider, Absent was Alternate Boazd member Carl Biase. A1so in attendance were Clerk of the Board, and Community Development Director Jeff Newell and Village Clerk Gwen Carlisle. II. APPRQVAL OF AGENDA Chair Elizabeth Schauer asked if there were any addirions to the agenda. She asked ta include under Any Other Matters, the follow up regazding the homeowner association issue from last meeting. � MOTION: Vice Chair Okun moved to approve the agenda, as amended; Boazd member Wilder seconded the motion, which carried by unanimous 5-0 vote. The motian was therefore passed and adopted and the Agenda was approved as amended. III. APPROVAL OF NIINUTES: a. MINLTTES OF JCTNE 2, 2005 MOTION: Vice Chair Okun moved to approve the Minutes of June 2, 2005; Board member Robbins seconded the motion, which cazried by unanimous 5-0 vote. The motion was therefore passed and adopted and the Minutes were approved. b. MIlVUTES OF JULY 7, 2005 Board Member Cook asked for the following corrections to the minutes of July 7, 2005: 1) Page 2, Paragraph 1, sentence 5, Delete "spoke" and Insert "spoken"; 2) Page 2, Pazagraph 2, sentence 5, Deiete "find" and Insert "found"; 3} Page 4, Pazagraph 2, first sentence, asked the Clerk to review the tapes regarding the content, since the sentence was not clear; 4) Page 9, Second Paragraph, sentence 9, Delete the word "with" from the sentence; and 5) Page 16, the sentence in the middle af the page `Board Member Cook asked what Vice Chair Okun "was" suggested". She suggested deleting "was" suggested and insert "had" suggested. Board Member Cook questioned Page 16, the last sentence regarding whether Vice Chair Okun's comments were true that the generator violated the code. Vice Chair Okun clarified the Village had the opportunity to have a backup urut, and the two units could interface with each other. Minutes — August 4, 2005 Planning and Zoning Advisory Board Page 2 of 5 Vice Chair Okun pointed out instead the Village chose to have a diesel-powered unit, which he felt violated the code. Mr. Newell stated the Village has a noise ordinance in place; he noted the Village also has a turbine generator, but he did not know which one they were planning to use. Vice Chair Okun felt there was no quiet genera.tor unless it used propane. Board Member Cook questioned Page 17, regazding the statement made by Mr. Newell that ENCON was a private utility". She noted the utility was not private. - Mr. Newell stated it was a utility, but not a municipality like the Viltage. He mentioned ENCON was governed by a Board. Chair Schauer confirmed they have to abide by the regutations from the State. Mr. Newell canfirmed they do. Consensus of the Boazd agreed "private" shauld be changed to "government or entity" or something to reflect it was not a private utility. Board Member Cook asked on Page 1?, Paragraph 3, sentence 7, Delete "every" and insert "ever"; and in the same paragraph, last sentence, Delete "Beach Road" and Insert "Bridge Raad". She noted in Paragraph 3, Page 17, sentence 8, that the sentence should read as follows: "Boazd Member Cook noted if there was a problem, the Village had a Master Plan, and they were not enforcing the plan. Boazd Member Cook noted on Page 18, sentence 4, the sentence shouid refer to Abacoa Electric, not the baokstore area. She asked that that be eonected. Cha.ir Schauer stated the minutes should read "the south side of Bridge Road" instead of the bovkstore area. Consensus of the Board agreed. MOTION: Board Member Cook moved to approve the Minutes of July 7, 2005, as amended; Board member Robbins seconded the motion, which carried by unanimous 5-0 vote. The motion was therefore passed and adopted. IV. NEW BUSINESS a. SITE PLAN REVIEW FOR TURTLE BEACH CONSTRUCTION OFFICE BUII..DING Clerk of the Board Mr. Jeff Newell stated this was a pazcel annexed in about a yeaz ago. It is an undeveloped parcel that sits on the northem side of Harbor Road South. He indicated the review has met al1 the technical requirements of the Code, but there were a couple of items from the Development Review Committee (DRC}. He noted in the back area they proposed open pazking spaces, but the fire department as well as the police department asked that they put garage doors in order to secure the building. Mr. Newell stated he agreed with them. He explained about a yeaz ago the residents in Jupiter Heights had concerns because they thought the construction equipment was going to be parked back there and that someone could be hiding there and no one would ever know it. He mentioned this was a problem for security reasons as well. He suggested the applicant light the back, not to create a nuisance for the people in 3upiter Heights, but to raise it to a level of security and to prevent someone from hiding. He stated Sta.ff supported that recommendation. Cha.ir Schauer mentioned this was not mentioned in Sta.ff's report. Mr. Newell confirmed the DRC minutes were not availabie so he was bringing it up at the meeting. Minutes — August 4, 2005 Planning and Zoning Advisozy Board Page 3 of 5 Mr. Newell stated the other issue was their landscaping plan, outside af their property boundary; the county right-of-way required a permit. He referred to a memorandum from the County, regazding their response. He stated the applicant would have ta get a permit for the external landscaping but as far as the a11ey was concerned, the Village had no problem. Chair Schauer read from the memorandum, "please be advised that the landscaping within Palm Beach County right-of-way will ha.ve to be reviewed and , approved by Palm Beach County Streetscape Section prior to construction." She asked if they were going to meet their requirements for their landscaping. Mr. Newell stated he woutd let the applicant address. He pointed out on the cirainage plan there was a small retaining wall, which helped with runoff and exfiltration. Mr. Brian Cheguis, with Cotleur and Hearing and representing the appiicant approached the Board. He stated a little over a year ago, he brought this site before the Boazd for zoning and land use change. He mentioned he met with the surrounding residents; Mr. Frank Sardino was one of them. Tlie issue of security was a major cvncern for them, he stated. He noted they are in full complianee, and. what was originally an "open" concept is now closed off. Chair Schauer asked him i€ everyone in the builc�ing was going to have to have a garage door opener ta get in. Mr. Cheguis responded that the pazking was reserved for Turtle Beach Construction only, and during the day it would remain open but at night it would be closed. Chair Schauer asked how he was handling the lighting in the back. He responded the parking lot lights would be on the building and they would now have azchitectural lighting in the back. He mentioned the residents concerns about the back lighting, so they could walk and bike and it would be safe. He explained they hired Parker United to do the landscape gian and they were going to be landscaping in front of the retaining waii and on top of the wa11, and also they would like to put iandscaping across the island adjacent to the residents, which was in full compliance with the fire department. He sta.ted Mr. Sardino was a big advocate of this and met with them regarding landscaping ideas. He stated the residents would have a great alleyway at the end af the da.y. Vice Chair Okun suggested the lights should be across the driveway, so that all the direction of the lighting was toward the building; he stated this wouid be better security and it will also enhance the building. Chair Schauer also suggested it may be a good idea to shine it on the garage door level in case there was an intrusion. Mr. Cheguis stated he could ask the architect to Iook into this suggestion. Mr. Cheguis pointed out the other question he wanted to address was that of the County right-of-way. He stated he met with Jim Pierce of I,and Development and everyone from Streetscape. The latest plan that Parker United submitted to Mr. Newell showed they meet a11 the site line criteria, there were no issues regarding obstruction to the right-of- way; it is a much enhanced plan. Vice Chair Okun stated the Village can not mandate that he put shrubs off of his property but at the same time if he does put shrubs off the property it needs to be noted somewhere and that they have a responsibility to maintain them because there was liabiiity involved. Mr. Cheguis stated the plans indicate shrubs to be maintained no higher than 30 inches. Minutes — August 4, 2005 Planning and Zoning Advisory Boatd Page 4 of 5 Mr. Newell sta.ted that Steve Parker, who used to be a member of Community Apperance Board (CAB) was familiaz with Tequesta but as far as the right-of-ways, He felt sure that Pa1m Beach County would make it ciear who was to talce caze of the Iandscaping. Mr. Cheguis stated the owner wanted to improve the site and put landscaping in for the neighbors. Board Member Cook asked if he had a sample of the color to be used for the roof tile. He stated that it was a bmwnish/tan color. Consensus of the Baard was they preferred the brownish/tan coiar tiles for the aesthetics. . MO'�'ION: Boazd Member Cook moved to approve the site plan as submitted; Vice Chair Okun seconded the motion. Chair Schauer stated the buffering looked great where a11 the air conditioning was located that faced 4�' street and Palm Court. Mr. Cheguis commented the owner was very excited and wanted nothing but the best for his ciients and for the neighbors. Chair Schauer quesrioned Mr. Newell regarding the landscape on L2, whether or not the scifarlera was an endangered plant. Mr. Newell stated this plant was not on the endangered species list. Board Member Wilder stated when this first came forward ta rezone the pazcel and they annexed into the Village, #he peaple living behind him were concerned about what type of building was going to be there. His main concem was how the back of the building was going to look to those residents, but after seeing what has been done to the building, he felt there would be no objection at a11. Mr. Cheguis stated that they contacted the residents who came to last year's meeting to inform them of this meeting and what was going to be done. He stated they indicated as long as nothing had ehanged, they did not have a problern. Mr. Newell stated tha.t the main thing with the residents of Jupiter Heights was that they were quite pleased that the Village and the applicant had communicated with them, which eased a lot of the tension. He stated their main focus was the alley; they were very sensitive to that but they ha.ve reached a comfort level. Chair Schauer stated they said no several years ago to annexing so she was not going to take on the alleyway. Mr. Newell stated that position was softened for the very reason that Tequesta was being friendlier towards them, involving them in the process, and keeping them informed of everything that was going on. He felt the only issue the residents would be upset about was if there was an abandonment of ttie alleyway. V. COMMUNICATION FROM CITIZENS - None � VI. ANY OTHER MATTERS a. Chair Schauer stated to Mr. Newell that in the minutes for July 7, 2005, the board postponed the issue of the pickup trucks and the hedges. Chair Schauer asked if Mr. Newell had heazd from Mrs. Rogers from the Tequesta Counhy Club. Minutes — August 4, 2005 Planning and Zoning Advisory Board Page 5 of 5 Mr. Newell stated he had not heard from her. He noted in October he was going to start contacting #he Homeowners Associations (HOA's). Chair Schauer suggested a meeting with the HOA presidents and this Board for a discussion before it was put in the Smoke Signals newsletter. She suggested possibly having a workshop so that everyone was on the same page. Mr. Newell stated if it was the Baard's desire, a da.te could be scheduled for a workshop upon which the HOAs can be natified. Vice Chair Okun stated that any , time you have a meeting like that, whereby you just focus on HOAs, it was exclusionary. Boazd Member Robbins agreed if they restrict the meeting to just HOAs, then it sends a negative message. Chair Schauer agreed. Boazd Member Cook stated they shauld just come to the regulaz Councii meeting. Chair Schaner indicated she woi.�d like a copy of the surveys from Ms. Rogers. b. Mr. Newell stated he had one item for Any Other Matters. He explained � Board Member Robbins spoke with him regazding his move to Martin County; upon doing so, Board Member Robbins would have to resign from the Board. Boazd Member Robbins stated he was now going to be living in Martin County; thus, being out of jurisdiction of serving on the Board. Mr. Newell asked Board Member Robb�ns if he knew of anyone interested in taking his seat on fhe boazd. Mr. Newell stated they woutd start accepting applications for the board. Board Member Coolc suggested speaking with the alternates first, before opening up the applica.tion process, that was the procedure they had always followed. Boazd Member Cook stated in order to keep the balance someone from the Beach Road location would be ideal. IVIr. Newell stated that Board Member Robbins was still officialiy a board member until he becomes a Martin County resident. Village Clerk Carlisle stated they could put the vacancy in Smoke Signais, but no advertising would be done until they receive Boazd Member Robbin's resignation. Vice Chair Okun stated Board Member Robbins could resign tonight, effective a certain da.te. Boazd Member Robbins stated August 26, 2005, would be his official date of resignation. MOTION: Board Member Cook moved to adjourn the meeting; seconded by Board Member Robbins; motion passed S-0. " The meeting was adjourned at 9:15 P.M. Gwen Carlisle Village Clerk