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HomeMy WebLinkAboutDocumentation_Workshop_Tab 01_07/19/2012 McWilliams, Lori From: Okun, Steve Sent: Tuesday, July 17, 2012 8:18 AM To: Couzzo, Michael Cc: Telfin, Debra; McWilliams, Lori Subject: Plan B lmportance: High Please copy the Council with this communique. Mike... During our JIC warkshop some time ago, I suggested that we develop a Plan B; that strateg,y being a second proposal of emergency services (fire-rescue along with police) bundled together to show a more compre6ensive plan tb�t provides additional savings that might c�se the impact of increased costs to the Colony. As a benefit, it essentially would take JIC off-the-marke� Since that time, the Calony surprised us with t6eir move to ignore our $500 police communications offer in favor of the significantly more ezpensive Open Sky communications consortium. While that move may still be posturing, the possibility of the Inlet Colony also reaching out to Jupiter for future contracted police services might be enhanced by joining that group. Consequently, it may now be in everyone's best interest if we develop and implement "Plan B" �nd see what happens. If the offer is either ignored or considered too late to make a difference, fine. Bnt, at least the offer will provide the Village a second opportunity to show significant savings to the residents of Jupiter Inlet Colony... while also providing the Village with an essential building block for our enterprise initiative. Properly presented, the cost-savings would be noteworthy, the comparative logistics would prove meaningful, and the second option may ease a somewhat conflicted relationship. Quite possibly, a blended offering of all vital emergency services will demonstrate important savings to the Colony... while also providing a sensible option. I believe that giving a choice of two responsible opt�ions from the Village is more prudent than the singular alternative of "yes or no" to our single offer. Intelligent choices always seem better. If the police service is combined, the immediate savings to the Colony would be the elimination of their communications overhead. Plus, we should be able to beat their current police costs while providing superior service coverage. Their ezisting "discreet cellphone" methodology would likely be eliminated under any plan if Open Sky was utilized and we have internal fle�bility to tailor an agr�ment that meets their needs. At this point, the bundled appmach mAy very well offer JIC the most intelligent choice... and our best strategy to move forward. Ergo, I urge the Council to reconsider this recommendation. Your thoughts? -Steve Steve Okun, Member 1 McWilliams, Lori From: Okun, Steve Sent: Tuesday, July 17, 2012 2:40 PM To: McWilliams, Lori Cc: Couao, Michael Subject: Quick Strategy Session Lori... Please forward this to my fellow Council members. Fellow Council Members.., After a discussion with Mike Couzzo, it is felt that the Council can provide a"Plan B" for Jupiter Inlet Calony that would save them several hundred thousand dollars a year, thus dramatieally reducing their overall emergency services plan... while maintaining parity with Tequesta residents. Check with Mike or meet to discuss our options ASAP. Steve Steve Okun, Member Village of Tequesta Council sokun(a�,teque sta. org 561-768-0700 561-744-6586- direct okun(a�comcast.net Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 www.teyuesta.or� 1 Com arative Bud et Anal sis/Pro osed Bud et For Fiscal Year Ended 9/30/2013 . ACTUAL ACTUAL BUDGET 2012 BUD(3ET vs. EST/Actua E3T/ACTUAL vs. BUDGET FY 2010. FY 2011 FY 2012 E I CT AL FY 2012 013 B D FY 2 7 men Iculati n NI COME 1311000 • AD VALOREM TAXES 828,269.54 848,854.79 961,959.00 2,041.00 964,000.00 66,6T0.88 1,030,670.86 $226,073,890 @ 4.70mi{. x 97% 1312410 • Local Optional Gas Tax 12,581.87 12,154.55 14,001.00 (1,334.T1 12,666.29 339.T1 13,000.00 1,100 per mo. 1312420 • New Local Optional Gas Tax 5,809.33 5,780.29 6,001.00 (1,826.08 4,174.91 1,828.09 6,000.00 500 per mo. 1312610 • County Rev Sharing Business Tax 5,976.86 4,926.84 2,999.00 188.18 3,167.18 (16i.18 3,000.00 1312810 • SWA REVENUE SHARING 941.07 2,081.59 1,400.00 (113.38 1,286.65 13.35 1,300.00 1322000 • Building Permits 78,453.92 84,495.88 145,000.00 27,332.61 172,332.61 (62,332.61 110,000.00 70,000 historical + new construction 1322050 • Bldg. permit surcharge fee 0.00 0.00 4,350.00 (3,833.00 517.00 (18T.00 330.00 10°/a of 3% of above 1322100 • Licenses (Registrations) - JIC 679.00 691.00 601.00 946.00 1,547.00 3,443.00 5,000.00 $50 X 100 county license 1323100 • Franchise Fees FP&L 36,460.59 34,900.81 37,001.00 (S,31S.SS 31,685.45 3,314.55 35,000.00 1329010 • Reimbursements 825.00 2,428.26 0.00 S3E.32 532.32 (532.32 0.00 1329015 • Refunds 0.00 2,651.87 0.00 3,8S8.T9 3,978.79 (3,9TS.T9 0.00 1329025 • Other Cha es 739.20 2,565.29 801.00 866.T0 234.30 265.T0 500.00 Sign Permits etc. 1331200 . Grant Revenue 0.00 0.00 0.00 2,334.T8 2,334.75 (2,334.TS 0.00 1335120 • STATE REV. SHARE (1,734.97 0.00 0.00 T,iT2.00 7,172.00 1,328.00 8,500.00 708.53 per mo. 1335150 • Dist Alcoholic Bev. License Fees 176.13 174.80 100.00 T4.80 174.80 0.20 175.00 JIBC 1335180 • 1/2 Cent Sales Tax 30,533.35 30,056.81 26,198.00 (2,13T.1T 24,060.83 3,539.1T 27,600.00 2,300 per mo. 1335480 • Local Alt Fuel User Fee 0.77 11.46 101.00 8.00 95.00 5.00 100.00 1335490 • 1/8 cent Motor Fuel Tax 2,412.80 2,232.35 2,198.00 2,188.00 0.00 0.00 0.00 1351910 • Fines & Forfeitures 1,280.00 358.50 1,000.00 (484.00 506.00 94.00 600.00 1361100 •Interest-TDBank 3,838.39 1,975.06 2,302.00 615.84 1,686.16 113.84 1,800.00 1361400 • Unrealized (Gain Loss on SBA B (6,095.59 2,077.12 0.00 0.00 0.00 0.00 0.00 1369901 • Reimbursement U/G Utilities 0.00 127,074.15 0.00 0.00 0.00 0.00 0.00 1393100 • Copper Wire Reclamation - U/G Utiliti 0.00 0.00 0.00 0.00 0.00 28,300.00 28,500.00 11,4001bs x 2.50 =$28,500 1389900 • Contributions 45• 10•69 9_QQ 9:QQ Q,9Q QQQ g4Q QQQ TOTAL INCOME 1.006.557.95 1.165.491.42 1.206.012.00 26.140.04 1.232.152.04 39•923•82 1.272.075.86 ADMINISTRATION 1512110 • Salary Admin. OfFicer 82,916.91 88,296.62 65,2&4.00 235.40 65,519.40 (249.40 65,270.00 1512170 • Sick Pay Conversion 1,981.00 14,374.14 0.00 0.00 0.00 0.00 0.00 1512210 • Payroll Taxes Admin. Otficer 6,494.69 8,581.66 5,226.00 1S,6T4.00 20,900.00 (8,308.84 14,591.06 JM 9,500 unempfoyment + 7.8% JP 1512220 • Retirement 12,550.16 11,962.55 7,836.00 184.11 8,030.11 (19T.T3 7,832.40 12% of salary 1512230 • Health 10,966.08 12,223.08 5,602.00 T38.04 6,340.04 (1,840.04 4,700.00 469.61 per.mo. less 20°� + 4% Increase (a r.to sept) 1512232 • Dental 202.28 189.60 156.00 (30.24 105.76 84.24 200.00 16.54 per mo 1512235 • STD, Life & Accident 1,741.20 1,886.30 1,791.00 (6ST.48 1,133.52 666.48 1,800.00 STD, Life & Accident 140 per mo + 8% Increase 1512240 • Workers Comp. 315.00 230.72 260.00 (40.36 219.6R 30.36 250.00 19.33 per mo + 8% Increase 1512140 • Salary/Bonus Pool 0.00 0.00 13,950.00 0.00 13,950.00 (9,598.00 4,352.00 iu11 time o�cers Q.50 per hour 1512551 • Training and Auto Milea e 780.00 783.00 0.00 811.48 911.49 (311.48 600.00 Milage & Training 1512130 • Salary Admin. Secretary 14,281.90 23,679.72 29,100.00 (2,118.21 26,981.79 318.21 27,500.00 $18.00 X 56hrs. X 26 whs. + extre as needed 1512211 • Payroll Taxes Admin. Secy. 1,092.57 1,895.86 1,638.00 221.48 1,859.48 28S.S2 2,145.00 7.8°k of above 1512260 • Separation Payment 0.00 0.00 21,500.00 0.00 21,500.00 (21,500.00 0.00 1512310 • Codification 1,565.66 400.00 2,000.00 (33.56 1,964.44 3S.S6 2,000.00 1512312 • Professional Engineer 0.00 0.00 2,500.00 (2,500.00 0.00 0.00 0.00 07/10/2012 Page 1 Budget FY 2013 Doc P.123 Com arative Bud et Anal sis/Pro osed Bud et For Fiscal Year Ended 9/30/2013 ACTUAL ACTUAL UDGET 2012 BUDGET vs. ESTlActual EST/ACTUAL vs. BUDGET FY 2010. YF 2011 FY 2012 E T/A TUAL FY 2012 2 BUD ET FY 2013 Comm nts & Cal 1 i s 1512313 • Special Master 1,127.10 1,103.40 2,000.00 (2,000.00 0.00 0.00 0.00 1512314 • Inspections - Building 12,000.96 17,071.43 49,001.00 T,868.T6 56,869.76 (20,568.T6 36,300.00 33% of Building Permit Fees 1512315 • Legal 29,117.41 29,152.32 54,629.88 (288.63 54,330.23 (18,330.23 35,000.00 1512317 • Legal Advertisements 4,474.52 526.32 2,000.00 (4E6.S2 1,573.28 4E6.I2 2,000.00 1512318 • MUUC 0.00 0.00 600.00 (3B0.00 240.00 (E40.00 0.00 1512319 • Professional Services - Other 973.75 760.00 7,980.00 1,679.80 9,659.80 (T,1S9.80 2,500.00 ADP 1512320 • Auditor 16,478.00 25,061.00 12,799.00 (391.00 12,408.00 (2,408.00 10,000.00 1512341 • Custodian/Pest Control 1,989.40 2,031.40 2,100.00 806.00 3,006.00 84.00 3,100.00 200 per mo. cleaning + 700 Noale Nolan 1512346 • REFUSE/RECYCLING COLLECTION 59,155.68 77,184.46 86,256.00 (12.98 86,243.04 6,906.96 93,150.00 8% Increase 1512347 • Code Enforcement 1,474.56 1,190.98 2,002.00 (1,896.60 105.40 1,394.60 1,500.00 Emergency Property Maint. 1512410 • TELEPHONE/INTERNET/WEBSITE 5,673.48 2,971.80 1,704.00 63T.82 2,341.82 308.18 2,650.00 1,800 Comcast, 350 GoDadd , 500 Calling Post 1512430 • Utilities (EIecUWater) 1,286.72 2,571.86 1,500.00 933.30 2,433.30 366.T0 2,800.00 Elec. 220 per mo + 100 xmas lights 1512440 • Copy Machine 2,444.66 3,612.67 2,640.00 313.28 2,953.29 46.T1 3,000.00 172 per mo + 1,000 excess co ies 1512442 • Postage Meter + Postage 0.00 354.84 360.00 582.80 952.80 14T.20 1,100.00 88.71 per mo. + 750 postage and supplies 1512445 • Warehouse 1,309.23 1,485.86 2,160.00 410.63 2,570.63 (T0.63 2,500.00 205.07 per mo. 1512449 • Miscellaneous Equip. Rentals 354.84 0.00 500.00 300.00 200.00 (200.00 0.00 1512451 • Liability 7,020.75 7,551.75 8,470.00 (4,T64.32 3,705.68 (1,205.68 2,500.00 190.71 per mo .+gqo Increase 1512453 • Pro e & Flood 1,813.59 1,636.52 1,721.00 (853.36 865.64 2,634.36 3,500.00 Admin. + Public Safety = 274.05 per mo. + g% Increase 1512455 • Notary Insurance 128.13 300.79 150.00 82.35 232.35 BT.BS 300.00 1512463 • Equipment 8 Repairs 0.00 1,337.42 4,389.00 (1,8T9.20 2,409.80 (409.80 2,000.00 Emergency Repairs 1512465 • Other Maintenance 334.22 2,320.18 499.00 T3.30 570.50 (320.50 250.00 Fire Extinguish Inspection 1512466 • Building Maintenance 520.19 4,520.86 1,001.00 1,SST.S9 2,858.59 1,SSB.SB 1,000.00 1512468 • Propane Gas/Generator Maint 95.07 687.38 800.00 (52.00 748.00 (148.00 600.00 Maint. Contract 1512491 • MEMBERSHIPS 1,659.00 1,615.00 1,700.00 (378.84 1,321.36 6T8.64 2,000.00 FCCMA, FABTO, PBCMCA, League of Cities 1512498 • MISC. GOVERNMENT 10,018.54 5,694.27 5,499.00 811.64 6,310.64 189.36 6,500.00 Conferences, Miscel. & hanging xmas li hts 1512499 • MUNICIPAL ELECTION 0.00 533.60 3,000.00 (3,000.00 0.00 3,000.00 3,000.00 1512510 • OFFICE SUPPLIES 2,767.06 4,080.16 3,500.00 1,022.85 4,522.85 411.15 5,000.00 Admin + public Safety 1512512 • OFFICE EQUIPMENT/SOFTWARE 950.59 602.98 6,232.98 (28.91 6,204.07 (3,9S4.OT 2,250.00 Software Maint. 700, + Miscel. 1512515 • OFFICE FURNITURE 179.99 165.15 300.00 0.00 300.00 0.00 300.00 1512821 • AID TO PRIVATE ORGANIZATIONS 250.00 250.00 1,550.00 0.00 1,550.00 250.00 1,800.00 1,300 Property Owners, Jup.HS 1512994 • SPECIAL EVENTS 9,863.74 0.00 1,000.00 (453.80 546.20 (246.20 300.00 Colony Kids 250, Pahokee 50 1512998 • U/G Assessment 0.00 0.00 0.00 0.00 0.00 6,336.T6 6,336.76 JIC Assessment 1512996 • Office of the Inspector Generel 0.00 � 350.00 210.00 140.00 540.00 680.00 IG $170 per Qtr. TOTAL ADMINISTRATION 308.348.63 360.877.65 425.236.86 12 351. 437.588.70 T2 4 1.4 365.157.22 PLANNING 1515312 • NPDES (Agrmt & Consult) 7,130.00 6,395.00 5,700.00 3,SS8.90 9,258.90 (258.90 9,000.00 JL Horniman 1515313 • Comprehensive Planning 2,750.00 5,500.00 4,500.00 (250.00 4,250.00 280.00 4,500.00 JL Horniman 1515315 • Engineer 0�. Q 0.� 5 0. 00.00 00.00 2.000.00 5.000.00 5.000.00 Drainage Consultant TOTAL PLANNING 9.880.00 11.895.00 15.200.00 308.90 15 5. 08.90 2.981.10 18 500. 07/10/2012 Page 2 Budget FY 2013 Doc P.123 Com arative Bud et Anal sis/Pro osed Bud et For Fiscal Year Ended 9/30/2013 ACTUAL ACTUAL BUDGET 2012 BUDGET vs. E T/Actual EST/ACTUAL vs. BUDGET FY 2 1�0. FY 2011 FY 2012 �ST/ACTUAL FY 2 1 2 1 U GET FY 2 1 m en alcul i ns PUBLIC SAFETY 1521110 • Salaries 333,38fi.86 329,207.78 306,876.00 (594.69 306,281.31 (2,316.31 303,965.00 full time + 1340 hrs Q 23.00 (part time) 1521150 • Salary Incentive 5,935.00 4,315.00 3,828.00 (295.00 3,533.00 1,602.00 5,135.00 197.5 per period @ 26 periods (state education incentive) 1521170 • Sick Pay Conversion 4,967.50 4,050.00 0.00 0.00 0.00 1T,850.00 17,850.00 2 nd half payment of sick pay accrual 1521210 • Payrotl Taxes 26,249.21 26,830.77 24,546.00 (443.81 24,102.09 1,OST.18 25,159.27 7.8 �o Police + code enforcement (1450) 1521220 • Retirement 48,520.06 64,087.77 23,128.00 4,660.82 27,788.52 S,60S.08 33,393.60 $278,280 @ 12% 1521230 • Health 48,952.11 53,653.99 32,232.00 (12.23 32,219.77 (1,300.TS 30,919.00 2384.7 + 8°�, Increase w/20% reimb: full time 1521232 • Dental 1,366.04 1,093.40 756.00 96.58 852.56 401.92 1,254.48 104.54 per mo. 1521235 • STD, Life & Accident 10,168.94 8,609.78 7,577.00 (2,301.88 5,275.02 3,024.98 8,300.00 STD, Life & Accident 640 per mo + 8% Increase 1521240 • Worker's Comp. 14,962.80 15,196.24 16,012.00 (2,431.00 13,581.00 1,933.36 15,516.36 1197.25 per mo +8% Increase 1521131 . Code Enforcement 0lficer 0.00 0.00 10,700.00 (T2T.T0 9,972.30 8,S2T.T0 18,500.00 Salary plus Mileage 1521319 • PROFESSIONAL SERVICES 600.00 380.00 1,000.00 (1,000.00 0.00 400.00 400.00 Police Med. Exams 1521341 • Custodian/Pest Control 1,989.40 2,031.40 2,100.00 912.00 1,188.00 (1,188.00 0.00 Added to Admin 1521413 • Telephone/Internet 4,292.65 5,038.29 3,000.00 608.32 3,608.32 (8.32 3,600.00 ATT 104 Metro 188 1521430 • Utilities (Elect/Water) 1,286.70 1,273.03 1,500.00 (664.OT 835.93 (835.83 0.00 Added to Admin 1521445 • Warehouse 1,309.24 1,485.86 210.00 48.00 162.00 (162.00 0.00 Added to Admin 1521451 • Liability 21,101.87 22,655.25 26,131.00 (2,341.64 23,789.36 3,T10.64 27,500.00 2,133 Per mo + 8% Increase 1521453 • Property & Flood 1,813.59 1,636.52 1,721.00 (338.00 1,182.00 1,182.00 0.00 Added to Admin 1521455 • Auto Insurance 977.60 958.00 1,100.00 (8T.69 1,002.36 (2.36 1,000.00 8% Increase 1521465 • Auto Repairs & Maint. 2,236.66 1,907.09 2,800.00 (TS8.44 2,041.56 58.44 2,100.00 1521467 • Gas & Oil 6,631.12 8,476.69 8,500.00 1,166.95 9,666.95 968.83 8,700.00 725 r mo. 1521468 • Equip. Re air & Maint. 1,474.92 682.51 1,500.00 (1,263.30 236.70 263.30 500.00 Radar Gun / Batteries 1521498 • MISCELLANEOUS 3,321.83 2,045.45 1,499.00 (1,045.03 453.97 1,046.03 1,500.00 Mileage Reim., Printing 1521510 • OFFICE SUPPLIES 2,049.44 2,241.25 4,898.00 (3,802.03 995.97 (985.9T 0.00 Added to Admin. 1521521 • AMMO, UNIFORMS, DUES 1,548.24 3,315.45 2,500.00 213.82 2,713.82 13.82 2,700.00 Uniforms 1521316 • Dispatch 0.00 0.00 0.00 500.00 500.00 34,000.00 34,500.00 North County Reginal Communications 1521551 • TRAINING 1,519.50 1,881.64 9,500.00 (2,262.16 7,237.84 1,T62.16 9,000.00 Monthly Treining Sessions 3108 + Mandatory Training 1521600 Capital Outlay 0.00 7,778.00 0.00 16,352.00 16,352.00 9,148.00 25,500.00 New Police Car 2013 1521641 • General Equipment 0.00 0.00 5,650.00 2,OS0.82 7,720.82 (5,220.82 2,500.00 1521643 • Security Cameras 0.00 0.00 5,000.00 (3,236.00 1,764.00 36.00 1,800.00 Security Camera Maint. Contract 1522317 • TEQUESTA FIRE-RESCUE 205.822.36 210.724.80 218.596.00 2]8.345.14 5•881•88 224.027.00 CPI South -All Urban 2.4% - Medical 3.7% forApril TOTAL PUBLIC SAFETY 752.483.44 781.555.96 722.860.00 45 2.31 723.402.31 81.91T.40 805.319.71 Dispatch, Car, Code Enforcement, Sick Pay = 96k BEAUTIFICATION 1537431 • Utilities (ElectlWater) 12,554.66 10,958.72 10,401.00 884.06 11,395.06 (1,695.06 9,500.00 AlI Water/ No Elec. 1537460 • Maintenance - Other 22,948.54 26,450.10 24,699.00 1,513.00 26,212.00 (212.00 26,000.00 Mancuso 1537462 • Repairs/Improvements 253.18 956.17 1,101.00 1,860.8T 2,961.97 (1,481.9T 1,500.00 Lawn Tech / Misc. 1537465 • Landscape 13,020.00 9,050.00 10,999.00 2,92T.43 13,926.45 (1,426.45 12,500.00 Sod/Maintanence 1537600 . CapitalOutlay 0.00 15,884.00 0.00 0.00 0.00 0.00 0.00 1537523 • Flowers/Shrubsffrees/Mulch 5,789.00 5,764.00 5,500.00 (4,T6T.00 733.00 T,26T.00 8,000.00 Mulch / Garden Club 1537997 • Other Expenses O.�Q QQQ � 29.66 29.66 29.6 Q94 TOTAL BEAUTIFICATION 54•565•38 g9•062•99 52.700.00 2.558.14 5 258.14 2 241. 6 76 .500.00 07/10/2012 Page 3 Budget FY 2013 Doc P.123 Com arative Bud et Anal sis/Pro osed Bud et For Fiscal Year Ended 9/30/2013 ACTUAL ACTUAL BUDGET 2012 BUDGET vs. EST/Actual E8TIACTUAL vs. BUDGET FY 2 7. FY 2011 FY 2012 T/ACTUAL FY 2072 2013 UD ET Y 2013 Com n s 8 Calcu a i n ROADS 8 WALKWAYS 1541461 • Drainage System Repair/Improve 5,605.00 1,068.70 7,500.00 (3,T60.00 3,740.00 3,T60.00 7,500.00 Swale Improvements 1541462 • Drains Cleaning 8,835.00 9,775.00 10,000.00 0.00 10,000.00 1,000.00 11,000.00 Annual Cleaning 1541466 • Repairs/Hardscape/Si ns 8,438.54 5,764:52 7,500.00 1SS.00 7,655.00 (155.00 7,500.00 Miscel. Road Repairs / Striping 1541537 • Walkways Repair 2,732.26 3,752.05 500.00 (500.00 0.00 500.00 500.00 1541600 Capital Outlay 0.00 7,850.00 0.00 0.00 0.00 0.00 0.00 1541539 • Dune Crossovers 0.00 0.00 1,000.00 0.00 1,OOQ.00 0.00 1,000.00 Repairs 1541996 • Other 76. 29.25 1 09 . 1.000.00 500.00 500.00 1.000.00 TOTAL ROADS 8 WALKWAYS 32.340.05 29 3. U2.77 27 .soo.00 4 605.00 22 8. 95.00 5.605.00 28.500.00 UNDERGROUND 116.599.01 0.00 Q�Q QQQ 0.00 � QQQ TOTAL EXPENSES 1.274.216.51 1.252.694.37 1.243.496.86 11.156.18 1.254.653.05 20.323.88 1.274.976.93 APPROPRIATED TOI(FROM FUND BALANCE 7 7 2 2. 14•983•Bg 2 19,g99•9q 7 07/10/2012 Page 4 Budget FY 2013 Doc P.123