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HomeMy WebLinkAboutDocumentation_Regular_Tab 05A_12/09/2004 f ''.� i � � � VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES OCTOBER 26, 2004 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Tuesday, October 26, 2004. Thr meeting was called to order at 6:30 P.M. by Chair Elizabeth Schauer. A roll ca11 was taken by Village Clerk Gwen Carlisle. Board members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, Board Member Leslie Cook, Board Member Jeff Robbins, and Board Member William Wilder. Also in attendance was 3eff Newell, Community Development Director, Carol Lux, Village Planner, and Gwen Carlisle, Village Clerk. II. APPROVAL OF AGENDA Chair Schauer requested a status report on the Adult Entertainment Ordinance under Item V, Unfinished Business. MOTION Vice Chair Dkun moved for approval of the agenda, as amended; seconded by Board member Wilder; motron passed S-0. III. APPROVAL OF PREVIOUS MEETING MINUTES 1. Planning and Zoning Board Meeting Minutes of August 18, 2004 Vice Chair Okun �equested the follawing co�rection to the MeetingMinutes: Page 5, Paragraph 1: Insert: "It was really important for the Village Council to work cooperatively with the Board to achieve the goal". Chair Schauer added: "on the signa�e,". MOTION: Vice Chair Okun moved to approve the� August 18, 2004 Minutes, as amended; seconded by Board Membe� Robbins; motion passed S-0. Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 2 IV. NEW BUSINESS 1. Equity Ventures Realty, representing Tamwest Realty, owners of County Line Plaza are requesting a review of the Master Sign Plan for the Plaza. Ms. Carol Lux, Village Planner mentioned Council recently approved the Publix site plan, with the condition to come back with a master sign plan for the shopping center. Mr. Barney Danzansky, President, Equity Ventures Realty, Inc and representing Tamwest Realty agent for the redevelopment of County Line Plaza reviewed the proposed sign plan. He explained they were proposing to refurbish the monument sign on U.S. Hwy One, by replacing and painting the existing panels, and making the colors similar to the overall plaza. He indicated the Plaza would have uniform signage with similar fonts, dimensions, and nxles guiding the signage for the shopping center. Board Member Cook questioned whether the monument sign was sitting on concrete or a grass area. Mr. Danzansky indicated the sign was sitting on grass. Board Member Cook suggested the sign have landscaping below the sign. Chair Schauer agreed with the landscaping. Ms. Lux felt the approved landscaping plan had the landscaping below the sign, and noted this review was for signage only. Mr. Jeff Newell, Director of Community Development indicated the code required landscaping around the sign. Ms. Lux felt Mr. Steve Parker, the Landscape Architect had addressed the landscaping for the site. Mr_ Danzansky agreed to landscape the base around the signs. Chair Schauer suggested a short hedge for coverage. Vice Chair Okun questioned how the area would be irrigated. Mr. Danzansky indicated there was irrigation along the entire front. Chair Schauer asked that Mr. Parker report back to the Board on his recommendation for the landscaping the below the sign areas. Board Member Cook questioned whether all the sign lettering would be red. Mr. Danzansky commented all the lettering would be red, except the Publix lettering would be green. He noted the tenants would have to meet the requirements when they move in or when they replace their signage. He noted the current tenants did not have to change their signage. Vice Chair Okun mentioned his concerns with the lettering being jammed into the sign and not being easily readable. Mr. Danzansky mentioned there would be only five major tenants per sign. Public Comments — None Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 3 MOTION: Tjice Chair Okun moved to approve the signage, subject to Mr. Parkep giving the Board a recommendation on the landscaping below the signage, if not already addressed in the landscape plan; seconded by Board Member Wilder; motion passed S-0. 2. Bryan Cohen representing Cohen Square LLC, owners of Village Square Shopping Center are requesting approval for the repainting of the Village Square Shopping Center located at 219-289 U.S. Hwy. One, Tequesta. Ms. Carol Lux, Village Planner indicated the new owners were unaware that they would need to go through the Planning and Zoning process for approval of the work. She stated they have now complied with the regulations. Board Member Cook mentioned she had spoke with some of the tenants and their comments were more negative than positive. She felt the proposed colors were dull, and did not enhance the shopping center. She recommended a more South Florida Mediterranean color palette to complement the roof. Mr. Robert Weinberger, representing the applicant felt the proposed color was a softer natural beige, and widely by other shopping centers in South Florida. He noted in fact there were trvo other shopping centers in Tequesta that were the same color as proposed. Board Member Cook questioned which centers had thut color. She felt the color had not been previously used in Tequesta. Mr. Jeffrey Newell, Director of Community Development felt the Fashion Mall color was similar. Chair Schauer indicated the Fashion Mall had changed their colors S or 9 years ago. Chair Schauer questioned whether the paint was a Benjamin Moore color. Ms. Stephanie Faust, representing Cohen Commercial indicated it was not Benjamin Moore. She noted Mr. Bryan Cohen had commissioned Talbot Painting to do the work, and they did not know the Village requirements. Board Member Cook recommended a stronger color, and felt pink would be more attractive. She felt the proposed color was old fashion. Mr. Weinberger noted the consensus of the tenants was in favor of the color, and welcomed the improvements to the shopping center. BoaYd Member Cook asked if the tenants had been polled on the color. Ms. Faust indicated she had spoke with some of the tenants, and they were happy with the changes. Board Member Cook questioned whether the applicant was planning on painting the clay tile roof. Mr. Weinberger stated there were two reasons for painting the roof tiles: 1) the roof sustained damage during the recent hurricanes and the applicant could not obtain the tiles to match and replace the broken tiles; and 2) noted it was more conducive to Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 4 paint the roof with an elastic roof paint that also sealed the roof. Chair Schauer agreed the clay tile roofs were the most heavy damaged roofs during the hurricanes. Chair Schauer noted St. Jude Catholic Church where she works could not find a roofing company to replace the damaged tiles, so they had to go with a new roof. Vice Chair Okun felt the colors were not offensive, but mentioned concerns with the housekeeping issues and the necessary assurances that the tiles would look good for the long term. He suggested the use of a high-quality paint. Board Member Wilde� questioned whether the colors were the same as the new Bank of America and CYS Pharmacy. Ms. Faust indicated there were the same. BoaYd Member Cook felt they were not the same color as proposed. Board Member Robbins agreed with Vice Chair Okun that the colors were not offensive, he noted the dye lots on the tiles would always be different in color, and painting the roof would make it look more even, and have a better appearance. Mr. Weinberger indicated the owners were using very high quality paint, but mentioned all paint fades in South Florida. Board Member Cook questioned whether the wood in front of the nautical store would be painted. Ms. Faust indicated in would be painted. MOTION: Vice Chair Okun moved to approve as presented; seconded by Board Member Robbins; motion passecl 4-1, with Board Metnber Cook opposing. 3. CH2MHill representing the Village of Tequesta is requesting a review for the improvements to Constitution Park located behind the Village of Tequesta Recreation Hall at 399 Seabrook Road. Ms. Carol Lux, Village Planner introduced Ms. Wendy Harrison, Special Projects Coordinator for the Village. Ms. Harrison gave a brief overview of the project. She mentioned the State of Florida granted matching funds though the Recreation Development Assistance Program in July 2004, in the amount of $200,000.00. She noted the grant had very strict deadlines and procedural requirements in return for the State funds. She commented the budget for this project was $400,000.00 and as part of the grant the State was requiring a Master Site Plan. Ms. Harrison pointed out the proposed master site plan shows the ultimate configuration of the park, and explained all the facilities proposed in the plan could not be built immediately. She noted after the Planning and Zoning review the next step would be for Council to review. She indicated the consultant would then develop the cost estimates based on the different components of the plan for Council to prioritize. She pointed out the State restricted the components based on the grant application. Planning and Zoning Advisory Board - "_'?�/!�4 lV��eting Minutes Page 5 Mr. Chris Dellago, CHM2Hi11, Landscape Architect suggested the Village look at the Town's future buildout when reviewin� the desi�n of the Park. He pointed out at this time the Village does not own the property for the nronosed �vmnasium and future narkine exnansion. He distributed a rendering of the proposed site plan of the Park. Mr. Dellago reviewed the new gateway features, the clocktower, pavers for the entryway, the fountain and the pavilion, and the �azebos. He commented on the additional greenspace that could be used for soccer or other communitv events. He distributed a renderin� that included the Architectural Elevations of the clocktower, gateway feature, the Pavilion and Restroom building. He mentioned the amenities included: lighting in the Clocktower; the restroom building in center of the park; and the New England Theme. Mr. Dellago handed out a rendering of the Interactive Fountain, and noted the fountain would have no standing water. He mentioned the closest inactive fountains were located in CityPlace, and Stuart. Board Member Cook questioned whether the fountain would be expensive to operate. Mr. Dellago commented the fountain recycled the water, but felt there would some operating costs associated with the fountain. Vice Chair Okun questioned whether the surface around the fountain would be slippery when wet. Mr. Dellago indicated the surface was concrete with a heavy broom finish, and would be safe not slippery. He commented the jets on the interactive fountain could be set by the computer, and suggested playing up the Constitution theme on the surface, with stars and a flag design in Florida colors. Mr. Dellago reviewed the playground features, noting the three main elements: 1) Rock feature; 2) rope structure (replacement for monkey bars); and the 3) Playground equipment.. He commented it was suggested by the Village Manager to use the pine trees that were knocked down during the recent hurricanes for a log cabin as a play structure for the children. He noted he was concerned with the functionally, the termites and possible rotting, and the costs in curing and de-sapping the trees. He suggested something more on the Disney side to have a log cabin structure that was the gateway into the playground, with a slab and benches inside to allow the parents to sit and watch the children on the playground. He noted the hurricane logs or other materials could be used, and a plaque installed to commemorate the humcanes. Chair Schauer asked whether the residents in Tequesta Gardens had been notified that this type of park was being considered. Mr. Greg Corbitt, Parks and Recreation Director mentioned the Village held two public meetin�s reEardin� the Park. Ms. Cook auestioned which month the Planning and Zoning Advisory Board 10/26/04 Meeting Minutes i Page 6 ! meetings were held. Mr. Corbitt responded the meetings were held in August. He indicated most residents were from Tequesta Gardens, and felt they loved the idea of the park design. Mr. Corbitt commented most of the feedback was positive, but noted their only concern was the removal of the existing trees. Chair Schauer asked � whether there was going to be a buffer on the property line. Mr. Corbitt indicated there would be fencing and landscaping to buffer the properties. Mr. Dellago mentioned the one complaint that the residents had was the e�sting bui�er and how it looked. He explained the unsightly exotics would be removed and the landscaping replanted for a better appearance. Mr. Corbitt noted in order for the Village to move forward he would need a letter from Tequesta Gardens Board requesting the clean up for the west side af the Park. Board Member Wilder indicated he was a resident of Tequesta Gardens, and thanked the Village for having the 20 foot buffer. He felt the residents would rather hear children playing in the fountain then having the noise from a basketball court. Chair Schauer asked Board Member Wilder if he could initiate getting a letter from the Tequesta Gardens Board to the Village asking that the area be cleaned up and the debris removed. Mr. Wilder questioned how the Tequesta Gardens residents were notified of the public meetings. Mr. Corbitt mentioned notices were placed on resident's mailboxes and in the newspaper. Board Member Wilder felt 50% of the residents were away during August. Vice Chair Okun questioned whether there was any Federal funds used in the park. Mr. Corbitt responded no. Vice Chair Okun felt when Federal or State funds were used anyone could use the park, and the Village could lose a certain amount of control. He mentioned concerns on the overuse of the area and environmental concerns, and cautioned the Board on the traffic and the noise this type of park could generate. He also noted the amount of applications that could come in for use by various summer camps. He suggested the Board consider video surveillance (cameras) for direct linkage to the Public Safety Facility. Chair Schauer noted the hours of the park were not going to change. Board Member Coak left the meeting at 7: 35 P.M. Mr. Corbitt mentioned the Village could place control mechanisms for the use of the fountain, but pointed out the revenues that could be generated. He noted he would want the residents of Tequesta to enjoy the Park. Vice Chair Okun noted it could be a high profile park, and noted security concerns. Chair Schauer questioned how far the proposed restroom was from the fountain. Mr. Dellago indicated less than 500 feet, with a clear view. Vice Chair Okun noted his concerns on the parking. Chair Schauer Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 7 felt the intent was to have the residents walk to the park. Board Member Wilder felt the parking lot at the church could be used. Mr. Dellago noted overflow parking would be along Dover Road. Vice Chair Okun questioned the music coming from the Clocktower. Mr. Dellago noted there would speakers in the Clocktower and the restrooms. Vice Chair Okun suggested placing the speakers low to the ground so people can have conversations. Board Member Wilder felt this was a very ambitious plan. Councilmember Russell von Frank commented that Mr. Corbitt had accomplished so much in the past two years. Board Member Robbins mentioned concerns with the security around the restroom. He noted also that the speakers could have a fake lock for security purposes. NIr. Dellago indicated he had not looked into fake locks. Board member Robbins questioned the additional costs for maintenance to the Town using the wood mateiials. Chair Schauer suggested decorative columns made of other materials. Board Member Robbins noted there were composite materials available. Vice Chair Okun questioned the access for ambulances. Mr. Corbitt indicated there were provisions for access off North Dover Road. Board Member Robbins noted the bocci courts were not included in the consultant's renderings. Mr. Corbitt noted the bocci courts would remain open at this time. Board Member Robbins questioned the park status during construction. Mr. Corbitt explained the Park would close starting June 2005. Chair Schauer questioned whether the proposed vent on the restroom would be opened or closed. She pointed out during the recent hurricanes her vent allowed water to enter her home. She felt that should be reviewed. Mr. Dellago indicated the vent was decorative in nature. Chair Schauer questioned the color of the materials for the roofing. Mr. Dellago mentioned the roofing would be light blue. Chair Schauer questioned whether the wood logs would be cost effective. Mr. Dellago felt a modified versiQn of the wood, such as Big Toys, could be used, and would meet the standards for playground equipment. Mr. Corbitt mentianed there were two types of playground structures: 1) wood, and 2) aluminum and steel. Chair Schauer noted Planning and Zoning Board would be advising Council on the materials. Vice Chair Okun felt the Recreation Associations would know the equipment available, and have preferences to recommend. Mr. Corbitt explained the wood materials were cunently being replaced with aluminum, steel and plastic. Chair Schauer suggested Ptanning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 8 a cover for the playground equipment. Vice Chair Okun felt safety should be first, then look at continued maintenance costs. Vice Chair Okun suggested selecting something the children would like and use. Mr. Dellago felt the children favored wood over steel. Board Member Robbins asked Mr. Corbitt for his recommendation on the playground equipment. Mr. Corbitt felt the parks of the future would have covered areas, and indicated from a safety and maintenance standpoint he favored steel and aluminum. Mr. Jeff Newell, Director of Community Development read for the record Board Member Cook's comments and questions: 1) Anything that is dedicated as a child's play station should have a warranty. 2) Concerns on the wood columns used for the Clocktower. 3) How much will the water park cost to maintain. 4) Concerns about using all the open space (too much stuf�. 5) Do we get all of this for $400,000.00? 6) How many trees will we lose? How many trees will be added? 7) Water coolers — the ones we have now do not work. Mr. Newell noted the park would lose very few trees. Mr. Corbitt indicated Staff had looked into relocating some trees. Mr. Dellago commented the open space was actually being increased. He noted Disney uses remote chillers to keep the water coolers cold, and look good. He mentioned that has a higher cost, because you have to buy the fountain and a chiller. He indicated the stand-alone water chillers they were proposing were one at the skate park, one at the clocktower, and two at restrooms. Mr. Corbitt indicated everything feature would be ADA (American Disability Act) compliant. Vice Chair Okun suggested Staff have data available on the costs for maintenance when they go before Council. (Public Comments) Vice Mayor Genco commented due to the recent hurricanes many wood structures were destroyed, and questioned whether the cost effectiveness of using wood versus something more permanent should be considered. She felt some of the composite materials were not much better, and had severe problems. She mentioned some of the proposed fixtures were solar powered, and noted her experiences with solax powered lighting had been very poor. Vice Mayor Genco felt most play areas were now being made of rubber composites, instead of the sand. She questioned whether the proposed conceptual design plan for Constitution Park was what the Board had in mind as their vision for Tequesta. She explained the conceptual drawings for the Recreation Center were designed similar to the Public Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 9 Safety Building. Mr. Dellago noted they could address the issue with an alternative design plan. Vice Chair Okun felt it may be too late in the process to start over with a new design. Vice Mayor Genco suggested the Board review the fencing and gate on the south side of the Park. She also suggested having a recommendation from Mr. Corbitt on the phrasing and priorities for the Park. Chair Schauer asked about the grant timeline if the Board postponed this item to address all the comments and concerns mentioned. She suggested she meet with Mr. Corbitt to address the issues. Ms. Harrison commented under the terms of the grant the construction permits would need to be to the State by February l, 2005. She indicated the Village would only need permits for the structures that were to be built. Ms. Harrison reviewed the grant application requirements. Board Member Robbins felt the Board did not have all the information needed to make decisions, especially on the structures and landscaping. Vice Chair Okun questioned whether Council had fle�bility. Councilmember von Frank and Vice Mayor Genco felt there would be fle�bility on the timeline. Vice Mayor Genco suggested having a ballpark costs for the facilities, so they could be prioritized. Mr. Dellago reviewed the estimated costs for the facilities: Restrooms, $150,000; Fountain, $200,000- $250,000; Playground equipment, $100,000- $150,000; Relocation of the Basketball courts, $60,000 -$80,000; and lighting, $60,000. Vice Chair Okun suggested the video surveillance network be reviewed, and felt that should be high on the priority list. Mr. Corbitt reviewed the residents priorities based on a resident survey for recreational facilities in Tequesta. He commented the water fountain was number one, and the restrooms, picnic pavilions, upgrading the playground equipment, and a cover for the skate park was ne� in order. Vice Chair Okun suggested the water feature component could be implemented in phases, such as starting with a mini-version, and do more at a later time. Mr. Dellago noted the unit should be done as one installation. Mr. Corbitt pointed out the water fountain in the Village of Palm Springs was purchased less than a year ago and cost $160,000.00. Chair Schauer commented it was not as decorative as the one proposed for Constitution Park. Board Member Robbins asked that the cost analysis and value engineering estimates for the structures be provided to the Board. Mr. Dellago indicated he would provide. Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 10 Ms. Harrison suggested the Board meet before the Council Regular Meeting, November 18, 2004. She noted the Village was under a strict timeline based on the State grant requirements. (Public Comment) Mr. Tom Bradford, resident of Chestnut Trail commented there was a condition placed on the approval that Tequesta Gardens have some specific input into any changes the Village makes regarding the Park site plan. Chair Schauer indicated Board Member Wilder was going to ask for a letter from Tequesta Gardens Board regarding the improvements. Chair Schauer suggested scheduling a Planning and Zoning Board Meeting November 3, 2004 at the Tequesta Recreation Center, 399 Seabrook Road to discuss the Board's comments. She indicated Board Member Cook should be contacted regarding the Meeting. MOTION: Vice Chair Okun moved to table Item 3 regarding the improvements to Constitution Park; seconded by Board Member Wilder; motion passed 4- 0, with Board Member Cook being absent. V. UNFINISHED BUSINESS Mr. Jeff Newell, Community Development Director mentioned he had received information from Attorney Karen Roselli regarding the virtual Adult Entertainment Ordinance. He explained there was a case in the Federal courts dealing with the virtual Adult Entertainment that had not been settled that could possibly affect the outcome of this ordinance. He indicated he would forward the correspondence to the Board. VI. COMMUNICATION FROM CITIZENS - None VII ANY OTHER MATTERS Mr. Jeff Newell, Community Development Director requested the Board consider setting additional Meetings to specifically address ordinances. Chair Schauer questioned whether everyone received the emails regarding the Board Meeting dates. She asked that Staff contact Board Member Cook regarding the email situation. Chair Schauer indicated she would agree to two meetings per month if needed. Ms. Lux indicated she had nine site plan applications at this time and felt additional meetings were needed. Planning and Zoning Advisory Board 10/26/04 Meeting Minutes Page 11 Chair Schauer noted the Board would be meeting November 3, and November 17, 2004. She suggested having meetings on December 1, 2004 and December 15, 2004. Board Member Wilder asked what would be discussed at the December 1, 2004 Board Meeting. Chair Schauer suggested the Adult Entertaintnent Ordinance could be addressed. Ms. Lux suggested the first meeting of the month be for zoning requests and the third week of the month, the regularly scheduled meeting, be for site plan review. Consensus of the Board agreed. Chair Schauer pointed out that Vice Chair Okun had suggested at the last Board Meeting a joint workshop with the Village Council regarding unified signage throughout the Village on all Municipal projects. She noted this would also be a good time to see if there were any additional codes that needed to be reviewed by the Board. Ms. Lux suggested it might be the opportunity to discuss the quasi judicial process with Council how they perceive the role for the Planning and Zoning Board. VIII. ADJOURNMENT Upon motion by Vice Chair Okun, seconded by Board member Wilder, and unanimously carried, the meeting was adjourned at 9: DO p. m. Respectfully submitted, .� , f j ( .•! 1 I� , . �,�.�--� -�`°� �;�- �. � - - � �-� _ `Gwen Carlisle Village Clerk