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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_06/14/2012 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL WORKSHOP WEDNESDAY, APRIL 18, 2012 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Patemo at 3:00 p.m. A roli call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra who arrived at 3:15 p.m. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. 1. Budget Planning and Strategy Session Mayor Paterno requested staff leave the meeting. Council discussed the present stage of the budget, which was supposed to be concepts rather than numbers, which some members of the Council had not understood at the previous workshop. Council Member D'Ambra joined the meeting at this point, at 3:15 p.m. • Review and Discuss Village Clerk's Proposed 2012-2013 Budget Village Clerk McWilliams presented the duties of the Clerk's office since 2007, and major increases to her budget, mainly due to advertising. Among the dufiies which had increased dramatically were lien requests. The imaging system had been a success, and had been made a priority; Public Information Officer duties had been added in 2009 to increase communication and education of the public during the bridge project. More recently implemented projects included the employee newsletter, the Tequesta Weekly News, a Facebook page, and a very successful redesign of the website. The Gov Delivery system was discussed. A video-rich website was envisioned by Councit Member Okun. The Vi{lage Clerk indicated she would like Deanna Mayo to become a Deputy Clerk and become more familiar with more of the Municipal Clerk functions. The Manager and Council discussed job performance—high achievers and those who did just enough to stay in their jobs. Council expressed their desire to move employees up who were good workers and expressed interest in becoming better. • Review � Discuss Public Works Department Proposed 2012-2013 Budget Russell White indicated there had been four employees in the Public Works Department since 1979, and it was getting harder and harder to keep up with the work. He advised he would like to hire a new person in this year's budget; Ernie McGee wanted to retire, and Ron Smith would be leaving the DROP program. The work had grown, but staff had remained the same. He had a total of 10 employees--one supervisor, 5 water employees, and four in public works. All water people and one public works employee were cross trained to help in Stormwater. Manholes on Golf View needed repair since the road had sunk around them, which would cost approximately $30,000. Discussion ensued regarding possible concepts for Remembrance Park. Mr. White suggested leveling the property and planting grass. Mr. White indicated the air conditioner at Public Works was dying. Training Fire Department Village Council Workshop Meeting Minutes April 18, 2Q12 Page 2 perso�nel to hetp with fire hydrant maintenance was discussed. The Village Manager explained that the water system consisted of administration, production, public works, and customer service. . Review � Discuss Recreation Department Proposed 2012-2013 Budget Greg Corbitt, Parks and Recreation Director, described changes to the parks during the last ten years, indicated he wanted to continue with the Green Market, commented class enrollments were dependent upon the economy, and there was much more event competitian. He expressed his opinion his department was doing a good job of ineeting the Village's needs, and commented the employees were excellent. Council discussion favored keeping Tequesta Fest a one-day event, Mr. Corbitt was asked to provide space for the Fire Rescue personnel to check blood pressures at Village events. Council Member D'Ambra noted under-utilization of Tequesta Park. Handicap soccer was mentioned as a new sport that would be presented to Council. It was reported a resident w�s providing tennis lessons at Tequesta Park, and Council Member D'Ambra commented on the need for cameras there. Tennis leagues and the issue of allowing only Tequesta children to participate in the Easter Egg Hunt were raised. Mr. Corbitt commented a lot of time was spent an the subject of non- resident participation. ANY OTHER MATTERS Village Manager Couzzo asked Director of Finance JoAnn Forsythe to present her budget. She noted she was not requesting major capital, equipment or additional personnel. She wanted to cross train employees and explained Michelle Gload would have more responsibitity for the budget; two peaple would be crass trained at a time, and everyone worked hard. Council expressed their willingness to hetp make her job easier. Collecting money at events was discussed. ADJOURNMENT MOTION: Vice Mayor Arena moved fo adjoum the meeting; seconded 4y Council Member D'Ambra, and unanimous/y carried 5-0. Therefore the meeting was adjoumed at 5:10 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING MINUTES May 1, 2012 Call to Order and Roll Call The meeting was called to order by Mayor Tom Patemo at 8:00 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice-Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, Council Member Frank D'Ambra, Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, and Village Clerk Lori McWilliams. 1. Discussion and Possible Action on Town of Jupiter Request to Place Antenna on Beach Road Village Manager Couzzo explained the Town of Jupiter had made a request to place a communications antenna on the Ocean Towers South condo sife in order to assist with their communication efforts. He noted the association was in agreement with the placement of the antenna. Town of Jupiter Officer England explained Jupiter was replacing ifis analog system with a digital system (Open Sky) and needed a tower in the NE area and noted a benefit to the Village would be the ability for the officers to communicate befin►een the two agencies. At Council's request, Chief Kitzerow agreed to leave the gateway on and open all the time. Consensus of Council agr�eed to a!!aw the antenna placement and advised Chief Kitzerow the item would be on the May 10 Council agenda for approval due to the timing of the advertisement. Village Manager Couzzo updated the Village on the County's plan to discontinue the $12.50 funds, which were used to upgrade municipal communieation systems ar�d noted the Village was in the process of requesting the $38,000 it currently had in the fund. 2. Discussion and Upda#e on Country Club's EI Portal and River Drive Concept Plan Village Manager Couzzo explained the Tequesta Country Club Homeowners Association requested to move forward with the plan as it was originally stated. Minutes — Special Council Meeting — 5/1/12 Page 2 Mayor Patemo explained the homeowner agreed to extend irrigation to the area; the HOA would be responsible for irrigation and planting; the Village was responsible for the engineering; and the homeawner understood they were responsible for the right-of-way. Village Manager Couzzo suggested a letter of understanding be executed. MOTION: Council Member Okun moved to approve the plan as presented with a Memo of Understanding to be executed; seconded by Council Member Br�ennan; motion carried unanimously 5-0. 3. Continuation of Discussion Regarding Adding Council Member's to the Viliage Group Health Insurance Policy Council continued its previous discussions allowing Council members to access the Village's group health insurance plan at no cost to the Village (fully paid for by the council member). Mayor Paterno voiced his opposition to the proposal on the grounds the job was voluntary and believed the residents would have to change the benefits — not Council. MOTION: Council Member Brennan moved to authorize council members to access the Village's group health insurance plan at their own cost; seconded by Vice-Mayor Arena; motion carried 4-1 with Mayor Patemo in dissent. 4. Discussion on the Purchase of Fumiture and Computer Equipment for Community Development Nilsa Zacarias, Community Development Consuttant, explained the office needs additional computer equipment and furniture. She provided a photo of the current office set up and lack of an appropriate meeting table for applicants and staff. She discussed the need for additional computer equipment with the proposed reorganization of the department and for a cell phone to be provided to Ms. Bumsed. Council discussed using pool phones and utilizing unused fumiture such as the conference table in Fire. MOTION: Council Member Okun moved to approve up to $5,000 tor the purchase of computer equipment; seconded by Vice-Mayor Arena; motion carried unanimously 5-0 with the understanding Community Development would look to utilize current Village fumitune if possible. Minutes — Special Council Meeting — 5/1/12 Page 3 5. Discussion and Possible Action Regarding the Re�tructuring of the Community Developrr�ent Department Village Manager Couzzo explained the Community Development Dire�tor and Fire Chief contracts would be presented to Council in May. He noted Ms. Burnsed would move from fire to community development and that the Chief would hire a part time employee to assist with clerical needs at $20 per hour / 30 hours a week. Detailed discussion took place by Council regarding major initiatives, productivity, pay inequ�ies, peraeption, micromanaging and management being held #o properly manage their personnel productivity. Consensus of Council agreed this was a management decision fo be decided by the Village Manager. 6. Discussion and Possible Action Regarding Personnel Assignments for Fire and Public Works Village Manager Couzzo explained the suggested changes within the Public Works Department with the recent departure of a long time employee and Mr. White's request to hire a part time clerical assistant to assist with his filing and office needs. Council discussed the need to discuss succ�ssion planning. Consensus of Council agr�eed this was a management decision to be decided by the Village Manager and voiced support for the r�equest. 7. Discussion and Update Regarding Request from Jupiter Inlet Colony for Modifications to the Existing Communications and Dispatch Agreement Village Manager Couzzo explained the Village Attorney had received a formal request from Jupiter Inlet Colony (JIC) to amend the Police Communications Agreement so they could access the Tequesta system. He explained JIC would purchase their own hardware and software and maintain their own system, however, they wanted access to BOLO's and FCIC/NCIC; they were not interested in accessing the report-writing component. Council discussed initial setup costs and the potential ongoing IT related costs for the Village's IT Manager to troubleshoot their problems. Minutes — Special Council Meeting — 5/1/12 Page 4 Consensus of Counci! agr�eed to submit an amended agr�eement with a term ending date of 9/30/13; an install fee of $5, 000; a troub/e shoo#ing fee of $100 per hour, Jupiter Inlet Colony to use the Village's specs to pur�hase equipment; and all other costs including hardware and soflware to be bom and paid for by Jupiter Inlet Colony. Additionally, the install fee of $5, 000 wou/d be paid up front. Anv Other Nlatters Vice-Mayor Arena stated the boat dock ordinance would be on the May Council agenda for review and discussion. Council Member Okun reviewed in detail his vet ambulance initiative proposal and provided a handout. He further discussed the branding package and asked each Council Member to provide him with their ideas including phrases and thoughts on their feelings and emotions related to the Village, community, family and safety so he could present an message with specific examples into the program proposal. Adiournment Vice-Mayor Ar�ena moved ro adjoum the meeting; seconded by Council Member D'Ambra. The motion to adjoum carried unanimously 5-0; ther�efore, the meeting was adjoumed at 11:21 a.m. Respectfully submitted, Lori McWilliams MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL REGULAR MEETING MAY 7 0, 2012 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 6:00 p.m. A roil call was taken by Assistant to the Clerk Deanna Mayo. Present were: Mayor Tom Paterno, Vice Mayor Arena, Council Member Abby Brennan and Council Member Steve Okun. Council Member Frank D'Ambra was absent. Also in attendance were: Village AAanager Michael R. Couzzo, Jr., Attorney Keith pavis, Assistant to the Clerk Mayo and Department Heads. II�VOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford provided the invocation and Mayor Paterno led the pledge of allegiance. APPROVAL OF AGENDA Mayor Patemo noted changes within the agenda's amendment from May 8, 2012. MOTION: Council Member Okun moved approva! of the agenda; seconded by Council Member Brennan; motion carried unanimously 4-0. PROCLAMATIONS Attorney Keith Davis noted designations associated with each proclamation. 1. Designating May 25, 2012 as National Missing Children's Day in i�e Village of Tequesta 2. Designating May 20, 2012 — May 26, 2012 as National Public Works Week in the Village of Tequesta 3. Designating the Week of May 20, 2012 — May 26, 2012 as Emergency Medical Services Week in the Village of Tequesta COIdSENT AGENDA MOTION: Council Member Brennan moved appr+ova! of the Consent Agenda; seconded by Council Member Okun; motion carried unanimously 4-0. 4. MINUTES: 4/12/12 Reorganization, 4/12/12 Regular, and 4/16/12 Workshop Minutes — Regular Council Meeting 5/10/12 Page 2 5. Approval of Employment Agreement Extension between James Weinand and the Village of Tequesta for Fire Chief Services Effective 6/1/2012 6. Approval of Employment Agreement Extension befinreen Nilsa Zacarias and the Village of Tequesta for Community Development Director Effective 6/1/2012 7. Renew Interim Employment Agreement for Firefighter Hill for an Additional Three (3) Year Term and Reclassifying to Interim Fire�ghter II, Effective 10/1/2012 with Salary Increase to $12.00 per Hour 8. Council Approval of the Town of Jupiter Request to Place a Communications Antenna on Seach Road 12. Resolution 6-12, Approving a Proposal from Duval Ford of Jacksonville, Florida for the Purchase of a Pickup Truck in the Amount of $21,690.00 13. Resolution 9-12, Awarding a Contract to Arcadis G�M for Engineering Services Associated with the Tequesta Drive Drainage Improvements in the Amount of $18,000.00 and Increasing the Fiscal Year 2011/2012 Budget in the Stormwater Fund #403 by Appropriating Fund Balance in the Amount of $18,000.00 15. Resolution 7-12, Authorizing the Use of $1000.00 from the Special Law Enforcement Trust Fund to be used to Pay the Annual Membership Fees Associated with the Palm Beach County Law Enforcement Exchange System END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Joan Lever, 19700 Beach Road, requested that a bench which was associated with the FEC Depot be returned to the Depot. Norma Gaspari, 10821 SE Arielle Terrace, offered a brief history relating to the Train Depot and also requested the bench be returned. Patricia Bradford, 223 River Drive, thanked the Village for their support and voiced support regarding the returned bench. Howard Morton, Tequesta resident, expressed his feelings that the bench belonged to the Depot. Minutes — Regular Council Meeting 5/10/12 Page 3 Ethel Gravett, offered history related to the depofi and supported the bench and building being together. Howard Ostrout, Jupiter resident, felt the bench should be with the train station building. COMMUPtICATIONS FROM COUNCIL Council Member Brennan spoke of funds due the Village from the Florida Department of Transportation from the Tequesta Drive Bridge project. She noted that an unexpected additional amount of $162,000 would be received by the Village in addition to funds due and offered kudos to the Manager for his perseverance in watching over the Village. Vice Mayor Arena thanked several persons for their contributions to the Village and noted the County's proposed boat ramp fees which were recently negotiated down fior boaters. REGULAR AGENDA OLD BUSINESS 9. Ordinance 5-12, Second Readin�, Amending its Code of Ordinances at Chapter 14, Buildings and Building Regulations, to Update References to the Florida Building Code, the Standard Housing Code, the International Property Maintenance Code and the National Electrical C�e; and to Adopt Local Amendments to Chapter 1 of the Florida Building Code; Further Repealing Certain Obsolete Code References to Fire Districts — First Reading April 12, 2012 Village Attorney Davis read Ordinance 5-12 title into the record. Mayor Paterno declared the public hear+ng open. There were no Councif comments. Hearing no comments from the public, Mayor Paterno declared the public hearing closed. MOTION: Council Member Brennan moved approval of Ordinance 5-92 on Second Reading; seconded by Council Member Okun; motion carried unanimously 4-0. NEW BUSINESS Attorney Davis swore in 5 persons who had interest in the �em. 10. SPM 03-12, Application of Prelude Properties Group LLC to modify the existing front elevation to include a new roof canopy. The address of the proposed modification is 521 O{d Dixie Highway. Minutes — Regular Council Meeting 5/10/12 Page 4 James Weinand, Fire Chief, Acting Director o# Community Development, offered back ground on the application and noted the recommended approval by Planning and Zoning. Mayor Paterno declared the public hearing open. There were no Council comments. Hearing no comments from the public, Mayor Paterno declared the public hearing closed. MOTION: Council Member Okun moved approval of SPM 03-92; seconded by Council Member Brennan; motion carried unanimously 4-0. 11. SPM 04-12, Applica#ion of Lamar Building Condominium Association to modify the existing parking canapy and building entrance canopy. The application includes a proposed landscape plan and hardscape plan. The address of the proposed site plan is 375 Beach Road. Fire Chief James Weinand, Acting Director of Community Development, noted the applicants request and that the item had been approved by Planning and Zoning. Council Member Brennan inquired about the landscaping. Attorney Davis offered clarification. There were no comments from the public. MOTION: Council Member Okun moved approval of SPM 04-12; seconded by Council Member Brennan; motion carried unanimously 4-0. 14. Item was removed by May 8, 2012 amendment. 16. Resolution 11-12, Annual Board and Committee Appointments Council Members discussed applicanYs qualifications and personal choices regarding the Planning and Zoning Board. MOTION: Council Member Okun moved to reappoint Planning and Zoning Board Members, James Hackett and Eric Jolly, appoint Steven P. Eagen as Regular Member, Janet Strand as Altemate 1 and, Robert N. Aumack as Altemate 2; seconded by Counci! Member Br�ennan; motion carried unanimously 4-0. Council Members discussed applicants for the Board of Adjustments. Minutes — Regular Council Meeting 5/10/12 Page 5 MOTION: Vice Mayor Arena moved to reappoint Board of Adjustment Members, Paul Brienza and Steve PuNon, appoinf Randy Kaye Garvey and Matt Belger as Regular Members and Leslee Dasher as Altemate; seconded by Council Member Okun; motion ca►ried unanimously 4-Q. MOTION: Council Member Okun moved to reappoint Historica! Committee Members, Dottie Campbell, Bethany Humpage and Pauline Hutchinson; seconded by Council Member Brennan; motion carried unanimously 4-0. MOTION: Counci! Member Brennan moved fo reappoint Public Safety Pension Members Board Robert Young and appointed Ed Sabin as member, seconded by Council Member Okun; motion carried unanimously 4-0. MOTION: Council Member Okun moved fo reappoinf Member Michael Rhodes to the General Employee Pension Board; seconded by Council Member Brennan; motion carried unanimously 4-0. 17. Council Discussion on Annexation Strategic Plan — Next Steps Nilsa C. Zacarias, AICP, Village Planning Consultant, offered a history on the phases and accomplishments within the annexation plan and noted recommendations. Mayor Paterno recommended moving forward with annexation plans regarding section J. MOTION: Council Member Okun moved approva! to move forward with annexation plans for Section J; seconded by Council Member Brennan; motion carried unanimously 4-0. Ms. Zacarias offered detaiis associated with the annexation of Colette Drive and Nicole Circle. She suggested a workshop be scheduled for residents from the area. Mayor Paterno noted that there were alternate areas interested in being annexed into the Village as well. Vice Mayor Arena stated that code issues in that area were not severe and, imposed by the County but not followed up with compliance. Mayor Paterno opened the item to the public. Hearing no comments from the public, Mayor Paterno asked for a motion. MOTION: Counci! Member Okun moved approval to go fon�vard with annexation plans for Collette Drive and Nicole Cir�cle; seconded by Council Member Brennan; motion carried unanimously 4-0. Minutes — Regular Council Meeting 5/10/12 Page 6 Attomey Davis asked for clarification to the first motion under item 17 was irrtended to be added to the June Councii Agenda. Mayor Paterno responded yes. 18. Ordinance 7-12, First Readin�, An Ordinance of the Village Council Amending its Code of Ordinances at Chapter 76. Waterway Gontrol. By Amending this Chapter to Update and Revise Regulations for the Construction, Erection, Installation, Use and Maintenance of Marine Structures Including Docks, Piers, Mooring Devices, Boatlifts and Similar Structures; Providing Separate and Distinct Regulations for such Structures Located on Canals, Versus those Located on the Loxahatchee River or Intracoastal Waterway; Providing Definitions; Providing that each and every other Section and Subsection of Chapter 76. Waterway Control. Shall Rerr�ain in Full Force and Effe�t as Previously Adopted Attorney Davis read Ordinance 7-12 title into the record and noted changes. Council Member Brennan explained that the Village had saved a significant amount of money without engineer involvement up to this point and noted that the next steps would involve more research and cost. Mayor Paterno asked that the word Pier be removed from the definitions. He also questioned commercial docks and asked that it be addressed so that it would not affe�t the ramp belonging to the Country Club. Mayor Paterno noted item B, section 76-7 under variance and the word "must" when referring to the Board of Adjustments "must fine" be made bold. MOTION: Council Member Brennan moved approval of Ordinance 7-12 with changes; seconded by Council Member Okun; motion carried unanimous/y 4-0. 19. Council Discussion on Setting Budget Calendar Session Workshop and September Hearing Dates Council discussed dates and confirmed the Clerk's office would confirm final selections. STANDING REPORTS: Villaqe Qttornev Attorney Davis noted that a formal mediation session would take place on May 18, 2012 for the oifice of Inspector General funding litigation and that he expected an impasse for the session. He explained tha# the County sent a letter regarding a delay for termination of traffic ticket funding. He also reported that the Florida Supreme Court decision concerning Commissioners term limits will stand as determined constitutional. Minutes — Regular Council Meeting 5/10/12 Page 7 Villaqe Manaqer Manager Couzzo noted that a new police car had been redesigned with a new color. ANY OTHER MATTERS Vice Mayor Arena noted that Council Member Brennan had requested to be on the Loxahatchee River Management Council in lieu of Council Member D'Ambra. Mayor Paterno suggested the decision be made once Council Member D'Ambra was in attendance. Vice Mayor Arena expressed his support regarding the return of the bench to the Depot. Council Member Okun concurred. Council Member Brennan felt it reasonable to want a piece of history which resided in Tequesta for many years but agreed the bench should remain with the building. Mayor Paterno stated item would be placed on the next month's agenda. Mayor Paterno suggested tha# Council begin to utilize the electronic agenda in lieu of paper. Council Member Brennan expressed her support for Ms. Nilsa Zacarias's shift to Director of Community Development. Attorney Davis responded #hat he would pass on her support. Manager Couzzo discussed the budget process and noted that there was not enough funding for the Honor Guard to attend an event in Tallahassee. Mayor Paterno offered money from his discretionary funds to pay for two rooms. Vice Mayor Arena stated he would contribute as well. ADJOURNMENTADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The mofion to adjoum car►ied unanimously 4-0; ther�efore, the meeting was adjoumed at 8:11 p.m. RespectFully submitted, Deanna Mayo Assistant to the Viltage Clerk Note: These summary minu#es are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is availabfe from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's offiice.