Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 16_03/18/2008VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM 1. VILLAGE COUNCIL MEETING: Meeting Date: 3/18/08 Meeting Type: Regular Ordinance #: 9-08 Amount Remaining after item: Click here to enter text. Consent Agenda: No Resolution #: Click here to enter text. Originating Department: Village Clerk 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Ordinance 9-08, First Reading, Amending Exhibit "A" of Section 2-30 of the Code of Ordinances relating to the Employees' Pension Trust Funds; Amending Exhibit "A" to provide for the appointment of Trustees to the Board of Trustees 3. BUDGET / FINANCIAL IMPACT: Account #: Click here to enter text. Amount of this item: Click here to enter text. Current Budgeted Amount Available: Click here to enter text. Amount Remaining after item: Click here to enter text. Budget Transfer Required: Choose an item. Appropriate Fund Balance: Choose an item. 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) The Village General Employee Pension Board has had a difficult time recruiting and retaining interested Village employees to serve in the employee member positions. Currently the Board has three members while the two required member positions remain vacant (both employees resigned over the past two meetings). The vacancies were advertised and posted as per the Administrative Rules and no employees filed letters of interest with the Clerk's Office. As a result, the General Employee Pension Board Members agreed during the February 2008 meeting to have the Pension Board Attorney create an ordinance to present to the Village Council. The Ordinance would allow a Village of Tequesta resident to serve in the employee member position(s) for a one year term if the employee member position remained vacant for three months or more. 5. APPROVALS: Dept. Head:Finance Director: Attorney: (for legal sufficiency) Yes [� No ❑ Village Manager: SUBMIT FOR COUNCIL DISCUSSION: [� APPROVE ITEM: e DENY ITEM: ❑ MEMORANDUM Village of Tequesta Clerk's Office TO: Mr. Michael R. Couzzo, Jr., Village Manager Honorable Mayor and Village Council Members FROM: Lori McWilliams, Village Clerk DATE: March 5, 2008 SUBJECT: General Employee Pension Board Employee Member Representation Ordinance 9-08 The Village General Employee Pension Board has had a difficult time recruiting and retaining interested Village employees to serve in the employee member positions. Currently the Board has three members while the two required member positions remain vacant (both employees resigned over the past two meetings). The vacancies were advertised and posted as per the Administrative Rules and no employees filed letters of interest with the Clerk's Office. As a result, the General Employee Pension Board Members agreed during the February 2008 meeting to have the Pension Board Attorney create an ordinance to present to the Village Council. The Ordinance would allow a Village of Tequesta resident to serve in the employee member position(s) for a one year term if the employee member position remained vacant for three months or more. ORDINANCE NO. 9-08 AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING EXHIBIT "A" OF SECTION 2-30 OF THE CODE OF ORDINANCES, VILLAGE OF TEQUESTA, FLORIDA, RELATING TO THE EMPLOYEES' PENSION TRUST FUNDS; AMENDING EXHIBIT "A" TO PROVIDE FOR THE APPOINTMENT OF TRUSTEES TO THE BOARD OF TRUSTEES; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Those portions of Exhibit "A" to Section 2-30, Code of Ordinances, Village of Tequesta, Palm Beach County, Florida, as deleted and shown by strike -outs, and additions shown by bold underlining on Exhibit "A" attached hereto and made a part hereof, are passed and adopted as amendments to such Exhibits and section as follows: Section 4. Board of Trustees. 1. The sole and exclusive administration of and responsibility for the proper operation of the retirement system and for making effective the provisions of this ordinance is hereby vested in a Board of Trustees. The Board shall consist of five (5) Trustees, two (2) of whom, unless otherwise prohibited by law, shall be legal residents of the municipality, who shall be appointed by the Tequesta Village Council, and two (2) of whom shall be full-time General Employee members of the System, however, in the event that either full time General Employee position remains vacant for three month or more, then the position can be filled by a legal resident of the Village of Tequesta elected by the members of the Fund in accordance with the election rules established by the Board for one term._ At the end of the term the position will be posted to again be filled by a full time General Employee majority vote of the other four (4) Trustees. The fifth (5th) Trustee shall be selected by a Each person seeking to fill a designated employee representative Board member seat shall be elected by the the# full-time General Employee Members of the System GO werkers. Upon receipt of the fifth (5t") person's name the Tequesta Village Council shall, as a ministerial duty, appoint such person to the General Employee Board as its fifth (5th) Trustee. The fifth (5th) Trustee shall have the same rights as each of the other Trustees appointed or elected as herein provided and shall serve a two (2) year term unless the office is sooner vacated and may succeed himself or herself in office. Each resident Trustee shall serve as Trustee for a period of two (2) years unless sooner replaced by the Tequesta Village Council at whose pleasure the Trustee shall serve, and may succeed himself or herself as a Trustee. Each General Employee Trustee shall serve as Trustee for a period of two (2) years, unless he/she sooner leaves the employment of the Village or otherwise vacates his/her office as Trustee, whereupon a successor shall be chosen in the manner as the departing Trustee. Each employee representative Trustee may succeed himself or herself in office. The General Employee Board shall meet at least quarterly each year. The Board shall be a legal entity with, in addition to other powers and responsibilities contained herein, the power to bring and defend lawsuits of every kind, nature, and description. Section 2. Severability. If any provision of this Ordinance or the application thereof is held invalid, such invalidity shall not affect the other provisions or applications of this Ordinance which can be given effect without the invalid provisions or applications, and to this end, the provisions of the Ordinance are hereby declared severable. Section 3. Repeal of Ordinances in Conflict. All other Ordinances of the Village of Tequesta, Florida, or parts thereof which conflict with this or any part of this Ordinance are hereby repealed. Section 4. Codification. This Ordinance shall be codified and made a part of the official Code of Ordinances of the Village of Tequesta. Section 5. Effective Date. This Ordinance shall take effect upon passage.