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HomeMy WebLinkAboutDocumentation_Regular_Tab 06H_09/16/2004 -�' C'�� VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES JULY 21, 2004 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Wednesday, July 21, 2004. The meeting was called to order at 6:33 P.M. by Chair Elizabeth Schauer. A roll call was taken by Recording Secretary Betty Laur. Board members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, Leslie Cook, Jeff Robbins, and William Wilder. Also in attendance was Clerk of the Board Jeff Newell, Planner Carol Lux, and Alternate Robert Young. II. APPROVAL OF AGENDA Boardmember Cook requested addition of item 4(b) under New Business regarding new Village signs. Chair Schauer commented she would discuss as Unfinished Business an item she did not do. MOTION Vice Chair Okun moved approval of the agenda as amended. Board member Wilder seconded the motion, which carried by unanimous 5-0 vote. The motion was therefore passed and adopted and the Agenda was approved as amended. III. APPROVAL OF PREVIOUS MEETING MINUTES Vice Chair Okun moved approval of the minutes of the meeting of June 16, 2004 as submitted. Board member Robbins seconded the motion, which carried by unanimous 5-0 vote. IV. NEW BUSINESS Planning and Zoning Advisory Board 7/21/04 Meeting Minutes Page 2 A. An application from Equity Ventures Realty, representatives of Tamwest Realty, Inc., owner of the property located at 502 N. U.S. Highway One, Tequesta, Florida, known as County Line Plaza. The Board will review the site plans for the renovation of the Plaza. Barney Danzenski, representative from Equity Ventures Realty, was present on behalf of the petitioner. Planner Carol Lux provided a synopsis of Ordinance 377 to advise the board what they needed to look at for a site plan. Ms. Lux advised this site plan review was different because it was existing. Section 78-393 must be complied with. Ms. Lux advised the board must look for buffers around the property between adjoining properties. Steve Parker, Parker and Yannette, had reviewed the property . Mrs. Cook highly recommended Mr. Parker, who had served on the Community Appearance Board for many years. Becker Landscaping had done a nice job in complying with Ordinance 377. Palm trees had been removed and placed in the buffer area. In this case the parking lot had been reviewed to add small landscape buffers. 60% native plantings were required. Ms. Lux stated she could provide a checklist for landscape analysis in the future. Those were the major issues in this case. Landscaping had been upgraded around signs. Mrs. Cook commented the CAB had always looked at color and style of building to see if it fit in with the rest of the Village. Mr. Wilder commented he was very impressed with Mr. Parker's questions. Ms. Lux confirmed that the site plan was for the entire site since it must be brought up to Ordinance 377. Chair Schauer questioned who was responsible for the whole site, since the new tenant should only have to deal with their new construction. Ms. Lux explained that Mr. Danzenski represented the owner of the property, and the Village had had little contact with the tenant, Publix. Mr. Danzenski reviewed the site plan. A sma113,000 s.f. building would be constructed in between the existing retail and the new Publix building. Chair Schauer explained this was the first site plan this board had reviewed. It was explained that the new Publix would look like the rest of the shopping center and would be painted in Publix colors, which had been provided in the packets. Mr. Newell advised that the square footage would be reduced by approximately 55,000 square feet from the K Mart building. Vice Chair Okun confirmed that the color, look and feel would be alike for the entire shopping center, but Publix had additional features to make it stand out. Mr. Okun expressed concern that Publix might look like an outparcel; Mr. Danzenski indicated that had been addressed. The lighting with the most significant update was pointed out. Lighting on the south side was not being changed. Mr. Danzenski explained that all lighting in the walkways would be working 100% when Publix opened. Ms. Lux indicated the Police Department was very concerned about lighting and when it would be turned on. Ms. Cook commented Publix had a very high standard and she did not think the board needed to be concerned about them meeting code. Mr. Okun commented on Planning and Zoning Advisory Board 7121/04 Meeting Minutes Page 4 lighting in the new parking lot looked like state-of-the-art, and asked if there would be security lighting when the store was closed. Mr. Danzenski indicated he thought Publix left the lights on until dawn. Ms. Lux commented lighting would be scheduled according to the Police Department request. Mr. Wilder asked the color of the roof tile. Mr. Danzenski indicated it would be terra cotta barrel tile. Mr. Robbins asked about the landscaping for the area to the north, to which the response was it would be sodded. Mr. Robbins asked if the entire parking lot would be re-asphalted. Mr. Danzenski explained the plan was that all of the parking lot except for Publix would be re-topcoated, and depending on the extent of underground work on the Publix site it would be redone. If only minor underground work was required, it might just be a top coat or spray of a slurry liquid to make it all look alike. Mr. Newell advised a slurry liquid set up very quickly and filled cracks and was self- leveling. Mr. Okun asked if steps had been taken about noise that would affect nearby residents. Mr. Newell explained complaints would happen but operations were not supposed to start before a certain time. Mr. Danzenski had been held to a high standard for the buffer landscaping. Sidewalks for connectivity with nearby communities were discussed. Ms. Lux explained that mixed-use communities were to be walkable communities. MOTION Boardmember Cook made a motion to accept the application from Equity Ventures Realty for the property located at 502 N. US Highway One known as County Line Plaza, with the changes made by Steve Parker, as follows: 1. The landlord shall take action on the truck being parked on the Northeast corner of the site. 2. Clean up debris around demolition area. 3. Confirm tie-in of existing retail building with 3,000 s.f. building is contiguous and not offensive. 4. The Police Department shall provide a lighting schedule with guidelines. 5. If top coat of parking lot is required, the top coat shall be done with slurry. 6. Existing shopping center canopy lighting shall be repaired and set to proper lighting timers according to Police Department and brought up to code if it is not already to code. Lighting shall be metal halide. Planning and Zoning Advisory Board 7/21/04 Meeting Minutes Page 5 7. Speed bump issue shall be addressed and if necessary to be changed, speed tables shall be considered as a replacement. Mr. Danzenski shall obtain further direction on this from the landlord and traffic consultant. 8. A colored rendering shall be provided for Village Council review. The following items, which were listed in the staff inemo to this board dated July 12, 2004, are to be addressed by the applicant before the Village Council review: 1. The applicant requested the Florida Department of Transportation to modify the northern entrance and to modify the median at this northern entrance. The median change and requested traffic light at this entrance need to be clarified as the documents submitted are inadequate. Changes to the final Site Plan must be permitted and certified by FDOT prior to final site plan approval. See attached FDOT documents. 2. All site data should be accurate and consistent between the documents provided. There are currently inconsistencies as well as calculation clarifications required. Clarification of calculations reqaired include: a. Parking Spaces: Re-calculate and clarify whether these numbers include handicapped parking (delineate number of spaces as well as federal and/or state requirements for number, location and size of the handicapped spaces). b. Clarify the exact number of parking spaces and if this number includes the out parcels (include required parking for different uses, i.e., restaurant) as well as the actual (current numbers indicate both 905 and 906 spaces provided – which, or neither are accurate?) c. Clarify green (also known as open space) space calculation— does this include the northern landscaped area that is the potential extension of the retail area? d. Current open space calculations indicate 20.56% pervious service. Current regulations require 25% pervious or a maximum of 80% impervious service. A variance was granted by Village Council and is still applicable. e. Is the front of Publix sidewalk to be pavers? If so, samples must be submitted for review by the P&Z Board. f. Correct inconsistencies on square footages for the buildings including total building area for existing and proposed building areas. Planning and Zoning Advisory Board 7/21/04 Meeting Minutes Page 7 Robert Young, Fairway West, reported he visited the other business owners in the shopping center, and asked if there would be a change of signage at the road. The applicant was requested to come back and bring a master sign plan. Ms. Lux asked for pre-approved sign colors for the wall signs. Signs with pre-approved colors would be automatically approved; however, if a tenant wanted other colors they would come before this board. Discussion ensued. Mr. Danzenski stated he would bring back a proposal on the whole signage package and signage colors. Boardmember Robbins asked that staff be sure the board did not overstep their bounds regarding trademarks and signage. Chair Schauer requested information on sizes and sign planning issues be provided to the board - before a meeting. Ms. Lux suggested a workshop on both sides of current sign issues with sign company representatives, and landscaping with Mr. Parker. Mr. Danzenski confirmed with the board that his approval was minus the signs for the shopping center. B. Boardmember Cook commented the board had discussed having a standard sign for all Village facilities and presented a firemark, for which Councilmember von Frank had instituted the design and had explained the history of firemarks. Boardmember Cook stated the Village was now using this at all Village buildings and she assumed this would be the standard Village sign. The firemarks were being sold for $60, which went to benefit the Fire and Police. Boardmember Cook stated therefore the board's discussion on this issue was done. V. UNFINISHED BUSINESS Chair Schauer reported she was to write to the Mayor regarding signage and failed to do so; but she would do it and would consult Ms. Lux to be sure the letter was okay and ask her to forward it to Mr. Okun for his approval. Ms. Lux asked if everyone received her e-mail, since that was the easiest way to communicate with everyone. Boardmember Cook advised e-mail was difficult for her and provided her fax number. VI. COMMUNICATION FROM CITIZENS There were no communications from citizens. VII. ANY OTHER MATTERS Mr. Newell announced there would be changes as of October 1 if approved by the Planning and Zoning Advisory Board 7/21/04 Meeting Minutes Page 8 Village Council. The Department of Community Development would be separated from Planning and Zoning, so he would no longer be clerk—Carol Lux would be the clerk. For the last 11-12 years the Department of Community Development had been an enterprise fund, but was to be made a part of the general fund and would come under a new accounting procedure. The Building Department would then be under Public Safety and Planning and Zoning would move to General Government. Mr. Newell's position would then be Chief Building Official for the Village. Ms. Lux would handle Board of Adjustment and Planning and Zoning Board, and planning and zoning work for the Village. The proposed change was due to laxge project growth in the Village coming to an end, with buildout almost complete. This proposed change would depend upon the vote of the Village Council. Boardmember Wilder reported he had attended a Planning and Zoning Board meeting at Jupiter and was not too impressed. They were not as knowledgeable as this board, but outnumbered this board, with 7 members and 2 alternates. VIII. ADJOURNMENT Upon motion by Vice Chair Okun, seconded by Board member Wilder, and unanimously carried, the meeting was adjourned at 8:30 p.m. Respectfully submitted, � _,:��� s :� � �,� , � � � � ; -- Betty Laur Recording Secretary