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VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: ��..�<: � r�.:.; .
MAY 10, 2012
Consent Agenda: No Resolution #: 9-12
Originating Department: Utilities
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Awarding a work authorization to Arcadis G&M Inc., for engineering services associated with the Tequesta
Drive drainage improvements and increasing the fiscal year 2011/2012 Stormwater budget by appropriating
Fund Balance in the amount of $18,000.00
3. BUDGET / FINANCIAL IMPACT:
Account #: Amount of this Item:
403-250-662.632, Architecture � $18,000.00, Amount of Contract
Engineering $18,000.00, Appropriation Request
403-990-399.999, Appropriate Fund Balance
Current Budgeted Amount Available: Amended Budget after Item:
403-250-662.632, $0.00 403-250-662.632, $18,000.00
Current Amount Appropriated to Date: Amended Amount Appropriated to Date:
403-990-399.999, $43,175.00 403-990-399.999, $61,175.00
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
This item is for engineering services during construction with the drainage and road improvements for
Tequesta Drive starting at Seabrook Road and terminating at Short Avenue.
5. APPROVALS: ��
,' �
Dept. Head: %'"`�--^ � .% ��`� � Finance Directo .
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: �
• SUBMIT FOR COUNCIL DISCUSSION: ["
• APPROVE ITEM: ❑
• DENY ITEM: �
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TEQUESTA UTILIT'IES
`� � _ ' MEMORANDUM
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVTCES MANAGER
SUSJECT: TEQUE5TA DRIVE DRAINAGE IMPROVEMENTS
DATE: APRIL 27, 2012
Attached, please find a work authorization from Arcadis for the Tequesta Drive drainage
impmvements. This authorization is for services during construction. The total cost is
$18,000.00. As you know, we were planning on doing the majority of the inspections, but
due to a heavy workload going on right now this will assist the department and alleviate
some of this work.
We will need to appropriate the funds for this from the item. This was also discussed at
the last Council meeting.
I recommend approval of this authorization. Please let me ICT10W If y0U have any
questions or concerns relative to this.
RESOLUTION NO 9-12
A RESOLUTYUN OF THE VILLAGE COUN�II. OF T�
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,
AWARDING A CONTRACT TO ARCADIS G&M FOR
ENGINEERING SERVICES AS50CIATED WITH THE
TEQUESTA DRIVE DRAINAGE IMPROVEMENTS IN THE
AMOUNT OF $18,OOQ.Ofl AND INCREASING THE FISC.AL YEAR
2011�012 �UDGET IN THE STORMWATER FUND #4Q3 BY
APPROPRIATING FUND BALANCE IN THE AMOUNT OF
518,000.0(1 AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE ON BEHALF OF TAE VILLAGE.
WHEREAS, an additional $18,000.00 needs to be appropriated in the Stormwater Fund
#403, account # 403-250-662.632, Architecture and Engineering, to fund the
improvements;
NQW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PA�,M BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1 Resolution No. is hereby approved awardi.ng a contxact to Arcadis G&M
for engineering services associated with the Tequesta Drive drainage improvements in
the amount of $18,000.00 and increasing the fiscal year 2011/2012 budget in the
Stormwater Fund #403 by appropriating Fund Balance in the amount of $18,000.00 and
authorizing the Village Manager to exacute on behalf of the Village.
Sectioa 2 T'his Resolution shall become effective immediately upon passage.
1
VILLAGE OF TEQiTESTA
WATER SYSTEM AND GENERAL iJTILITY/GIVIL P�ZOJECTS
W�RK AUTHORIZATION
Tequesta Drive Drainage In�rovements
Seabrovk Road ta Shart Avenue
Engineering Services Dttxing GonstructiQn _ �
This Work Authorization aut'horizes ARCADIS Cr&1Vf, Inc. to perforna the work set forth
herein and is issued pursuant to the "Professional Engineering Consulting Services
Agreement foc Wa'Cer System and General UtilityiCivit Projects" dated Novetnber 17,
2005, All terms and conditiori� a�said agreement-shall be applicable to-this Work -
Authorizatio�.
SCUPE
The Engineer understands that this work authorization shail eover Engineering Services
During Construcfian (ESDC} for the Tequesta Drive Drainage Irnpeovernents project.
The fatiowing specific tasks wi11 be pecformed by the Engineer.
_ l. Provide non-fulltime cbnstructior�-oversight (12 hours/w�el� for-12 we�ks)--antl
Contract Administra#ion services.
COMPENSATIt�N
For the services described in Scope Item No. 1 the Engineer shall be paid on a titne and .
rnaterials basis in accordance with the rate schedule in the Agre�rnent-an additivnal
$18,400.U0 not to be exceeded without QTior authorizatian.
�ar any services that wilf be sublert, the Engineer shali orcter the'sr services'after abtaining
the writtem authorizat'►on of the Client. The Subcontractor shall work directly forthe
Engineer as delineated within the November 17, 2UOS agreement.
TIME OF PERFORMANCE
The Engineer w't[1 complete Scope Item 1 over th� course of the canstruction contraet
(150 days� exclusive of delays beyond the control of the Engineer:
Page 1 of 2
This authorizat`son can be cancelled with ar without cause'by the Village with 3fl days
written notice. Should said cancetlatian occur, the Engineer will be paid far al1 services
performed tl�rough the cancellatiorr daCe.
ACCEPTED BY:
VILLAGE OF TEQUES"CA
(Tequesta 17rive Drarnage Improvements — Seabrook Rd ta Shor� Ave:)
Michaet R. Couzzo, Viitage Manager
DATE:
ARCADIS G&M, INC.
(Tequesta Drive Drainage Improvements — Seabrook Rd to Short Ave.)
Thomas C: Jensen; P.�. Vice Presiderit
DATE:
Page 2,of 2
FISCAL YEAR Zo�2 Villa�e of Tequesta
Bn # Budaet Amendment Reauest JE #
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Depar4ment: Stormwater Account: Arch+tecture 8 Engineering Account #; 403-250-662.632
Original Budget Balance Available Transfer Amourrt t�w Balance Available
$ 0.00 a 0.00 $ 18,OU0.00 $ 18,Q00.00
Justification / Comments: Addifional funds required for engineering services during construction of the Tequesta Drive
drainage improvements.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 � 0.00 $ 0.00
Justification / Comments:
Department: Accoun#: Account #:
Original Budget Balance Available Traosfier Amount New Balance Available
$ 0.00 $ 0.00 � 0.00 $ 0.00
J�tification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
.
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Department: Stormwater Accourrt: Appropriate Fund Balance Account #: 403-990-399.999
Original Budget Appropriated to Date Appropriation Request New Appropriated to Date
$ 258,130.00 $ 43,175.00 $ 18,000.00 $ 61,175.00
Justification / Comments: Additional funds required for engineering services during construction of the Tequesta Drive
drainage improvements.
Deparbnent: Account: Account #:
Balance Available
� 0.00 � 0.00 � 0.00 � 0.00
Justification / Comments:
Departrnent: Account• Account #•
Original Budget Balance Available Transi�er AmouM . New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Departanent: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
� 0.00 $ 0.00 $ 0.00 $ 0.00
Justfication / Comments:
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Department Head: Da
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Da