HomeMy WebLinkAboutDocumentation_Regular_Tab 07_06/14/2012 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #: NA
June 14, 2012
Consent Agenda: Yes Resolution #: 12-12
Originating Department: Finance
AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Council approval to pay an invoice from the State of Florida Division of Emergency Management in the amount
of $17,340.01 and appropriate Fund Balance in General Fund 001 in the amount of $6,955.00.
BUDGET / FINANCIAL IMPACT:
Account #: 001-950-399.999 Amount of this item: Amount needed to fund = 6 955.00
001-210-549.300 (Original $17,340.01 was offset by an additional amount
received related to other project worksheets (PW's) of
$10,385.76)
Current Budgeted Amount Available: Amount Remaining after item:
(001-950-399.999) =$412,783.00 N/A
(in 001-210-549.300) _ $1,483.74
Budget Transfer Required: No Appropriate Fund Balance: Yes
EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Council approval to appropriate Fund Balance in the General Fund #001 to reimburse the Florida Division of
Emergency Management for an overpayment related to Hurricane Wilma FEMA-DR-1609 FL
APPROVALS: SIGNATURE:
Department Head
��
Finance Director �
Reviewed for Financial Sufficiency X �
No Financial Impact ❑
Attorney: (for legal sufficiency)
Village Manager: �
Submit for Council Discussion:
Approve Item: ❑
Deny Item: �
SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the
number of copies you want signed and place "Sign Here" sticker on them)
Form Amended: 10/20/11
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FIN.RINCF, I�FPART?�1EtiT
DATE: JUNE 4, 2012
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: APPROVAL OF AGENDA ITEM — RESOLUTION #12-12 - APPROPRIATING GENERAL
FUND #001 FUND BALANCE TO PAY FL DIVISION OF EMERGENCY MANAGEMENT
INVOICE RELATED TO HURRICANE WILMA
As you know the finance department has been working with the fedexal govexnment as well as the State of
Florida Division of Emexgency Management for the past two years, to close out Hurricanes Frances (DR1545);
Hurricane Jeanne (DR 1561) and Hurricane Wilma (DR 1609).
In March, the Village received a payment of $10,385.76 (DR 1561; Project #353 and Project #146� as well as
an invoice for $17,340.01. We had hoped to close out all disasters prior to requesting funds to be
appropriated, however, an email I received from the State, on May 31, 2012, informed me that it could be 6
months before final closeout on all projects (there are mulriple project worksheets for each disaster and each
one is closed out separately). Therefore, I am requesting the Village Council approve payment of the invoice
to the State of Florida Division of Emergency Management in the amount of $17,340.14 and appropriate fund
balance in the amount of $6,955 in General Fund #001 to allow us to pay the outstanding invoice (see attached
exhibit A).
I will forward a more detailed report on the outstanding projects in the June monthly report from finance.
6/4/122:52 PM
RESOLUTION NO. 12-12
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROVING PAYMENT OF $17,340.01 TO
THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT
AND APPROPRIATING FUND BALANCE AND INCREASING THE
GENERAL FUND #001 2011-2012 BUDGET IN THE AMOUNT OF
$6,955.00; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, The Village of Tequesta received $10,385.76 from the State of
Florida Division of Emergency Management related to prior years hurricane
disasters; and
WHEREAS, The Village of Tequesta has been invoiced by the State of Florida
Division of Emergency Management for an overpayment related to prior years
hurricane disasters; and
WHEREAS, Funds were not budgeted in fiscal year ending September 30, 2012
to pay for these net costs;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 12-12 approving payment of $17,340.01 to the State
of Florida and appropriating additional fund balance from General Fund #001 and
increasing budgeted expenditures to fund additional net costs related to prior
years hurricane disasters.
Section 2 This Resolution shall become effective immediately upon passage.
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RICK SCOTT - _�.._ , _ ,. -
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March 6, 2012 ��-�° �
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Viilage of Tequesta �--�-� �:� ~�
Attn: Michael Couzzo `�'
345 Tequesta Dr.
- Tequesta, FL 33469
Re: Overpayment �
Dear Mr. Couzzo:
The attached invoice is in reference to an overpayment for Hurricane Witma:
FEMA-DR-1609 FL. (see attachment)
Please remit to the State of Florida: $17,340.01 at:
Division of Emergency Management
5900 Lake Ellenor Drive
Orlando, FL 32809-4634
Attention: Renee Singh, Deputy State Fublic Assistance Officer of Finance
Please contact Renee Singh via e-mail, Renee.SinqhCa�em.mvflorida.com or by phone
at 407-858-2761 should you have any questions or need any additional information:
Respectfully,
� ����
Charles Shinkle
Deputy Bureau Chief
Florida Division of Emergency Management
Attachment: CS/tca
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FLORIDA RECOVERY OFFICE • DIVISION IiEADQUARTERS • STATELOGISTICSRESPONSECENTER
5900 Lake Ellenor Drive 2555 &humard Oak Boulevard 2702 Directors Row
Orlando, FL 32809•4834 Tallahassee, FL 32399-2700 Orlando, FL 32809-5637
407-858-2781 Tel: 850-413-9969•Fax: 850-48b-101B
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Division of Emergency Management
Date: Mar 6, 2012
Invoice #: 19
To: Tequesta, Village Of (FIPS: 099-71525-00)
-- 345 Tequesta Drive
Tequesta, FL 33469
Disaster PW # Fedecal Share Admin State Share Line Item Total
1609 78 $17,0OO.OU $340.00 $0.00 $17,340.00
1609 3093 $Q.00 $0.00 $0.01 $0.01
SubTotal $t7,340A1
Make checks payable to State of Florida for total amount of: 517
St�t� of Fiarid� Pubi'rc Assist�nce, 5900 Laice �iienar C�rive, Orlanda, FL 32�Q9-4634
P�tione (401) $58-27G1. F�x (4q7j 858-4429 reneesi�ghC��m,myff�rid��.cor�
-�a�.,,�+��+ �19 �r�ect..7R EF11A�1 fiI19 ❑R F 099-71525-00
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Payment #19s Pr.o�ect 78 (L - Cat A)
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_?equesta, Village Of _ _ _ _ _
Elig�ble Federai Admin State
Obligated & Approved
Version 0(Large) - Initial Obligation $144,500.00 $108,375.00 $3,720.00 n/a
System Administrator - Dec 8, 2005
Version 1(Large) - Federal Share Change $0.00 $21,675.00 $0.00 n/a
System Administrator - Jan 17, 2007
Version 2(Large) - Version Modification $0.00 $0.00 $0.00 n/a
System Administrator - Jun 16, 2007
Version 3(Large) - Federal Share Change $0.00 $14,450.00 $0.00 n/a
System Administrator - Jun 19, 20A7
Version 4(Large) - Eligible Amaunt Change ($37,276.64) ($37,276.64) ($745.53) n/a
Renee Singh - Oct 19, 2010
$107,223.36 $107,223.36 $2,974.47 $0.00
Justified by RFRs (100.0%)
RFR #1 - Expense Approval $124,223.36
John Schmidt - Mar 27, 2006
Reversal of Overrun -$17,000.00
$107,223.36 $107,223.36 $2,974.47 $0.00
Previous Payments
Payment #8 $93,167.52 $2,484.46 $15,527.92
Melissa Vallejo - Mar 27, 2006
Payment #14 $18,633.50 $0.00 ($9,316.75)
Aaron Harden - Apr 5, 2007
Payment #16 $0.00 $0.00 $0.00
System Administrator - Aug 13, 2007
Payment #17 $12,422.34 $0.00 �$6,211.17)
Leasha Clay-Wilson - Dec 10, 2007
Payment #18 $0.00 $830.01 $0.00
Renee Singh - Mar 1, 2012
—$124,223.36 — $3,314.47 — $0.00
Adjustments + �o.00 + �o.00 + �o.00
This Payment �$��,000.00� ($340 $o.00
This payment leaves e balance of $0.00.
Payment calculations as at Mar 5, 2012.
Printed from FloridePA.org on Mar 5, 2012 at 12:48 PM.