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HomeMy WebLinkAboutDocumentation_Regular_Tab 04C_12/09/2004 a � � C\ _;-�. � 1 MINUTES VILLAGE OF TEQUESTA PUBLIC HEARINGS ON TENTATIVE MILLAGE AND TENTATIVE FY 2004/2005 BUDGET THURSDAY, SEPTEMBER 16, 2004 7:05 P.M. 399 SEABROOK ROAD TEQUESTA, FLORIDA I. CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:05 P.M. A roll call was taken by Village Clerk Gwen Carlisle. Present were: Mayor Pat Watkins, Vice-Mayor Geraldine A. Genco, Council Member Edward D. Resnik, Council Member Russell J. von Frank, and Council Member Jim Humpage. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Scott Hawkins, Village Clerk Gwen Carlisle, and Department Heads. II. PLEDGE OF ALLEGIANCE Mayor Watkins led the pledge of the allegiance to the flag. III. APPROVAL OF AGENDA MOTION: Councilmembe� Resnik maved to approve the agenda as submitted; seconded by Councilmember von Frank; motion passed S-0. IV. PUBLIC HEARINGS A. Public Hearings for Tentative Millage Rate Adoption and Tentative Budget Adoption i. ORDINANCE NO. 593— FIRST READING—AN ORDINANCE OF THE VILLAGE COUNCIL OF TI-� VII.,LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, PROVIDING FOR LEVYING A MILLAGE RATE OF 6.4980 PER $1,000.00 OF TAXABLE VAI.,UATION 7.748% GREATER THAN THE ROLLED-BACK MILLAGE RATE 6.0308 PER $1,000.00 OF TAXABLE VALUATION FOR FISCAL YEAR 2004/2005 PROVIDING AN EFFECTIVE DATE. Village Manager �ichael R. Couzzo, Jr. VILLAGE COUNCIL PUBLIC HEARINGS ON TENTATIVE MII,LAGE AND TENTATIVE FY 2004/2005 BUDGET MINUTES SEPTEMBER 16, 2004 Page 2 IV. PUBLIC HEARINGS Mayor Watkins thanked Council, the Village Manager, and Staff for their collective ef�ort over the past few months for the hard work, and time sgent working through the budget process. She mentioned two Public Workshops were held August 16, 2004, and August 30, 2004 to review the budget. Mayor Watkins announced that the Public Hearing was open. Village Clerk Carlisle read Ordinance 593 in its entirety. MOTION: Councilmember Resnik moved to approve First Reading of Ordinance 593; seconded by Councilmember von Frank. Mayor Watkins mentioned she would review the Proposed Fiscal Year 2004/2005 "Budget in Brief ' handout. She indicated copies were available near the Village Clerk. She noted there would be time for Public comment and questions, as well as Council comments and questions. Mayor Watkins read paragraph 1 of the opening letter from Village Manager Couzzo. She reviewed Page 2, Paragraph 2, noting the total proposed expenditures of the General Fund, Special Revenue Fund, Capital Improvement Fund and Capital Projects Fund Budgets would be $10,981,239, which represents a$3,749,155 increase from the prior year. She noted appro�mately 80% (2,981,058) of that increase was due to additional capital projects budgeted for 2005 of which $2,426,420 was budgeted to build the Village Hall. She noted the remaining increases were due to operations within the General Fund. Mayor Watkins reviewed Page 14 regarding the Ad Valorem Taxes, noting the assessed taxable value for the Village for 2004 was $714,639,727.00. She reviewed Page 16 and Page 17 regarding the General Fund Revenues. She noted the proposed General Fund Revenues will be $10, 074, 794.00, which included monies for building the new Village Ha11, and other projects for next budget year. Councilmember Humpage commented that the Appropriate Fund Balance on Page 17 was reserve funds to huild the new Village Ha11. Vice Mayor Genco commented when Village Ha11 was originally addressed the cost was estimated at $1 million to $1.5 million. She questioned the increase in the costs. Village Manager Couzzo indicated it was Staff's goal to keep the cost under $2 million, but with construction costs and the estimate being two years, and adding the furnishings, the amount was increased. Mayor Watkins reviewed Pages 18 and 19 regarding the General Fund expenditures. She commented the largest expenditure would be Public Safety (Police and Fire Rescue). She explained the Planning and Building departments (Community Development) were being taken out of the enterprise fund and moved to the General Fund. VILLAGE COUNCIL PUBLIC HEARINGS ON TENTATIVE MII�LAGE AND TENTATIVE FY 2004/2005 BUDGET NIINiJTES SEPTEMBER 16, 2004 Page 3 IV. PUBLIC HEARINGS Mayor Watkins reviewed Pages 20-22 regarding the Improvement Bond Fund Revenues and Expenditures; Capital Improvements Fund; and the Capital Project Fund. She pointed out under the Capital Projects Fund, that $200,000.00 of the $400,000.00 for Constitution Park would be paid for by grant funds, and the beautification improvements to Old Dixie Highway and Tequesta Drive (FEC Project), Palm Beach County Commissioner Karen Marcus contributed $200,000.00 of County funds toward the project. Councilmember Humpage questioned the Kiosks. Mayor Watkins indicated that would be bus stops and other items. Mayor Watkins reviewed Pages 23-27 regaxding the Water Utility Revenues and Expenditures; Stormwater Utility Revenues and Expenses and Capital Outlay; and Refuse and Recycling. She indicted the charges for services under the Water Utility Revenues may not include Tropic Vista revenues. She noted under the Water Utility Expenditures the Capital Expansion amount increased due to a new R.O. Well; Rolling Hills extension; Raw Water Main extension; and the Tropic Vista extension. She pointed out under Refuse and Recycling the citizens will not see an increase in what they pay for Refuse bills, because the Village will use their reserve funds to pay the increased portion. Village Manager Couzzo noted the Budget indicated an aggressive Capital Improvement/ Capital Projects undertaking in the ne� year, approximately $3,200,OQ0.00 out of a$10 million dollar budget. He explained Council has chosen to use Reserves to fund those projects, instead of incurring debt. Public Comments — None Councilmember Resnik commented the budget process was very intense over the last 3 or 4 months, including holding the public Budget workshops. He felt the Budget provided for major improvements that enhance the Village and the quality of life for citizens. He explained the budget provides for continued outstanding services from all of the Village employees; for continued operation of the Village, and provides a significant foundation of reserves to meet emergency and unforeseen requirements. Vice Mayor Genco stated the Village was probably undertaking the most aggressive spending than it had ever done in its history. She stressed in doing so it was bringing down the Reserves to around $1.6 million based on the last fiscal year. She indicated she was not happy with the level of reserves as of the close of this fiscal year. Vice Mayor Genco commended the Finance Staff for putting together and presenting to Council the general ledger and the comparative information. She noted she would like to see changes ne� year when going through the budget process. VII,LAGE COUNCIL PUBLIC HEARINGS ON TENTATIVE MII.,LAGE AND TENTATIVE FY 2004/2005 BUDGET MINUTES SEPTEMBER 16, 2004 Page 4 IV. PUBLIC HEARTNGS Vice Mayor Genco suggested the budget be put on a schedule, the process started sooner than it did this year, and the information be given to Council ahead of time so they could evaluate the data. Councilmember von Frank commended Ms. Forsythe and the Finance Staff for making the budget so user friendly. He thanked Village Manager Couzzo for compacting the Funds so he could follow the budgeted items. Councilmember Humpage commented this was an aggressive upcoming year with the planned projects. He noted the Village would be funding the projects with cash and not financing them. He felt the Village was in good shape with $1.6 million in reserves that would remain available. Vice Mayor Genco stated the Village Hall would be paid for in cash. Mayor Watkins thanked the Finance Department for their efforts and hard work during the Budget process. Mayor Watkins declared the Public Hearing closed. Motion passed S-0. ii. ORDINANCE NO. 594—FIIZST READING—AN ORDINANCE OF THE VII,LAGE COUNCIL OF TI� VII,LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, PROVIDING FOR THE ADOPTION OF THE BUDGETS FOR THE FISCAL YEAR COMI��NCING OCTOBER l, 2004 - Village Manager Michael R. Couzzo, Jr. Mayor Watkins opened the Public Hearing. Village Clerk Carlisle read Ordinance No. 594 in its entirely. MOTION: Vice Mayor Genco moved to approve First Reading of Ordinance 594; seconded by Councilmember Resnik. MOTION: Vice Mayor Genco moved to amend the language in Ordinance 594; seconded by Mayor Watkins for discussion pu�poses only. Vice Mayor Genco asked Council to consider amending the language in Section 2 of the Ordinance. She suggested the following language: "the Finance Director will advise the Village Manager and the Village Council at any time that additional reserves are required that will ultimately result in the original budget being exceeded". She indicated she would like Council to be provided the information at the same the Village Manager was provided the information. VII.,LAGE COUNCIL PUBLIC HEARINGS ON TENTATIVE MII.,LAGE AND TENTATIVE FY 2004/2005 BUDGET MINUTES SEPTEMBER 16, 2004 Page 5 IV. PUBLIC HEARINGS Mayor Watkins felt the mode of operation was for the Finance Director to go through the Village Manager to provide Council the information, and did not feel the need to receive at the same time. Councilmember Humpage pointed out the Village Manager could not change the reserves or transfer the funds unless approved by Council. Vice Mayor Genco withdrew her motion to amend the ordinance language. Mayor Watkins withdrew her second. Public Comment — None Councilmember Resnik indicated the Village Manager's job was to move funds, but not exceed the budget. He pointed out the Village Manager had the authority to sign contracts up to $15,000.00 without Council approval. Vice-Mayor Genco explained that was the authority to sign contracts, not transfer funds. Ms. JoAnn Forsythe, Finance Director explained the differences in Intra-Fund transfers, and Inter-Fund transfers. Village Manager Couzzo indicated Ordinance 594 does not address Inter-Fund transfers. MOTION: Councilmember Resnik moved to approve amending the language in Section 2 to znclude `for information"; seconded by Councilmember von Frank. Vice Mayor Genco questioned how the information would be provided to Council. Councilmember Resnik indicated the Village Manager would show the information was provided to Council. He suggested every budget transfer over $5,000.00 be provided as information to Council. Vice Mayor Genco suggested language be included to specify that it would be placed on the Consent Agenda. Village Attorney recommended deleting "such" and inserting "separate" in Line 3. MOTION: Councilmember Resnik moved to amend his motion to include the language to place on the Consent Agenda, and delete "such" and insert "separate ". Councilmember von Frank seconded to amend his motion. Village Attorney Hawkins stated the revised language for Section 2, Line 3 and 4: "separate transfers in access of $5,000.00 are to be submitted, for information to the Village Council through the Consent Agenda". Consensus of Council agreed. Motion passed S-0. VII,LAGE COUNCIL PUBLIC HEARINGS ON TENTATIVE MILLAGE AND TENTATIVE FY 2004/2005 BUDGET MINUTES SEPTEMBER 16, 2004 Page 6 V. ADJOURNMENT MOTION: Councilmember Humpage moved to approve adjournment of the Meeting; seconded by Councilmember Resnik, motion passed S-0. The meeting was adjourned at 8:03 P.M. Gwen E. Carlisle Village Clerk