HomeMy WebLinkAboutDocumentation_Regular_Tab 15_04/12/2012 , � • VILLAGE OF TEQUESTA
�d"' AGENDA ITEM TRANSMITTAL FORM
,
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: .;+; i� r: «� a r, �:� t��„::
APRIL 12, 2012
Consent Agenda: No Resolution #: 3-12
Originating Department: Utilities
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Awarding a contract to Felix Associates of Florida, Inc. for the Tequesta Drive drainage improvements and
increasing the fiscal year 2011/2012 Stormwater budget by appropriating Fund Balance in the amount of
$43,175.00
3. BUDGET / FINANCIAL IMPACT:
Account #: Amount of this Item:
403-250-663.663, Drainage Improvements $373,175.00, Amount of Contract
403-990-399.999, Appropriate Fund Balance $43,175.00, Appropriation Request
Current Budgeted Amount Available: Amended Budget after Item:
403-250-663.663, $330,000.00 403-250-663.663, $382,725.00
Current Amount Appropriated to Date: Amended Amount Appropriated to Date:
403-990-399.999, $0.00 403-990-399.999, $43,175.00
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
This item is for the drainage and road improvements for Tequesta Drive starting at Seabrook Road and
terminating at Short Avenue.
5. APPROVALS:
� e � P.; �
Dept. Head: • ��� Finance Director: � __ ; � �'�" ; �,�-
�
Attorney: (for legal sufficiency) Yes ❑ No ❑
_.,_..�,---�
Village Manager: �
• SUBMIT FOR COUNCIL DISCUSSION: �
• APPROVE ITEM: ❑
• DENY ITEM: �
TEQUESTA. UTILITIES
� � MEMORANDUM
:.
TO: MICHAEL R COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WI�TE, PUBLIC SERVICES MANAGER
SUBJECT: TEQUESTA DRIVE DRAINAGE IMPROVEMENTS
DATE: MARCH 29, 2012
Attached, please find a recommendation of award from Arcadis for the Tequesta Drive
drainage improvements. They aze recommending awarding the project to Felix
Associates of Florida, Inc. at a cost of $373,175.00.
As you are aware, we budgeted $330,000.00 for this project. That estimated cost was
from 201 p when we began the planning of this work. So, with the ever changing
economy, if approved we will have to appropriate the balance of $43,175.00. I have
discussed this with the Finance department and we do have the funds available to
accomplish this.
After review of the bids and engineers comments, I also recornmend approval of this
proposal. Please let me know if you have any questions oz concenns relative to tlus.
RESOLUTION NO 3-12
A RESOLUTION OF THE VII.LAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A
CONTRACT TO FELIK AS50CIATES OF FLORIDA, INC. FOR THE
TEQUESTA DRIVE DRAINAGE INIPROVEMENTS IN THE AMOUNT
OF $373,175.OQ AND INCREASING THE FISCAL YEAR 2011/2012
BUDGET IN THE STORMWATER FUND #403 BY APPROPRIATING
FUND BALANCE IN THE AMOUNT OF $43,175.00 AND AUTHORtZING
THE VILLAGE MANAGER TO EXECUTE ON BEAALF QF THE
VILI�AGE.
WHEREAS, the improvemeats were advertised for bid and Felix Associates of
Florida, Inc., the lowest bidder, has been approved by the Village's engineers to perform
the improvements;
WHEREAS, $330,000.00 was budgeted in the fiscal year 2011/2U12 Stormwater
#403 budget for the project;
WI�EREAS, an additional $43,175.00 needs to be appropriated in the
Stormwater Fund #403, account # 403-250.663.663, Dra.inage Improvements to fund the
improvements;
NOW, THEREFORE, BE IT pRDAINED BY THE VII.,LAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1 Resolution No. is hereby approved awarding a contract to Fel� Associates
af Florida, Inc. for the Tequesta Drive drainage improvements in the amount af
$373,175.00 and increasing the fiscal year 2011/2012 budget in the Stormwater Fund
#403 by appropriating Fund Balance in the amount of $43,175.00 and authorizing the
Village Manager to execute on behalf of the Village.
Section 2 This Resolution shall become effective immediately upon passage.
1
FISCA� YEAR Zo�2 Villaqe of Tequesta
Ba # Bud�et Amendment Request JE #
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Departrnent: Stormwater Account: Drainage Improvements Accourrt #: 403-250-663.663
Original Budget Balance Available Transfer Amount New Balance Available
$ 330,000.00 $ 330,000.00 $ 43,175.00 $ 373,775.00
Justification / Comments: Additional funding required to complete the Tequesta Drive drainage improvements.
�partment: Accou�rt: Account #:
Original Budget Balance Available Transfer Amount Nsw Ba#ance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amourrt New Balance Available
$ 0.00 $ 0.00 $ 0.00 S 0.00
Justification ! Comments:
Department: Account: Account #:
Original Budget Balance Availabte Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 S 0.00
Justiftcatlon / Comments:
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� l�MV'+rr� . . �.. , v _ ,� � .d„ ���_ � � �. � � .�.> >,e . �� ��e ,.. u� � „ r . �� �� swsw .r�� ,v �r. wr.s� .,r� x� �..�.. <. , w.G.-.. �. ,. c,. s.<
Departmer�t: Stormwater Account: Appropriate Fund Balance Accourrt #: 403-990-399.999
Original Budget Appropriated to Date Appropriation Request New App�opriated to Date
$ 258,130.00 $ 0.00 S 43,175.00 $ 43,175.00
Justification ! Comments: Additional funding required to complete the Tequesta Drive drainage improvements.
DeparUner�t: Accour�t: Account #:
Balance Available
� 0.00 �i 0.00 b 0.00 b 0.00
Ju�tification / Comments:
Department; Account; Account #:
Original Budget Balance Available Transfer Amourrt New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
DeparFment: Account: Account #:
Original Budget Balance Availab� Trans�er Amount IMew Balar�ce Avai�ble
$ 0.00 � 0.00 $ 0.00 $ 0.00
Justification / Comments:
�'��''.. . e_ . � � . � � >>.� ,. }�. � , ti � ' , w�� „ � .s .. _ � ,. �. .. .�, �� � ..��: <.�. ., . .: ., . . . ���.�. �.
Department Head: +�— • Date: 3� 1 � O f 2�
Budget Officer: Da
Village Manager Approval: Date:
Village Council Approval: Resolution Number Da
,�� ARCADIS U.S., Inc.
ARCADIS
infrastructure Water Environment Buildings 2081 Vista Parkway
West Palm Beach
Florida 33411
Tel 561 697 7000
Russell White Fax 561 697 7751
Public Services Manager www.arcadis-us.com
Village of Tequesta
136 Bridge Road
Tequesta, FL 33458
WATER RESOURCES
Subject:
Tequesta Drive Drainage Improvement Project
Recommendation of Award
Date:
Dear Mr. White, March 7, 2012
The bid results for the Tequesta Drive Drainage Improvements Project from February Contact:
14, 2012 are summarized below. Samantha Ciminello, E.I.
Felix Associates of Florida, Inc. $373,175.00 Phone:
561-697-7007
Foster-Marine Contractors, Inc. $377,270.00 Email:
Samantha.ciminello@arc2
Johnson-Davis, Inc. $385,000.00 -us.com
Pipeline Utilities, Inc. $399,979.75 Our ref:
W F900161.0000
Dickerson Florida, Inc. $416,120.00
Florida License Numbers
B8B Underground Contractors, Inc. $421,725.00
Engineering
E600007917
Centerline Utilities, Inc. $451,560.00
Geology
G6564
Sunshine Land Design, Inc. $480,660.73
Surveying
LB7062
Ranger Construction Industries, Inc. $526,110.00
Felix Associates of Florida, Inc. was the apparent low bid at $373,175.00. There was
approximately a 29% price difference between the apparent low bid and the apparent
high bid. The bottom three bid estimates were within 3.0% difference of each other.
Please take note, this project was bid on a unit price basis. Therefore, the final cost
amount will be based on actual quantities placed.
Page:
1/4
Mr. Russell White
� ARCADIS March 7, 2012
There were four bidders' qualifications in the bidding documents that have been
listed below.
• The bidder must have been in the general contracting business under their
present name for a minimum of five years.
• The bidder must be properly licensed to perform work as a Prime Contractor
in the State of Florida, Palm Beach County, and the Village of Tequesta.
• The bidder must have been awarded and performed as a Prime Contractor
on a minimum of five similar projects during the past five years.
• During the lifetime of the organization, as presently named, the Contractor
shall not have defaulted to a bonding company for completion of any project
referenced as a qualifying project.
It is also reserved in the bid documents that the Owner has the right to award this
project to whichever bidder he feels best serves his interests.
The evaluation of the apparent low three bidders revealed that the apparent low
bidder, Felix Associates of Florida, Inc. did not meet two of the four qualifications
listed in the bid documents. Firstly, Felix Associates of Florida, Inc. has not been in
business under their present name for at least five years. Secondly, Felix Associates
of Florida, Inc. has only been awarded one project that meets the conditions of a
"similar projecY' as defined in the bid documents. The remaining listed qualifications
were fulfilled. Felix Associates of Florida, Inc. is properly licensed in the State of
Florida, Palm Beach County, and the Village of Tequesta. In addition, Felix
Associates of Florida, Inc. has not defaulted to a bonding company for any of the
listed "similar projects."
Felix Associates of Florida, Inc. has only been licensed under its current name since
2009. Prior to 2009, Felix Associates of Florida, Inc. was doing business as Felix
Associates, LLC based out of Mamaroneck, NY. Felix Associates of Florida, Inc. has
advised during the evaluation that they were created in 2009 by Felix Associates,
LLC in order to take advantage of certain Federal Tax provisions and, with the same
staff as Felix Associates, LLC, have been doing business since 2009 under the
current name, Felix Associates of Florida, Inc.
Page:
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Mr. Russell White
� ARCADIS March 7 , Zo, 2
Since Felix Associates of Florida, Inc. was not created until 2009, four of the five
submitted qualifying projects were performed by Felix Associates, LLC. As a result,
the current organization of Felix Associates of Florida, Inc. has been awarded prime
contractor on only one of the submitted qualifying projects.
As part of our evaluation of Felix Associates of Florida, Inc., the listed references
were contacted. After receiving an overall satisfaction rating of 3 out of 3 for their
performance from the single acceptable qualifying project, the remaining listed
references were also contacted to verify the performance of the staff members
currently of Felix Associates of Florida, Inc. From those contacts, it was determined
that Felix Associates, LLC received an average overall satisfaction rating of 2.8 out
of 3. In addition to the provided references, we also contacted the City of Port St.
Lucie. The City has experience with Felix Associates, LLC and Felix Associates of
Florida, Inc. and has indicated general satisfaction with the performance of both
organizations for the quality of work performed in the past. It was also expressed by
the City that there has been no difference seen in the quality of work since the
creation of the Felix Associates of Florida, Inc. entity.
Felix Associates of Florida, Inc. does not meet all of the qualifications requirements
listed in the bidding documents. However, as previously noted, the bidding
documents clearly state that the Owner may award in a manner that best serves their
interest. In consideration of all of the above and their low bid, it is our opinion that
Felix Associates of Florida, Inc. will indeed serve the best interest of the Village. We
recommend award in the amount of their low bid of $373,175.00 for the Tequesta
Drive Drainage Project.
If you have any questions or wish to discuss this further, please don't hesitate to
contact us.
Sincerely,
ARCADIS U.S., Inc.
`, v�� �
��lti� �
Samantha Ciminello, E.I.
Water Resources Engineer I
Page:
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Mr. Russell White
� ARCADIS March 7 , Zo,2
Copies:
File (1)
Enclosed:
Reference Evaluation for Felix Associates of Florida, Inc.
Bid Packages from: Felix Associates of Florida, Inc. (1)
Foster-Marine Contractors, Inc. (1)
Johnson-Davis, Inc. (1)
Pipeiine Utilities, 1nc. (1)
Dickerson Florida, {nc. (1 }
B&B Underground Contractors, Inc. (1)
Centerline Utilit+es, Inc. (1)
Sunshine Land Design, Inc. (1)
Ranger Construction Industries, Inc. (1)
Page:
4/4
Felix Associates of Florida, Inc. Reference Check
Overal I
Reference Would you
Contractor Project Year of Reference Position Final Contract Number of C.O. Number of C.O. due On Time Satisfaction �
for Project Namel�ocation Project Contact on the Project Amount due to Time (OIC) to Money (O/C) Completion Rating of 1,2, or hire again for Any additional comments .
Information a similar job?
Civil Engineer for Yes (unsure how Yes (unsure how Contractor has always been
Felix Village Parkway, many...some took many...some took honest and fair to Owner, handled
Associates, Phase 2 in Port 2p� � �ennifer Jent City and Project g33,748,024.77 away time and away time and YES 2.75 - 3 YES unexpected issues
LLC. St. Lucie, FL �77z370-5785) Manager for various money..due to site money..due to site well...exceptional underground
projects in City conditions) conditions) work reat with filter fabrics
Walton Road
Felix Phenomenal contractor to work
Project - US1 to Yes (not at their Yes (not at their
Associates John Frank Project Manager for with (Ben Miller and Jim Story -
Village Green 2010 $4,413,855.50 request...design request...design YES 3 YES
of Fbrida. Drive in Port St. (�72-462-2097) St. Lucie County engineer oversight) engineer oversight) superintende�t)...only issue with
Inc. Lucie, FL concrete subcontractor
Felix City Center in Yes (4 C.O. due to YES (even
Jim Angstadt Engineer for the City changes that City though time
Associates, Port St. Lucie, 2009 �772_344-4239) of PoR St. Lucie $�5,047,372.48 No Wanted during the as 2.$ YES
LLC. FL
project) shortened)
Crosstown Yes (Felix asked Best contractor to use for basic
Felix Parkway, for additional YES (ahead roadway construction...might have
Jim Angstadt Engineer for the City Yes (Construction time
Associates, Segment 4 in 2009 $14,206,758.59 compensation for of original 3 YES been able to handle the MOT
LLC. Port St. Lucie, �772-344-4239) of Port St. Lucie accelerated time was reduced) schedule) better in residential area
FL schedule)
Felix Westmoreland �im Angstadt Engineer for the City Yes (nothing Yes (nothing
Associates, Blvd. 2007 �772344-4239) of Port St. Lucie $3,205,013.83 significant) significant) YES 2.5 YES
LLC. Im rovements in
Felix Felix has worked on many jobs at
Associates, Port St. Lucie over the years and
LLC and is �ot aware of any issues with
Port St. Lucie, Laney Southerly Engineer Manager of
Felix Florida (772-873-6442) Port St. Lucie - - - - their reputation and business
Associates approach; not aware of any major
of Florida, problems that would affect the
Inc. Tequesta project