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FIN ANCE DEPART�IENT
NEW BU�iNESS
iTEM� {C) � (D)
DATEc DE�EMBER 7, 2004
'I'Q: MICHA�L R. Ct3UZZ0, VILLAGE 1VIANAGER
CC: VILLAGE COIJNGII. VILLAC�E aF TEQCTESTA
PROA�i: jQ1�N�+T FflRSYTi-iE, FIN�TCE I�I�E�'I'QR
RE: VILLAGE Ct3UA�QL �EETI�TG DECEA�BEIi �?,t��
AGENDA ITEM IX 1'+�VV BUSII�ES�, I'I`E� +� �i �3
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c�€ �34,f�€3.€�#. 'I'l�e rt�t eff�c€ crf �tese �s��� is tr� ��se �; eurr�t y�r ���-��j �tg�t fe3r �a�
��ater Urilitv Fund bv $�56,000.�10
12j7/0411:34 AM
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� � TEQUESTA UTILITIES
� �.� : o �° MEMORANDUM
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TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER ���
SUBJECT: RO WELL # 3/ AGENDA ITEM
DATE: DECEMBER 5, 2004
Attached, please find the above referenced agenda item.
As you know, we have been looking for ways to reduce the overall cost to drill this wel1.
We have been successful in saving some costs ($43,000.00) by changing the hours of
drilling which allows the contractor to drill 5 days per week 12 hours per day. We have
also been able to reduce the cost by an additional $30,00.00 by doing some portions of
the work ourselves. Please be advised that this bid award is contingent on approval of
Change Order # 1.
After award of the contract to Diversified Drilling, Inc. for $836,000.00, there will be a
change order request for the $30,000.00 deduct amount.
Please place this item on the agenda for Village Council approval.
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VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,
fH W E1tCU11V l7 f� l� V'1V 1 KL'�l� 1 1 V 1J'1 Y r:Kjtt''1�L! lJlt..'ILLLV t_i, ilV l;
(EAST COST DIVISION} OF WEST PALM BEACH, FLORIDA,
i1V 1Li� AMU'IJNl Vt' �2S3b,0UU.UV, t'VK 1ti.G LJK1LL11Vlr Vt' ltl�
REVERSE OSMOSIS WELL #3, HAVING BUDGETED
�lJU.UVV.UV il t'1�l�liL Y r,HtC LVU4lLUVJ 11V AI�I;VUiV i�f�FV'1-41�F
662.700, IN THE V4'ATER UTILITY ENTERPRISE FUND AND
HYY1Cl7YtC1L'H111V17 H1V t�1JL111V'1VL'HL �tSb,VVV.VV t'KVl'Vl
DESIGNATED FUND BALANCE ACCOUNT #401-000-247.303,
E1'1V1J f'H'l.l l'tiVtCiGll�l7 111C V 1LLE'�lrr, '1V1E1'1VE1lrr,tM 1 V�1i�l;U lr,
THE APPLICABLE CONTRACT ON BEHALF OF THE
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WHE�EAS, the Village of Tequesta budgeted
� ; �- � ;�t_�f7 _ (ii� �'t� h� s�cn: � '� r`ir�i3n' »i? iiu't i 'e, � s �iiri _
riri�:Rr,i�, �cne Viiiage of 'Teauesza anZicipaLed
and therefore designated $900,OQ0.00 to be set
aside for zn.e deveiopmenL oz weii #3 and,
wri�ttr:�, the viiiaae of Tequesta nas set aside
$900,000.00 in cash and investments for the
d�velpbment ot Well #3 anci,
wri���,a, an aaditional ��6,uuu.uu needs to be
appropriated into account # 401-414-662.700 to
develop Well #3 in the 2004-2005 Budget year
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1� V W. 1111'�'.1(�i� Vl(1.� lf'�L' 11 i(�aVl. V�L lf Y 1111. V 1L1.AlT"L'
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
(�.'UlJ1'V 1 Y. t+'LUIUllA Aj rV'LLUWj;
�� Section i. i:onsideration to award a nid nronosai to i�iversined �riliin�
Inc., (East Coast Division} of West Palm Beach, Florida, in the amount of
$8s6 ior tne driiiing oi ine iceverse vsmosis (icivj weii #"s
attached hereto as Exhibit "A" and incarporated by reference as a part of
;; ±}�� ������ri�,� �� hereb_y apurc�ved and the Village Manager of the Village
�; of Tequesta is authorized to execute the same on behalf of the Village.
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1; lti� t'VtCCGrO11Vlr KGjVLU11V'l� vvx� vrr�,ic�i� by Counciimemoer
�� , who moved its adoption. The motion was
� seconded by Gouncilmember , and upon being put to
i a i�n�a f}3P S7;?ta LTa��_� �.� f���.?::�5'
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�i FUl� ADOPTIflN AGAINST AUO PTIUN
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The Mayor thereupon declared the Resolution duly passed and adopted this
g�l� [���; {'t��a,��,�f3 ,� � nn � - '�
MAYOR OF TEQUESTA
Pat W�tking
'' ATTEST:
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�v�=en Carlisle
'` Villa�e Clerk
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Dec-03-04 11:37A P.Ol
�� ARCADIS REESE MAC�N & ASSaCIATES
Reese, Macon and Associates, Inc
lnfraSfrucfurF�, burlt�ings environment, cammunicatrons 5415 Lake Worth Road
Suite 3a7
Lake Worth
Flarida 33463-2907
Michael Couzzo, Village Manager Tel 561433 3226
Village of Tequesta Fax 56t 433 801 t
P.O. Box 3273 www.arcadis
Tequesta, FL 334b9
SubJect:
Floridan �RO) Well No. 3 Construction
Dear Mr. Couzzo:
Date:
On November 12, 2004, three {3) Bids were received for the above referenced December 3, 2004
project. As we discussed, the present well drilling indusby in this area has a low
supply af well drilling firms for this type of work and high demand for their services. contaa:
The past 3-4 months have been especialIy busy. The prices received reflect this, Thomas C. Jensen, P.E.
when compared to our original estimate developed last year of $750,000.
Phone:
The following is a summary of the three (3) bids received; (561) 433-3226
DIYERSi�'1ED ALL WEBB'S JAFFER Email:
ITEM DRILLING.INC. ENTERPRISES ASSOCIATES tjensen@at�Cadis-us.COm
Mobilization/Dcmob. $150,U00 $125,000 S2D0,000
Base Bid-Well Cons[roct. E705,000 5740,965 �605,80U Our ref:
Acid Treatment $ 24.000 S 26.OQ� �IS9.000 RF003106
Total Basc 8id 5879,000 S891,000 $964,800
Nate that the "Base Bid- Well Construction" item was structured aro�nd a contractor
work schedule of 5 days per week, 24 hours per day. Within the bid we had two (2)
alternate bid items. Qne to adjust the work schedule to 5 days per week, 12 hours per
day, and the other to provide a black wind screen materiat between the work area and
the singe family hames. The alternate bid item costs are as follows:
DIVERSIFIED ALL WEBB'S JAFFER
[TEM DR4LL.[NG.INC. ENTERPRISES ASSOCIATFS
l. 5 Qays per week, (�43,000} ($50,000) $17,200
l2 Hours per day
2. Btack Wind Screen $]0,000 $15,000 $ 5,000
As we discussed , the Viltage wants to consider alternate bid item No. 1(S days per
week, 12 hours per day) ta realize a savings of $43,000. The alternate bid item No. 2
(black wind screen) wouId not be implemented due to the cost. The implementation
Part of a bigger picture -_
Dec-03-04 11:38A P.02
Michael Couzzo
ARCADlS REESE MACpN &AS50CIATES 43 December 2004
of alternate bid item No. 1 decreases Diversified Drillings base bid to $836,000
(879,000-43,000).
You should be aware that the "Base Bid- Well Construction" item noted above is a
lurnp sum item with unit price adjustments. This means that the lump sum item can
be adjusted to reflect actual work performed, such as the possible need (based on
actual field conditians) to construct the well deeper or shallower than the original
design. 'The "Base Bid- Well Constntction" item also inctudes a$25,000 bid
allowance. This allows for immediate approva.l of miscellaneous items that may or
may not come up during the constructian. This allowance will only be utilized if
necessary with your cancurrence. If the allowance is not used, it is retumed as a
credit to the Village.
Note that the appazent low bidder, Diversified Drilling, Inc., has performed other
projects with us in the past and has considerable experience in this type of work. We
have found their past work ta be in accocdance with contract specifications. We
therefore, recommend award of this contract to Diversified Drilling, Inc., for their �
low base bid amount of $836,000. If you concur, please place on the next available
Council rneeting agenda for consideration.
Should you have any questions ar wish to discuss further, please call.
Sincerely,
Reese, Macon and Associates, Inc.
_~��� '' '
Thorn . Jensen, .E.
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G:tE1WP601CORRE5P1iGVtc�04 115-03-106 Couuo Flondan Well No. 3.doc z/�