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HomeMy WebLinkAboutMinutes_Special Meeting_05/01/2012 MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING MINUTES May 1, 2012 Call to Order and Roll Call The meeting was called to order by Mayor Tom Patemo at 8:00 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice -Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, Council Member Frank D'Ambra, Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, and Village Clerk Lori McWilliams. 1. Discussion and Possible Action on Town of Jupiter Request to Place Antenna on Beach Road Village Manager Couzzo explained the Town of Jupiter had made a request to place a communications antenna on the Ocean Towers South condo site in order to assist with their communication efforts. He noted the association was in agreement with the placement of the antenna. Town of Jupiter Officer England explained Jupiter was replacing its analog system with a digital system (Open Sky) and needed a tower in the NE area and noted a benefit to the Village would be the ability for the officers to communicate between the two agencies. At Council's request, Chief Kitzerow agreed to leave the gateway on and open all the time. Consensus of Council agreed to allow the antenna placement and advised Chief Kitzerow the item would be on the May 10 Council agenda for approval due to the timing of the advertisement. Village Manager Couzzo updated the Village on the County's plan to discontinue the $12.50 funds, which were used to upgrade municipal communication systems and noted the Village was in the process of requesting the $38,000 it currently had in the fund. 2. Discussion and Update on Country Club's El Portal and River Drive Concept Plan Village Manager Couzzo explained the Tequesta Country Club Homeowners Association requested to move forward with the plan as it was originally stated. Minutes — Special Council Meeting — 5/1/12 Page 2 Mayor Patemo explained the homeowner agreed to extend irrigation to the area; the HOA would be responsible for irrigation and planting; the Village was responsible for the engineering; and the homeowner understood they were responsible for the right -of -way. Village Manager Couzzo suggested a letter of understanding be executed. MOTION: Council Member Okun moved to approve the plan as presented with a Memo of Understanding to be executed, seconded by Council Member Brennan; motion carried unanimously 5-0. 3. Continuation of Discussion Regarding Adding Council Member's to the Village Group Health Insurance Policy Council continued its previous discussions allowing Council members to access the Village's group health insurance plan at no cost to the Village (fully paid for by the council member). Mayor Paterno voiced his opposition to the proposal on the grounds the job was voluntary and believed the residents would have to change the benefits — not Council. MOTION: Council Member Brennan moved to authorize council members to access the Village's group health insurance plan at their own cost, seconded by Vice -Mayor Arena, motion carried 4 -1 with Mayor Patemo in dissent. 4. Discussion on the Purchase of Furniture and Computer Equipment for Community Development Nilsa Zacarias, Community Development Consultant, explained the office needs additional computer equipment and furniture. She provided a photo of the current office set up and lack of an appropriate meeting table for applicants and staff. She discussed the need for additional computer equipment with the proposed reorganization of the department and for a cell phone to be provided to Ms. Bumsed. Council discussed using pool phones and utilizing unused furniture such as the conference table in Fire. MOTION: Council Member Okun moved to approve up to $5,000 for the purchase of computer equipment; seconded by Vice -Mayor Arena; motion carried unanimously 5 -0 with the understanding Community Development would look to utilize current Village fumiture if possible. Minutes — Special Council Meeting — 5/1/12 Page 3 5. Discussion and Possible Action Regarding the Restructuring of the Community Development Department Village Manager Couzzo explained the Community Development Director and Fire Chief contracts would be presented to Council in May. He noted Ms. Burnsed would move from fire to community development and that the Chief would hire a part time employee to assist with clerical needs at $20 per hour / 30 hours a week. Detailed discussion took place by Council regarding major initiatives, productivity, pay inequities, perception, micromanaging and management being held to properly manage their personnel productivity. Consensus of Council agreed this was a management decision to be decided by the Village Manager. 6. Discussion and Possible Action Regarding Personnel Assignments for Fire and Public Works Village Manager Couzzo explained the suggested changes within the Public Works Department with the recent departure of a long time employee and Mr. White's request to hire a part time clerical assistant to assist with his filing and office needs. Council discussed the need to discuss succession planning. Consensus of Council agreed this was a management decision to be decided by the Village Manager and voiced support for the request. 7. Discussion and Update Regarding Request from Jupiter Inlet Colony for Modifications to the Existing Communications and Dispatch Agreement Village Manager Couzzo explained the Village Attorney had received a formal request from Jupiter Inlet Colony (JIC) to amend the Police Communications Agreement so they could access the Tequesta system. He explained JIC would purchase their own hardware and software and maintain their own system, however, they wanted access to BOLO's and FCIC /NCIC; they were not interested in accessing the report- writing component. Council discussed initial setup costs and the potential ongoing IT related costs for the Village's IT Manager to troubleshoot their problems. Minutes — Special Council Meeting — 5/1/12 Page 4 Consensus of Council agreed to submit an amended agreement with a term ending date of 9130113; an install fee of $5,000, a trouble shooting fee of $100 per hour; Jupiter Inlet Colony to use the Village's specs to purchase equipment; and all other costs including hardware and software to be born and paid for by Jupiter Inlet Colony. Additionally, the install fee of $5, 000 would be paid up front. Any Other Matters Vice -Mayor Arena stated the boat dock ordinance would be on the May Council agenda for review and discussion. Council Member Okun reviewed in detail his vet ambulance initiative proposal and provided a handout. He further discussed the branding package and asked each Council Member to provide him with their ideas including phrases and thoughts on their feelings and emotions related to the Village, community, family and safety so he could present an message with specific examples into the program proposal. Adjournment Vice -Mayor Arena moved to adjourn the meeting, seconded by Council Member D'Ambra. The motion to adjourn carried unanimously 5 -0; therefore, the meeting was adjourned at 11.21 a.m. Respectfully submitted, % 6 ty) V,_�aao, Lori McWilliams MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.