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Home My WebLink AboutDocumentation_Regular_Tab 06I_10/07/2004 Memorandum TO: Michael R. Couzzo, Jr., Village Manager �,� FROM: Wendy K. Harrison, Special Pro�ects Coordinator �/ DATE: September 30, 2004 SUBJECT: Contract with Roy-Fisher for Design of Improvements to FEC Crossing at Tequesta Drive Please find attached Resoh�tion 09-04105 to authorize a contract with Roy-Fisher and Associates in the amount of $18,335 for design of improvements to the area of the Tequesta Drive FEC crossing for the Village Council's consideration. The project is budgeted at $400,000 in the FY2004-OS btldget and the design contract is within the budgeted amount for this service. As you know, this project recently received $200,000 in funding from Palm Beach County Commissioner Karen Marcus. The County is finalizing the Interlocal Agreement that will formalize the funding and this Agreement will be brought to the Village Council for its approval. The improvements include Royal Palms, Sabal Palms, flowering trees, shrubs and other underplantings, decorative lighting, brick paver wallcways, and a wall feature that will formalize the intersection. The iinprovements are restricted by the terms of the lease agreement with the Florida East Coast (FEC) Railway and the designer is familiar with these restrictions. Connie Fisher of Roy-Fisher reviewed the preliminary design with the FEC representative and will incorporate his comments into the final design. The design contract attached is a"piggybacic" agreement, through which the Village can use the terms and rates included itl Palm Beach County's continuing services agreement for landscape design with Roy-Fisher and Associates. We will be advertising for our own continuing services contracts later this fall, but we'd like to proceed with the design in the meantime as the FEC has requested a final design plan before completing the amendments to the lease agreement. Also included in this contract is design of an asphalt bicycle/pedestrian pathway that will connect Tequesta Drive to County Line Road along Old Dixie Highway. Not included in this contract is design of fixed mast-arm signals, which will be presented to the Village Council at a later date. Once the design is finalized with the FEC, it will be reviewed by the Village's Development Review Committee, the Planning and Zoning Commission and the Village Council. It will then go to Palm Beach County and other agencies as necessary for permitting, with construction anticipated for the spring of 2005. Staff recommends approval of the attached agreement with Roy-Fisher and Associates. If you require additional clarification or information, please advise. RESOLUTION NO. 09-04/OS RESOLUTION 09-04/OS — A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALI�-1 BEACH COUNTY, FLORIDA AWARDING A CONTKACT TO KOY- FISHER ASSOCIATES, TEQUESTA, FLORIDA FOR DESIGN OF IMPROVEMENTS TO THE FLORIDA EAST COAST (FEC) RAILROAD CROSSING AT TEQUESTA DR1VE 1N THE AMOLJNT OF $ 18,335.00, UNDER THE TLilivi� OF PALM BEACH COUNTY CONTINUING SERVICES CONTRACT (R2002 2156), THE PROJECT HAVING A FY 2004/2005 BUDGET APPROPRIATION OF $ 400,OQ0 F'ROM CAPITAL PROJECTS FUND #303, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE -NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF i THE VILI,AGE OF TEQUESTA, PALM B EACH C t7UNTY, F I,ORIDA, A S ':FOLLOWS: ' Section l. A contract with Roy-Fisher and Associates, of Tequesta, Florida 'to �ravide design services and construction monitoring services for improvements at the Tequesta Drive railway crossing and for improvements :'on Old Dixie Highway from Tequesta Drive to County Lirie Road in the ! amount of $18,335, in accordance �vith the descr•iption attached hereto as ' Exhibit "A" under the terms of Palm Beach County A�reement R2002 2156, as amended, and incorporated by refereuce as part of this Kesolution is hereby ,approved, and the Village Manager of the Village of Tequesta is hereby authorized to execute the contract on behalf of the Village of Tequesta. .THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who inoved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION , ;; i: i; i� ,; �; The Mayor thereupon declared the Resolution duly passed and adopted this 7 day i of OctoUer, 2004. �: ;; ;i i; �. ii li �` � Pat Watkins. Mayor ;;ATTEST :� ;;_ �' Gwen Carlisle, Village Clerlc � � � i i; �: ;{ ;! ;; ;; j ;i i; i! i� ;j ;� i': !i !i ( i i� !; tI i� li L�h��jt os�soizoa• , � � u Te uesta ..ail Road Phase One Work Sheet Matrix East and West of Old Dixie at the Intersection of Tequesta Dr. Tequesta, Florida PROJECT DESCRiPTfON: Develop Phase One Construction Documents for the Village of Tequesta on the Mr. nnike Cuozzo east and west side of Old Dixie Highway at the intersection of Tequesta Drive and Old Dixie Highway on both vllage of Tequesca sides of the rail road. Scope will include Landscape, Staking, Lighting Layout and Irrigation Plans along with Details for Landscape, Hardscape and Irrigation. Hardscape details shall include detail(s) for a wall and P.o. Box 3273 columns. Layout plan for bike path from Tequesta Drive to County Line Road. See attached Copy of 11x17 Tequesta, FL 33469 Preliminary Landscape P{an. Service Provided p rofessional Staff Total Hours Total Cost Princi al Sr Landscape Arohitect Landscape Architect P , .„.�, ,.. ,...,:, .,., .,;<:, � 4 � , �_. ;:inY' y�; .� .., , �..•��. y �...,�M r,:' S ✓'�s T a w .�h.'��5'��'{�. ..ry *�f k .�SN h ': e�:yrj'. , ... �„ , If � . �, .. 4 1 :.. } -J1 - �" k3 � � a � '";.ur: ��v� , t':i U a „A�l. 1!tl'� ' 6 W :,�'n�.� ? �. v � � � ,�.. .�^y�� a..��.��Jie �� rd..�.��" .', ;6�'��..�Zi�. M�.g�i�3h�.�E�... .]`4iia.iYd��i3v,.i �'��' .� ,.. ,.� ,.. ,. , .,,"� ,� 4r �!, �. ....._ tk .r..'�:.�Fk�.v+.n� ,r. � �k�5 ...�3�i1 ti�.°3 .V. . ,�, k� Ka +�� ,. n M„� Orienprtl Activkies CnmPletsd ProNminar e�Deslpnl Activlli�s Com Ip eted ast n Ww 3 Constructloo Qocutn�ntalfon Activ[Ges Stakin Plan 12 38 50 $ 3 460.00 Plantin Plan 3 5 8 � 586.00 Demo P1an 1 3 4 $ 278.00 Li htin la out Plan 1 3 4 $ 278.00 Irri ation Plan 6 6 $ 552.00 Historical Conce t 10 30 40 3 2 780.Q9 Hardsca Details 5 10 15 $ 1080.00 Plantin Details 1 1 2 S 154.00 Irri ation Details 1 1 2 $ 154.00 2 Council Meetin s 6 6 $ 738.00 1 Meetin Vii{a e Mana er 2 2 4 430.00 Revisions 1 5 6 $ 402.00 Qualit Control 5 5 $ 615.00 Coordination with Florida East Caast R/R 8 3 11 y 1 170.00 Total Hour Allowance for Construction Documenta Phase 763 $ 12,677.00 Conatructlon and InsYatlaUon Monttorin Pre-Construction Meetin s 3 3 6 $ 645.00 Site Visit s 30 30 S 2 760.00 Pro'ect Administration 15 15 $ 1 380.00 Total Hour Allowance for Conatruction and I�stallatlon Monitoring Phase 57 $ 4,785.00 MaGftanance Monitori To Ba Detartnined 7o Be DN�nnleW Mal�snanu Nhnuat Sub-Total 214 $ 17,462.00 Relmbursabla 5% Of Sub-Total $ 873.00 Tp�� $ 18,335.00 SPECIAL NOTES: Project Limits: 250' north and south of Tequeste Drive Center Line and 25' FEC setback on the west and row limits on east side of Old Dixie. Phase One Shall also consist of a buffer pianting on the west side of Rail Road 10' wide by 150' long on both side of Tequesta Dr., and pathway layout from Tequesta Drive to County Line Road. Roy-Fisher will coordinate with the Village and Florida East Coast Rail Road for easement uses. Delivereblea: 3 full sets Construction Documents Fee SummarY Hours I have read and agree to the attached terms and fees as listed in the Fee Summary on this Orientation Activities 0 Completed Page• Preliminary Design 0 Compieted Construction Documents 163 $ 12,677.00 Bid Solicitation 0 $ " Construction and Installation Monitoring 51 $ 4,785.00 ___ Maintenance Activities/ Manual 0 $ - COent Date Reimbursable 5% af Sub-Total N/A $ 873.00 Ta �� $ 18,335.00 Roy-Fisher Asaocfates �� , E � � °� N r L4MITS OF PHASE ONE � � I I I � ( , t�eoconcenttws � WttN K R.OMt �E 61AffY LtlMP MAilItlAL� !AW I .41RIIlA COCO�LU'I vecoie�ttr.e en�r Etc. wvo uareie I �,_ u+n� m�ax�ei+eo • i ! • � . _ � � � ,_if�1F� • I E INFORMATION WAS ACQUIRED FROM AERIAL (tAPHY AND GI$ MAPS AND NOT FROM A PHYSICAL Yf IS THE SOLE RESPONSIBILITY OF THE GENERAL I CTOR TO VERIFY ALL UTILITIES, PROPERTY LINES, UT AND ANYTHING EL5E PERTINENT TO LIMITS O CTION. ALL SAID ITEMS SHALL BE CLEARLY LAID I STAKED BEFORE STARTING ANY CONSTRUCTION. �1NDSCAPE ARCHITECT OF ANY DISCREPANCIES T° � LY. THESE PLANS ARE SOLELY FOR THE USE OF L � NTING LANDSCAPE AND IRRIGATION DESIGN. � NS HAVE BEEN PREPARED IN ACCORDANCE WITH GOYERNED BY THE PAIM BEACH COUNTY ;CAPE STANDARDS MANUAL DATED AUGUST, 9999. pSCAPING AND ABOVE GROUND STRUCTURES IEREIN ARE TO BE DESIGNED, INSTALLED AND �io.c exon�ED IN ACCORDANCE WITH THESE STANDARDS. �wo mniee urr � TREE SHALL BE PLANTED WITHIN 50' OF RAII pCK. SABAL PALMS SHALL NOT BE PLANTED ANY 15' O.C. IN THE SOUTH EASTERN AND 13SERN PORTION OF PHASE 1. _..�.. I � l � � � � � � f.ON1M! 1'LNItH3 Nrr+� ri.a+r�r, � taMT L�! IVM � I ? TO GOUNTY LINE ROAD I � PHASE THREE I � � �J �� \ � � . a � � IN � � ILL �� a� �� TA� A�Q� 3Bl 'IEQUffiI'A DRNB '1EQUPSTA I4, 3i183 PIiOq� (560 7SF3/� FNC LS(�q 747-OP� SCALE 1"°20�-0° DESIGNED BY CF DRAWN BY CF/SFH CHECKED BY CRF � Q � L [ V r7 1 l !� a H � � E� � v� W �� a Q A [— O �C fi+ O A � O�O L'7 � � �oH U� Ei ��a ��H � a � � � a �a H w z 0 0 N ° m • OY-FIS I I ALL BASE INFORMATION WAS ACQUIRED FROM AERIAL OC�TF'A � PHOTOGRAPHY AND GIS MAPS AND NOT FROM A PHYSICAL SURVEY. IT IS THE SOLE RESPONSIBILITY OF THE GENERAL CONTRACTOR TO VERIFY ALL UTILITIES, PROPERTY LINES, I �+�'m � ! EASEMENT AND ANYTHING ELSE PERTINENT TO LIMITS OF PHASE ONE LOGOPL � LIMITS OF PHASE ONE I CONSTRUCTION. ALL SAID REMS SHALL BE CLEARLY LAID I OUT AND STAKED BEFORE STARTING ANY CONSTRUCTION. NOTIFY LANOSCAPE ARCHITECT OF ANY DISCREPANCIES r • • —^— � � • • . � IMMEDIATELY. THESE PLANS ARE SOLELY FOR THE USE OF � • . • • • • . • IMPLEMENTING LANDSCAPE AND IRRIGATION DESIGN. L_ THE5E PLANS HAVE BEEN PREPARED IN ACCORDANCE WITH �eoroxo n �ana e.m�n n�+�en n w+oecxc Emns++r AND ARE GOVERNED BY THE PALM BEACH COUNTY STREETSCAPE STANDARDS MANUAL DATED AUGUST, 9999. � ALL LANDSCAPING AND ABOVE GROUND STRUCTURES �� T � � �� , �� , �� ,� p � � �,� , �� SHOWN HEREIN ARE TO BE DE5IGNED, INSTALLED AND � �� T� � �*��• MAINTAINED IN ACCORDANCE WITH THESE STANDARDS. I �+ + I NOTE: NO TREE SHALL BE PLANTEU WITHIN 5U' OF RAIL ROAD TRACK. SABAL PALMS SHALL NOT BE PLANTED ANY IAN��APB CLOSER 15' O.C. IN THE SOUTH EASTERN AND �Jjt$ � _ . . _ . . � . . � . . . . . . � . . � . . . � . . . . . � . . _ . . _ . . _ . . — NORTHEASTERN PORTION OF PHASE 1. 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