HomeMy WebLinkAboutDocumentation_Regular_Tab 20_05/12/2005 MEMORANDUM
DATE: MAY 10, 2005
TO: The Mayor and Members of Council
THRU: Michaei R. Couzzo, Village Manager
FROM: Gwen Carlisle, Village Clerk
RE: Agenda Items — Additional Materials: 5/12/05 Village Council Regular
Meeting - Please insert into your Packets
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Attached is addirional information for your review. Staff is requesting Items� and
�� Resolution 66-04/OS and 67-04/OS be removed from the OS/12/05 Regular
Meeting agenda.
If you have any questions, please feel free to call me.
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I N T E R
0 F F I C E
To: Michael Couzzo, Jr., Village M ag r �
From: Lieutenant D.J. "Rick" Ricciardi �%
Subject: Council Agenda for Thursday Ma 12, 2005
Date: May 10, 2005
In light of a pending decision on radio interoperability by the Municipal Public Safety
Communications Consortium (MPSCC) I am requesting the removal of Resolution 66-04/OS and
Resolution 67-04/OS from this agenda.
SEE STAFF MEMO UNDER ITEM 21
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RESOLUTION N0.66-04/05
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROPRIATING UNRESERVED FUND BALANCE
IN GENERAL FUND #001, INCREASING THE 2004/2005
GENERAL FUND BUDGET, POLICE PATROL, MACHINERY
AND EQUIPMENT ACCOUNT # 001-175-664.600 BY
$160,233.00 AND AUTHORIZING THE VILI,AGE
MANAGER TO PROCEED ON BEHALF OF THE VILLAGE.
WHEREAS, the Village of Tequesta seeks to improve the Public
Safety radio communication capabilities by the installation of
an 800 MHz radio system to enhance coverage and to provide
interoperability with adjacent departments; and
WHEREAS, These radio improvements were not budgeted in the 2004/2005
Budget; and
WHEREAS, there are no excess funds available in the current
200412005 Budget to fund these radio improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
SECTION 1 : A Resolution increasing the budgeted amount in Account #
001-175-664.600 for Budget Year 2004/2005 by $160,233.00 and
appropriating Fund Balance for these adjustments.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was
seconded by Councilmember , and upon being put to
a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted
this day of , A.D, 2005.
MAYOR OF TEQUESTA
James Humpage
ATTEST:
Gwen Carlisle
Village Clerk
1 N T E R
0 F F I C E
To: Michael Couzzo, Jr., Village Manager
From: Lieutenant D.J. "Rick" Ricciard
Subject: 800 MHZ Radio System
Date: April 29, 2005
The Village of Tequesta Police Department wishes to migrate from our existing VHF
conventional radio system to an $00 MHz conventional system; also in consideration is the fact
that Tequesta Fire Rescue will soon be operating on 800 MHz. Without our migration, direct
communication between departments would not exist. All information which needed to be shared
would have to be relayed through dispatch, increasing the workload and result in delays.
On August 11, 2004 we obtained an 800 MHz frequency from the FCC. In accordance with FCC
rules and regulations we must be operational with this frequency within one (1) year from the
date of issue or relinquish it. (See Attachment "A")
The existing VHF equipment is a 1970's vintage General Electric Master II repeater station.
Traditionally, manufacturers maintain support for this type of equipment, i.e., parts availability
and upgrades, for five to seven years. The repeater was damaged during the past hurricane season
and parts had to be sca�enged and/or modified to facilitate continued operation, which is
marginal at best.
The new system is designed to:
a. Provide interoperability with adjacent departments who use 800 MHz
b. Reduce talk-in coverage problems
c. Eliminate the dispatch single site point of failure condition
The equipment requested is currently available under a government contract and the system quote
is contained as part of this correspondence. (See Attachment "B")
Palm Beach County presently maintains an 800 MHz system which can be accessed by
municipalities, for a fee. The initial access fees and recurring costs are high and the system
incorporates the use of analog radios which are scheduled to be phased out in two (2) years. The
access cost outline is available. (See Attachment "C")
RESOLUTION NO. 67-04/05
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A BID PROPOSAL TO CAR-COMM,
�INC. OF PALM BEACH GARDENS FLORIDA, IN THE
AMOUNT OF $160,233.00, FOR AN 800 MHZ RADIO
SYSTEM FROM THE UNRESERVED FUND BALANCE IN
GENERAL FUND #001 AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE PROPOSAL ON
BEHALF OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to award a bid proposal
to Car-Comm, Inc. of Palm Beach Gardens Florida,
in the amount of $160,233.00 for the 800 MHz
radio system, attached hereto as Exhibit ��A" and
incorporated by reference as a part of this
Resolution is hereby approved and the Village
Manager of the Village of Tequesta is authorized
to execute the same on behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember , who moved its
adoption. The motion was seconded by
Councilmember , and upon being
put to a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly
passed and adopted this day of , A.D,
2005.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Gwen Carlisle
Village Clerk
r �:4� �,-! .�
PALM BEACH COUNTY
ELECTRONIC SERVICES & SECURITY / 800 MHz
800 MHz SYSTEM ACCESS COSTS FOR TEQUESTA PD
Initial Requested Number of Radios: aa
OPTION 1
Direct Access Agreement:
First Year Costs:
Unit Access Charge $2089.00 per radio X# of requested radios = $91,916.00
Renewai Repl. Fund $211.42 per radio X # of requested radios = $9,302.48
System Maintenance $140.94 per radio X # of requested radios = $6,201.36
First Year Total $107,419.84
Second Year and thereafter Costs (2):
Renewal Repl. Fund $211.42 per radio X # of current radios on system = $9,302.48
System Maintenance $140.94 per radio X # of current radios on system = $6,201.36
Per Year Total 575,503.84
OPTION 2
Temporary Access Agreement
Year 1 thru 2007 Costs
System Maintenance $140.94 per radio X # of current radios on system = $6,201.36
Year 1 thru 2007 Per Year Total E6,201.36
2008 Costs (3)
Unit Access Charge $2089.00 per radio X# of current radios on system = $91,916.00
Renewal f2ep1. Fund $211.42 per radio X # of current radios x 4 yrs = $37,209.92
System Maintenance $140.94 per radio X # of current radios on system = $6,201.36
2008 Total �135,327.28
2009 and thereafter costs
Renewai Repl. Fund $211.42 per radio X # of current radios on system = $9,302.48
' System Maintenance $140.94 per radio X # of current radios on system = $6,201.36
Per Year Total 515,503.84
NOTES:
1. Maintenace Costs may be adjusted as described in the Interlocal Agreement.
2. Costs are based on current number of requested radios to be placed on the system.
3. Unit Access Charges and RenewallReplacement funds are backcharged to initial activiation year.
4. Costs are depicted with the initial deployment of 43 radios on the system. (27 Portables 16 Mobiles & 1 Dispatch RF Control Station)
file: qdata�radio charge matrix
ATTACHMENT ��C"
Federal Cammunications Commission Page 1 of 1
��/ireless Telecommunicatians Bureau 165
�� �-� ���'��
��i R �� j�s `' RAD I 0 STAT I ON AUTHOR I ZAT I ON
� i
9 ;�!:f� �
1 f � L.st� � � ) f "ji'.v. �
L i ce � se TEQ�ESTA ,�I L1A'GE 0� 3 FCC Registration
� er FRN : 0001800309
+� .� i � Numb ( )
e
I•� v ATTACHMENT " A" Ca11 Sign File Number
WQAU973 000t7o3696
Radio Service
TEQUESTA, VILLAGE OF GP - Pubtic Safety/Spec
357 TEQUESTA DR Emerg 806-82�/85t-866 M�►z,
TEQUESTA FL 3346g Conv.
Regulatory Status
PMRS
Frequency Coordination Number
56GPAP840173�+83
Grant Date Effecfive Date Expiration Date Print Date
08-11-2004 08-11-2004 08-11-2014 08-12-2004
STATION TECHNICAL SPECIFICATIONS
Fixed Location Address or Mobile Area of Operation
Loc.
1 Addcess
357 TEQUESTA DR
City County State
TEQUESTA PALM BEACH FL
Lat (NAD83): 26-57-40.2 N Long (NAD83): 80-5-39.2 W ASR No.: Ground Elev: 3.0
Loc.
2 Area of Operation
Operating within a 24.0 km radius around fixed location number 1.
Antennas
Loc. Ant. Frequencies Sta. No. No. Emission Output ERP Ant. Ant. Construct
No. No. (MHZ) C1s. Units Pagers Designator Power (watts) Ht./Tp AAT Deadtine
(watts) meters meters Date
1 1 859.26250 FB2 1 O 20KOF3E 100.000 225.000 30.0 30.4 08-11-2005
2 1 814.26250 MO 75 O 20KOF3E 15.000 15.000 OS-11-2005
Control Points
Control Address
Pt. No.
1 357 TEQUESTA DR
City County State Telephone Number
TEQUESTA PALM BEACH FL (561)746-7474
Conditions:
Pursuant to Section 309(h) of the Communications Act of 1934, as amended, 47 U.S.C. Section 304(h), this license is
subject to the following conditions: This license shall not vest in the licensee any right to operate the station nor any
right in the use of the frequencies designated in the license beyond the term thereof nor in any other manner than
authorized herein. Neither the license nor the right granted thereunder shall be assigned or othervvise transferred in
violation of the Communications Act of 1934, as amended. See 47 U.S.C. Section 310(d). This license is subject in
terms to the right of use or control conferred by Section 706 of the Communications Act of 1934, as amended.
See 47 U.S.C. Section 606.
FCC 601 - LM
January 2�4
Summary Tequesta Police Department 4/27/2005
800mHz System Review 1 of 1
Estimated Vendor
Sequence Description Client Cost Recommendation
1 Site 1- Repeater 8� Voted Receiver $17,104.29 $17,104.29
Site 1- VHF Vvter Intertace $459.19 $459.19
2 Site 2- Voting Comparitor & Receiver $12,863.77 $12,863.77
3 Site 3- Satellite Reeeivers $6,545.39 $6,545.39
4 Site 4- Satellite Receivers $6,545.39 $6,545.39
5 EFJohnson Smartnet Mobiles $29,309.61 $29,309.61
6 EFJohnson Hand Helds $48,100.13 $48,100.13
7 Kenwood Mobiles $5,825.38
8 Kenwood Hand Helds $11,946.20
9 Kenwood Options $1,827.12
10 2.4 Ghz Wirless Leased Line Emulator System $39,305.13 $39,305.13
Sub-Total: $160,232.90
ATTACHMENT �B"
800 System rev042705 CC.xlsSummary
Memorandum
To: Michael R. Cou�zO, Vilfage a er
From: James M. Weinand, Fire C'
Da#e; Apri129, 2005
Subject: Assistance to Guayaqui uador.
On April 28, 20D5, Christian Huerta, Second Chief of the Guayaquil Fire
Department located in Ecuador, visited our Fire Station. He said he heard so
much about our faeility that he had fio stop and see the bu'rlding.
He was absolutely amazed with our facility and the equipment #hat we have.
Guayaquil, Ecuadar is a very poor city in a very poor country and almost every
piece of equipment and truck they have in their Fire Department is donated to
them. Most of the equipment is donated tMrough "Mutual Aid AmericansU
(www.mutual-aid.orq).
He noticed several pieces of equipment that we had marked surplus and
reques#ed consideration for these items to be donated to his D�partment.
(Please see the attached let#er}.
Also attached is a iist of surplus equipment that we have for disposal.
The fair market value of this equipment is based upon the needs and the minds
of the beholder. We have determined that the equipment has na value to the
Village. We have been trying to negotiate some trade in value wi#h our vendors
for this equipment, without any success. We have been in contact with Palm
Beach Community College #o donate this equipmenfi so we could offset some
training costs, without success. The Chief from Guayaquil, Ecuador sees great �
value in this equipment and #his is why he reque�ted this donation.
If you see fit, please forward this request to the Village Council for; their
declaration of the attached equipment fist as surplus, and their consideration in
. donating these items to Guayaquil, Ecuador, Fire Department, at their next
meeting.
M:1Administration Documerjts\�Oage ManagerlAssistance to Guayaquil Ecuador0�4282004.doc
Tequesta Fire Rescue
Surpius equipment
Quanti Descri tion
2 Side View Mirrors for LG Truck
8 Assorted Vehicle Selis
1 Strainer for Hard Suction
1 Back Seat of C-51 or C-52
12 ISI Face Mask
1 Lid Lock
10 Level A suits
1 ISI flow go
3 MSA CGI Boxes
1 Hazcat KIT
1 Sensid ne Hazmat Kit
1 Old Air Source
1 Ma nehelic Differetial Pressure Gau e
1 Box ISI Pack Parts
1 Chlorine "R" Kit
1 Box Plastic Nozzles
4 Old CGI Monitors & cases
1 Eme enc wamin kit
4 Com . Door Handles
1 Anhydrous ammonia eme enc kit
1 Red La e Heavy Box
1 Gray La� e Heav Box
Page 1 of 1
O E�.IEMER/p 0
J�QQOpEBp,h��90 BENEMERITO CUERPO DE BOMBEROS DE GUAYAQUIL
U p � p y ' FUNDADO EN 1835
DECLARADO B�iVEMERITO POR EL H. CONGRESO DE 1930
�'vAYAQV��
April 28, 2005
James M. Weinand
Fire Chief
Tequesta Fire Rescue
357 Tequesta Drive
Tequesta, FL 33469
Dear Chief Weinand,
The Benemerito Cuerpo de Bomberos de Guayaquil (BCBG), Guayaquil Fire
Department, is the oldest fire department of South America with a population of 3 million
people. One of the most urgent needs we have in the department is the lack of air packs,
since we only have less than 100 airpacks for 850 firefighters. Out of the 850 firefighters,
650 are volunteers and the rest are paid firefighters.
Most of our equipment comes from a non-profit foundation called Mutual Aid
Foundation. As a matter of fact, one of Tequesta Fire Rescue's volunteer, Ivan Chong, is
an instructar for this foundation and he has been in Guayaquil twice to provide valuable
training to our staff.
We will greatly appreciate your consideration and contribution to aur department with the
spare bottles that your department might have.
Additionally, we would like you to consider donating any other firefighting and rescue
e� ou may have as surplus in your department.
If you agree to the nation of this equipment, we will be forever grateful and will be
happy to si release liability if the Village of Tequesta deems it necessary.
Si 1
' ian Huerta
ec nd Chief
Fir Department
G ayaquil, Ecuado
,�v. 9 de Oc#ubre loio. �07 - Telefonos: 2320575 - 2325577- Fax: 2533571 • Casiiia: 09-01-62�1
Guayaquil - Eca�ador
.1VIE.1V�017A.11 �D �M
FINANCE DEPARTMENT
DATE: APRIL 29, 2005
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: MID-YEAR 2004-2005 BUDGET ANALYSIS
In perforxning a mid-year 2004-2005 budget analysis, the Finance Departinent,
1. Met with each of the Village's departrnents to review the adequacy of their 2005 budgets to
detern�ine what adjustments (if any) were needed. The results were;
� a. The departments are confident they can efficienfly operate withixi their overall budgets for
the remainder of budget year 2004-2005 and
b. Each departtnent reviewed their budgets to deterinine what adjustments needed to be
made on a line-by-line account basis. All budget adjustments, as a result of these reviews,
are being brought to Council at the May 12, 2005 for their review. These budget
adjustments will not change the overall budgeY, but rather the distribution of budgeted
funds between line item accounts.
2. Reviewed revenues received to date, as well as projected at the end of year and based upon this
analysis we project,
a. Overall revenues are healthy and meet or exceed projections in all funds.
b. General Fund #001 Fund revenues are slighdy ahead of projections and we expect actual
revenues to exceed budgeted revenues at the end of the year.
c. Water Fund #401 revenues (removing the effect of appropriated fund balance) are
projected to be very close to budgeted revenues at the end of the year.
3. Reviewed the budget on a budget-to-actual basis with the Village Manager and the Assistant
Manager and determined that,
a. Revenues axe healthy and in line with projections
b. Overall expenditures are in line with the budget and departments can operate efficiently
with the amounts budgeted through the end of the yeax.
c. There have been no change to the original budgeted amounts except as amended by the
Village Council
5/6/0510:54 AM