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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_05/10/2012 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL REORGANIZATION MEETING MINUTES April 12, 2012 Call to Order and Roll Call The meeting was c�lled to order by Mayor Tom Patemo at 6:00 p.m. A roll cail was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Patemo, Vice-Mayor Vince Arena, Council Member Abby Brennan, Council Member Jim Humpage, and Council Member Calvin Tumquest. Also in attendance were: Council Member Elect Steve Okun, Council Member Elect Frank D'Ambra, Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. PRESENTATION OF COLORS BY TEQUESTA HONOR GUARD Mayor Paterno asked everyone to stand for the Honor Guard presentation. 1NVOCATION AND PLEDGE OF ALLEGIANCE Tequesta Monor Guard led the pledge and Reverend Paul Beresford offered the invocation. COUNCIL OATHS OF OFFICE • Seat 1 — Vinoe Arena • Seat 3 — Steve Okun • Seat 5 — Frank D'Ambra Manager Couzzo swore in Council Members Arena, Okun and D'Ambra. VILLAGE COUNGIL REORGANIZATION Mayor 1. Call for Nominations 2. Election Vice Mayor 1. Call for Nominations 2. Election Attorney Davis explained the reorganization procedures and opened the floor to Council for nomination of Mayor. Vice Mayor Arena nominated Mayor Tom Paterno to continue Minutes — Reorganization Meeting 4/12/12 Page 2 as Mayor. Hearing no other nominations Attomey Davis pronounced Tom Patemo as M�yor. Attorney Davis opened the floor to Council for �ce Mayor recommendations. Council Member Brennan nominated Vice Mayor Arena to remain as Vice Mayvr. Hearing no other nominations Attorney Davis pronounced Vince Arena as Vice Mayor COUNCIL REMARKS Mayor Paterno thanked exiting members Turnquest and Humpage and all previous public servants. Vice Mayor Arena welcomed Council's new members and noted the economy, the efforts of the outgoing members, Council as a whole and Village staff. Council Member Brennan thanked the staff and Village Manager for their hard work. She thanked the incoming Council members for their previous contributions to the Village. Council Member Okun ofFered gratitude for time served on the planning and zoning board and the opportunity to work with Village Council. He commended the chara�ters of Council and staff. Council Member D'ambra thanked the community and commented on how well the ViAage worked. He noted the importance of family support and thanked his family. He commended outgoing Council. ADJOURNMENT: Council Member B►�ennan moved to adjoum the meeting; Counci! Member Brzennan seconded by. The motion to adjoum carried unanimously 5-0; therefor+e the meeting was adjoumed at 6:23 p.m. RespectFully submitted, Lori AAcWilliams MMC ViHage Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verba#im audio record is available from the Office of the Viliage C1erk. All referenced attachments are on file in the Village Clerk's affice. MINUTES VILL�►GE OF TEQUESTA VILLAGE COUNCIL REGULAR MEETING II�INUTES APRIL 12, 2012 CALL TO ORDER AND R�?LL GALL The meeting was called to order by Mayor Tom Paterno at 6:33 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Tom Patemo, Vice Mayor Arena, Council Member Abby Brennan, Council Member Steve Okun and Council Member Frank D'Ambra. Also in attendance were: �Ilage Manager Michael R. Couzzo, Jr., Attorney Keith Davis, Clerk McWiNiams and Depar�ment Heads. APPROVAL OF AGENDA MOTION: Council Member Br�ennan moved approval of the agenda; seconded by Council Member Okun; motion carried unanimousJy�0. PROCLAMATIONS Mayor Patemo presented the Water Conservation and Municipal Clerks' Proclamations. 1. �signating April as Water Conservation AAAonth in i�e Villag� of Tequeata 2. Designating the Week of April 29—May 5, 2012 as Municipal Clerk'a Week PRESENTATIONS 3. Presentadon of �e Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ending September 30, 2011 Mr. Michael Fudderman, Marcum Advisory Group, provided an in depth explanation of the audit process and reviewed of the CAFR and commended the Finance Departmerrt for their superior efforts and the fiscally responsible actions of the Vitlage. CONSENT AGENDA MOTION: Council Member Brenna� moved appruva! of the following consent �genda with ltem 7 nemoved for discussion; seconded by Council Member Okun; motivn carried unanimously 5-0. 4. MINUTES: 2/23/12 Special and 3/8/12 Regular 5. Approval of Contracts Signed by Manager under$25,000 Minutes— Regular Council Meeting 4/12/12 Page 2 a. SP Behaviaral, LLC and the Village of Tequesta Water Service Agreement to Provide Services for the Sandy Pines Residential Treatment Center Addition 6. Budget Amendments for FY 2011-2012 ITEM REMOVED FOR DISCUSSION 7. Council Approval of an Engagement Letter wii�h IlAarcum LLP to Perform Audit Services for t�he Village of Tequesta END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Harold Taylor, 13 Chapel Court, suggested a standard be developed to address the appearance of residential landscaping. He noted repercussions experienced on his yard from neglect of his neighbors yard. Attomey Davis assured that new language would be addressed for residential landscaping and its proper upkeep. Jim Hill, Corner Cafe 289 US1, discussed the open deck at the restaurant, felt th� tr�e was more of a hazard, and therefore made quick decisions. Attorney Davis explained that this item was approved with conditions and any changes would require Council approval. Manager Couzzo suggested changes in attempt to rectify the applicant's mistake. Cansensus of Council agreed to al4ow the temporary conditional certificate of occupancy and advised the applicant they were required to return to Council for approval of the changes made. Jane Pike, introduced herself as a Republican Party Municipal Caucus System member and noted she and Calvin Turnquest would keep track of happenings within the Village. COMMUNICATIONS FROM COUNCIL Council Member D'Ambra suggested the Easter Egg Hunt be open only to Tequesta residents due to the high number of attendees and then open the movie to anyone who wished to attend. Council Member Okun noted he would provide an update status on his branding program efforts. Minutes — Regular Council Meeting 4/12/12 Page 3 Council Member Brennan prqvided an update on the progress made on fihe GMH property (handout provided); noted the facility could open as soon as October; and commented on employment opportunities that would be available. Vice-Mayor Arena commented on the Bunny Hop and reminded Council the event was organized by the Baptist Church and onty hosted at the park. Mayor Patemo provided two handouts — an article in Tequesta Magazine about living in Tequesta �nd an article from the Palm Beach Post regarding median home sale prices and Tequesta increases. 7. Council Approval of an Engagement Letter with Marcum LLP � Perform Audit Senrices for the Village of Tequesta Council Member D'Ambra noted he pulled the item for more focus and noted it was being recommended to renew the contract for five years without going back to the Audit Committee or ptaced out for bid. Discussion was held regarding the merits and background of the re�uest. Mr. Fudderman, of Marcum, LLP, discussed costs, which included a reduction in fees since Village staff compiles the information packet. Council Member D'Ambra asked to see a cap on the CPI; Mayor Paterno suggested a 2% max to which Marcum, LLP agreed. MOTION: Council Member D'Ambra moved approval of ifem seven with a 2% CPI cap increase; seconded by Council Member Okun; motion carried unanimously 5-0. REGULAR AGENDA OLD BUSINESS 8. Ordinance 1-12, Second Readin�, Providing for the Re-zaning of Certain real Property within the Corporate Limits of the Village of Tequesta, FL; which Property Consists of One Point Seven (1.7) Acres, More or Less, of Land Recently Acquired by the Village Located at 479 Seabrook Road; Providing that the Real Property which is more S{�cifically Described herein shall be Re-zoned as "R/OP—(First Reading 3/8/12) Attomey Davis read Ordinance 1-12 title into the record. Minutes—Regular Council Meeting 4/12/12 Page 4 Mayor Paterno opened the public hearing to Council #or comments; there being none he opened the hearing to the public. There �ing no public camment the public hearing was closed. MOTION: Council Member Okun moved approval of O►rlinance 1-92 on Second Reading; seconded by Council Member Brennan; motion carried unanimously 5-0. 9. Ordinance 2-12, Second Readins�, Amending the Village Code of Ordinances at Chapter 78. Zoning. Article I. ln General. Sec. 78-4. Definitions. By Creating an Entirely New Definition for "Place of Assemblyfl; and Article VI. Schedule of District Regulations. Division 2. Schedule of Use Regulations. By Adopting Regulations for Assembly Uses in each of the Village's Various Zoning Districts; and Article X. Off-street and On-street Parking and Loading Regulations. Sec. 78-705. Required Number of Parking Spaces. By Adopting Parking Regulations for Assembly Uses; and Article XI. Signs. Sec. 78-740. General Restrictions; Maximum Size and Number of Signs. By Adopting Sign Regulations for Assembly Uses in Residential Zones. —(First Reading 3/8/12) Attorney Davis read Ordinance 2-12 title into the record. Mayor Patemo opened the public hearing to Council for comments; there being none he opened the hearing to the public. There �ing no public comment the public hearing was ciosed. MOTION: Council Member Okun moved approval of Ordinance 2-12 on Second Reading; seconded by Council Member Braennan; motion carried unanimously 5-0. 1fl. Ordinance 3-12, Second Readin�, Amending the Viilage Code of Ordinances at Chapter 74. Utilities. At Article II. Water Sen►ice. Division 3. Water Conservation and Regulation. By Repealing this Division in its Entirety and Reserving it for Future Use— (First Reading 3/8/12) — Attorney Davis read Ordinance 3-12 title into the record. Mayor Paterno opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. AAOTION: Council Member B�nnan moved approval of O►riinence 3-12 on Second Reading; seconded by Council Member D'Ambra; motion carried unanimously 5-0. Minutes — Regular Council Meeting 4112/12 Page 5 11. Ordinance 4-12, Second ReadinQ, Amending its Code of Ordinances at Chapter 50. Natural Resouroe Protection. By Adopting Water Shortage Regulations and Year Round Landscape Irrigation Regulations; Providing for Enforcement; Providing for Variances and Exceptions— (First Reading 3/8/12) Attorney Davis read Ordinance 4-12 title into the record. Mayor Patemo opened the public hearing to Council for comments; there being none he opened the hearing to the public. Mr. John Isleib, 561 N. Cypress Drive, asked if the c�des were in addition to other restrictions and asked if the South Florida Water Management District had the authority to initiate fines in addition to the Village initiated fines. Attomey Davis noted the Village regulations and fines were separate and distinct from other entities. There being no other public comments, Mayor Patemo closed the hearing to the publie. MOTION: Council Member Brennan moved approval of Ordinance 4-12 on Second Reading; seconded by Council Member Okun; motion carried unanimously 5-0. 12. Ordinance 6-12, Second Readinq, Amending the Village Code of Ordinances at Chapter 78. Zoning. Article IX. Supplemental Regulations. Division 4. Landscaping. By Repealing this Division in its Entirety and Re-adopting it to Provide "Florida Friendly Landscaping" Requirements throughout the Village, and to Provide Additional Landscaping, Irrigation System and Tree Maintenance Requirements on all Properties throughout the Village— (First Reading 3/8/12) Attomey Davis read Ordinance 6-12 title into the record. Mayor Paterno opened the public hearing to Council for comments; there being none he opened the hearing to the public. Dottie Campbell, 30 Easfinrinds Circle, reviewed the Gailery Square North landscaping history and voiced concem with the reference to "aNn withi� the proposed ordinance. Attorney Davis explained there was a five-year window for compliance and that it would not change the percentage of landscape only types and how irrigated. There �ing no other public comments, Mayor Patemo closed the hearing to the public. MOTION: Counci! Member Brennan moved approval of Orrlinance 6-92 on Second Reading; seconded by Council Member D'ambra; motion carried unanimously 5-0. Minutes — Regular Council Meeting 4/12/12 Page 6 NEW BUSINESS 13. Conceptual Presentation to Council: Tequesta Commons to Discuss Proposed Planned Commercial Development on 6.03 Acre Site Located at 734-736 U.S. One N. Mr. Troy Holloway, project architect, presented a comprehensive review of the proposed conceptual plan to Council. Council Member Okun asked that a rainwater harvesting system be included to which Mr. Holloway agreed. Council Member D'Ambra suggested optimizing the final design to include a pedestrian park like feel and noted he did not want vacant buildings. Council Member Brennan voiced concern with the parking garage; Mayor Paterno asked the applicants to be creative. Mr. John Isleib, 561 N. Cypress Drive, commented on the turn lane at Chase. 14. Ordinance 5-12, First Readinq, Amending its Code of Ordinances at Chapter � 14, Buildings and Building Regulations, to Update References to the Florida Building Code, the Standard Housing Code, the International Property Maintenance Code and the National Electrical Code; and to Adopt Local Amendments to Chapter 1 of the Florida Building Code; Further Repealing Certain Obsolete Code References to Fire Districts Attorney Davis read Ordinance 5-12 title into the record. Mayor Paterno opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Okun moved approval of Ordinance 5-12 on First Reading; seconded by Council Member Brennan; motion carried unanimously 5-0. 15. Resolution 3-12, Awarding Contract to Felix Associates of Florida, Inc. for the Tequesta Drive Drainage Improvements in the Amount of $373,175.00 and Increasing the FY 2011/2012 Storm Water Budget by Appropriating Fund Balance in the Amount of $43,175.00 AAinutes— Regular Council Meeting 4/12/12 Page 7 Mr. Tom Jensen, Arcadis, advised Council they were iooking at a May road clasure and provided a handout showing the proposed re-route path and explained the ro�dway would be closed for approximately 150 days. MOTION: Council Member D'Ambra moved approval of Resolution 3-12; seconded by Vice Mayor Ar+ena; motion carried unanimously 5-0. 16. Council Approyal of Hurrican� Debris Disposal Coniract Renewal with Phillips&Jordan, Inc. MOTION: Council Member Brennan moved approval of Item 16; seconded by Council Member Okun; motion carried unanimously 5-0. 17. Resolui�on 5-12, Appropriating Fund Bafance and Increasing the General Fund 2011-2012 Budget in the Amount of$75,000 to Fund Add�ionai Part-time Police Department Salaries—Police Chief Pitocchefli[TAB 17 - backup to follow] MOTION: Council Member Bnennan moved to table Resolution 5-12 to time uncertain; seconded by Vice-MayorArena; motivn carried unanimously 5-0. 18. Council Discussion and Appointrnent of Memt�rs to Various Governmental Committees and Designation of Voting Delegate and Alternates to the Palm Beach Cou�ty League of Cities, lnc., Council reviewed and appointed members to the various govemmental committees: Palm Beach County League of Cities Representative— Mayor Patemo Altemate—All Council Palm Beach Countywide Coastal Council RepreseMative—Council Member D'Ambra Alternate—Vice-Mayor Arena Loxaha�hee River Management Council Representative—Vice-Mayor Arena Altemate—Council Member D'Ambra PBC Inl�rgovernmental Council Representative—Council Member Brennan Alternate—Vice-Mayor Arena Minutes—Reguiar Council Meeting 4/12/12 Page 8 North County Intergovernmental Coordination Representative—Vice-Mayor Arena Altemate— Council Member Okun Northern Palm Beaches Cultural Alliance Representative-- Council Member Brennan Alternate— Debra Telfrin Northern Palm Beach Chamber Representative— Mayor Paterno Altemate—Council Member Okun Jupiter Inlet Workgroup Representative— Mayor Paterno Alternate—Vice-Mayor Arena 19. Council Discussion and Action on Frank D'Ambra, Public Safety Pension Board Member, Council Appointee Continuing to Serve as Council Appointee in Ex-Officio Capacity Per Section 2-33 of the Village Code MOTION: Council Member D'Ambra moved to advertise for the Pension Board vacancy and pending Council approva/ of a satisfactory replacement Council Member D'Ambra would resign at that time; seconded by Council Member Okun; motion carried unanimously 5-0. 20. Council Approval of Proposal by Corbett and White to Provide a Comprehensive Code of Ordinances in the Amount of $25,000 to be Completed no lafier than December 31, 2013 Council discussed having Community Development provide information on reasons businesses were not approved and the need to capture all contact information, including those who were turned away, in order to determine what types of use they wished to bring to the Village. MOTION: Council Member Okun moved approva/ of Item 20 to include setbacks/heights as a priority, indusion of business friendly verbiage in the Code, and including Community Development as one-stop-shopping; seconded by Council Member Brennan; motion carried unanimous/y 5-0. STANDING REPORTS • Villaqe Attornev Minutes— Regular Counci! Meeting 4/12/12 Page 9 Attorney Davis provided an update on the IG funding mediation and advised Council was welcame to attend the mediation; hawever, i# was not open to the public. • Villa� Mlananer- None ANY OTHER MATTERS Mayor Paterno noted Jupiter Councilman Todd Wodraska would be installed as the Palm Beach County League of Cities President on May 25. He distributed a request from a local artist offering to paint the Village Hall bollards. He commented on the distribution date for the agenda packet. Vice-Mayor Arena suggested registering boats, at no cast, within the Village in order to provide communication to the owners, hold quarterly informational meetings and include information in the Smoke Signals. Council Member D'Ambra and Mayor Paterno did not support the boat registering process. Council Member Okun attended a HOA meeting and commented on the Village's no- solicitation �de. He suggested the police non-emergency number be included in an informational piece to residents and in the next Smoke Signals. He suggested distributing self-adhesive phone stickers instead of magnets and Council agreed. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 9:40 p.m. Respecifully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio rec�rd is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL WORKSHOP MONDAY, APRIL 16, 2012 CALL TO ORDER AND ROLL CALL The meeting was calied to order by Mayor Tom Paterno at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Patemo, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra who arrived at 3:53 p.m. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. 1. Budget Planning and Strategy Session • Review and Discuss Police Departrnent Proposed 2012-2013 Budget Village Manager Couzzo explained that Department Heads would present an overview of their budgets. Police Chief Pitocchelli indicated the requested budget would maintain current operations and was not frivolous. The proposed budget was anticipated to be slightly more than last year. Savings measures were described, including reducing cell phone and printing casts, using part-time personnel to save overtime dollars; and possible sale of a salvaged boat. The DEA and ICE programs were requested to continue for another year. A closed door strategy session on contract negotiations would be held. Council Member D'Ambra joined the meeting at this point, at 3:53 p.m. Chief Pitocchelli was requested to report to his staff the discussion from this meeting regarding the Council's concem for the police officers' safety and well being. The new software had been a reflection of that concern and had been much appreciated by the staff. Additional discussion encompassed tasers, training, and mentoring. The Manager and Council expressed their appreciation for the excellent work done by the Police Department. The meeting resumed after a 5-minute break. • Review � Discuss Fire Rescue Department Proposed 2012-2013 Budget Fire Chief Weinand advised he would be presenting finro budgets, emergency management and fire rescue. His budget was very conservative, and reflected staffing changes with JoAnn Burnsed moving to Community Development and Chief Weinand going #o a 32-hour work week, with another position which would assist him. The Chief Viliage Councii Workshop Meeting Minutes December $, 2011 Page 2 expressed concem with the Department's aging fleet, the need for a new pumper in next year's budget, new hoses, etc. New technology had not been provided for in this budget. The emergency management budget was expected to go down slightly. Personnel services would increase, mainly due to cost of living. A timeline was needed for items such as replacing fire hoses. Staffing methods, overtime, and training were discussed. A secondary intem program was proposed. Tequesta's Fire Department was positioned to support Palm Beach and Martin Counties to bring in revenue, and a plan was needed to initiate this support. Ideas to provide more service and exposure to the communit�r, as well as staff tasks, training, and schedules were discussed. Council Members were invited to spend the night at the Department to gain a better understanding of the Department. ANY OTHER MATTERS Mayor Paterno announced cameras would be installed on the bridge by May 7. Status of development applications was discussed. ADJOURNMEN? MOTION: Council Member Okun moved to adjoum the meeting; seconded by Council Member D'Ambra, and unanimously carried 5-0. Therefore the meeting was adjoumed at 5:36 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.