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HomeMy WebLinkAboutMinutes_Workshop_04/18/2012 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL WORKSHOP WEDNESDAY, APRIL 18, 2012 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 3:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra who arrived at 3:15 p.m. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. 1. Budget Planning and Strategy Session Mayor Paterno requested staff leave the meeting. Council discussed the present stage of the budget, which was supposed to be concepts rather than numbers, which some members of the Council had not understood at the previous workshop. Council Member D'Ambra joined the meeting at this point, at 3:15 p.m. • Review and Discuss Village Clerk's Proposed 2012 -2013 Budget Village Clerk McWilliams presented the duties of the Clerk's office since 2007, and major increases to her budget, mainly due to advertising. Among the duties which had increased dramatically were lien requests. The imaging system had been a success, and had been made a priority; Public Information Officer duties had been added in 2009 to increase communication and education of the public during the bridge project. More recently implemented projects included the employee newsletter, the Tequesta Weekly News, a Facebook page, and a very successful redesign of the website. The Gov Delivery system was discussed. A video -rich website was envisioned by Council Member Okun. The Village Clerk indicated she would like Deanna Mayo to become a Deputy Clerk and become more familiar with more of the Municipal Clerk functions. The Manager and Council discussed job performance —high achievers and those who did just enough to stay in their jobs. Council expressed their desire to move employees up who were good workers and expressed interest in becoming better. • Review & Discuss Public Works Department Proposed 2012 -2013 Budget Russell White indicated there had been four employees in the Public Works Department since 1979, and it was getting harder and harder to keep up with the work. He advised he would like to hire a new person in this year's budget; Ernie McGee wanted to retire, and Ron Smith would be leaving the DROP program. The work had grown, but staff had remained the same. He had a total of 10 employees -one supervisor, 5 water employees, and four in public works. All water people and one public works employee were cross trained to help in Stormwater. Manholes on Golf View needed repair since the road had sunk around them, which would cost approximately $30,000. Discussion ensued regarding possible concepts for Remembrance Park. Mr. White suggested leveling the property and planting grass. Mr. White indicated the air conditioner at Public Works was dying. Training Fire Department Village Council Workshop Meeting Minutes April 18, 2012 Page 2 personnel to help with fire hydrant maintenance was discussed. The Village Manager explained that the water system consisted of administration, production, public works, and customer service. • Review & Discuss Recreation Department Proposed 2012 -2013 Budget Greg Corbitt, Parks and Recreation Director, described changes to the parks during the last ten years, indicated he wanted to continue with the Green Market, commented class enrollments were dependent upon the economy, and there was much more event competition. He expressed his opinion his department was doing a good job of meeting the Village's needs, and commented the employees were excellent. Council discussion favored keeping Tequesta Fest a one -day event, Mr. Corbitt was asked to provide space for the Fire Rescue personnel to check blood pressures at Village events. Council Member D'Ambra noted under - utilization of Tequesta Park. Handicap soccer was mentioned as a new sport that would be presented to Council. It was reported a resident was providing tennis lessons at Tequesta Park, and Council Member D'Ambra commented on the need for cameras there. Tennis leagues and the issue of allowing only Tequesta children to participate in the Easter Egg Hunt were raised. Mr. Corbitt commented a lot of time was spent on the subject of non- resident participation. ANY OTHER MATTERS Village Manager Couzzo asked Director of Finance JoAnn Forsythe to present her budget. She noted she was not requesting major capital, equipment or additional personnel. She wanted to cross train employees and explained Michelle Gload would have more responsibility for the budget; two people would be cross trained at a time, and everyone worked hard. Council expressed their willingness to help make her job easier. Collecting money at events was discussed. ADJOURNMENT MOTION Vice Mayor Arena moved to adjourn the meeting; seconded by Council Member D'Ambra, and unanimously carried 5 -0. Therefore the meeting was adjourned at 5:10 p.m. Respectfully submitted, �6 (Y� 0,to Lori McWilliams, MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.