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FINANCE DEPARTMENT
DATE: AUGUST 30, 2005 '
T0: MICHAEL R COU220, VILLAGE MANA R
CC: GWEN CARLISLE, VILLAGE Ct.ERK �
CHIEF JANI�S WEINAND
CHIEF STEPHEN ALLISON
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: PROFESSIONAL ENGINEERING SERVICES-WATER USE PERMIT
For your review, attached is a proposal for engineering services in connection with the renewal of the
SFWMD Water Use Permit submitted by Atcadis Reese, Macon and Associates, Inc. The tern�s of this
proposal are a result of negotiations between the Village of Tequesta's negntiating Cornrnittee and Arcadis
Reese Macon and Associates, Inc. _
As negvtiated the proposal has been separated into two phases.
1. Phase I: will cover preparation of the permit application and support documents. The estimated
total cost of sersices for phase I shall not egceed $15,000 without written approval by the Village.
2. Phase II: will cover follow up and RFI response. The cost for phase II will be actual time spent
plus resmbursement for non-salary expenses as defined in the proposal.
8/30J054:07 PM
W ater U se Yernut rage 1 ot t
Gwen Carlisle
From: JoAnn Forsythe [jforsythe@tequesta.org]
Sent: Thursday, September 01, 2005 3:39 PM
To: Gwen Carlisfe
Subject: FW: Water Use Permit
C�v.ret�.
t`�ac���" �C'tj::? �il#� �:��dti �,ut�l uII� ?=:��?�� (}�,€CciC�tS �i;',c:<4 �lic'��Cfli} �yy h.a�,';�a,�,; i.L: [�ti: �aU�z��',1� 1��?tYl t2Iat2CI t0 tI1@
�v�?i1�11?T's�}klvC' U5� }��1'�I;S�. �il��F:t ��OU, �t��l� �
� JoAnn R. Forsythe, CPA
Finance Director
Village of Tequesta
-----Original Message-----
From: Reese, SiN [maifto:WReese@arcadis-us.com]
Sent: Thursday, September 01, 2005 11:43 AM
To: jforsythe@tequesta.org
Subject: Water Use Permit
Jodi -
This will confirm our conversation today on the referenced matter. From our perspective, negotiations for the
contract pursuant to the CCNA sefection are going weft and trust you concur. We understand there are stil{ some
final detail/language matters to review and discuss. Please let me know when the group has completed their
review and are ready to meet. We also understand that, subsequent to the next meeting, the documents will
require legal review for form and sufficiency prior to going to Council for finaf approval. f think we are in
agreement this should be able to be completed this month.
As discussed during the negotiations, in the interim and due to the increasing time urgency of the Water Use
Permit renewal project we have forwarded our proposal with the modified scope and pricing structure. Please
advise if you have not received this item. I believe this proposal reflects the agreements reached in our
negotiations and will allow us to commence work in a timely fashion to ensure submittal prior to the permit
expiration date.
Thank you and please let me know if you need anything further from us or if any further adjustments are
necessary.
Bill
9/1/2005
l
08-30-'05 15:44 FROM-ABCADIS F�EESE MACON 5614338011 T-802 P002/004 F-030 j
,
a
�� ARCAD�SaM�
Reese, Macon and Associate�, lnc
infrastructure, environment buildings �ais �ake wo�cn Roaa
SWtd 307
Lake Worth
Michael R Cauzzo, Village Managex floriaa �a6$-aso�
Village of TequesCa Tel 561433 3226
250 Tequesta brive, Suite 300 F� sei a3s ao� �
Teyuesta, FL 33469 �.arcadis-us
Subject:
T�rofessional �ngineering Services-'11V'ater C7se permit =
Dear Mr. Cuozzo:
W� are pleased to subrnit this proposal for engineering services in connectian r�vith
renevtral� of the S�"t�V'M11�T77 VVater Use �'ermit ('VVYJ'�'). AYtCAl3I5 Tt��SE, 1VIACON Date:
AI�b ASSOCYAT�S, Yt�C,. hereinafter referred to as the Engineer, shall perform the August 26, 20Q5
services as documented below for the Village of Tequesta, hcrcinaf��r referred to as
the Client, contacc:
William D. Rease, P,E.
SCO��
Phone:
The project will be separated into two pha�es. The fasC phase vvill cover prepazation (561) 433-3226
of the permit application and suppvrt documents. The second phase will cover Emeil
response to an� requests far additional information issued by SFWMD or other work Wreese@arcadis-us.corn
related to the permit. The following specific Casks will be performed by the
Engineer.
Our ref:
Phase I — Submittat
1. Meet rn+ith Yillage and SFWMD staff as required to discuss the permit
renewal requirements.
2. Prepare permit applications.
3. Prepare supportin� doeurnentatian.
4. Submit applicatian to SFWIVID.
Phase II— Follow up and R�'T response.
1. Aet $s the Client's tiaison with 5�'VVMI} during the permitting process. ,,
2. prepare necessary additional support docamentation and s'ubmit. This
would ina�ude, but not be limited to, computer modeling:
3. CJpon issaance of the permit, meet with 'Village staff to review permit
conditions. Assist as required in setting up programs, forms and data
bases to facititate compl'rance with the �erm�t condizions.
Part of a bigger picture
08-30-'05 15:45 FBOM-ABCADIS BEESE MACON 5614338011 T-802 P003/004 F
AR�AQIS an�a
The �bo�'� scope is predicted o� th� assumption that the Client shall fiunish, at no
cost to the �ngineer, all ar�ailable perrinent information including previous reports,
pla�s, speoifiG�tions, permits and other da,ta relevant to the performa.nce of the abo�'�
services for the project. It is fiuther assumed that the applicatio� will be for a 20
year permit �eriod end that the Client will pay all permit application fees.
TT1V� O�' 2'EI�'O�i1VlANG'E
Th� Engineer will camme�tce wark a+ithin five (5) days of receipt of an executed
aut�o�izstion and submit the initial appliea�ion p�iar to expiration of the cun�ent
permit, unless prohibited from doing so by d�la�'s be�ond his controL
��ES '
For Phase I the Er►gi�eer shall be paid acoording to the following schedule on the
basis of actual time spent plus reimbursement for non�alary expenses including, but
x�ot limited ta, automobile travel at �.42/mile, reproduetion and long distance
t�lephone. We estimate the total cast for the s�r�ices pmr+ided under the Phase I rwill
not exceed fifteen thousand �ollars ($15,000). This amount shall not be exceeded
without prior rnmitten appraval b� the Clienk
�or Phase II the Engineer shall be paid according to the following sahedule based, on
actual time spent plus reimbursement for non-salary e�cpenses including, but not
limited ta, autamabile travel at $.42/mile, reproduction, and long distancc telepho�c.
I'hase TI will not be commenced without written authorizatian by the 'Village. An
estimate of oosts to complete Phase II wi]i be provid�d to the Village u�on
carnpletian af Phasc I and rec�ipt af a SFWMD RFI, if any is farthcoming,
The xates to be charged for this pxoje�t are as follows:
Project 1Vlanager $ 70.00l�Tr.
Senior Engineer $ 65.00/Hr.
�ngineer/Sr. 'Technician $ 55.00%�Tr.
L)esigner $ SU.00/Hr.
r�t►�����at�m� $ ��.sa�.
Secretary $ 25.00/Hr.
e h� abo�c scope, be ond thase
normall ' er which must be suble 1 order
t o inmg the vvritt�n a � lient. ��g
. YnYoices for services rendered
are issued on � monthly basis and are due within thirty (3U) days of tl�e invoice date.
3n p rate o onc an one- a p ed to
em ts. e en rn e
rda,t�.Q€t�e-�ce.
G:�vVr6rnpaoPOSnuv4nvoT Wur,doc Page:
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08-30-'05 15:45 F�OM-A�CADIS �EESE MACON 5614338011 T-802 P004/004 F-�30 �
�
,
AR�ADIS RMA .
G't)ST ESTIlHA'�'ES
Construation cost estimates are developed &om lrnowledge of market oonditions and
bascd on the �xpericnce of thc En�ine�r. Ha�uvc�cr, thc En�iitccr oxcxciscs no cantrol
ov�er the competiti�e bidding process and, therefore, makes no guaranix� of the
accuracy of the estimate when compared to previaus estimates of actual �iids,
T��NATYON'
This a�reement may ba terminated by either party by givin� thirry (30) da�rs vvritten
notice. The Engineer shali be paid for all ser�vices rendered prior to the termination
date.
ACCEPTANCE
Acceptanee of this pmposal ma� be indicated by executing this dooument itt the
space provide below. This contrsct sha11 be oonsidc�red void if not exccuted v�ithin
(30) days frorn the above date. Upon execution of this agreement the Client shail
rzturn one copy tia the Engineer.
V'ery truly yaurs,
ARCAi7TS MACON and ASSC?CIATES, INC.
���
William . R.eese, P.E.
Acc�pted By:
V'illage of Tequesta
BY;
DATE:
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