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Memorandx�m
To: Michael R. Couzzo, Village r ;
From: James M. Weinand, Fire Chie
Date: May 28, 2004
Subject: Tequesta's Emergency Man ge nt P1an for 2004
I respectfully request that this Comprehensive Emergency
Management Plan be placed on the June lO Viliage Council Agenda
for their consideration.
The intent of the Plan is to provide guidance through which the
Village of Tequesta will prepare for, respond to, recover f�om,
and mitigate the impacts of a wide variety of emergencies or
disasters that could adversely affect the health, safety and/or
general welfare of the residents of the Village of Tequesta.
Florida Statutes 252.38(2) Authorizes and encourages
municipalities to create a local Emergency Management P1an.
This Plan has been written to be consistent with Palm Beach
County's Emergency Management Plan, which is also required by
Law.
On May 18, 2004, all departments of the Village received a
presentation on the contents of this plan; draft copies were
distributed and any suggestions or changes were due on May 26,
for inclusion into this document.
The attached plan dated 5/28/2004, is the final version and if
approved by the Village Council, it will replace the June 20�0
Emergency Management Plan, which is currently in effect.
If you have any questions, feel free to contact me.
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RESOLUTION NO. '
A RESOLUTION OF THE VILI�AGE COUNCIL OF THE VILLA�GE
OF TEQUESTA, PAI�M BEACH COUNTY, FLORIDA, ADOPTING
THE JUNE 2004, EMERGENCY MANAGEMENT PLAN F{?R THE
VILLAGE OF TEQUESTA, PROVIDING FOR THE CONTINUITY
OF GOVERAA�NT, ESTABLISHING RESPONSiBILITZES FOR
THE VARIOUS DEPARTMENTS AND OPERP,TIONAL PULICIES
WHEN DEALING WITH DI3ASTERS.
WHEREAS, The Village of Tequesta, Florida, is a municipality
within the 5tate of Florida and Chapter 252 of the Florida
Statutes encourages municipalities to prepare this document;
and,
WHEREAS, the Village CounciZ of the Village of Tequesta,
FZorida, desires to have an Emergency Management Plan that
, integrates with the emergency management plans and programs of
Palm Beach County, the State of Florida, and the Federal
Government; and
WHERE.AS, the Village Council of the Village of Tequesta,
Fl.orida, deems it necessary to have an Emergency Management
Plan to delineate basic strategies for departments to deal
with the effects of natural disasters and to establish an
approach for disaster recovery and mitigation effarts as set
forth herein
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNT�, FLORIDA, AS FOLLOWS:
Section 1. The June 2004, Comprehensive Emergency Management
Plan, is hereby adopted as Tequesta's primary document for
dealing with the effects from disasters, establishes
provisions for the continuity of Government, outlines specific
policies and details departmental responsibilities.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmeml�er
who moved its adoption. The motion was seconded by
Councilmember �
and upon being put to a vote, the vote was as follows:
. �
�
�
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this 10�'day of June, �.D., 2004.
MAY�R OF TEQUESTA
Pat Watkins
ATTEST:
Mary Miles
Village Clerk
- � C��
ViLLAGE OF TEQUESTA �-
COMPREHENSIVE EMERGENCY MANAGEMENT PI..AN
_ _ � ,_____�
TABLE OF CONTENTS
BP ,SIC P7.,AN ............................................Page 1
I ntroduction ....................................Page 1
Purpose.........................................Page 2
Scope...........................................Page 2
Responsibility ...................................Page 3
Vulnerability Analysis (Demographics)............Page 4
H azard Analysis ..................................Page 5
Concept of Operations ............................Page 8
Emergency Management Phases .....................Page 10
Organization....................................Page 12
Levels of Disaster ..............................Page 14
Graduated Emergency .............................Page 15
Emergency Support Functions .....................Page 16
Direction and Control ...........................Page 20
Notification and Levels of Activation...........Page 25
ResponseActions ................................Page 26
Level of Government Responsibilities............Page 30
ManagementPolicy ...............................Page 33
Compensation Policy ............................Page 35
Financial Management Policy ....................Page 36
Department Policy ..............................Page 39
Purchasing Logistics ...........................Page 40
Insurance......................................Page 41
APPENDIX A- HtIRRIGANE PLAN ..........................Page 43
Purpose .........................................Page 43
Scope ...........................................Page 43
Responsibility ..................................Page 44
Storm Information and Definitions ...............Page 45
Planning ........................................Page 48
Levels of Enqagement ............................Page 49
Emergency Support Functions .....................Page 50
Ope rational Phases ..............................Page 51
Phas I ........................................Page 52
72 hours before storm ......................Page 52
48 hours before storm ......................Page 53
Al1 Departments .......................Page 54
Police Department .....................Page 57
Fire-Rescue Department ................Page 58
Fi nance Department ....................Page 60
Public Works Department ...............Page 61
Community Development .................Page 63
Utilities Department ..................Page 64
Village Manager's Office ..............Page 65
24 hours before storm ......................Page 66
Phas II .......................................Page 68
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VILLAGE �F TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
TABLE OF CONTENTS
Fire-Rescue Department ................Page 68
Police Department .....................Page 69
All Departments .......................Page 69
Phase III ......................................Page 7Q
E.O.C. Command Staff .......................Page 70
Village Manager's Office ...................Page 72
Utilities Department .......................Page 73
Community Development ......................Page 74
Public Works Department ....................Page 75
Police Department ..........................Page 76
Fire-Rescue Department .....................Page 77
Finance Department .........................Page 78
APPENDSX 8- EVACUATION PLAN .........................Page 79
Purpose.........................................Page 79
Scope ...........................................Page 79
Situation.......................................Page 80
Red Cross Hurricane Shelters ....................Page 81
E vacuatian Zones ................................Page 82
Evacuation Routes ...............................Page 83
E vacuation Map ..................................Page 85
Authority.......................................Page 86
_ Evaeuation Orde�s ...............................Page 87
Evacuation Time Requirements ....................Page 88
Duties and Responsibiliti.es .....................Page 89
Emergeney Management Coordinator...........Page 89
D epartment Heads ...........................Page 94
Public In�ormation Officer .................Page 90
Police Department ..........................Page 90
Public Works ...............................Page 91
FireRescue ................................Page 92
Evacuation Order Guides .........................Page 94
Minus 4 TO 6 Hours .........................Page 94
Minus 3 TO 5 Hours .........................Page 96
Minus 2 TO 4 Hours .........................Page 97
Minus 1 TO 3 Hours .........................Page 99
APPENDIX C- SEARCH AND RESCUE OPERATIONS PLAN......Page 100
Purpose........................................Page 100
Scope..........................................Page 100
Planning .......................................Page 100
Procedure......................................Page 101
Initial Size-up ................................Page 101
Light Search and Rescue ........................Page 102
Phase 1 ...................................Page 102
Phase 2 ...................................Page 103
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TABLE OF CONTENTS
Structural Triage, Assessment & Markinq........Page 143
Structural Triage Assumptions .............Page 103
StructurallHazards Marking ................Page 104
Search Assessment Marking .................Page 106
APPENDIX D- SLOSH MODEL ............................Page 108
Purpose........................................Page 1Q8
Category 1 Storm Surge Map .....................Page 109
Category 3 Storm Surge Map .....................Page 110
Category 5 Storm Surge Map .....................Page 111
APPENDIX E- E.O.C. SETUP PLAN ......................Page 112
Purpose........................................Page 112
Scope..........................................Page 112
Responsibility .................................Fage 112
Equipment......................................Page 112
Audiovisuai Cabinet Diagram ...............Page 113
Procedure......................................Page 114
EOC Media Diagram .........................Page 114
Phone and Data Interface Diagram..........Page 115
As Built Drawings ............ .......•..•.-••..Page 116
EOC Hardened Area .........................Page 116
EOC East Wall Elevation ...................Page 117
EOC West Wall Elevation ...................Page 118
EOC North Wall Elevation ..................Page 119
EOC South Wall Elevation ..................Page 120
Table of Contents Page iii 5/28/2004
VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
INTRODUCTION
Chapter 252, Florida Statutes (State Emergency Management
Act), encourages municipalities to prepare this document, the
Village of Tequesta Comprehensive Emergency Management Plan.
The Comprehensive Emergency Management Plan must be
integrated into and coordinated with emergency management
plans and programs of Palm 8each County, the State of Florida
and the federal government. The Comprehensive Emergency
Management Plan also establishes guidance through which the
Village of Tequesta will prepare for, respond to, recover
from, and mitigate the impacts of a wide variety of
emergencies or disasters that could adversely affect the
health, safety and/or general welfare of the residents of the
Village of Tequesta.
The Comprehensive Emergency Management Plan is operations-
oriented, and addresses coordinated regional and inter
regional evacuation, sheiter, post-disaster response and
recovery; rapid deployment and pre-deployment of resources;
communications and warning systems; annual exercises to
determine the ability of local government to respond to
emergencies; and clearly defined responsibilities for the
- various departments through an Emergency Support Function
(ESF) approach to planning and operations.
The Comprehensive Emergency Management Plan describes the
basic strategies, assumptions and mechanisms through which
the Village will mobilize resources and conduct activities to
guide and support local emergency management efforts through
response and recovery. To facilitate effective
intergovernmental operations, the Comprehensive Emerqency
Management Plan adopts a functional approach that groups the
type of assistance to be provided under ESF's to additional
functional needs at the state, county, and municipal level.
Each ESF is headed by a lead agency, which has been selected
based upon its authorities, resources, and capabilities in
the functional area. Where no municipal department has the
authority, capability or resources to manage a function area,
those responsibilities have been left to a higher level of
government such as the county or the state. Each ESF will
serve as the primary mechanism through which assistance is
managed in an affected area.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
PURPOSE
This Plan is intended to provide an organized system for the
Village of Tequesta`s department heads to discharge
responsibilities to minimize loss of life, suffering and
property damage resulting from any natural disaster or
emergency. Provide every possible means of service to the
citizens of the Village of Tequesta for rapid, orderly
recovery from such disaster through maximum use of their
department employees, local resources, available assistanGe
from Palm Beach County and adjacent counties and/or state and
federal assistance, financial or otherwise.
This Comprehensive Emergency Management Plan provides for
continuity of government during and after any natural
disaster or emergency.
SCOPE
Natural disasters or peacetime emergencies can occur anywhere
and at any time with little or no warning. This Plan
establishes policies and procedures, and assigns
responsibilities far the various department heads to
effectively communicate and coordinate emergency operations
within their departments as well as other Village
departments. This plan also defines the steps necessary to
coordinate and request assistance from outside agencies, if
necessary for the Village of Tequesta. These policies and
procedures will provide effective coordination and emergency
operations before, during and after any natural disaster or
peacetime emergency.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
RESPONSIBILITY
Every employee of the Village of Tequesta is assigned a duty
to function during natural disasters or emergencies and is
accountable for the protection of the citizens of Tequesta,
along with citizens of other jurisdictions that contract for
our service. Specific responsibilities and duties are
outlined in th.is Plan by specific title assignments given to
various departments, divisions and/or sectors; individual
department emergency plans may also have specific employee
responsibilities. Employees are instructed to become
acquainted with various tasks assigned to their department.
Department heads are further instructed to become acquainted
with various tasks assigned to each department or sector, in
case that assignment is delegated to �hem, due to absence or
some other unforeseen circumstance.
All Village departments will develop policies and procedures
or instructions to guarantee the preservation of vital public
records, to include their reconstruction if necessary, during
and after the emergency. In general, vital public records
include those: considered absolutely essential to the
continuad operation of Village government, considered
- absolutely essential to the Village's ability to fulfill its
responsibilities to the public, required to pro�ect the
rights of individuals and the Village, and essential to
restora�ion of life support services. Documentation of
actions taken during an emergency or disaster is a legal
requirement and must be done.
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COMPREWENSIVE EMERGENCY MANAGEMENT PLAN
WLNERABILITY ANALYSIS (DEMOGRAPHICS)
According to the 1990 Census, the population of the Village
of Teguesta was estimated at 4,499. However, in 1995, the
University of Florida Bureau of Economic Research estimated
the current permanent population at 4,592, with an additional
504 seasonal residents, brinqing the total population to
5,096. The Village occupies a land area of approximately 2.1
square miles. The Village landmass area is generally
described as follows:
Bounded on the East by the Atlantic Ocean
Bounded on the North by Palm Beach County and Martin
County
Bounded on the South by the Town of Jupi�er
Bounded on the West by the Loxahatchee River
The Palm Beach County Sasin SLO5H model completed November
1993 identifies areas within the Village vulnerable to the
storm surge. (Attached as Appendix D)
The landmass of the Village is separated by waterways running
north and south the full length of the Viliage. The barrier
island is separated from the mainland by the Intracoastal
Waterway along approximately 1.3 miles of coastal shoreline.
The Northfork of the Loxahatchee River separates the Country
Cl.ub area from the mainland. These areas are densely
populated and almost 100 percent built out. Two bridges are
critical to linking this Village together. The Tequesta
Drive Bridge is the major east-west route to the Country Club
area. Access to the barrier island is limited to the SR 707
draw span bridge.
Another manmade barrier dividing the Village is the East
Coast Railway. This railway runs north and south the full
length of the Village.
U.S. Highway One is the major north.-south artery that extends
from boundaries with Martin County on the north to the
boundary of Jupiter city limits on the south. This artery is
a north-south thoroughfare for interstate commerce and
tourist industry.
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HAZARD ANA�YSIS
The Village of Tequesta is vulnerable to a host of hazards,
outlined as follows:
Hurricanes and Txopical Stornns: Florida is the most
vulnerable state in the nation to the impact of hurricanes
and tropical storms. Hurricane season runs from June 1
through November 30. Primary and secondary effects from
hurricanes include: storm surge, high winds, and inland
flooding. Storm surge poses the greatest threat to life and
property. Tornadoes associated with tropical storms are most
frequent in September and October when the incidence of
tropical storms is greatest. Inland flooding can accompany
any hurricane due to the low elevation of much of the
Village.
Tornadoes: From 1953 to 1989, Florida ranked third in the
nation in the number of tornadoes per year and seventh in the
nation in the number of deaths per year. Tarnadoes can
strike anywhere. The most common, least destructive
tornadoes in Florida are warm season tornadoes, which occur
. from May through August with peak activity in June. Nine of
the ten most destructive tornadoes in Florida have been cool
season tornadoes, occurring between December and April.
Flooding: During extended periods of heavy rainfall, certain
low-Iying neighborhoods within the Village are subject to
considerable flood damage and isolation caused by inability
of natural and mechanical drainage systems to effectively
remove the water. All caastal property and inhabitants are
subject to severe damage and loss of life resulting from
floods caused by hurricane associated tidal surge.
Droughts and Freezes: The Village of Tequesta is vulnerable
to the adverse effects of severe water shortage. During
periods of critical water shortage, there is a Village-wide
forceful contingency plan to ef�ectively restrict the use of
water. The Village is occasionall.y subject to quick freezes,
which primarily affects the homeless. The American Red Cross
opens shelters for the homeless when temperatures are
predicted to drop below 35 degrees F. overnight.
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COMPREHENSIVE EMERGENCY MANI�IGEMENT PLAN
Hazardous Materials: The citizens of the Village of Tequesta
are vulnerable to the harmful effects of accidental release
of hazardous materials. Large volumes of hazardous materials
are transported through the Village by highway, railroad, and
water on a daily basis. Within the Village of Tequesta,
there are a number of public and private fixed facilities
that use or store hazardous materials. Coordinating
procedures for hazardous materials response is a function of
fire rescue and are dealt with under the Emergency Support
Function No. 10 within this Comprehensive Emergency
Management Plan.
Mass Casualt� Incidents: The Village of Tequesta is
vulnerable to serious accidents that are capable of producing
mass casualties. The crash of a commercial aircraft, the
crash of a multi-passenger transport vehicle, the derailment
of a train, a major release of ha2ardous materials, and
structural failures are typical of the accident potential.
Fire: The moderate building density standards along with the
architectural standards concerning roof construction and the
numerous high-rise buildings are subject to conflagrations
requiring a timely response of a large number of suppression
forces and support agencies. Mass casualties resulting from
extensive structural fi,re, both as a result of burns and from
injuries sustained by victims attempting to exit buildi.ngs on
fire, is an ever present possibility in Tequesta. Our
proximity to the Atlantic Ocean causes the Village to be
subject to consistent and some times strong sea breezes,
which also contributes to the threat of conflagration fires.
Undocumented Al.iens: The Atiantic shore of the Village of
Tequesta is the frequent scene of the arrival of undocumented
aliens. The Village has had both the history and potential
for the unannounced arrival of a large number of undocumented
aliens capable of disrupting the normal delivery of
government services. Until relieved of responsibility by the
county, state and/or federal government, the Village of
Tequesta must be capable of providing mass refugee care to
include shelter, food, water, transportation, medical
attention, police protection, and other social services.
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VILLAGE OF TEQUfSTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
Terrorism: Acts of terrorism are a concern to the Village
of Tequesta because of their ability to disrupt the normal
delivery of governmental services. Acts of terrorism are
capable of creating disasters that threaten the satety of a
large number of people. In recent years, an increasing
evidence of terrorism has been recorded in this nation.
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VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
CC�NCEPT OF OPERATIONS
General The primary objective for emergency management in
Tequesta is to provide a coordinated effort from all
supporting Villaqe departments in the preparation for,
response to, and relief from injury, damage and suffering
resulting from either a localized or widespread disaster. The
Fire Department is the focal point for Village emergency
management activities. However, emergency management
responsibilities extend beyond this department to all Village
government departments, and ultimately, to each individual
citizen.
Citizen and Government Roles Basic responsibility for
emergency planning and response lies with individuals and
heads of househoids. When the situation exceeds the
capabilities of individuals, families and volunteer
organizations, a Village emergency exists. Village of�icials
will implement their standing emergency policies, procedures
and instructions to alleviate the emergency, relieve
� suffering, and protect lives, property and resources. Pre-
existing mutual-aid agreements between the variaus government
jurisdictions within and adjacent to Village boundaries may
be invoked as appropriate. The Mayor may declare a civil
emergency to expedite access to local resources needed to
cope with the incident. If the needed response exceeds these
local capabilities, a disaster situation exists. The Mayor
may declare a disaster emergency under Florida Statutes,
� Chapter 252.38 (3). He/she may further ask for county
assistance, and/or state assistance through the county. The
Governor, in turn, has the option of asking for federal aid
when it appears that the combined resources of local, county
and state agencies will be inadequate.
Relationship Between Emergency and Daily Operational
Functions: Emergency management is the day-to-day function
of certain Village departments, such as the Police and Fire
Departments. While the routine functions of most Village
departments are not of an emergency nature, pursuant to this
plan, all officers and employees of the Village will plan to
meet eme.rgencies threatening life or property. This entails a
day-to-day obligation to assess and report the impact of an
emergency or disaster event. It requires monitoring
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
Conditions and analyzing information that could signal the
onset of one of these events. Disasters will require Village
departments to perform extraordinary functions (as per FS
252.38 (3). In these situations, every attempt will be made
to preserve organizational integrity and assign tasks, which
parallel the norm. However, it may be necessary to draw on
people's basic capability and use them in areas of greatest
need. Day-to-day functions that do not contribute directly
to the emergency operation may be suspended for the duration
of any emergency. Efforts that would normally be required to
perform those functions may be redirected to accomplish
emergency tasks. The Mayor, Emergency Management Director
and the Village Manager acting in concert or any two of them,
if one is not available or any one of them if neither of th�
two are available, are responsible for the direction,
control, and eoordination of emergency management activities
in Village of Tequesta.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
EMERGENCY NfArtAGEMENT PHASES
The Village will meet its responsibility for protecting life
and property from the effects of hazardous events by acting
within each of four phases of emergency management.
Mitigation: Actions accomplished before an event to prevent
it from causing a disaster, or to reduce its effects if it
do�s, save the most lives, prevents the most damage and are
the most cost effective. Village departments will enforce all
public safety mandates of the Village Code of Ordinances, to
include land use management and building codes; and recommend
to the Mayor via the Village Manager, leqislation required to
improve the emergency readiness of our community. The Mayor
and Village Council will solicit advice from the public, and
enact legislation necessary to improve the emergency
readiness of the community.
Preparedness: Village departments will remain vigilant to
crises within their areas of responsibility. Village
emergency service departments will prepare for emergencies by
maintaining existing or developing detailed emergency
� standard ope�ating procedures to enable first responders to
accomplish the tasks normally expected of them. All Villaqe
departments will prepare for disasters by developing detailed
standing disaster policies, procedures, and instructions to
accamplish the extraordinary tasks necessary to integrate the
department's total capabilities into a Villaqe disaster
response. Disaster policies, procedures, and instructions
must complement this plan. Village departments will ensure
that their employees are trained to implement emergency and
disaster procedures and instructions. Departments will
validate their level of emergency readiness through internal
drills and participation in exercises selected by the
Village. Exercise results wilZ be documented and used in a
continuous planning effort to improve the Village's emergency
readiness posture. This joint, continuous planning endeavor
will culminate in revisions to this plan in the constant
attempt to achieve a higher state of readiness for an
emergency or disaster response. Preparedness consists of
almost any pre-disaster action, which is assured to improve
the safety or effectiveness of disaster response.
Preparedness consists of those activities that have the
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VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
potential to save lives, lessen property damage, and increase
individual and community control over the subsequent disaster
response.
Response: The active use of resources to address the
immediate and short-term effects of an emergency or disaster
constitutes the response phase and is the focus of department
emergency and disaster standing operating procedures and
instructions, mutual aid agreements, and this p1an.
Emergency and disaster incident responses are designed to
minimize suf�ering, lass of life, and property damage, and to
speed recovery. They include initial damage assessment,
emergency and short-term medical care, and the return of
vital life-support systems to minimum operating standards.
When any Village department rec�ives information about a
potential emergency or disaster, it will conduct an initial
assessment, determine the need to alert others, and set in
motion appropriate actions to reduce risk and potential
impacts. Emergency response activities will be as described
in department's policies and procedure instructions and may
involve activating the Emergency Operations Center for
coordination of support. Village departments will support
first responders by providing warnings and emergency public
information, and helping to save lives and property, supply
basic human needs, maintain or restore essential services,
and protect vital resources and the environment. Responses
to declared emergencies and disasters wi11 be guided by this
plan.
Recovery: Eme�gency and disaster recovery efforts aim at
returning to pre-disaster community life. They involve
detailed damage assessments, complete restoration of vital
life-support systems, financial assistance and long-term
medical care. There is no definite point at which response
ends and recovery begins. However, generally speaking, most
recovery efforts will occur after the emergency organization
is deactivated and Village departments have returned to pre-
disaster operation and will be integrated with day-to-day
operations.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
ORGANIZATTON
This section of the Comprehensive Emergency Management Plan
defines and outlines �he difference between the normal
organizational structure of the Village and the emergency
organizational structure of the Village.
Daily Operations: In 1957, the Village of Tequesta
incorporated and became a municipality within Palm Beach
County, Florida. The Village of Tequesta is a Village
Council-Manager form of government. The Village Council
consists of five members that are presided over by a Mayor
and Vice-Mayor. A Village Manager is appointed by the
Village Council and is charged with the responsibility of
administering the public business of Viliage Government in a
manner consistent with policy established by the Village
Council. The Village government is organized into functional
departments and divisions as established by the Village
Council upon recommendation of the Village Manager, to create
and provide for the delivery of essential governmental
services.
Emergency Operations: As designated by the Village Code of
�- Ordinances, Chapter 18-31, the Mayor, Emergency Management
Director and the Village Manager acting in concert or any two
of them, if one is not available or any one of them if
neither of the two are available, are authorized to take
temporary emergency measures in a matter of extreme necessity
involving matters of public health or safety, resulting from
hurricane or other disaster.
Chapter 18.33, of the Village Code of Ordinances designates
the Fire Chief as the Emergency Management Director.
Therefore, the Fire Ch.ief, Village Manager and the Mayor will
accomplish all coordination, direction and implementation of
all disaster management functions caoperatively.
Continuity of government must be maintained. In the event
that mayoral succession is needed the Vice-Mayor shall serve
in this capacity. In the event that vice mayoral succession
is needed it shall be accomplished in accordance with the
Charter.of the Village of Tequesta. The Village Council, if
available will determine line of succession to the Village
Manager's Office, if not, the Mayor shall accomplish such
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COMPREWENSIVE EMERGENCY MANAGEMENT PLAN
appointment. The Village Manager, if available will
determine line of succession �o the Emergency Management
Director, if not, the Mayor shall accomplish such
appointment. The line of succession to all other departments
shall be specified in that department's policies and
procedures manual, if not speci the appointment will be
the Emergency Management Director.
During the activatian of this plan the Emergency Management
Director will direct and coordinate all municipal departments
along with any supporting orqanizations andlor volunteers.
Certain phases of operation for the Village will be
implemented concurrently with the announced state of
emergency or warning of special condition. All assignments
and work details in an emergency situation shall be
documented. Department heads will submit a complete emergency
operation plan as to staffing allocation, equipment
distribution, and other emergency related needs as requested
by the Emergency Management Director.
The Emergency Management Director will activate the Tequesta
Emergency Operation5 Center (TEOC) as needed, and/or as
defined in Appendix "E" of this plan. The TEOC is staffed to
form the nucleus through which the Emergency Management
Director provides direction and controi of all emergency
governmental activi.ties. The expanded organizational
structure is necessary to discharge the requirements imposed
by the anticipated emergency or disaster and is identified
within the appropriate Emergency Support Functions of this
p1an. The TEOC will operate from the emergency operations
room located in the Tequesta Public Safety Facility at 357
Tequesta Drive. The floor of this is complex is 14.25 feet
above sea level.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
LEVELS OF DISASTER
Chapter 252, Florida Statutes, requires the Comprehensive
Emerqency Management Plans to contain provisions to ensure
that the Village is prepared for various levels of disaster.
Minor and/or Localized Disasters: The principal of graduated
ernergency will be used in responding to localized disasters.
The initial response will be from emergency personnel
dispatched by normal procedures. Their assessment of the
situation will determine if additional resources are needed.
Village departments may be called upon to provide additional
resources. These disas'ters are likely to be within the
response capabilities of the Village government and result in
only minimal need for county, state or federal assistance, if
any. Mutual aid and Palm Beach County Emergency Management
may provide additional support if resource needs are beyond
existing capabilities. Activation of the Tequesta Emergency
Operation Center may not be necessary during a"localized"
disaster.
Major or Wides�read Disaster: Any disaster that will likely
exceed local capabilities and require a broad range of
county, state and federal assistance. Hurricanes are
considered the most probable widespread disaster, which could
impact the entire Village and adjacent areas. Full activation
of the Emergency Operation Center will be required to
coordinate the Village's response. Palm Seach County
Emergency Management and FEMA will be notified for the
potential federal assistance, which is predominantly
recovery-oriented.
Catastrophie Disaster: Any disaster that will require massive
state and federal assistance, including immediate military
involvement. Operationally, this definition translates into
a full activation of the Tequesta Emergency Operation Center
to coordinate the efforts wi�h Palm Beach County Emergency
Operations Center. State Emergency Operations Center and
FEMA will be notified, and potential federal assistance will
involve response as well as recovery needs.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
GRADUATED EMERGENCY
Most disasters will be a graduated emergency involving only
those persons necessary to handle the situation. For this
purpose, three levels of emergency will be used:
Level One Emergency: A"Level One" emerqency is a common
emergency situation that occurs on a frequent basis. The
responsibility for control of the incident rests with the
responding department.
Level Two Emergency: Should an incident remain unresolved,
the emergency status will rise to a"Level Two" emergency.
Level Two incidents involve routine assistance from internal
and/or external agencies including mutual aid. Command and
control is still the responsibiiity of the primary response
department. Notification of the Department Head and/or
his/her designee. If the emergency cannot be mitigated
within a reasonable time frame, notification ot the Emergency
Management Direstor may be necessary depending on the
situation. A partial activation of the Village Emergency
Operating Center may ocCUr, or the Emergency Management
Director may go to the designated Incident Command Post to
facilitate response coordination. Palm Beach County Emerqency
Management is usually notified.
Level Three Emerqency: Should the incident begin or escalate
to a situation where non-routine assistance is required or
anticipated, a"Level Three" emergency will be declared. The
Villaqe Emergency Operating Center will activate at this
level. This level of emergency will be used for a hurricane,
for some tropical storms, and for any major technological
disasters. The Palm Beach County Emergency Management is
notified, communication and coordination is maintained.
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COMPREHENSIVE EMERGENCY MAPtAGEMENT PLAN
EMERGENCY SUPPORT FUNCTIONS (ESF' S)
Emergency Support Function's represent groupings of types of
assistance activities that citizens are likely to need from
the Village. If no municipal department has the authority,
capability or resources to manage a functianal area, the
county agency responsible far that function has been
identified far planning purposes.
Tequesta's ESF's are as follows:
ESF I: Transportation - Respon.sibility lies with the Tequesta
Department of Public Works. To repair damage to
transportation systems, provide emergency transport of goods
for other emergency support functions.
E5F 2: Communications - Responsibility lies with the Tequesta
Police Department. To provide emergency radio and
telecommunications services to organizations involved in the
response and recovery operation. To provide and maintain the
necessary means for communication with the citizens of
Tequesta.
ESF 3: Public Warks and Engineering - Responsi.bility lies
with the Tequesta Utilities Department and the Public Works
Department. To remove debris and provide emergency
genexators, water systems, water treatment service, drainage
system and similar public works systems, and to assist in the
restoration of public works systems.
ESF 4: Firefighting - Responsibility lies with the Tequesta
Fire-Rescue Department. To detect and suppress fires and to
provide incident management teams to assist in command and
control operations.
E3F 5: Information and Planning -- Responsibility lies with
the Tequesta Village Manager's Office, Tequesta Fire-Rescue
Department and Tequesta Police Department. To collect,
analyze and disseminate critical information on emergency
operations for decision-making purposes.
ESF 6: Mass Care - Responsibility lies with Palm Beach
County. The Village of Tequesta's Clerk's Office will
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COMPREHENSiVE EMERGENCY MANAGEMENT PLAN
coordinate with Palm Beach County and work with the Palm
Beach County Chapter of the American Red Cross. To manage
and coordinate the dissemination of all disaster-related
information to the media and the general public.
ESF 7: Resource SupAort - Responsibility lies with the
Tequesta Planner. To secure resources through mutual aid
agreements, or procure resources for other ESF's as needed.
(Work with the Palm Beach Caunty Division of Emerqency
Management).
ESF 8: Health and Medical Services - Responsibility lies with
the Tequesta Fire-Rescue Department. To provide trained
health and medical personnel, and �o provide supplies and
emergency facilities in the affected area as well as in
shelters.
ESF 9: Urban Search and Rescue - Responsibility lies with the
Tequesta Fire-Rescue Department. To locate, extricate and
provide emergency assistance to victims trapped in debris or
wreckage by the disaster.
ESF 10: Hazardous Materials - Responsibility lies with the
`� Tequesta Fire-Rescue Department. To provide inspection and
containment of hazardous materials accidents and releases,
and to coordinate the cleanup of hazardous materials.
ESF 11: Food and Water - Responsibility lies with the
Tequesta Finance Department. To coordinate with ESF 6 to
identify food and water needs of emergency personnel and
disaster victims, and ensure that supplies of food and water
(or vouchers to obtain. them locally where possible) are
provided.
ESF 12 - Energy - Responsibility lies with Palm Beach County
and F P& L. Tequesta Fire-Rescue Department will coordinate
with the Palm Beach County, private sector agencies and ESF 7
to provide emergency supplies of power and fuel, and to
assist in the restoration of non-emergency fuel systems.
ESF 13 - Military Support - Responsibility lies with Palm
Beach County. Tequesta Police Department wi11 provide
leadership in the coordination efforts with the Palm Beach
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�OMPREHENSIVE EMERGENCY MANAGEMENT PLAN
County and National Guard resources to assist in the ESF's
where needed.
ESF 14: Public Information - Responsibility lies with the
Tequesta Village Clerk's Office. To establish and manage
joint informatian centers; and coordinate the dissemination
of all disaster-related information to the media and the
general public.
ESF 15: Volunteer� and Donations - Responsibility lies with
Palm Beach Gounty. Tequesta Finance Department will
coordinate with the Palm Beach Caunty and private sector
agencies to manage the receipt and distribution of donated
goods and services to meet requests in the wake of a
disaster.
ESF 16• Law Enforcement and Security - Responsibility lies
with the Tequesta Police Department. To provide armed escort
to emergency workers or transport caravans and security to
emergency facilities, as well as general law entorcement
services during an emergency.
RELATIONSHTP BETWEEN LEAD AND SUPPORT AGENCIES IN TH� ESF: A
department or division may be designated "the lead" for an
ESF for a number of reasons. The agency may have a statutory
responsibility to perform that function, ar through its
programmatic or regulatory responsibilities, the agency may
have developed the necessary expertise to lead the ESF. In
some agencies, a portion of the agency`s mission is very
similar to the mission of the E5F; therefore, the skills to
respond in a disaster can be immediately translated from the
daily business of that agency. Whatever the reason an agency
is designated as the "l.ead" agency, that agency has the
necessary contacts and expertise to coordinate the activities
of that support function.
Upon ESF activation by the Emergency Management Director, the
lead agencies for the ESF will send a representative to the
Village of Tequesta Emergency Operations Center to coordinate
that function. It is up to the lead agency's discretion as
to how many, if any, support personnel they will require
present. with them. However, due to the limited space
available in the Village of Tequesta Emergency Operations
Center, the attendance of support personnel should be closely
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
coordinated with the Village of Tequesta Emergency �perations
Center staff.
The state will respond to local requests for assistance
through the ESF process. Within the State Emerqeney
Operations Center, requests for assistance will be tasked to
the ESF for completion. The lead agency will be responsible
for coordinating the delivery of that assistance to the
disaster area.
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CC3MPREHENSIVE EMERGENCY MANAGEMENT Pi.AN
DIRECTION AND CONTROL
Decision-making au_ thority retained at city level: The on-
scene commander or commanders in an emergency response are
Village officials, usually an emergency services officer from
fire-rescue and/or police. Emergency Management Director
retains overall, local coordination and commitment authority
for local assets.
The Village of Tequesta emergency management authorities may
direct evacuations, request the Red Cross to open shelters,
and request state assistance through the county. Village
authorities may also activate mutual aid agreements with
neighboring cities.
Decision-makin authorit retained at count level: The Palm
Beach County Emergency Operations Center serves as the
Iiaison ancl coordinating agency between the local and state
governments. Overall, county coordination and commitment
authority for county resources is retained by county elected
officials, and delegated to the county emergency management
director.
County emergency management authorities may direct county
evacuation, open shelters, and request state assistance.
County authorities may also activate mutu�.l aid agreements
with neighboring counties, and may broker mutu�l aid
agreements between municipalities within the county.
Brokering must be involved for tha county to track mutual aid
between municipalities.
Decision-making authority of the State Coordinating Officer,
Governor's � Appointed Representative, De uty State
Coordinating Officer Response, State Emergency Response Team
Lea_ der� and State Emergency Response Team ESF's: At the
state level, decision-making authority and commitment of
state assets is retained at the State Emergency Operations
Center, by the State Emergency Response Team Leader, or some
other designee within the Department of Community Affairs.
The State Emergency Response Team Leader may issue mission
statements to the lead agencies of the state ESF's. Mission
assignments and mutual aid agreements brokered by the state
are tracked in the State Emergency Operations Center by a
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
staff person reporting to the State Emergency Response Team
Leader.
Tn the event of federal assistance, a State Coordinating
Officer will be appointed to interface directly with the
federal government. Depending on the complexity of the event
and the need to broaden span-of-control, the State
Coordinating Officer may be supported and assisted by the
Governor's appointed representative and the Deputy State
Coordinating Officers for Response and Recovery. The Deputy
State Coordinating Otficers are responsible for ensuring
close coordination between federal and state representatives
and anticipating the needs and conflicts in the operation as
it progresses.
Direction and Control for Evacuat The Village of Tequesta
is authorized to initiate an evacuation of certain areas of
the Village in aceordance with Palm Beach County
Comprehensive Emergency Management Manual.
Tn the event of a multi-city or regional event, Palm Beach
County has the authority to initiate an evacuation that could
include the Village of Tequesta. The County may also issue
an evacuation order in support of a Village order.
Most evacuations will be local {Village or County� in scope
and actions will be initiated following a decision by the
local governing body. In such cases, the evacuation will be
coordinated and administered by the Village or county
officials using Village or county resources in accordance
with Village and county evacuation plans. It is anticipated
that counties will establish mutual aid agreements with
neighboring jurisdictions to provide expanded resource
capability. During any Village or county administered
evacuation that does not require activation of the State
Emergency Operations Center, the Department of Emergency
Management will provide state assistance under the various
state agencies' normal statutory authority through
coordination.
In the event of a multi-county, regional or inter-regional
evacuation, the Governor or the Governor's appointed
representative may issue an evacuation order in support of a
local order. This decision will be made following
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COMPREHENSiVE EMERGENCY MANAGEMENT PLAN
consultation with the State Coordinatinq Officer, the Deputy
Sta�e Coordinating Officer for Response, and the 5tate
Emergency Response Team Leader and representatives of the
impacted counties.
A1.1 state assistance and support of such evacuations will be
coordinated from the State Emergency Operations Cen�er under
the direction and control of the State Emergency Response
Team Leader. The following types of decisions will be made
a�ter coordination between the State Emergency Response Team
Leader, the affected ESF(s) and the impacted counties.
Decisions on evacuation issues, such as lifting tolls on
state toll facilities; locking down drawbridges; deploying
and pre deploying personnel; determining local evacuation
routes; directing people caught on evacuation routes to safe
sheltar; ensuring the sufficiency of reasonably priced fuel;
and addressing any emergency medical issues relative to
evacuation. (See Appendix "B" of this plan for Evacuations).
Direction and Control. for Shelter: The opening of shelters
remains a county responsibility. The Village af Tequesta
will make all requests for the opening of shelters through
the Palm Beach County Division of Emerqency Management. The
Village wi11 support the county and the Red Cross by
assigning security and emergency medical personnel, if
needed, to shelters as they are opened by the county. The
State Emergency Operations Center will support the local
sheltering plan with assistance in staffing shelters;
identifying additional shelters; and managing shelters with a
shortfall af resources. The State Emergency Operations
Center will coordinate through ESF 6 any requests for
assistance from other ESF's that will be needed to support
multi-county, regional and inter regional shelter operations.
Direction and Control of Mission Asssignments When a local.
government requests state assistance because of a resource
shortfall, the lead state agency for that ESF will be
responsible for identifying the particular resource or
resources that will accomplish the mission and coordina�e the
delivery of that resource to the local government.
Direction and Control DisCUSSion of Mutual Aid Aqreements a
Memoranda of Understanding Mutual aid agreements and
memorandum of understandings are an essential component of
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V{LLAGE OF TEQUESTA
COMPREHENSIVE EMERGENGY MANAGEMENT PLAN
emergency management planning, response and recovery
activities. These agreements for reciprocal emergency aid
and assistance, in case of emergencies, can increase
resources and improve response and recovery efforts.
Chapter 252, Florida Statutes, authorizes the Division of
Emergency Management to make available any equipment,
services, or facilities owned or organized by the state or
its political subdivisions for use in the affected area, upon
request by the duly constituted authority of the area. The
Division of Emergency Management is authorized to reinPorce
emergency management agencies in areas stricken by
emergencies.
The Village of Tequesta has executed and is a participating
political subdivision in the Statewide Mutual Aid Agreement,
as such, requests for mutual aid can be communicated through
the county to the Division of Emergency Management and any
responses from assisting parties will be directed from and
coordinated by the Division of Emergency Management. This
will ensure that the state is aware of and coordinates all
resources that are mobilized.
� The Division of Emergency Management's coordination of mutual
aid agreements is critical to the direction and control of
the overall response and recovery efforts. Without the
Divisian of Emergency Management as the control point,
severely impacted political subdivisions may not receive the
type and amount of assistance needed if each political
subdivision independently request and execute agreements.
Florida also has mutual aid agreements and memorandums of
understanding with other states and private organizations.
These agreements provide additional resources �or the
Division of Emergency Management to have access if needed.
The State Emergency Response Team monitors and coordinates
all requests and executed agreements. Records are maintained
of agreement participants to effectively administer this
activity.
Directiqn and Control £or the transition from a State
Emer en�rations Center to the Disaster Field O
Emerqency Operations Center: A Presidential Disaster
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C�MPREHENSIVE EMERGENCY MANAGEMENT PLAN
Declaration means that several federal aid programs will be
implemented. The administration of the federal aid proqrams
will be conducted from a Disaster Field Office that FEMA will
establish in the disaster area. The establishment of post-
disaster aid programs is described as the start of the
recovery phase.
The response phase and recovery phase of the disaster will,
for a period of time, be occurring simultaneously. The
response phase will be coordinated and conducted through the
ESF's located at the State Emergency Operations Center. The
recove�y phase will be coordinated and conducted at the
established Disaster Field Office in the disaster area.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
NOTIFZCATION AND LEVELS OF ACTIVATION
Notification The Village of Tequesta may receive initial
warning of a disaster or pending disaster from the National
Weather Service, the State Warning Point, county or municipal
government, or the news media. If a determination that a
disaster or emergency has occurred or is imminent, the
Village Manager's staff will notify key Village personnel.
When a determination has been made that Village resources
will be requir�d, appropriate Village personnel will notify
the department or division head ( s) from the required ESF ( s).
The department or division heads will be responsible for
alertinq or notifying necessary personnel within their
respectiv� ESF's. The Village government will be functional
under the following levels of activation:
Level� of Activation
Level I- Is a monitorin.g phase. The EOC is setup but not
sta ffed, emergency management personnel staff wi11 monitor
events. Notifications are made to selected staff that need to
take action as part of their every day responsibilities.
Level II - This is a partial activation. All primary or lead
ESF's� are notified. Personnel will staff the Village of
Tequesta Emergency Operations Center as deemed necessary by
the Emergency Management Direstor.
Level III - Full activation of all ESF's with 24 hour a day
staffing of the Village of Tequesta Emergency Operations
Center. Al1 primary and support agencies are notified.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
RESPONSE ACTIONS
Activ�tion of Yillac,�e of Tequesta C�mprehensive Emergency
Management Plan - When an emergency or disaster has occurred
or is imminent, the Mayor, Vice-Mayor, or Village Manager, in
the order named, may declare a State of Emergency, act�.vating
the emergency response, recovery and mitigation aspects of
the Comprehensive Emerqency Management Plan that apply to the
affected area. Such declaration is needed for the deployment
of Village personnel, supplies, equipment, materials andlor
facilities that are available. Any declaration of a State of
Emergency and ali emergency regulations activated shall be
confirmed by the Village Council by resolution no later than
the n.ext regular meeting.
If disaster threatens prior to the Mayor's decision to issue
a declaration of a State of Emergency, the Village Manager
may activate the Comprehensive Emergency Management Plan. In
absence of the Village Manager and/or absence of the
directive, the Fire Chief shall activate the Comprehensive
Emergency Management Plan in order to preserve life and
property. The Village of Teque�ta Emergency Operations
Center will coordinate any emergency response action5 that
may be necessary for the immediate protection of life and
property.
Activation of the Village of Tequesta Emergency Opera_tions
Center - The Village of Tequesta Emergency Operations Center
_..__�
will be activated when the Mayor declares a State of
Emergency or, prior to the Mayor's decision, the Village
Manager may call for the activation of the same because of
the immediate threat to life and property. Tn absence of the
Village Manager and/or absence af the directive, the Fire
Chief shall activate the Emergency Operations Genter in order
to preserve life and property. The Village of Tequesta
Emergency Operations Center will serve as the nerve center
for the coordination and control of the Village's response
and recovery effarts.
Other Villaqe of Tequesta Emergency Operations Center Actions
- Once .the Village of Tequesta Emergency Operations Center
has been activated, the following response actions may occur:
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VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
Minor Disaster: The Village of Tequesta Emergency Operations
Center may be activated at Level I or II. The Palm Beach
County Emergency Operations Center shall be notified of any
Tequesta Emergency Operations Center activation. The Vi�lage
of Tequesta Emergency Operations Center will be responsible
for determining policies and prioritizing response
activities. This operations center will also perform
coordination of primary and support resources assa.gned to
emergency and non-emergency operations. Village resources
will be assigned to primary and support operations as needed.
Major or Catastrophic Disaster: The Village of Tequesta
Ernergency Operations Center may be activated at Levels II or
III. The Palm Beach County Emergency Operations Center will
be notified. Requests for disaster assistance will be routed
through the Palrn Beach County Emergency Operations Center to
the State Emergency Operations Center. The Village of
Tequesta Emergency Operations Center will be responsible for
control and coordinate the dissemination of information to
the media and the general public. The center will obtain,
coordinate and deploy mutual aid resources for emergency and
non-emergency operations, coordinate legal and financial
aspects of disaster response and coordinate response
- activities with county, state and federal government
agencies.
Evacuation Actions - In the event of a local or regional
evacuation, Village operations will be coordinated from the
Village of Tequesta Emergency Operations Center. The initial
actions that may take place relative to evacuation are:
• Coordinating the mechanics of the evacuation; i.e.,
identification of areas to be evacuated; identification
of evacuation routes; mobilization, deployment, and
placement of law enforcement personnel to direct traffic
flow; and initiation and cancellation of evacuation
orders to ensure the safety of evacuees.
• Coordinating measures to ensure that sufficient and
reasonably priced fuel is available.
• Coo�rdinating the lock down of bridges.
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C4MPREHENSIVE EMERGENCY MANAGEMENT PLAN
• Coordinating resources and actions to deal with the
possibility of directing any evacuees caught on
evacuation routes ta safe shelter.
• Coordinating any issues dealing with emergency medical
evacuations.
Sheltering Actions - In the event of a local or regional
evacuation, Village government operations will be caordinated
from the Village of Tequesta Emergency Operations Center.
The following initial actions will take place relative to
sheltering:
• Coordination of the provision of sheltering for a
relatively small evacuation; i.e., communications,
medical care, sanitation, food, and security.
• Notifications of the county unit of the American Red
Cross if their designated shelter facilities are to be
utilized.
Recovery Actions: The recovery phase will begin during the
: response phase and may encompass these general areas. The
following are recovery actians that may be undertaken by the
Village of Tequesta:
• Monitor the disaster event and analyze available
information regarding disaster conditions. Maintain
liaison with the Palm Beach County Emergency Operations
Center to monitor disaster conditions.
• Assemble and brief damage assessment teams.
• Perform damage assessment of the residential,
governmental and business sectors for the purpose of
administration of programs to restore residential,
governmental and business communities to their pre-
disaster level of functioning.
• Place recovery support personnel on standby status, as
necessary. Brief personne]. on disaster conditions and
potential for deployment.
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COMPREHENSIVE �MERGENCY MANAGEMENT PLAN
• Coordinate the request for state and federal disaster
assistance programs.
• Work with county, state and federal agencies to identify
locations for the Disaster Field Office and Disaster
Assistance Centers.
• Administration of programs to mitigate the consequences
of future disasters.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
LEVEL t7F GOVERNt+�NT RESPONSIBILTTIES
Village of Tequesta: The Village of Tequesta is responsible
for:
Active leadership of an emergency management framework at the
local level involving all government, private and volunteer
organizations that have a role in the success of
comprehensive emergency management within the Village.
Development and leadership of a broad-based public awareness,
education and information program designed to reach a
majority of the citizens of the Village, including citizens
needing special media formats such as non-English l.anguages.
Active participation in discussions and negotiations with the
county regarding policies and priorities to ensure that the
work being done contributes to the improvement of emergency
capabilities for the Village.
Direction and control of a Village response and recovery
approach that is based on functional groups, involves broad
� participation from Village organizations, and is compatible
with the county and state response and recovery organization
and concept of operations.
Leadership and participation in programs or initiatives
designed to avoid, reduce and mitigate the effects of hazards
through development and enforcement of policies, standards
and regulations.
Palm Beach County: Palm Beach County is responsible for:
Active leadership of an emergency management framework at the
county I.evel involving all government, private and volunteer
organizations that have a role in the success of
comprehensive emergency management within the county.
Development and ieadership of a broad-based public awareness,
education and information program designed to reach a
majority of the citizens of the county, including citizens
needing special media formats, such as Braille or non-English
languages.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
Active participation in discussions and negotiations with the
state regarding policies and priorities to insure that the
work being done contributes to the improvement of emergency
capabilities for the county.
Responsible execution of negotiated scopes of work for
federal and state emergency management programs.
Support of the emergency management needs of all
municipalities within borders, and brokering of intra-county
mutual aid agreements to render emergency assistance. When
local requests for assistance exceed county resources, the
county will contact the s�ate for assistance on behalf of �he
municipality and �he county.
Establishment and monitoring of county mutual aid aqreements
within the county, with other counties and with the state.
Direction and control of a county response and recovery
approach that is based on functional groups, involves broad
participation from county organizations, and is compatible
with the state response and recovery organization and concept
of operations.
Leadership and participation in programs or initiatives
designed to avoid, reduce and mitigate the effects of hazards
through development and enforcement of policies, standards
and regulations.
State of Florida The Government of the State of Florida is
respansible for:
Active leadership of an emergency management framework at the
state level involving all government, private and volunteer
organizations that have a role in the success of
comprehensive emergency management within Fiorida.
Development and leadership of a broad-based public awareness,
education and information program designed to reach a
majority of the citizens of Florida, including citizens
needing.special media formats, such as Braille or non-English
languaqe.
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C�MPREHENSfVE EMERGENCY MANAGEMENT PLAN
Active participation in discussions and neqotiations with
other states and with the federal government regarding
policies and priorities to ensure that the work being done
contributes to the improvement of emergency capabilities for
the nation.
Responsible execution of negatiated scopes of work for
federal and state emergency management programs.
Support of the emergency management needs of all counties
within Florida, and. brokering of inter-county and interstate
mutual aid agreements to render emergency assistance. When
requests for assistance exceed state resources, the state
will contact other states for assistance, as well a� FEMA.
Establishment and manitoring of state mutual aid aqreements
within the state, with other states and with FEMA.
Direction and control of a state response and recovery
approach that is based on functional support groups, involves
broad participation from state organizations, and is
compatible with the federal response and recovery
organization and concept of operations.
Leadership and participation in programs or initiatives
designed to avoid, reduce and mitigate the effects of hazards
through development and enforcement of policies, standards
and regulations.
Federal Government The federal government is responsible
for:
Providing immediate emergency response on federally owned or
controlled property. -
Providing assistance, as requested by the State of �'lorida,
under the lead agency's direction of FEMA, as specified in
the Robert T. S�afPord Act, Publi.c Law 93-288.
Identifying and coordinating assistance under other federal
statutory authori�ies.
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COMPREHENSNE EMERGENCY MANAGEMENT PLAN
MP,NAG�MENT POLTCY
ADMINISTR.ATION: As designated by the Vi1.Iage Code of
Ordinances, Chapter 18-3I, the Mayor, Emergency Management
Director and the Village Manager acting in concert or any two
of them, if one is not available or any one of them if
neither of the two are available, are authorized to take
temporary emergency measures in a matter of extreme necessity
involving matters of public health or safety, resulting from
hurricane or other disaster.
Chapter 18-33, of the Village Code of Ordinances designates
the Fire Chief as the Emergency Management Director.
Therefore, the Fire Chief, Village Manager and the Mayor will
accomplish all coordination, direction and implementation of
aII disaster management functions cooperatively.
Continuity of government must be maintained. In the event
that mayoral 5uccession is needed the Vice-Mayor shall serve
in this capacity. Tn the event that vice mayoral succession
is needed it shall be accomplished in accordance with the
Charter of the Village of Tequesta. The Village Council, if
available, will determine Iine of succession to the Village
" Manager's Office, if not, the Mayor shall accomplish such
appointment. The Village Manager, if available will
determine line of succession to the Emergency Management
Director, if not, the Mayor shall accomplish such
appointmen�. The line of succession to all ather departments
shall be specified in that department's policies and
procedures manual, if not specified, the appointment will be
the Emergency Management Di�rector
During the activation of this plan, the Emergency Management
Director will direct and coordinate all municipal departments
along with any supparting organizations and/ or volunteers.
Certain phases of operation for the Village will be
implemented concurrently with the announced state of
emergency or warning of special condition. Al1 assignments
and work details in an emergency situation shall be
documented. Department heads will submit a complete emergency
operational plan as to staffing allocation, equipment
distribu.tion, and other emergency related needs as requested
by the Emergency Management Director.
CEMP 2004 Page 33 5/28/2004
VIL�AGE OF TEQUESTA
COMPREHENStVE EMERGENCY MANAGEMENT PLAN
It is the intent of this policy to provide guidance for basic
financial management to all departments and agencies
respondinq under the provisions of the Compreliensive
Emergency Management Plan, to ensure that funds are provided
expeditiously and that financial operatians are conducted in
accordance with appropriate policies, regulations and
standards.
The organizational structure of the Village of Tequesta
Comprehensive Emergency Management Plan is tailored to meet
the requirements of specific emergency or disaster
contingencies. The Village Manager's office will maintain a
list with the current names and telephone numbers of the
Village of Tequesta Emergency Operations Center's staff. This
list will be updated and given to the Emergency Management
Director in May of each year and at any time any changes are
made during the hurricane season. Each primary support
agency will provide a revised prolonged staffing plan in May
' of eaeh year and at any time any changes are made during the
hurricane season to assure that staffing is adequate to
provide 24-hour operations for an extended period of time, if
needed.
When this Comprehensive Emergency Management Plan is
activated the plan is tailored to meet the requirements of
specific emergency or disaster contingencies. During the
emerqency, normal daily operation shall cease or be suspended
and alI non-essential personnel not assigned to essential
duties or assigned to other departments to provide emergency
support may be placed on administrative Ieave, if not needed.
The Village Manager or his or her designee may implement the
compensation policy below when there is essential personnel
required to work while other employees are released from
duty. All essential personnel will be assigned specific
duties by their Department head in accordance with the
assigned ESF's, or other directions given by the Emergency
Manaqement Director.
CEMP 2004 Page 34 5/2812004
VtLLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
COMPENSATION POLICY
During a Iocally declared state of emergency, and at the
discretion of the Village Manager or his or her designee, aIl
essential personnel will be paid at time and one half rate
for aIl time worked while non-essential empioyee are
dismissed or on administrative leave.
Salaried employees exempt �'rom the Fair Labor Standards Act
will have their salaries converted to an hourly wage. The
Village Manager or his designee with either: approve overtime
pay far alI exempt employees at the rate of one and one-half
th.e number of overtime hour worked; or elect to credit
employees with additional vacation hours at a rate of time
and one-half for aII hours worked. These vacation hours may
be granted in Iieu of overtime payments for salaried
employees.
CEMP 2004 Page 35 5/28/2004
VfLLA�E OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
FINANCIAI. MANAGEMENT POLICY
It is the intent of this policy to provide guidance for basic
�inancial management to alI departments and agencies
responding under the provisions of the Comprehensive
Emergeney Management Plan, to ensure that funds are provided
expeditiously and that financial operations are conducted in
accordance with appropriate policies, regulations and
standards.
During and after emergency/disaster events normal fiscal and
administrative functians and regulations may have to be
suspended, reTaxed, or made optianal in the interest of
protecting life or property and/or to suppart emergency
operations in a timely manner. Departments are authorized to
take necessary and prudent actions in response to disaster
emergency incidents.
Due to the nature of most emergency situations, finance
operations will often be carried out within compressed time
frames and other pressures necessitatin.g the use of non-
routine procedures; this in na way Iessens the requirement
- for sound financial management and accountability.
Normal procedures, which do not interfere with timely
accomplishment of emergency tasks, will continue to be used.
Those emergency administrative procedures, which depart from
"business-as-usual", will be described in detail. in
department emergency and disaster report.
A Presidential. Disaster or Emergency Deciaration (if issued)
will permit funding from the Federal Disaster Relief Fund
under the provisions of the Robert T. S�afford Act in
addition ta the financial resources initiated at the state
and 1ocal Ievels. Therefore, all emergency costs must be
documented; certain rei.mbursements from state and federal.
sources may not be possible, if proper documentation is not
perfarmed.
Timely financial support of any extensive response activity
could be cruciai to saving lives and property. While
innovative and expeditious means of procuremen� are called
for during times of emergencies, it is still mandatary that
CEMP 2004 Page 36 5/28/200�
VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
good accounting principles and practices be empiayed in order
to safeguard the use of public funds fram the potential of
fraud, waste and abuse.
The Federal Office of Management and Budget and Congress will
give rapid approval to a FEI�-prepared emergency budget
request a� a 1eve1 sufficient to sustain a response operation
for at least three weeks, wi�h the opportunity to extend the
same if the situation warrants.
In concert with federal guidelines and Viliage policies,
officials of the primary and support agencies wil.l give
approval for expenditure of funds for response operations.
�ach agency is responsible for following the emergency
procurement procedures outlined in the 'Villaqe of �equesta's
Adminis�rative �olicy f�ianual and to ensure that actions taken
and costs incurred are consistent with the missions
identified in this �omprehensive Emergency Management Plan.
�x�reme care and atten�ion to detail mus� be taken throughout
the emergency response period to maintain logs, formal
records and file copies of aii expenditures tincluding
personnel time sheets) in order to provide clear and
reasonable accountability and justification for fu�ure
reimbursement requests. Fteimbursement is 1��'� an automatic
"givenfi, so as much deliberative prudence as time and
circumstances allow should be used.
Departments will designate personnel to be responsibie for
documentation of disaster operations and expenditures. Each
department will be given a unique identification number for
alI emergency expenditures. �ach department wiil provide a
unique serzes of task numbers. These task numbers wili be
assigned to aIl work conducted. 1�Ii maintained Iogs, formal
records and �ile copies of ail expenditures tincluding
personnel time sheets} shall be traceabie to the assiqned
task numbers.
AII records relating to the allocatian and disbursement of
funds pertaina.ng to activities and elements covered in the
plan must be maintained, as applicable, in compliance with:
`�he �ode of �"ederal Reguia�ions - Title 44 Emergency
Management and Assistance (CFR 44}; reievant Circulars and
CEMP 20a4 Page 3? �/28/2004
VfLLAGE OF TEQUESTA
COMPREHENSNE EMERGENCY MANAGEMENT PL.AN
Federal Statutes, in a manner consistent with provisions of
the Federal Robert T. 5tafford Act.
Chapter 215, Florida Statutes, pertaininq to state financial
matters and Chapter 252, Florida Statutes, relating
specifically to emergency management powers and
responsibility.
CEMP 2004 Page 38 5/28I2004
�f#LLAGE OF TEQEIE�TA
COMPREHENSfVE EMERGENCY MaNA�EMENT PLAN
DEPARTMENT FOLICIES
Aii departments wili make every effort possible to assure the
safety of cash, checks, accounts receivable, and assist in
the protection of other valuable documents/records.
Each department wil� keep an updated inventory of its
persannei facilities, and equipment �esourees as pa�t of
their polieies, procedures, and instructions.
Departmer�ts are �esponsible fo� }�eeping �eco�ds of the name,
arrival time, duration of utilization, depa�ture time and
othe� information relative to the se�vice of emergeney
workers, as well as documentation of the injuries, lost or
damaged equipment, and any extraordinary costs.
When circumstances dic�ate, emergency response field
personnei may be given purchasinq authority after
coordination with the primary and suppo�t agencies. A record
of all purchases shall be reported to the Finance Department
as soon as possible. Personnel. assigned to purchasing shall
facilitate the acquisztion of al1 suppiies, equipment, and
services necessary to support the emergency response actions
of the various �Iillage of Tequesta departments.
A complete and accurate record of a1i purchases, a complete
record of all properties commandeered to save lives and
property, and an inventory of all supplies and equipment
purchased in support of the emergency response shall be
maintained.
AlI departments are expected to maintain an inventory of all
non-consumable items, to include their disposition after the
conclusion of the emergency proclamation. Items that are not
accounted for, or that are placed in city inventory as an
asset wi11 not be eligible for reimbursement.
�EMP 2004 1?age 39 �128/2004
VILLAGE OF TEQUESTA
C�MPREHENSIVE EMERGENCY MANAGEMENT PLAN
�c�,szxc i.,oczsTics
Departments responding to emergencies and disasters will
first use their available resources and supplies.
Logistics will be needed to support the field operations, the
Emergency 4perations Center continued operations, and
disaster victims.
When this plan is implemented, the Emergency Management
Director at the Tequesta Emergency Operations Center will
assign an individual or individuals to be in charge of
Logistics. This Section becomes the foca3. pcxint for
procurement, distribution and replacement of personnel,
equipment and suppiies. 2he Logisties Section will also
proeide services and equipment maintenance beyond the
i.ntegrai capabilities of eierrtents of the emergency
organization. Scarce resources wili be allocated accardi.ng
to estab3ished priori�ies and objecti�res of the Emergency
Management birector.
CEMP 2004 �age 40 5/28/20fl4
VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
TNSURANCE
The Village of Tequesta is insured with Insurance's for
property, workers compensation, general and automotive
liability. The federal government in the post disaster phase
as per 44 CFR "Subpart I" will require insurance coverage.
Infarmatian on insurance must be provided and available
following a disaster.
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COMPREHENSlVE EMERGENCY MANAGEMENT PLAN
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Humcane Ptan
PURPOSE
This plan is intended to provide an organized system for the
Village of Tequesta`s department heads and personnel to
discharge responsibilities to minimize loss of life, suffering
and property damage resulting from the adverse effects of
hurricanes and similar natural disasters, and to provide every
possible means of service to the citizens of the Village of
Tequesta for rapid, orderly recovery from such disaster
through maximum use of their department employees, local
resources, available assistance from Palm Beach County and
adjacent counti.es and/or State and Federal assistance,
financial or otherwise.
SCOPE
Hurricanes or other natural disasters can occur with little or
no warning. This plan establishes policies and procedures and
assigns responsibilities for the various department heads to
effectively communicate and coordinate emergency operations
within their departments as well as other Village departments.
These policies and procedures will provide effective
coordination and emergency operations before, during and after
any natural disaster.
. Hurricane Plan 2004 Page 43 5/28/2004
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COMPREHENSlVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
RESPONSIBILITY
Storm monitoring activities shall commence at the beginning of
the hurricane season and shall be performed by the Emergency
Management Director. Per Chapter 18-33 of the Village Code of
Ordinances, the Emergency Management Directar for the Village
of Tequesta will be the Chief of the Fire Rescue Department,
who will, during the time of emergency, direct and coordinate
all municipal departments and supporting volunteers. Before
hurricane season, the Village Manager's Office will provide
the Emergency Management Director with a current list of the
names and telephone numbers of th.e Village of Tequesta's
employees. Each department shall provide a prolonged (24-
haur} staffing plan to the Emergency Management Director
before hurricane season begins. The Village of Tequesta
Emergency Operations Center's staff, if needed, will utilize
the employee roster and prolonged staffi.ng plan. Every
employee of the Village of Tequesta may be assigned a duty to
perform during natural disasters and is accountable for the
protection of the citizens of Tequesta, along with citizens of
other jurisdictions that contract for our service. Specific
responsibilities and duties are outlined in this Plan by
specific Emergency Support Functions (ESF's) and or by title,
division or sector assignments given to various departments.
Employees are instructed to become acquainted with the various
tasks assigned to their department. Department heads are
further instructed to become acquainted with the various tasks
assigned to each department, title, division or sector, in
case that assignment is delegated to them due to absence or
same other unforeseen circumstance.
A1.1 Village departments will develop policies and procedures
or instructions to quarantee the preservation of vital public
records, to include their reconstruction, if necessary, during
and after emergencies. In general, vital public records
include those considered absolutely essential to the continued
operation of Village government, considered absolutely
essential to the Village's ability to fulfill its
responsibilities to the public, required to protect the rights
of individuals and the• Village, and, essential to the
restoration of life support services. Documentation of actions
taken during an emergency or disaster is a legal requirement.
Hurricane Plan 2004 Page 44 5/28/2004
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
STORM INFOFlM�TION AND DEFINITIONS
Hurricane season is officially from June lst through November
30th. Storms have been know to form outside these dates, but
are highly unlikely.
• Tropical Disturbance: A thunderstorm area in the Tropics
that holds a definition for more than 24 hours.
� Tropical Depression: The storm now shows a rotation
circulation with highest sustained winds up to 38 MPH.
• Tropical Storm: The depression now has a distinct rotary
circulation with wind speeds of 39 to 73 MPH.
• Tropical Storm Watch: Tropical storm conditions with
sustained winds of �9 to 73 MPH are possible in your area
within the next 36 hours.
• Tropical Storm Warning: Tropical storm conditions are
expected in your area within the next 24 hours.
• Hurricane Watch A hurricane watch alert is given when a
storm of Category 1 or higher may threaten coastal areas
within the next 36 hours. A hurricane watch may cover a
large coastal area and is intended to give enough time to
make necessary preparations.
• Hurricane Warning: A hurricane warning is issued when a
hurricane of Category 1 or higher is expected to strike a
specific area within 24 hours.
The USA utilizes the Saffir-Simpson hurricane intensity scale
for the Atlantic and Northeast Pacific basins to give an
estimate of the potential flooding and damage to property
given a hurricane's estimated intensity:
• Category 1 Hurricane: Distinct rotary circulation with
sustained wind speeds of 74 to 95 MPH. Expected storm
surge 3-5 feet. This is classified as a MINIMAL HURRICANE:
Damage primarily to shrubbery, trees, foliage, and
unanchored mobile homes. No real damage to other
structures. Some damage to poorly constructed signs. Low-
lying coastal roads inundated, minor pier damage, some
small craft in exposed anchorage torn from moorings.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Pfan
• Category 2 Hurricane: Distinct rotary circulation with
sustained wind speeds of 96 to 110 MPH. Expected storm
surge 6-8 feet. Th.is is classified as MODERA.TE HURRICANE:
Considerable damage to shrubbery and tree foliage, some
trees blown down. Major damage to exposed mobile homes.
Extensive damage to poorly constructed signs. Some damage
to roofing materials of buildings; some window and door
damage. No major damage to buildings. Coastal roads and
low-lying escape routes inland cut by rising water 2 to 4
hours before arrival of hurricane center. Considerable
damage to piers. Marinas flooded. Small craft in
unprotected anchorages torn from moorings. Evacuation of
some shoreline residences and low-lying areas required.
• Category 3 Hurricane: Distinct rotary circulation with
sustained wind speeds of 111 to 130 MPH. Expected storm
surge 9-12 feet. Classified as an EXTENSIVE HURRICANE:
Foliage torn from trees, large trees blown down.
Practically all poorly constructed signs blown down. Some
damage to roofing materials of buildings; some window and
door damage. Some structural damage to small buildings.
Mobile homes destroyed. Serious flooding at caast and many
smaller structures near coast destroyed; larger structures
near coast damaged by battering waves and floating debris.
Low-lying escape routes inland cut by rising water 3 to 5
hours before hurricane center arrives. Flat terrain 5 feet
or less above sea level flooded inland 8 miles or more.
Evacuation of some shoreline residences an.d low-lying areas
required.
• Category 4 Hurricane: Distinct rotary circulation with
sustained wind speeds of 131 to 155 MPH. Expected storm
surge 13-18 feet. Classified as an EXTREME HURRICANE:
Shrubs and trees blown down, all signs down. Extensive
damage to roofing materials, windows and doors. Gomplete
failures of roofs on many small residences. Complete
destruction of mobile homes. Flat terrain 10 feet or less
above sea level fl.00ded inland as far as 6 miles. Major
damage to lower floors of structures near shore due to
flooding and battering by waves and floating debris. Low-
lying escape routes inland cut by rising water 3 to 5 hours
before hurricane center arrives. Major erosion of beaches.
Massive evacuation of all residences will be required.
Hurricane Plan 2004 Page 46 5/28/2004
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C4MPREHENSfVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
� Category 5 Hurricane: Distinct rotary circulation with
sustained wind speeds over 155 MPH. Expected storm surge
18 feet plus. Classified as a CATASTROPHIC HURRICANE:
Shrubs and trees blown down; considerable damage to roofs
of buildings; all signs down. Very severe and extensive
damage to windows and doors. Complete failure of roofs on
many residences and industrial buildings. Extensive
shattering of glass in windows and doors. Some complete
building failures. Small buildings overturned or blown
away. Complete destruction of mobile homes. Major damage
to lower floors of all structures less than 15 feet above
sea level within 500 yards of shore. Low-lying escape
routes inland cut by rising water 3 to 5 hours before
hurricane center arrives. Massive evacuation of residential
residences will be required.
• Conversions: 1 mile per hour = 0.864 knots
1 inch of inercury =33.86 millibars
1 foot = 0.3048 meters
1 nautical mile = 1.1515 statute miles
Hurricane Plan 2004 Page 47 5/28/2004
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
PLANNING
Prior to the start of hurricane season in May of each year, the
Emergency Management Director (EMD) will call a meeting with
the Village department heads to assist them in updating their
portion of the Hurricane Plan.
Department plans should include, but not be limited to,
❑ Review specific responsibilities and duties as outlined in
the Comprehensive Emergency Management Plan by Emergency
Support Functions ( ESF's)
D Department heads shall review their employee rosters and
adjust if necessary. This roster shall include names,
address and phone numbers for employees. This information
is also to be forwarded to the Emergency Management
Director for inclusion into the current year Hurricane
Plan.
❑ Department heads shall develop a prolonged staffing plan
(for 24 hour operations). These prolonged staffing plans
shall be turned over to the Emergency Management Director
for implementation into the current year Hurricane Plan.
❑ Each department is to provide an updated resource list of
vehicles and equipment for inclusion into the current year
Hurricane Plan.
❑ Each department shall review proeedure for securing their
individual buildings.
❑ Each department shall review and develop procedures for
securing their equipment and records (computer backups and
paper files).
❑ Department heads shall make necessary arrangements and
contacts, if needed for a Level B engagement. Information
is to be forwarded to the Emergency Management Director.
O Department heads shall revzew Hurricane Plan and their
specific areas of responsibility.
❑ Each department head will check their equipment, supplies
and their readiness tor emergency operations and make
advance purchases for the necessary supplies.
The Emergency Management Director may conduct preparedness
drills with each department as necessary to ensure the
Hurricane Plan 2004 Page 48 5/28/2004
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GOMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDiX A - Hurricane Plan
readiness of Village employees to implement their assigned
duties.
LEVELS OF ENGAGEMENT
This Hurricane Plan is divided into two different levels of
engagement, which outlines fundamental requirements and
defines individual responsibilities. These levels of
engagement are based upon storm strength and are defined
below. At the beginning of Hurricane season each department
head is responsible for reviewing operational phases of this
document and submitting any changes to the Emergency
Management Director.
� Level A = This is for hurricanes classified as Categories 1
and 2. A Category 1 hurricane is considered to be a
minimal hurricane. Winds can be expected from 74 MPH to 95
MPH with a tidal surge of 3 to 5 feet. A Category 2
hurricane is considered to be a moderate storm and winds
can be expected from 96 MPH to 110 MPH with a tidal surge
of 6 to 8 feet. Most of our facilities are built to
= withstand this type of storm. Follow the pre-defined
duties as outlined in the three operational phases of this
manual. Phase I tPre-disaster?, Phase IT (Disaster
operations) and Phase III (Post disaster). Be prepared to
ride out the storm.
• Level 8 = This is for hurricanes classified as Categories
3, 4 and 5. A Category 3 hurricane is considered to be an
extensive storm and winds can be expected from 111 MPH to
130 MPH with a tidal surge between 9 to 12 feet. A
Category 4 hurricane is considered to be an extreme storm.
Winds can be expected from 131 MPH to 155 MPH with a tidal
surge between 13 to 18 feet. A Category 5 hurricane is
considered to be a catastrophic storm and winds greater
than 155 MPH can be expected with a tidal surge greater
than 18 feet. Some of our facilities are not built to
withstand this type of storm; in some cases a complete
evacuation of the tacility will be necessary. Department
heads will have to deploy equipment and manpower in
different directions to a space no farther than two hours
away. Under the current conditions the most beneficial
approach to post storm mitigation efforts is being able to
bring this equipment back into the Village within two hours
to perform this work. The chance of not having this
Hurricane Plan 2004 Page 49 5/28/2004
VILLAGE 4F TEQUESTA
C4MPREHEN5IVE EMERGENCY MANAGEMENT PLAN
APPENDIX A - Hurricane Plan
equipment to perform this work is extremely high, due to
the strength of these storms. The action of leaving the
equipment in town and having it damaged or destroyed is not
worth the associated risk. Follow the pre-defined duties
as outlined in the three operational phases of this manual.
Phase I(Pre-disaster), Phase II (Disaster operations) and
Phase ITI (Post disaster).
EMERGENCY SUPPORT FUNCTIONS (ESF' s)
ES�'`s represent groupings of types of assistance activities
that citizens are likely to need from the Village. If no
municipal departmen� has the authority, capability or
resources to manage a functional area, the county agency
responsible for that function has been identified for planning
purposes. Refer to pages 10 through 12 of the Comprehensive
Emergency Managemen.t Plan for ESF assignments and
responsibilities.
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VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDlX A — Hurricane Pian
OPERATIONAL PHASES
This Hurricane Plan is divided into three different
operational phases, which outline fundamental requirements and
defines levels of engagement. Phase I is pre-disaster
activities, Phase II are activities performed during the
emergency and Phase III are post disaster or recovery
activities.
The following is the basic plan of procedure that is to be
initiated upon the issuance of a storm alert by the Mayor,
Village Manager or Emergency Management Director anytime
preceding or in conjunction with the formal announcement of a
Hurricane Watch by the Palm Beach County Emergency Operations
Center. This Plan may be implemented in case of a major
tropical storm if determined to be necessary by the Village
Manager, Mayor or Emergency Management Director.
Village employees should be given sufficient time to secure
there homes and evacuate their families if necessary. All
employees are required to return to work as soon as the storm
passes and safety permits. This is an important factor that
will enable the Village to return to its fu11 operational
status to assist the emergency opera�ions crews and Tequesta
residents. The Tequesta E.O.C. Officers will make the
determination on the return to work order. Emplo�rees are
required to call the E.O.C. assigned Communications Officer at
744-4030 for this information. If telephone l.ines are down,
call the Tequesta Emergency Management Director's cellular
phone t772-215-5628).
Hurricane Plan 2004 Page S1 5/28/2004
VfLLAGE OF TEQUESTA
C�MPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
PHASE I
72 FiOURS BEFORE STORM.
This phase will commence and be implemented under both levels
of engagement, Level A or Level B.
Pre-disaster preparations: This phase would become effective
upon notification from the Tequesta Emergency Management
Director because of the farecast p�obability that Village may
be placed on a Hurricane Watch within 24 hours. Time factors
would vary depending on the conditions of the storm.
The Emergency Management Director or designated representative
would initiate a briefing with the various department head� to
discuss any immediate concerns, discuss strike probability
forecasts and delegate areas of pre-incident �esponsibilities,
if needed.
Action Plan for briefing:
❑ Discuss strike probability forecasts.
❑ Discuss any immediate concerns by departments.
❑ Discuss levels of engagement, and any specific
departmental concerns with such.
❑ Have department make necessary arrangements and contacts,
if needed for a Level B engagement.
� Review department's available employee roster and adjust
the department's prolonged staffing plan, if necessary.
❑ Have departments review Hurricane Plan and their specific
responsibilities.
O Have departments review specific responsibilities and
duties as outlined in the Comprehensive Emergency
Manageznent Plan by Emergency Support Functions (ESF' s)
❑ Consider canceling all leaves, including vacations and
placing all available personnel on standby status.
❑ Take inventory of vehicles and equipment, assuring all in
working condition.
C] Make necessary repairs to all vehicle and equipment.
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C4MPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
PHASE T
46 HOURS BEFORE STORM.
This phase will commence and be implemented under both levels
of engagement, Level A or Level B.
Pre-disa�ter preparations: Th.is phase would become effective
upon notification �rom the Tequesta Emergency Management
Director of the probability of being placed on a Hurricane
Warning via the Palm Beach County Emergency Operations Center
or the National Hurricane Center within 24 hours. Time
factors would vary depending on the conditions of the storm.
The Emergency Management Director or designated representative
would initiate a another briefing meeting with the various
department heads to discuss any immediate concerns and
delegate areas of pre-incident responsibilities.
Department heads shall implement Phase I activa.ties at this
time, regardless of the level of engagement, and regardless of
briefing announcement.
Action Plan for briefing:
O Updates on strike probability forecasts.
❑ Handle any issues or concerns by department heads.
O Discuss levels of engagement, and any specific
departmental concerns with such.
❑ Discuss Level B engagement plans and any problems
associated with issuance, if needed.
D Provide Emergency Management Director with updated
prolonged staffing plan, and contact numbers.
❑ Issue Emerqency Support Functions (ESF's) to the various
department heads for implementation, if needed during
Phase III activities. Duties are outlined in the
Camprehensive Emergency Management Plan.
❑ Canceling all leaves, including vacations, if it has not
been completed by now.
q Placing all available personnel on standby status.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
O Employees are advised to refer to the Village of Tequesta
Hurricane Plan, refresh their memory on each specific
area of responsibility in case of activation. Emergency
Support Function responsibilities may be assigned to
various employees of the Village.
Department heads shall notify those employees not required to
return to work prior to the storm �hat they shall return
immediately after the storm passes to assist with post storm
mitigation efforts. Employees should call the Tequesta
Emergency Operations Center phone line, (744-4030) for post
storm information. If the telephone lines are not in
operation, employees should call the Tequesta Emergency
Management Director's cellular phone line (772-2I5-5628). If
no information is given or you are unable to get through
because of busy circuits, YDU MUST REPORT TO WORK. All off
duty personnel should listen to local radio or watch local
television stations for current storm information.
The Village of Tequesta will activate its Emergency Operation
Center (E.O.C.} when ordered by the Emergency Management
Director. All operations will work through and in conjunction
with the Village of Tequesta Emergency Operations Center. In
order to assure a Unified Command Structure for this or any
other extraordinary emergency condition, all department
functions, the Emergency Management Director shall approve
requests for assistance, and fulfillment of outside requests.
Upon plan activation, the listed departments will be
responsible for, but not limited to, the following areas:
All Departments:
❑ All leaves and vacations shall be cancelled; place all
available personnel on standby status.
� Take inventory of vehicles and equipment, assuring all in
working condition.
❑ Make necessary repairs to all vehicle and equipment.
❑ Assure all employees will have adequate rain and
protective gear.
❑ Check flashlights, batteries and bulb inventory.
Hurricane Plan 2004 Page 54 5128/2004
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C�MPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
Q Inventory portable battery supply, place battery order
overnight via UPS, if needed.
C] Fuel up all vehicles, portable gas cans and fuel powered
equipment.
❑ Review and update your prolonged stafting plan.
� Develop and or update action plan to split vehicle fleet
to minimize incapacitating damage.
D Place personnel on notice to monitor the storm conditions
and pre-storm activities. Employees shoul.d take the
necessary actions needed to secure their personal
belongings in case they are given the return to work
notice.
[] Every department shall implement the necessary actions to
have this Plan finalized six hours before the first wave
of hurricane force winds are expected. This wi11 ensure
sufficient staffing to assist the citizens of Tequesta
before the arrival of the hurricane, if needed.
❑ Obtain head count of employees required to work the
, storm, give information to the Emergency Management
`R Director.
❑ Employees required to work the storm should be given at
least twelve hours time frame to prepare their personal
residence prior to reporting to work. This will require
giving the employees an 18-hour notice prior to the
arrival of hurricane force winds; therefore, plan
accordingly.
❑ In order to provide relief crews to the on duty personnel
at the 18 hour mark, and if personnel from this oncoming
crew is expected to work the storm, they should be given
notice at the 30 hour mark prior to the arrival of the
hurricane force winds.
❑ Advise all employees required to work during the storm to
bring personal effects/toiletries, change of clothes,
bedding, etc. for themselves for three (3) days.
❑ 24 hours before the expected arrival of storm conditions
back-up all computers. Make two copies o� the back-up;
one to be given to the Chief of Police for depositing
into the department's safe and the other backup to stay
with the department head.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
❑ Assist in severe weather information system and report
all tornado sightings to the Emergency Operations Center
immediately.
❑ Ensure all employees are briefed on requirements to
return to work. Determine whether adequate manpower will
be available, if not, an agreement for temporary manpower
needs to be established.
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APPENDIX A - Hurricane Plan
Police Department:
❑ Implement the Tequesta Police Department's Hurricane Plan.
❑ Relocate safe from Finance Department to the Police
Department.
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APPENDIX A - Hurricane Plan
Fire Department:
48 hour before storm.
❑ Set up Emergency Operation Center room in accordance with
Appendix "E".
❑ Ensure that communications radios, spare batteries,
telephones, televisions, fax machine and hurricane-
tracking charts are at the command center.
❑ Inventory hurricane relief supplies.
❑ Increase stock levels in medical supplies, including
medical oxygen.
❑ Obtain spare oxygen and acetylene tanks for cutting
torch.
❑ Inspect facilities for specific needs.
❑ Initiate and maintain list of sanitary supplies, food and
water needed for the duration of the storm. (Three
gallons of water per person working the stormy. Contact
vendors to secure these items, pickup will be 24 hours
before the storm.
� Make contact with outside agencies assigned to house
Tower #51 and its crew to assure space availability, if
needed under Level B.
❑ Establish provisions to have apparatus tires fixed in
case of becoming punctured or flat.
❑ Secure visqueene and plywood, ta be picked-up at 24 hour
warning.
0 Locate mechanic to remain on duty during a disaster for
emergency vehicles and generators, if possible.
❑ Mobilize crew(s} to patrol streets and work areas; remove
possible hazards.
24 hour before storm.
❑ Pick-up secured visqueene and plywood.
C1 If conditions warrant, assist with evacuation of critical
areas. Vehicles equipped with sirens and public address
units will be utilized in warning the public of
evacuation order.
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APPENDIX A — Hurricane Plan
� Obtain sanitary supplies, food and water needed for the
duration of the sto�m.
0 Provide E.O.C. with bottled water for staff and employees.
� Obtain one spare chain saw blade for each chain saw.
❑ Obtain spare oil for premix qasaline solutions.
❑ Obtain two (2) cases of International Orange spray paint,
for search and rescue operations if needed.
� Fill spare LP gas tank for portable grill.
❑ Fill all portable gas cans.
❑ Obtain two additional sets of bolt cutters to cut downed
power lines.
❑ Secure two (2) chain saws, oil and fuel cans (from Public
Works ) .
❑ Secure necessary maps and material required for
fulfilling Search and Rescue. Operations Center should
have sufficient copies for Mutual Aid agencies.
❑ Fill all available water coolers.
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C4MPREHENSIVE EMERGENCY MANAGEMENT PI.AN
APPENDIX A — Hurricane Plan
Finance Department:
❑ 24 hours before the expected arrival of storm conditions,
back up all computers, secure all department records,
backup computer systems and water utility billing records
for sate storage. Make two copies of the back-up; one to
be given to the Chief of Police for depositing into the
department's safe, and the other backup to stay with the
Finance Director.
O Establish emergency accounts for purchasing food, drinking
water and certain equipment. Two accounts should be
established for each.
� Secure cash funds for emergency purchases (tentatively
$5, 000) .
❑ Coordinate all emergency purchases prior to and following
the storm in accordance with this document and Village
purchasing procedures.
❑ Finance is responsible for ensuring that all expenditures
of the Village, potentially eligible for reimbursement
from the state or federal government, be recorded in a
manner acceptable to the applicable agencies, particularly
the Federal Emergency Management Agency (FEMA.).
C� Cover equipment with plastic baqs for protection.
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APPENDIX A — Hurricane Plan
Public Works
❑ Establish and maintain a list of contacts for after storm
cleanup; i.e., Florida Power & Light, Florida Public
Utilities, Southern Bell Telephone, Department of
Transportation, ete. This list to be farwarded to the
Emergency Operations Center.
❑ Secure all department records and computer back-up tapes
for safe storage.
O Secure shutters on Village buildings during Hurricane
Watch.
U Provide the necessary materials (Plastic Bags, Visqueene,
etc.? to all departments for covering office equipment.
❑ Rent four (4) extra chain saws, and one (1) generator, to
be obtained from local vendor.
� Rent portable utility pumps, if needed.
❑ Bring cots from Public Works Facility and set up.
❑ Top off generator fuel tanks, Public Safety Facility,
- Water Department and all small generators. For the
diesel fuel contact Dockside Petroleum Services, Inc.
Mr. Steve Ellis @ 1-772-285-3535 his office is loca�ed in
Stuart or other approved distributor.
O Commence draining operations of the various drainage
ponds throughout the Village.
❑ Contact Nichols Sanitation to have excess trash picked up
if necessary and to have four Port-O-Lets delivered, two
should be delivered to Fire Rescue Headquarters and the
other two delivered to the Public Works facility on
Bridge Road.
❑ Provide appropriate assistance to other departments as
needed.
0 Provide an updated transportation resources inventory.
❑ List of Village vehicles available for various
transportation needs.
❑ List� of available private companies for useful vehicles
for various transportation needs that may arise. (Buses,
Taxi's, trucking companies, truck rentals, etc.)
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APPENDIX A — Hurricane Plan
Utilities Department:
� Implement Hurricane Plan. for Utilities Department.
❑ Secure all department records and computer back-up tapes
for safe storage.
C7 Cover equipment with plastic bags for protection.
❑ Obtain at least four (4) portable lights on tripods for
nighttime emergency operations.
❑ Ensure water distribution and storm water problem location
maps are at the E.O.C..
� Fill all ground storage water tanks.
O Reduce system pressure to 45 PSI at the meter at the six-
hour mark.
❑ Secure shutters on all Utility Department buildings.
❑ Remove any light equipment or materials and secure
buildings (W.T.P., WF 1; WF 2). - Bridge Road.
_ ❑ Inspect and clear the storm water outfalls.
❑ Inspect and clear storzn water inlets and make necessary
emergency repairs of system.
O Provide assistance to other departments as requested.
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APPENDIX A — Hurricane Plan
Vil].aqe Manager's Office - Village Clerk:
❑ Issue mobilization order of Village emergency personnel.
O Secure all department records and computer back-up tapes
for safe storage.
❑ Relocate Micro Fish machine and film.
❑ Cover equipment with plastic bags for protection.
❑ Ensure that communications radios, batteries, flashlights,
cordless phone and battery operated AM-FM radios are at
the E.O.C..
❑ Coordinate all information services throuqh Public
Information Officer/Village Clerk.
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APPENDIX A - Hurricane Plan
Phase I
24 HOURS BEFORE
Pre-disaster preparations: This phase would become effective
upon. notification from the Tequesta Emergency Management
Director of the probability of being placed on a Hurricane
Warning via the Palm Beach County Emergency Operations Center
or the National Hurricane Center. Time factors would vary
depending on the conditions of the storm.
The Emergency Management Director or designated representative
would initiate the briefing with the department heads to
discuss any immediate concerns and delegate area
responsibilities.
Phase I pre-disaster activities should be completed or almost
completed at this time.
Action Plan for briefing:
❑ Updates on strike probabilities and storm forecasts.
- ❑ Initiate a staff ineeting to assure compliance with
Emergency Plan and to address any concerns or problems.
❑ Have each department head give status report.
0 Determine the appropriate Level of response below to
initiate the course of action necessary for recard
preservation.
O Level A warrants to defend in pJ.ace. This is for all the
Village of Tequesta's facilities. No additional
precautions are required.
❑ Level B warrants relocation off property. Relocate all
or part of Village of Tequesta's inventory to out of town
locations (maximum of 2 hour travel distance}.
❑ Designate time and location for crew to be relocated, if
necessary.
❑ Ensure that all work areas are secure, including offices.
The Village of Tequesta will activate its Emergency Operation
Center (E.O.C.? when ordered by the Emergency M�nag�ment
Director. The Emergency Operation Center (E.O.C.) should be
fully staffed at least four hours before the first band of
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APPENDIX A — Hurricane Plan
hurricane force winds are expected. In order to assure a
Unified Command Structure for this or any other extraordinary
emergency condition, all department functions and requests for
assistance shall be coordinated through the Emergency
Management Director upon fu11 activation.
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APPENDIX A — Hurricane Plan
P�
This phase would be immediate emergency activities only and
should commence at four hours before hurricane force winds are
expected.
O Village of Tequesta Emergency Operations Center ta be
staffed.
❑ Delegate second in Command authority for relief during
extended storm operations.
❑ Schedule needed personnel in shifts to provide 24-hour
operations, where necessary. Twelve (12) hours shifts are
to be used.
ALL PHASE I DUTIES SHOULD BE COMPLETE BY THIS TIME.
Fire De�artment: The Fire Rescue Department is responsible for
the organization, administration and direction of fire rescue
activities during disasters. Direction of actions shall be
'° through the Fire Commander, and only subject to change by the
direction of the Village of Tequesta's Emergency Management
Director, Village Manager or the Mayor of Tequesta.
Only emergency actions necessary to prevent injury, loss of
life, or damage to property will be undertaken during Phase
II, unless determined unsafe to respond as determined by the
Village of Tequesta's Emergency Management Director and/or the
Incident Commander.
❑ All apparatus movement and/or responses shall be
coordinated through the Emergency Operation Center,
assigned a task number, then forwarded to the Fire
Commander or Operations Sector, when established during
Phase II operations.
❑ Fire Rescue operations shall be conducted in accordance
with the Palm Beach County Fire Chiefs Association
approved Incident Command System.
❑ All employees shall review Search and Rescue guidelines
for Phase 2II operations.
❑ Request State assistance through Palm Beach County
(Division of Emergency Management) and State Disaster
Response Plan.
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APPENDIX A — Hurricane Plan
Police Department: The Police Department is responsible for
the organization, administration and direction of law
enforcement activities durinq disasters. Direction of actions
shall be through the Police Commander, and only subject to
change by the direction of the Village of Tequesta's Emergency
Management Director, Village Manager or the Mayor of Tequesta.
Only emergency actions necessary to prevent injury, loss of
life, or damage to property will be undertaken during Phase
II, unless determined unsafe to respond as determined by the
Village of Tequesta's Emergency Management Director and/or the
Police Commander.
❑ Al1 vehicle movement and/or responses shall be
coordinated through the Emergency Operation Center,
assigned a task number, then forwarded to the Police
Cammander or Operations Sector, when established during
Phase II operations.
❑ Police operations shall be conducted in accordance with
the approved departmental policies.
-= 0 All employees shall review Phase III operations
quidelines.
❑ Request State assistance through Palm Beach County
(Division of Emergency Management) and State Disaster
Response Plan.
All Other Departments: All actions during Phase II operations
shall be initiated through the direction of the Village of
Tequesta's Emergency Management Director, Village Manager or
the Mayor of Tequesta. Only emergency actions necessary to
prevent injury, loss of life, or damage to property will be
undertaken during Phase II operations.
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APPENDIX A — Hurricane Plan
PHASE III
DEFINITSON: THIS PHASE WOULD BE POST-DISASTER
After the storm has passed, off-duty personnel are required to
call the Communications Officer at 744-4030 for post storm
information. If the telephone lines are not in operation
employees should call the Tequesta Emergency Management
Directors cellular phone line 772-215-5628. If no information
is given or you are unable to get through because of busy
circuits, YOU MUST REPORT TO WORK. All returning employees
shall report to the Emergency Operation Center and check in.
E.O.C. Command Center
❑ Command to analyze and disseminate critical information
on emergency operations for decision-making purposes.
❑ Establish and manage joint information centers, and
coordinate the dissemination of all disaster-related
information to the media and the general public.
Cl Assign initial Safety Team to assess amount of damaqe
throughout the Village.
❑ They are to report determined extent of damage.
❑ Report suspected locations of trapped victims.
❑ Determine locations of hazardous operation areas.
0 Determine locations of needed security.
❑ Determine condition sta�us of Tequesta's utilities
system.
O Determine condition status of Tequesta's transportation
routes.
Cl Determine whether additional equipment will be necessary.
O Determine whether additional heavy equipment and
operators will be necessary.
0 Initiate Mutual Aid requests if necessary.
O Request State assistance through Palm Beach County
(Division of Emergency Manaqement) and State Disaster
Response P1an.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
0 Begin search and rescue operation in accordance with
Search and Rescue Guidelines following hurricanes.
❑ Establish Hazardous Material Team to mitigate any gas
leaks.
❑ Establish teams to assist with clearing streets for
emergency vehicle access.
❑ Establish liaison with American Red Cross.
0 Determine whether personnel will need to be notified,
i.e. local radio station.
❑ Ascertain if additional equipment is necessary.
❑ Disseminate public information releases, broadcast as
needed.
O Advise Palm Beach County Director of Public Safety and
American Red Cross of the suitability of buildings for
hurricane shelter use, including any possible floodinq
problems.
❑ Establish staqing area and ofticer, if needed.
� Brief all reporting employees of situation and
responsibilities in regards to storm information.
❑ Establish duty log and personnel accountability system
for all employees, agencies and equipment responding to
help with the mitigation process.
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APPENDIX A — Hurricane Plan
Villag Manager's Office - Village Clerk:
❑ Village Manager to report to E.O.C. to check on current
status and condition of Village.
❑ Assist E.O.C. Command to analyze and disseminate critical
information on emergency operations for decision-making
purposes.
❑ Village Clerk's of�ice to assist with the coordination of
shelters from the Red Cross for disaster victims.
❑ Village Clerk to establish and manage joint information
centers, and coordinate the dissemination of all
disaster-rela�ed information to the media and the general
public.
O Assist Department of Community Development with post
disaster damage assessment
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Ct3MPREHENStVE EMERGENCY MANAGEMENT PLAN
APPENDIX A - Hurricane Plan
Utilities Department:
❑ Report to E.O.C. for briefing on current status and any
identified problems.
❑ Determine condition status of Tequesta's utilities
system.
❑ Remove debris from draining inlets and outfalls.
❑ Make necessary water system repairs.
O Make necessary storm water system repairs.
❑ Assist with the restoration of public works.
❑ To the extent permitted by weather conditions, respond to
reports of system malfunctions.
❑ Coordinate with County Health Department representative
and take remedial action relative to incidents of water
contamination.
❑ Prepare for and comply with appropriate provisions for
Acute Toxic Contamination, Public Water Supply.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX A — Hurricane Plan
Department Community Development:
❑ Report to E.O.C. for briefing on curren� status and any
identified problems.
❑ Conduct preliminary damage assessment of the Village with
in the first 24 hours.
❑ Conduct a post disaster survey of the Village to determine
an accurate damage assessment, for all FEMA Categories A-
G.
❑ Assist with rehabilitation facility for emergency
workers.
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APPENDIX A — Hurricane Plan
Public Works:
❑ Report to E.O.C. for briefing on current status and any
identified problems.
❑ Determine condition status of Tequesta's transportation
routes.
❑ Determine condition status of Tequesta's transportation
fleet and provide a comprehensive list of Village
vehicles and fuel driven equipment to the Emergency
Operation Center.
❑ Provide emergency generators, as needed.
❑ Initiate clearance of streets and highways on the
following priority basis
1. Tequesta Drive
2. Old Dixie Hwy
3. Seabrook Road
4. Country Club Drive
5. U.S. Hwy One
6. Village Blvd
7. Beach Road
8. Riverside Drive
9. All other streets/highways will be cleared as needed
❑ Initiate debris removal activities with private
contractors.
❑ Remove all building shutters.
D Repair of damage to municipal property.
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APPENDIX A — Hurricane Pian
Police Department: Implement the Tequesta Police Department's
Hurricane Emergency Plan.
O Provide condition report of Tequesta's emergency radio
and telecommunications services.
❑ Initiate perimeter security of the Village, if initiated
by Village of Tequesta Emergency Management Director,
Village Manager or the Mayor of Tequesta or by order of
the Police Chief in coordination with Emergency
Management Director. Only authorized workforce will be
permitted to enter until conditions are safe for
residents to return.
❑ Initiate property protection measures; commercial and
residential.
❑ Provide armed escort to emergency workers or transport
caravans and security to emergency facilities.
D Provide security at Emergency Operations Center.
❑ Assist with Fire Department Search and Rescue activities.
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APPENDIX A — Hurricane Pian
Fire 17epartment: Implement the Tequesta Fire Rescue's
Hurricane Emergency Plan.
❑ Initiate Search and Rescue activities.
D Initiate treatment of sick and injured.
D Initiate triage staging area, if needed.
D Provide incident management teams to assist in command
and control operations.�
❑ Mitigate hazardous material releases.
C] Set up rehabilitation facility for emerqency workers.
❑ Establish and staff an emergency vehicle staging area.
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APPENDIX A — Hurricane Plan
Finance Department:
C] Report to E.O.C. for briefing on current status and any
identified problems.
❑ Set up management team to document a11 post disaster
expenditures and activities.
� Establish liaison with Palm Beach County and/or private
vendors to secure the necessary food and water needs of
emergency personnel and disaster victims.
❑ Manage the receipt and distribution of donated goods and
services to meet requests in the wake of a disaster.
❑ Assist the Department of Community Development with the
post-disaster Damage Assessment Forms.
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COMPREHENSiVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
Pv�os�
This plan is intended to provide an orderly system for the
timely evacuation of citizens and visitors within the Village
of Tequesta determined to be residing in high-risk areas, when
their life safety i5 imperiled as a catastrophic consequence
of a hurricane or other disaster. This plan assigns
responsibili�ies and establishes for the coordinated effort of
governmental and volunteer agencies necessary to execute a
systematic evacuation upon receipt of orders by competent
authority. This plan is further intended to provide a means
for the Village Council to discharge its responsibilities
relative to hurricane evacuation, and to serve as a
coordinating document with Palm Beach County Comprehensive
Emergency Management Plan.
SCOPE
This plan has been written for the specific needs of the
Village of Tequesta in order to provide for the safety of the
residents and visitors of Teques�a during a potential threat
such as of hurricanes, tropical storms, floods, hazardous
materials spills, wild land fires, nuclear/biological/chemical
terrorist events, or other disas�er.
This plan establishes policy for those areas of the Village
under the direct cantrol of the Village Council. Adoption of
this plan is necessary to properly interface the evacuation
plans of the County and contiguous municipal entities within
Palm Beach County.
Large-scale evacuation of Tequesta residents and visitors may
be initiated by various government agencies, such as the State
of Florida, Palm Beach County and the Village of Tequesta.
Any large-scale evacuation could have regional implications
and could significantly impact major transportation arteries
and necessitate coordination with Palm Beach County Emergency
Management. County Emergency Management wil.l conduct inter-
county coordination among emergency managers of South Florida.
The State�Division of Emergency Management has established a
Statewide Regional Evacuation Coordination Plan (see
www.floridadisaster.org/dem/demresrs.htm) to facilitate large-
scale evacuation; Palm Beach County and Tequesta have
developed Local SOps to support this statewide plan.
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APPENDIX B — Evacuation Pian
SITUATION
PHYSICAL CHARACTERiSTICS: The Village of Tequesta is located
within Palm Beach County, which is geographically located on
the Southeast coast of Florida. Palm Beach County has a
history of major hurricanes, which have inflicted severe
property damaqe and have caused a large number of deaths and
personal injuries. mhe Village occupies an area of two square
miles, the eastern boundary of which borders the Atlantic
Ocean and the western area of the Village borders the
Loxahatchee River. Tequesta has a barrier island, which is
separated from the mainland by the Atlantic Intracoastal
Waterway. One drawbridge connects the mainland with the
barrier island. Approach way to this bridge is at a very low
elevation. Ocean coastal beachfront gradually slopes upward
to a dune line with increased elevations. The terrain of the
Village is relatively leveled. The Loxahatchee River system
is interconnected with the Loxahatchee Sioughs. All areas,
which are within the proximity of inland bodies of water and
are at an elevation below ten feet, are subject to flooding as
a result of extensive hurricane associated rainfall. Coastal
areas are subject to storm surge created by hurricane
conditions. Drainage problems are created by long periods of
unusually heavy rainfall in certain areas of the Village.
POPULATION AND HOUSING CHARACTERISTICS: The past decade has
marked a period of significant growth in the Village of
Tequesta's resident population. This area continues to grow
and the population is expected to increase over the next five
years. Because most housing units were constructed within the
madern era, they were built in compliance with modern building
codes and designed to withstand the forces of hurricane winds
up to 110 MPH. A small percentage o£ homes, however, are
considered to be substandard construction. The major problem
is not in the construction of homes, but the low topographical
levels and the close proximity to the coastline. Residents are
strongly urged to evacuate prior to any serious hurricane.
Behavioral surveys disclose the £act that a majority of the
population of Palm Beach County has never experienced a
hurricane. Prior to the landfall of Hurricane Andrew in Dade
County, Florida in August 1992, there was concern regarding
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APPENDtX B — Evacuation P{an
the degree of complacency on the part of the general public in
regards to hurricane preparedness. Following Andrew, however,
the concern is of people choosing to evacuate the region from
areas that do not require evacuation. This presents the
potential of massive traffic gridlock on the Interstate
systems.
R�D CROSS HURRICANE S�LTERS
A Memorandum of Understanding exists between the State of
Florida and the American Red Cross in which the Red Cross
assumes the responsibility for opening and staffing all
shelters required to provide refuge for Palm Beach County
ci�izens who must evacuate their residences prior to the
arrival of a hurricane. Hurricane shelters are not located
within the surge vulnerable area of any hurricane.
The Red Cross hurricane shelters depicted were provided by the
Palm Beach County Chapter of the Aznerican Red Cross. The list
o£ Red Cross shelters is always subject to change. Shelter
additions or deletions, as they occur, will be announced by
the Red Cross. During any evacuation impl.ementation, the
location of shelters will be announced by the electronic media
on a real time basis as they are opened by the Red Cross. The
following shelters listed are in close proximity to the
Village of Tequesta. For a complete listing of shelters in
Palin Beach County refer to the Palm Beach County Comprehensive
Emerqency Management Plan. Residents are not go to a shelter
until it is announced via the electronic meda�a that the
shelter is open.
Shelter locations
1. William T. Dwyer High School
13601 N. Military Trail, Palm Beach Gardens
2. Watson B. Duncan Middle School
117th Court North, Palm Beach Gardens
3. McLeod Bethune Elementary School
1501 Avenue U, Riviera Beach
4. Frontier Elementary School
6701 180 Avenue N, Loxahatchee
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CQMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDtX B — Evacuation Pfan
5. Independence Middle School
4001 Greenway Drive, Jupiter
Pets are not permitted at hurricane shelters; therefore,
anyone seeking refuge at these facilities should make other
arrangements for their pets.
The Animal Rescue League has developed a Pet/People Shelter
for individuals who live in an evacuation zone and cannot
provide other arrangements for their pets. This Pet/People
Shelter is considered to be a shelter of last resort and entry
in to this shelter is on a first-come first-serve basis. For
more information contact Sally Waite, Palm Beach County EMS
Specialist at (561) 712-6484.
Residents capable of leaving the area should do so, prior to,
or at the announcement of a Hurricane Warning. Residents
should not depend upon the local shelters; they are designated
for EMERGENCY REFUSE only.
VILLAGE OF TEQUESTA EVACUATION ZONES
The entire geographic area of the Village is subject to the
destructive force of hurricane winds. Because of low
elevations, many areas of the Village are subject to fiooding
or pooling of water caused by intense hurricane associated
rainfall. The entire eastern border of the Village of
Tequesta is contiguous to the Atlantic Ocean and vulnerable to
storm surge. The most potentially destructive force of any
major hurricane is storm surge. As a hurricane approaches
landfall on the coast, the mean water level may dramatically
increase. The advancing storm combined with the normal
astronomical tide, according to the National Hurricane Center,
may attain a still water level in excess of twelve feet above
mean sea level in the Village of Tequesta. In addition, wind
driven waves up to thirty feet in height may be su�erimposed
upon the storm surge. Residents in areas outside of the surge
vulnerable evacuation area must expect and be prepared to cope
with severe property flooding during and immediately after a
hurricane.
To provide an organized system of identifying high-risk areas
of the county, Palm Beach County has a web site where
residents can submit their address to see what evacuation zane
they Yive in http://www.pbcgov.com/pubsafety/eoc/SAMS.htm
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APP�NDIX B — Evacuation Plan
Almost all of Tequesta is in a Zone B evacuation area. Zone B
designates an evacuation area for a Category 3 or higher
hurricane. A large portion of Tequesta is in a Zone A
evacuation Zone. Zone A designates an evacuation area for a
Category 1 or higher hurricane. If you are in doubt of which
zone you reside in use the web site listed above for the
information.
HURRICANES / EVACUATION:
Pl�n A$vaCuation area: Persons living in a
Plan A Evacuation area should evacuate for ALL
Hurricanes regardless of strength.
Plan 8 Evacuation area: Persons living in a
Plan B Evacuation area should evacuate for all
major Hurricanes of a Category 3 or higher in
strength.
EVACUATION ROUTES
TRANSPORTATION ARTERIES AND FACILITIES: The following
transportation arteries and facilities exist within Palm Beach
County:
1. The Atlantic �ntracoastal Waterway runs in a northlsouth
direction along or near the eastern boundary of the Village.
This waterway provides �or the passage of vessels of less than
12 feet draft.
2. Palm Beach International Airport, with 8,000 ft., 7,000
ft., and 3,200 ft. main runways, is located within the greater
West Palm Beach area. Both major and intrastate cammerca.al
airlines serve the area.
3. The railroad, running north and south throughout the
Village is the Florida East Coast Railway; this railroad's
principal mission is the movement of freight. The railroad in
the western part of Palm Beach County is the CSX
Transportation; its principal mission is the movement of
freight and passengers.
4. U.S. Highway 1 is the main north - south route that serves
Tequesta and all major coastal cities. State Road 707 serves
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
the barrier island and the beach areas of Tequesta. Other
north - south arteries to be familiar with are: U.S. 441, the
Florida Turnpike, and Interstate Highway 95.
VILLAGE OF TEQUESTA EVACUATION ROUTES: A map depicting the
Village of Tequesta is concurrent with the Palm Beach County
Evacuation Routes and is taken from the Technical Data Report,
made a part of this plan to present an overview oniy. The
transportation modeling methodology used to develop the
evacuation route system is at a detailed technical level and
of interest only to traffic engineers. Backqround information
required to interpret data depicted on the map is on file at
Palm Beach County Emergency Management Division and include�
the regional impact upon the county's transportation arteries.
The specific routes for the Village of Tequesta are surge
vulnerable zones.
Interstate Highway 95 and E'lorida's Turnpike are primarily
used as reqional evacuation routes and have minimum impact
upon the movement of evacuation traffic from risk areas to
she].ters or othex non-high risk areas within the county.
' Residents capable of leaving the area should do so, prior to,
or at the announcement of a Hurricane Warning. Postponement of
evacuation may cause a serious threat to everyone as the
northbound evacuation routes of the Florida Turnpike and
Interstate I-95 may be backed up or obstructed due to the
large traffic flow from the south.
Use of U. S. 1 as a regional evacuation route is discouraged.
Not only does it closely parallel the Atlantic Ocean, bu� also
it woul.d severely disrupt the internal evacuation of counties.
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VILLAGE OF TEQUESTA
C�MPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
VILLAGE OF TEQULSTA EVACIJATION MAP
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Evacuation Plan Page 85 05/28/2004
VILLAGE OF TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
Av�reoRiTy
STATE DIVISION OF EMERGENCY MANAGEMENT: Under the authority
invested by Chapter 252, Flarida Statutes, and based upon the
information available to him, the Governor of the State of
Florida may, through the Warning Duty Officer of the State
Division of Emerqency Management, issue evacuation orders for
certain high risk areas within the State to include parts of
Palm Beach County upon the approach of a serious hurricane or
disaster.
PALM BEACH COUNTY: May issue evacuation orders based upon
information received from other reliable resources, such as
the National Hurricane Center regarding the severity and
proximity of a hurricane to Palm Beach County, the Board of
Palm Beach County Commissioners will, upon recommendation of
the County Administrator, order the evacuation of certain high
risk areas within the county.
VILLAGE OF TEQUESTA: Disaster preparedness, including
evacuations is the dir�ct responsibility of the elected
legislative body. Direction and control of all evacuation
activities within or through a municipality is retained by the
local entity affected. Areas that must be evacuated prior to
the arrival of any serious disaster event or hurricane are
indiscriminate of government boundaries. The life safety of
citizens at the time of a disaster is of mutua.Z concern to
both Palm Beach County and Village of Tequesta officials. The
effective movement and sheltering of citizens who must be
evacuated requires the coordination and joint actions of both
county and city governments. Upon receipt of evacuation orders
from competent authority, the Village Council is responsible
for the direction and control of all hurricane evacuation
activities identified in this plan. To assist them in the
execution of evacuation orders, the following governmental
agencies are identified and become a part of the Hurricane
Evacuation statf, Emergency Operating Center, which is
herewith created:
Village Manager
Emergency Management Director
Police Chief
Village Clerk
Fire-Rescue Chief
Public Works Director
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VI�LAGE 4F TEQUESTA
COMPREHENSfVE �MERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
EVACUATION ORDLRS
GENERAL: The timely issuance of evacuation orders critically
impacts the successful evacuation of all Village of Tequesta
citizens from high-risk areas. In determining the proper time
to issue evacuation orders, there is no substitute for human
judgment based upon all known circumstances surrounding local
and storm conditions which currently exist.
Information received from the National Hurricane Center and
the Palm Beach County Emergency Operations Center concerning
the storm's tract will allow the focusing on either a
landfall, paralleling or exiting storm scenario. Information
involving local conditions such as the amount of pre-hurricane
rainfall, tide schedules, and the amount of pre-storm
publicity, must be taken into consideration in determining
when an evacuation order should be issued. Any assumption
regarding where and how the storm will likely make landfall
involves clear and constant communication with the National
Hurricane Center and the Palm Beach County Emergency
Operations Center.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
EVACtJATION TTI� RLQUIREN�NTS
Using information provided by the Statewide Regional
Evacuation Coordination Plan, a standard is established to
assist 1.oca1 officials responsible for making evacuation order
decisions. These standards are considered to be a base upon
which adjustments must be made to determine the specific time
an evacuation order should be issued. The following
Evacuation Clearance Time Components is based upon Palm Beach
County Supplemental Emergency Transportation Planning Analysis
for the Hurricane Evacuation Study, and made a part of this
Evacuation Plan. •
Evacuation Clearance Time is the time required to clear all
vehicles evacuating in response to a hur�icane situation from
the roadways. Evacuation clearance times are outlined in mable
A, below. Factors that would affect clearance time include
response time, background traffic, and summer vs. fall season
evacuation. Due to the dense South Florida population, error
in hurricane path and intensity forecasting, and limited
transportation capacity, providing sufficient advance notice
for evacuees in a large scale, regional, out-of-county
evacuation may not possible. Evacuees wishing to leave the
region utilizing regional evacuation routes (I-95 ar the
Floxida Turnpike) must leave well in advance of any evacuation
order being issued. All other residents should evacuate from
storm surge areas, mobile homes, and low lying areas subject
to flooding but should remain within the county region seeking
refuge at a safer location close to home.
Table A- Palm Beach County hurricane evacuation clearance times in hours.
- 3�14N�?19►�� ���A�TT� l�fiE�� ��,�,� ��=
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= �� ' ��� � � - ���t ��� i�,� .
S�t�C�o; I�,� �e�on�l. i�e � £ ' �
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=:��c%��'_- �Slq�t �
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_ Octst�pa�n � - -
Category 1 8 11 N/A N/A
Category 2 14 17 N/A N/A
Category 3 14 17 23 29
Category 4 17 22 42 51
Category 5 17 22 42 51
Note: The range of times in each evacuation scenario reflects variances in
response times, season of the year, expected background traffic and
associated flood conditions. THESE TIMES ARE FOR PLANNING PURPOSES ONLY.
Evacuation Plan Page 88 05/28/2004
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COMPREHENSIVE EMERGENGY MANAGEMENT PLAN
APPENDlX B — Evacuation Pian
DUTIES AND RE3PONSISILITIES
Emergency Manaqement Director: Prior to or during the early
phase of hurricane season, the Emergency Management Director
will thoroughly review and update this Hurricane Evacuation
Plan to assure that it remains current and effective.
Convene a meeting of all Village officials that have assigned
responsibilities in the execution of this plan to assure
familiarity and to reaffirm responsibility. Special attention
will be given to those officials who are newly appointed to an
office involved.
Take advantage of news releases, public appearances, and
invitations to participate with the electronic media for the
purpose of making the public aware of certain provisions af
this plan.
Schedule meetings with other Emergency Management Coordinators
and administrators for the purpose of identifying resources
required in the local evacuation effort.
Evaluate policy and guidance provided by the Florida Division
of Emergency Management to assure that provisions of the plan
are currently in compliance with state requirements.
Closely monitor potential severe weather conditions, which may
ultimately require the execution of any part of this plan.
The Director will track a11 tropical systems through the use
of computer software and other manual means.
Make distribution of current public information documents to
any person. Informing the public of those areas which are
considered to be high-risk by storm category and to provide
other preparedness information.
Make available to all Council Members and/or other Emergency
Management Coordinators, an unlisted telephone number, which
wi11 be used to provide telephone communication between
Village of Tequesta Emergency Operation Center and other
Emergency Operating Centers during the warning and evacuation
period.
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COMRREHENSIVE EM�RGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
VILLAGE DEPARTMENT HEADS: Village otficials who have been
assigned specific responsibilities by this Evacuation Plan
will thoroughly review the plan at the beginning of each
hurricane season. An inventory of personnel, equipment and
supplies available to then for the implementation of this plan
should be conducted.
Upon activation of the Emergency Operating Center, all
officials should report with their own current Standing
Operating Procedures to include current telephone numbers of
offices with whom they must deal (i.e�, ESF 1 should have
current numbers of all their bridge tenders).
PUBLIC INFORMATION OFFICER:
C] Coordinate with and issue official news of the Village
Council, Village Manager, and Emergency Management
Director.
0 Establish telephone communications with the Palm Beach
County Emergency Operation Center, Division of Emergency
Management.
❑ Receive and disseminate official weather informatian to
the public news media as appropriate.
C! Pravide detailed, wide dissemination of evacuation orders
received from the Governor, Board of County
Commissioners, or Village Council.
❑ Issue news releases relative to traffic conditions and
evacuation routes as provided by Emergency Management
staff.
0 Issue shelter information as released by the American Red
Cross.
VILLAGE OF TEQUESTA POLICE DEPARTMENT:
❑ Establish liaison with Village of Tequesta Emergency
Operation Center.
❑ Plan for, and upon activation of the Village of Tequesta
Emergency Operation Center, activate and assume
responsibility for the proper functioning of all inactive
Emergency Operating Center telephones to include an
effective rumor control system.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
0 Coordinate law enforcement actiVities for the Village of
Tequesta in conjunction with the related evacuation
effort for the unincorporated areas.
❑ Provide input to enable the Emergency Management Director
to determine if 20 to 30 percent of residents are
spontaneously evacuating from risk areas during the pre-
evacuation order time.
❑ Provide traffic control points where required and along
evacuation routes with particular emphasis being placed
on the State Road 707 Bridge area.
❑ Enforce evacuation orders to the maximum extent
cansistent with public law.
❑ Provide security for the evacuated areas to the extent
provided by storm intensity.
❑ Provide upd�ted information to ESF 14 from the field and
identify alternate evacuation routes when primary routes
become inundat�d or impassable for any reason.
❑ Immediately following an event that caused evacuation,
-: have all zone cars perform initial cursory inspection and
�eport to the Emergency Operating Center any hazards
.�ound in an area which would make it unsafe for evacuees
to be allowed to return.
0 Arrange for and provide safe refuge for any prisoners
under custody.
❑ Provide record-keeping system necessary to qualify for
reimbursement of expended funds used to support this
plan, in the event a major disaster is declared by the
President.
DIRECTOR OF PUBLIC WORKS:
❑ Serve as Transportation Officer.
0 Refer to Emergency Support Function 1, Transportation.
❑ Establish liaison with Village of Tequesta Emergency
Operation Center.
D Advise Emergency Operating Center staff on road and
bridge matters.
❑ Recommend alternate evacuation routes based upon current
field conditions.
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VILLAGE OF TEQUESTA
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APPENDIX B — Evacuation Plan
0 Provide maintenance and logistical support of public
vehicles used in evacuation effor�.
❑ Serve as a key advisor to Village Manager and Emergency
Management Direc�or on all matters relative to response
to and recovery from a disaster.
TEQUESTA FIRE RESCUE:
G] Establish liaison with Village of Tequesta Emergency
Operation Center.
❑ Establish liaison with all other local governments with
an advanced life support and transport capability.
0 Establish liaison with and coordinate any non-emergency
transport efforts within the Village of Tequesta of all
commercial ambulances.
❑ Assist in the identification of inedically and physically
disabled citizens who require public assistance to
evacuate.
❑ Assume primary staff responsibility for coordinating with
the Palm Beach County's Special Care Unit Plan.
❑ Assist and advise the Transportation Officer in the
evacuation of all medically incapacitated, infirmed, and
handicapped people. Use computer printouts avai].able
within the Palm Beach County Emergency Operating Center
to know the location of those who have registered.
❑ Advise the Director of the Palm Beach County Health
Department, within the Palm Beach County Emergency
Operation Center on any aspect of this evacuation plan
which impacts the delivery of inedical health care for
evacuees. No medical facility, to include nursing homes
and congregate care facilities, will be evacuated without
the expressed approval of the Director of the Health
Department. No medical shelter wiil be publicized as
such and opened to the public unless it meets the
criteria established by the Director of the Health
Department.
❑ Establish of a temporary morgue in a manner prescribed by
Florida law, which is the Duty of the Director of Palm
Beach County Health Department. Any such requests,
material, equipment, and supplies shall be made to the
Palm Beach County, Division of Emergency Management.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacua#ion Plan
_._..—...._ �
0 Assist in dissemination of warning orders to high-risk
areas.
0 Identify handicapped and forward to Emergency Management
for processing and registration.
0 Assist in the transport of evacuees with serious medical
problems to maximum extent possible.
❑ Assist law enforcement personnel by reporting to
Emergency Operating Center any hazardous areas following
the hurricane to which evacuees should be excluded for
their own safety.
❑ Prepare for implementation of Emergency Support Function
#9, Urban Search and Rescue, for post event operations.
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VILLAGE l�F TEQUESTA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
In preparation for the issuance of an evacuation order, Action
Guides are provided on the following pages of this Appendix.
These action guides provide for minimum actions, which must be
taken by individuals and aqencies, in hourly time frames,
prior to and in preparation for issuing an evacuation order.
EVACtJATTON ORDLR GIIIDES
ACTION GUTDE "A" EVACUATION ORDER TIME MINUS 4 TO 6 HOURS:
CIVIL DEFENSE DIRECTOR:
❑ Consult with National Hurricane Center and the Palm Beach
County Emergency Operations Center.
C1 Establish log to indicate continuous l.ocation of Village
Council and the Village Manager.
❑ Alert Village of Tequesta Emergency Operations staff and
place on standby.
❑ Prepare evacuation order recommendations for the Mayor of
Tequesta based upon predicted hurricane circumstances.
C� Issue notice to marine interest requesting that they seek
safe anchorage for their vessels at this time.
❑ Advise Palm Beach County Emergency Operations Center, that
an evacuation order may be issued within four to six hours.
❑ Direct testing of all radio communications required to
support hurricane evacuation and response.
CI Activate private telephones used for communication with
other municipal and County otficials.
❑ Call in Public Information Officer to Tequesta Emergency
Operating Center.
❑ Be prepared to receive, forward to the Village Council, and
react in a positive manner, to any supersedinq evacuation
orders issued by Palm Beach County Emergency Management or
the Governor of the State of Florida.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuatian Plan
VILLAGE DEPARTMENT HEADS:
0 Thoroughly review the requirements imposed upon them for
the execution of the Hurricane and Evacuation Plan in the
event evacuation orders are issued by competent authority.
0 Modify daily routine schedules to the extent that permits
optimum delivery of governmental services without
compromising the immediate availability of Village
resources to execute the evacuation plan.
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C4MPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Pfan
I;VACUATION ORDER GUIDES
ACTION GUIDE "B" EVACUATION ORDER TIME, MINUS 3 T0 5 HOURS:
CIVIL DEFENSE DIRECTOR:
❑ Establish telephone liaison with Palm Beach County
Emergency Operations Center.
C7 Begin monitoring flood conditions on the approach ways to
the area bridges, which cross the Intracoastal Wa�erway.
❑ Call Bridge Administrative Section, 7th United States Coast
Guard District, Miami, Florida, and request permission to
control all bridges across Atlantic Intracoastal, if at any
time the opening of a bridge would block the escape route
and prevent complete evacuation of barrier islands before
approach ways are inundated and not negotiable by vehicular
traffic.
Normal office hours:
Bridge Section :......................305-536-4103
Office of Aides to Navigation (OAN�..305-536-5795
Non-office hours:...305-536-5611
PUBLIC INFORMATION OFFICER:
❑ Coordinate with and begin issuing official news releases
concerning Emergency Management hurricane activities issued
by the Village Council, the Village Manager or �he
Emergency Management Director.
D Begin defining for the public, through the electronic
rnedia, evacuation zones considered to be at risk it
hurricane maintains its present course.
❑ Advise all residents not considered to be in a high-risk
area to complete their shopping trips at this time and urge
them to stay off of evacuation routes when and if an
evacuation order is issued.
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPEND{X B — Evacuation Plan
EVACUATION ORDER GUIDES
ACTION GUIDE 'C" - EVACUATION ORDER TIME, MINUS 2 TO 4 HOURS;
CIVIL DEFENSE DIRECTOR:
❑ Fully activate Tequesta Emergency Operating Center.
L� Brief arriving staff on any special circumstances not
covered by plan.
❑ Request Palm Beach County Division of Emergeney Management
to send ongoing meteorologist reports concerning storm
intensity and any other weather related issues and
bulletins during height of storm.
0 Issue all administrative supplies and forms required by
activated staff.
PUBLTC INFORMATION OFFICER:
CI Coordinate with the Public Information Officer at the Palm
Beach County Emergency Operation Center, to a.nform the
general public that routine bus service schedules in the
Village have been modified if such decision has been made.
❑ Begin recording the opening of Red Cross Shelters as
shelters are opened and staffed.
0 Coordinate and assist the Hurricane Evacuation staff in the
performance of their duties.
DIRECTOR OF PUBLIC WORKS:
❑ Coordinate and assist the Evacuation Staff in the
performance of their duties.
❑ Report to Emergency Operating Center and be prepared to
coordinate overall transport requirements of the evacuation
effort.
TEQUESTA FIRE RESCUE:
C] Refuel all fire rescue vehicles, gas cans and any fuel-
operated equipment.
❑ Provide sufficient manpower for setting up cots and
otherwise logistically supporting Special Care Unit.
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COMPREHENStVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
❑ Establish system for providing emergency supply of oxygen
and other medications to Special Care Unit occupants.
CI Maintain close communication with Emergency Operating
Center.
TEQUESTA POLICE DEPARTMENT:
C] Maintain close contact with Palm Beach County law
enforcement agencies to estimate the percentage of
spontaneous evacuees to be expected from risk areas.
D Refuel all police vehicles, gas cans and any fuel-operated
equipment.
❑ Maintain list of available wrecker services to remove
stalled or broken down vehicles that inhibit emergency
evacuation.
❑ Maintain close communication with Emergency Operating
Center
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COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
APPENDIX B — Evacuation Plan
EVACVATION ORDER GiTIDES
laCTION GUIDE D- EVACUATION ORDER TIME, MINUS 1 TO 3 HOURS
CIVIL DEFENSE DIRECTOR:
❑ Make final decision whether to issue an evacuation order
should be recommended.
❑ If the Palm Beach County Emergency Management Center and/or
the National Hurricane Center advise that significant
change in storm circumstance has diminished threat to
Village of Tequesta, delay evacuation order but do not
abort preparation activities.
❑ If storm continues on course with same intensity, obtain
verbal orders from Mayor for evacuation. (Obtain executed
copy at eariiest convenience for official record).
0 If, because of incoming tide conditions and preceding heavy
rainfall, water is rising on the approach ways across the
Intracoastal and authority to control bridqes has been
given by tk�e 7th U.S. Coast Guard Distric�, instruct alI
bridge tenders to comply with instructions.
0 Florida D.O.T. Controlled Drawbridges: Control operation of
D.O.T. bridges by calling District Maintenance Engineer's
Office: 434-3903 Office hours: 7:00 am-5:30 pm / Mon.-Fri.
A record of non-office hour's telephone numbers is
maintained by Palm Beach County Emergency Management. If
Florida D.O.T. cannot be contacted, call local bridge
numbers listed below.
707 Bridge ..............................746-4261
Jupiter Federal Bridge ..................746-4907
Jupiter Indiantown Road (706)...........746-7114
Federal Law (33 CFR SEC. 117.33) Closure of drawbridges for
natural disasters or civil disorders.
Drawbridges need not open for the passage of ves5els during
periods c�f natural disasters or civil disorders declared by
the appropriate authorities unless otherwise provided for in
Subpart B or directed to do so by the District Commander.
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CONiPR�HEN�IVE EIVlERt3ENCY M�4NAGEMENT P�.,�4i�
APPENDIX C— Search �nd Resc Operations Plar�
PURP�S�
A major disaster �r civil emergency may cause conditions that
vary widely in scope, u�gency, and degree of devastation.
Substantial numbers of persons could be in life-threatening
situations requiring pxompt rescue and medical care. Because
the mortality rate will dramatically increase beyond 72 hours,
search and �escue must begin immediately. Rescue personnel
will encounter extensive damage to buiZdings, roadways, public
works, communications, and utilities. During a hurricane,
effects such as floading, fires, and hazardous materials
incidents can compound problems, threaten survivors and rescue
personnel.
SCOPE
The first priority Taill be to locate and assist injured
victims and assess damages. Many local residents and workers
or convergent volunteers will initiate activities to help
search and rescue operations and will require coordination and
direction. Access to damaged areas will be restricted;
initially some sites may be accessible only by air.
The Federal Emergency Management Agency (FEMA} US&R Task Force
may be pre mobilized when a Hurricane Warning is issued.
Their mission wi11 be to assist and augment the local
resources.
PI�ANNING
During pre-hurricane season the Fire Rescue companies will
become familiar with target occupancies in their response area
by conducting pre-season surveys. Target occupancies are
those with a high probability of trapped victims followinq a
hurricane. Target occupancies may also include buildings
susceptible to structural �ailure and collapse.
Examples of Target Occupancies:
Nursing Homes
Shelters (schaols, etc.)
Residents postponing the evacuation of designated flood
zone areas.
Mobile Home Parks - Although these axe evacuated for any
category hurricane, experience has shown that persons
Search & Rescue 20Q4 Page 1QQ 05/28/2004
YILLA.GE �F TEQUEST/A
COMPREHENSIVE El�IER�ENC�t' MANAGEAlIENT �'L�►N
APPENDiX C— Search arrd Rescu� Operations plae�
refusing to le�.ve have been found af�ter the storm
injured, disoriented, and in s�me cases, dead. (Whereas
Teques�a does not have mobilE home parks your services
may be needed in other parts of the County).
PRO�EDUEtE
During a Hurricane Warning and landfall period, personnel
should once again review this Policy and Procedure and begin
to discuss operational plans for search and rescue once it is
safe to resume fire-rescue services as determined by the
Incident Commander or his designee.
Personnel conducting search and rescue operations must
maintain their own safety and well being, this is their first
priority. Many hazards will be encountered durinq the first
72 hours after a hurricane. These include, but are not
limited to, wires-down, gas leaks, fires, unsafe structures,
flooding, traumatized animals and heat stress.
_- Every attempt should be made to abate these hazards, if it can
be done safely.
Emergency personnel must keep themselves adequately hydrated.
INITIAL SIZE-UP
Once initial damage assessments are completed, it is expected
that field units will be overwhelmed by the number of requests
for assistance through the Communications Center and by people
on the street.
In cases of major or catastrophic disasters, units will be
confronted with initial responsibility for a qeneral area
affected by the hurricane that encompasses multiple buildings,
with litt].e or no reconnaissance information.
Many factors must be considered when a unit attempts to assess
a situation prior to beginning operations. In general, it is
anticipated that a unit may need to perform the following
activities prior to beginning search and rescue operations:
� Identify buildings individually (i.e. by address or
physical location).
Search & Rescue 2004 Page 101 05/28/2004
VILLAGE OF 'TEQUESTA
COdif�PREHEN5t1�E EIU�ERGENCY MANAG�MENT RLAi�
APPEiVDiX C— Search and Rescue Operations Pl�n
a Generally identify the buildings in a given area that
offer the highest potential for viable xescae
opportunities.
� Perform hazard assessment and marking af any particular
building prior to search and rescue operations,
At least two possibilities exist when a unit begins size-up:
1. Friends and relatives have already identified search or
�`escue opportunities. However, information must be
verified for validity and its feasibility assessed. At
times, people "want to hear voices in the rubble."
2. There may be little or no recan information when the
units begin to venture out.
When faced with the second situation, the company officer may
use the following rationale:
Structure Triage: Conduct short triage of buildings in the
area.
Search and Recon: Buildings identified in triage are examined
for their safety and viability for continued search and rescue
operations. Structure and search markings should be performed
during this phase and prior to initiation of rescue
operations.
LIGHT SEARCH AND RESCUE
Once fire-rescue operations resume atter the hurricane passes,
the first priority is to conduct damage assessments and report
findings to Operations. While these assessments are being
conducted, personnel may encounter life-threatening situations
andlor victims that are lightly trapped under debris and can
be easily freed with minor assistance. These cases are
considered necessary exceptions.
Phase 1- Priority Areas: With the exception of providing
life-saving assistance, a search will be conducted as soon as
possible on pre-determined priority arEas (i.e. shelters,
hospitals, nursing homes, mobile home parks.) The urban
Search & Rescue 2004 Page 102 05/28/2004
VILt_AGE OF TEQl1ESTA -
COMRREHENSIO/E EI�IERGENCY II�AIV�If��llliFNiT PLAW
APP�NDiX C— Search and Rescue� �perations Plan
searcn and rescue procEdures contained herein will be used to
mark buildings.
Searching fo victims involves:
Interviewing relatives and neighbors to determine if people
are not accounted for.
Physical search of large areas, which can be easily scanned,
especially mobile home parks, or other areas expected to have
suffered major destruction.
Canine search - When available and appropriate, these canines
wi11 complement physical search.
Electronic search - In case of a structural collapse, we may
obtain the services of agencies that have seismic/acoustic and
fiber optic search equipment that can be utilized to further
locate trapped victims.
Phase 2- Grid Search: A definitive search of the affected
area, as determined by the Incident Commander, will be
conducted once the priority areas are completed and as
personnel become available. The objectives of this search
phase are to:
Locate and extricate victims trapped by debris.
Provide life-saving assistance.
Identify hazardous situations that need to be mitigated.
Identify the need for medium or heavy rescue capabilities in
order to extricate trapped victims.
Disseminating the latest information on food and water
distribution sites, temporary shelters, medical care
facilities, and general health and safety tips.
STRUC_TURE TRIAGE, ASSESSMENT & MARKING SYSTEM
Structural. Triage Assumptions: There may be some buildings
that have sufficient hazards, operations cannot proceed until
the hazards, and operations cannot proceed unti2 the hazards
are mitigated. These would be given "NO GO" assessments.
These include fire, hazardous material incidents and collapse
hazards.
Search & Rescue 2004 Page 103 05/28/2004
1/ILL.t�GE OF TEi�UESTA
C4MPREHEN�IOIE E14l�ERGENCY M�4NACEMENT PLAN
�►PPENDiX G- Search and Ptes�ue Q►perations Pian
Triage ass�ssrnents will be based up�n value judgments that are
made on rapidly obtained information and should always be
subject to a common sense review and adjustment by the Company
Ofticer.
3tructure/Bazards Evalu�tion Markinq: Personnel conducting
structure searches will outline a 2' x 2' square box at any
entrance accessible for entry into any compromised structure.
Aerosol cans of spray paint (International Orange colar only)
will be used for this marking system. It is important that an
effort is made to mark all riormal entry paints to a building
under evaluation to ensure that task force personnel
approaching the building can identify that it has been
evaluated and discern its condition.
Specific markings will be clearly made inside the box to
indicate the condition of the structure and any hazards at the
time of this assessment. Normally, the square box marking
woul.d be made immediately adjacent to the entry point
identified as safe. An arrow will be placed next to the box
indicating the direction of the safe entrance if the
Structure/Hazards Evaluatian marking must be made somewhat
remote from the safe entrance.
The depictions of the various markings are as follows:
Structure is accessible and safe for search and rescue
operations. Damage is minor or the structure is completely pan
caked with little danger of further collapse.
Structure is significantly damaged. Some areas
are relatively safe, but other areas may need
shoring, bracing, or removal of falling and
collapse hazards.
� Structure is not safe for search and rescue
operations and may be subject to sudden
additional collapse. Remote search operations
may proceed at significant risk. If rescue
operations are undertaken, safe haven areas
and rapid evacuation routes should be created.
Search & Rescue 2004 Page 104 Q5/2812004
VlLLAGE OF T��lJESTA
CQ�IIPREHEPfSE1/E EliAERGERICY AIiANQr,GEMENT PLAN
�PP'IENDIX C— Search and Rescue Qperations Plan
Arrow Zocated next to a marking box indicates
the direction to the safe entrance to the
�-.�._..� structure, should the marking box need to be
made remote from the indicated entrance.
Indicates that a hazardous material condition
�� exists in or adjacent to the structure.
Personnel may be in jeopardy. Consideration
for operations should be made in conjunction
with Hazardous Materials Technicians.
All personnel must be aware of the possibility of, and look
for other Structure/Hazards Evaluation markings made on the
interior of the building. In addition, as each subsequent
assessment is performed throughout the course of the mission,
a new TIME and DATE entry will be made below the previous
entry, or a completely new marking box made if the original
information is now incorrect.
The following illustration shows the various components of the
Structure/Hazards Evaluation marking system:
7/15/96 1310hrs
HM - Naturai
FL - 1 TF
The depiction above indicates that a safe point of entry
exists above the marking (possibly a window, upp�r floor,
Search & Rescue 2004 Page 105 Q5/28/2004
1fILLAGE OF TIEQUESTA
COMPREHENS�VE ENiERGEt�CY M�4N�lGEMENT PLA�1
APPENDIX C- Search and itescue t,�p�rations Ptan
etc.) The single slash a�ross the box in�icates the structuxe
may require some shorix�g or bracinq before continuing
operatior�s. The assessment was made on July 15, 1996 at 1:10
p.m. There is an apparent indication of natural gas in the
structure. This evaluation was made by the #1 task force out
of the State of Florida.
It should be noted that marking boxes would also be placed in
each of the specific areas within the structure (i.e. rooms,
hallways, s�airwell.s, etc.) to indicate conditions in separate
parts of the building.
Search Assessment Maxking: A separate and distinct marking
system is necessary ta conspicuously denote information
relating to the victim location determinatians in the areas
searched. This 5eparate Search Assessment marking system is
designed to be used in conjunction with the Structure/Hazards
Evaluation marking system. Personnel performing the search
function will draw an "X" that is 2' x 2' in size with
International Orange color spray paint. This "X" will be
constructed in two operations - one slash drawn upon entry
into the structure (or room, hallway, etc.) and a second
crossing slash drawn upon exit.
Single slash drawn upon entry to a structure or
area indicates search operations are currently in
progress.
Crossing slash drawn upon search personnel exit
from the structure or area.
Distinct markings will be made inside the four quadrants of
the X to clearly denote the search status and findings at the
time of this assessment. The marks will be made with
carpenter chaik or lumber crayon.
The following illustrations define the Search Assessment
marks:
Search & Rescue 2004 Page I.06 05/28/2004
4�lL.LAGE O�r TEt�UESTA
COMPREHEWSIV� EMERGE(VCY I�AFd�1GEMENT P�N
APPENDIX G— Search and Rescue Operations Plan
LLFT QI3ADRANT - FEMA US&R task farce identifier FL-1TF;
(Florida-Task Force 1).
T�P QUADRANT - Time and date that the task force personnel
left the structure
RTGHT QUADRANT - Personnel hazards. RATS
BOTTOM QUADRANT - Number of live and dead victims still inside
the structure. ["X" = no victims
7/15t96
1400hrs
FL - 1 TF RATS
2-L IV E
3-DEAD
Search & Rescue 2004 Page 107 05/28/2004
VILLAGE OF TEQUESTA
CaMPREHENStVE EM�RGENCY MANAGEMENT PLAN
APPENDlX D - SLOSH Model
PURP03E
��
The attached pages are intended to provide quick visual
assessments of potential problem areas in the V�llage of
Tequesta. These pages are only for the Emergency Operation
Center staff and are to be utilized for planninq ur oses
onlY, to help minimize loss of life, suffering and property
damage resulting from the effects of hurricane.
These pages are not to imply that certain areas are safe
during a storm event. Many astrophysical factors could change
the amount of water being delivered to an area such as, lunar
phases, forward wind speed, sustained wind speed, tide levels,
etc.
SLOSH Model Page 108 05/28/2004
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Category 5 Hurricane 3torm Surge Map
SLOSH Model Page 111 5/24/2004
1/ILL�CaE OF TEQUESTA
COMPREFiENSIVE �IVIERGE�ICY' IUlA�lAG�1�6E�iT PL�N
APPEI�D6X E -- EC)C S�tup
PURPQSE
This plan is intended to provide an organized system for
setting up the Emergency Operatian Center for the tracking and
dissemznating of information in the event of a disaster. The
Village of Tequesta`s Emergency Operation Center is to be
utilized as the central comrn.and center for the coordination of
informatior�, fulfilli.ng service requests, providing direction
and responsibilities to persannel to minimize loss of. life,
suffering and property damage resulting fram the adverse
. effects of hurricanes and similar natural disasters, and to
provide every possible means of service to the citizens of the
Village of Tequesta for rapid, orderly recovery from such
disaster through maximum use of local, County, State and
Federal resources.
SCOPE
Disasters or events can occur with little or no warning. This
plan establishes procedures for the room arrangements, routine
system connections, monthly testing, and provides contingency
procedures in case of a system failure.
RESPONSIBILITY
The Fire-Rescue Department will be responsible for carrying
out this procedure. The Police Department will assist the
Fire-Rescue Department in providing system connections. Both
departments will provide storm-monitoring activities during
the hurricane season.
E¢UIPMENT
The Emergency Operations Center is equipped with state-of-the-
art equipment in a variety of forms utilized for gathering and
disseminating information. The room is equipped with the
following:
1 - XGA Projector
1 - 4X4 Matrix Switcher
1- 80" D'iagonal Smart Electronic Whiteboard
2- 42" Plasma Monitors Wall Mount
2- 42" Plasma Monitors with mobile stands
1 - Audio Mixer / Amp
4 - Ceiling Speakers
2 - Computer In�erface Terminals
EOC Setup Page 112 05/28l2004
1i�LLAGE OF T�QUESTA
G�AAPREF9LlV�fV�C �IUIERGENG� IVE�4�V�t�E1�A�N1' p�.AN
�►PPEl�d�6x E — EOC Setup
Just ou�side the Emergency Operation Center is an amateur
radi� room equippecl with complete broadcast equipment.
Behind the building is a telesceping radio tawer that needs to
be raised in the event we loose our VHF radio frequency
repeaters or when the amateur radio eqaipment is being used.
PROCE�DURE
On a monthly basis the Fire Rescue Depar�ment will exercise
and test all equipment in the Emergency Operations Center,
amateur radio room and telescoping radio tower. This will
include exercising backup communication equipment such as
satellite feeds.
In the event of activation the Fire-Rescue Department will set
up the Emergency Operations room in accordance with diagram
below.
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CHRNAEL�B
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EOC Setup Page 114 05/28/2004
VIL4...AG� Q� TEQUESTI�
�Ol�i�i�EHENSiWE E!lIIERfaENGY ��A(dAG�lt�E�T Ri��l
APP�NlDlX E -- EOC Set��ap
When the floor access �an�1s are removed ta expose the
dedicated circuits, the phcne Iir��s are to be switched in the
communications raom. This switch shall be in accordance with
the diagram below.
D�ING E�C ACIIVATIONS, SWITCH THESE VaI�E P�RTS IN PHONE ROOM
���' 1T�H = s.h�;1TH �''� � II I F�H' �i IE F"�^t:l � F. G. F�_ �='�-r:1�= �
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V:5 '� YL J Y�� V V V v�. .� ��
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.PHONE AND DATA 1NTERFACE PLAN
EMERGENCY OPERATION CENTER AS-BUILT DRAWINGS ARE ATACHED FOR
INFORMATIONAL PURPOSES.
EOC Setup Page 115 05/28f2004
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Day Room Area Dinning Rrea
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Hardened Area Page 116 05/25/2004
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