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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_08/09/2012 MINUTES VILLAGE OF TEQUESTA � JUPITER INLET COLONY Joint Workshop Tuesday, June 5, 2012 4:30 p.m. CALL TO ORDER AND ROLL CAL.L The meeting was called to order by Mayor Tom Paterno at 4:30 p.m. A roil call was taken by Village Clerk Lori McWilliams. Present on behalf of the Village of Tequesta were: Mayor Tom Paterno, Vice Mayor �nce Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra (arrived 4:33 p.m.). Also in attendance were: Village Manager Michael R. Couzzo, Jr., �Ilage Attomey Keith Davis, and Village Clerk McWilliams. Present on behalf of the Jupiter lnlet Colony were: Mayor Daniel ComerFord, Vice-Mayor Tom DiSarno, Commissioner M.J. Block, and Commissioner Richard Busto. Commissioner pouglas Pierson was absent. Also in attendance were attorney Bill Doney and Police Chief Stewart. 1. Discussion on Jupiter Inlet Colony Fire Rescue Agreement Mr. Michael Couzzo, Tequesta Village Manager, provided a brief overview on the status of the contract and turned the meeting over to the Mayor of Jupiter Inlet Colony to hear the Co(ony's perspective regarding the issue. Mayor CommerFord exp{ained the Commission would like to continue its relationship with the Village of Tequesta and would be happy to sign a finrenty (20) year agreement. However, their issue was their limited use of the Village's services, even though an essential service, he noted there has been only 558 calls in nineteen (19) years. Mayor Commerford distributed a handout, outlining an average of 29.88 ealls per year at approximately $5,854 per call, which equals a millage of 3.2 for 558 calls. Mayor Commerford agreed the Village's services were exceptional, however believed they pay too much. He discussed the county costs per average parcel as well as the Village serving unincorporated pockets of Palm Beach County fior which the County pays $168,000 to the Village for senrices. Mayor Commerford suggested the Village look to increase its fees to the Couniy for services provided in these unincorporated pockets. Mayor Commerford advised Jupiter {nlet Colony wished to have a contract based on a per call basis at approximately $80,000 per year, however understands this would nat h�ppen. He stated being charged 2 mills would bring their costs up to $500,000 or approximately $25,OU0 per call. Mayor CommerFord commented on the recent Village mailings, but disagreed with the response times for the Jupiter Inlet Colony and Tequesta beach area condos; he mentioned the upcoming bridge repairs that would affect fire-rescue services. Village Council Workshop Meeting Minutes June 5, 2012 Page 2 Commissioner Block stated the Village received a large fee for little service provided and that the Colony could not afford an increase or they would have to look elsewhere for services. Vice-Mayor DiSarno noted he was not happy with the current costs and Commissioner Busto agreed and asked to hear the Village's position. Manager Couzzo explained that fire-rescue costs were not cheap and the serviee field was not calculated on a per call basis and noted every city was currentfy struggling with the increased costs of public safety. He stated the issue was not level-of-service, but how the two entities could come to an acceptable number considering the increased costs to provide the service. Manager Couzzo stated the Village was the first in the County to obtain a fire-rescue contract agreement with the County to provide services. Mayor Paterno stated the real issue was the availability of the service and noted he wanted parity. He explained he paid for the availability of the service, however has never utilized the service. Council Member D'Ambra noted there was a wide range of diffierences between the finro communities and that it was simpty a matter of having the capacity to provide the service. He noted this was not similar to dealing with a business in the traditional sense and that the fees charged to the Colony would need to be on par with the Village fees and that Tequesta could not continue to subsidize other users. Detailed discussion took place on the options and costs to provide service by other agencies to the Colony. Mayor Paterno stated the �Ilage would provide a proposal to Jupiter Inlet Colony within a month for their review and consideration. Commissioner Bfock invited Council to a fundraiser being held for Calvin Tumquest. ADJOURNMENT MOTION: Council Member Okun moved to adjoum the meeting; seconded by Council Merr►ber D'Ambra, and unanimously. Therefore the meeting was adjoumed at 5: 96 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is avai{able from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA WORKSHOP Wednesday, June 7, 2012 4:30 p.m. CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 4:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Patemo, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Amh�ra. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. Clerk McWilliams exited the meeting. APPROVAL OF AGENDA 1. Discussion and Debrie�ing of June 5, 2012 Joint Workshop with Jupiter Inlet Colony Village Manager Couzzo expressed his feelings that the meeting with Jupiter Inlet Co{ony (JIC) went well and was helpful in bringing the new Council members up to speed. He noted the financial mind-sets were quite different between Tequesta and JIC regarding the Fire-Rescue agreement. He suggested a proposal be prepared and presented to JIC with the eqwitable cost to JIC & Tequesta residents. Council Member Okun felt waiting to contact JIC closer to the contract renewal date may be more beneficial. Council Member D'Ambra expressed he was be more inclined to address the issue sooner than later and felt offering police and fire rescue as a package, at the right price was also worth addressing. Manager Couzzo supported Council Member D'Ambra's suggestion and felt the package deal had potential. Manager Couzzo stated JIC was small and would incur unavoidable costs associated with the service of public safety. Council Member Brennan suggested it was time to decide on parity, then agree to stand firm as an entity. Mayor Paterno felt the Village needed to stay at 20% and agreed that standing firm was the best way to deal with the issue. Council Member D'Ambra stated the Village was in a strong position. Jim Humpage, 562 North Dover, suggested using the words "service your community for no more or no less than our Tequesta residents receive" inst�ad of the word parity which, he believed left room for interpreta#ion. Manager Couzzo stated he would develop a draft within the next week that would state that Tequesta was unanimous this agreement would be fair. Village Council Workshop Meeting Minutes June 7, 2012 Page 2 ANY OTHER MATTERS Chief Weinand stated the fire department was looking for a location to keep the village boat. Chief Weinand suggested positioning at the Coast Guard Station. Mayor Paterno suggested the dock slips at White Hall as a centrally located area. Council Member Brennan felt the Tequesta boat being viewed from the bridge would offer a positive presence. Council Member Okun noted articles which would focus on public safeiy would be forthcoming. He stated one would be in the upcoming Smoke Signals and a separate informational publication would be circula#ed. Manager Couzzo suggested Council begin thinking about the State Revenue Sharing of the 185 money and noted the upcoming budget. Council Member Oku� voiced concern that small changes would have to begin to place monies back into reserves. AAayor Patemo suggested Council meet to discuss strategy to replenish the account. Manager Couzzo stated there would be shortages in the budget and specificalfy noted police with a minimal fifty thousand dollar deficiency. Council Member D'Ambra questioned how the budget would be managed short term. He referenced the Palm Beach county agreements and annexation as he believed they could expand the base revenues and possibly alleviate the need to raise taxes. Manager Couzzo commented on a letter received from the County which asked that the Village maintain the forty foot right of way on County Line Road. He noted the importance of senrice and stated this was no time to cut back when annexation was a foeus. Mayor Patemo voiced his concern for someone placing a six story building on the properties along US1, which were not located in Tequesta and stated Manager Couzzo was looking into that area for annexation. Mayor Paterno suggested that the Manager update Council on annexation progress monthly. ADJOURNMENT MOTION: Counci! Member D'Ambra moved to adjoum the meeting; seconded by Vice Mayor Arena, and unanimously. Ther�efore the meeting was adjoumed at 5:43 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL SPECIAL MEETING MIIVUTES July 3, 2012 Call to Order and Roll Call The meeting was called to order by Mayor Tom Paterno at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice-Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk Lori McWilliams, and Ms. JoAnn Forsythe, Director of Finance. 1. Council Discussion and Possible Action Regarding Jupiter Inlet Colony Fire Rescue Agreement Manager Couzzo referred to a letter received from Jupiter Inlet Colony's Mayor Comerford which had asked the Village for a more detailed Fire Rescue agreement proposal. Manager Couzzo offered a brief explanation of the numbers scrutinized to propose fairness to all residents. Manager Couuo suggested a flat percentage as opposed to the CPI (Consumer Price Index) and stated that Jupiter Inlet Colony (JIC) specificafly requested a very simple proposal with a known escalator. He explained revenue components and noted that the he preferred not to use the Village millage rate in the formula. Manager Couzzo noted the County's millage figure of 3.45 would generate revenues of $779,954.00 from JIC if they so chose to go with the County. Council Member Brennan voiced her feelings that JIC should not be paying for any of Tequesta's capital expenditures as they were not partners within Village assets. Mayor Paterno responded that a portion of the ongoing truck costs should be incorporated. Manager Couzzo noted that Tequesta assumed all future liability in the proposed service agreement including items such as: downed equipment, pension value issues and other potential variables. He felt the proposed deal was a very good arrangement for JIC and recommended adding an expiration date in the proposal. Consensus of Council was to hand deliver the proposed figure of $656,167 on July 5' with 45 day expiration. Manager Couzzo suggested Council consider an escalator at five to six percent defined by the CPI (Consumer Price Index). Council Member D'Ambra pointed out the Urban Index was defined as the Index for urban consumers in the Miami /Fort Lauderdale area. He recommended using 4%. Manager Couzzo noted that each percentage point was worth $6,000. Minutes — Special Meeting 7/3/12 Page 2 Manager Couzzo suggested using four percent, the CPI and the Finance Director to develop the language. Council agreed. Council Member Okun felt Jupiter may attempt to compete with the County within five to ten years regarding fire rescue and want to acquire available communities, making JIC a target in their service area. He suggested aiming for a ten year commitment or more in hopes of locking Jupiter out. Mayor Patemo responded that going too far out with the plans may be too much and felt that government growth was increasing faster than the CPI. He supported the ten year time frame. Mayor Paterno questioned Council's preference of �ve years or ten. Council responded ten. He questioned Manager Couzzo on outs in the agreement. Manager Couzzo responded that outs would happen if future Council took Tequesta to the County or an early termination ofi contract by JIC which would be penalized with the balance becoming due. He added that all risk was on Tequesta to provide the service as long as the contract was under obligation. Manager Couzzo recapped Council's directions: 10 year term, 1 year cost $656,167.00, annual escalator of 4% or CPI (as determined by the finance director) whichever is greater, 45 calendar days from July 5, 2012 proposed time to respond. Anv Other Matters Council Member D'Ambra expressed his grat�ude for Ms. Nilsa Zacarias, Community Development Director moving forward with annexation aggressively but, was concerned that Commissioner Marcus's office was contacted for availability regarding their attendance at Tequesta's meeting dates before Council was alerted. He felt her attendance may not be the best approach. Council Member Brennan offered to conta�t Commissioner Marcus. Council Member Okun suggested a line item for annexation activities and branding. Manager Couzzo responded that money could be placed in other general government. He stated he would get the budget to Council with summaries from department heads responding to changes from their original submittals. Manager Couuo noted that documentation had been sent to the County stating that Tequesta's millage rate wauld remain the same. He noted that the document did not prohibit changes to the millage rate if Council determined change was necessary. Mayor Patemo asked when the flowers at the monument would be replaced. Manager Couzzo responded that it was in progress. Vice Mayor Arena suggested changing flowers out every six months to avoid lapses in main#enance. Manager Couzzo also Minutes — Special Meeting 7/3/12 Page 3 noted that Tequesta was hoping to apprehend persons for throwing the Village's benches off Tequesta Bridge. Adiournment: Council Member Okun moved to adjoum the meeting; seconded by Council Member D'Ambra. The motion to adjoum carried unanimously 5-0; therefore the meeting was adjoumed at 6:43 p.m. Respectfully submitted, Lori McWilliams MMC � Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. Ali referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA PLANNING WORKSHOP AAonday, July 9, 2012 5:00 p.m. CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 5:00 p.m. A�oll call was taken. Present were: Mayor Tom Patemo, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra (arrived 5:32 p.m.) and Village Attorney Davis; Village Manager Couzzo and Clerk McWilliams were not in attendance. 1. Planning Discussion Paula Knight, Management Consultant, explained a strategic plan would provide consistency from year to year and noted it was an ongoing process. She stated Council needed to discuss what they wanted individually and as a whole. She reviewed the current mission statement and broke it down with Council's participation. Council agreed a good mission statement shoutd encompass the overall mission of what the Village was about. The following were discussed in depth: Meaning of committed: • Promising • To accomplish • Determined Definition of professional: • Educated • Knowing your facts • Being a leader • Setting an example • Quality • Not an expert but very knowledgeable • Has morphed into things people do for a living • Not just competency — but proficiency What government should look like: • Effective • Responsive • Forward thinking • Proactive actions rather than reactive actions • Delivery of quality service • Beyond expectations • Results Village Council Workshop Meeting Minutes July 9, 2012 Page 2 Community priorities: • Levels of importance • Safe place • Healthy • Safety overrides everything • Caretaking • Listen and seek feedback • Maintain a balance • Each Council Member interprets the priorities differently — must listen • Break down to basic level - health and safety • Create atmosphere of comfort • Open • Positive • Best possible everything • Everybody's utopia • Atmosphere where everyone has a choice • Keep it TEQUESTA • Always find a better way to deliver services • Look at the bigger picture • Branding Council Member D'Ambra arrived at 5:32 p.m. Attorney Davis responded to Council questions regarding who was responsible for setting policy, directing staff and implementing Council directives. He explained Tequesta func#ioned under the Council/Manager form over government meaning Council makes policy (the big picture) and the Manager implements the policy. Council sets the budget and the Manager implements the budget and carries out the day-to-day business. Council discussed their role and responsibility in providing oversight and agreed the Manager has a sensitive understanding of this process and that he has the skills and authority to get things done. Attorney Davis explained that the Manager administers the Village based on the input he receives from Council during public meetings where at least three members agreed to take an issue in a certain direction. Council wants staff and the Manager to be way out ahead of issues and have a vision; they touched on the importance of saying "thank you", providing non-monetary bonuses, incentive programs, and identifying synergy — and the Counci!'s role in making all this come together. Council discussed staff input sessions and the Mayor noted he had met with the department heads and asked for one idea each a week on improving processes — it's Village Council Workshop Meeting Minutes July 9, 2012 Page 3 about putting residents first — catch an employee doing something right and make an example of it. It was agreed Council needed to make a unified decision on what they wanted — unity as a group. It was suggested that a Council workshop be held each month to casually discuss important on-going and general issues. Council generically discussed the budget and suggestions provided included using reserves, increasing taxes, cutting items that cost the most, develop policy for three year union contracts with a raise in two of the three years, overhaul the overtime component, look at benefits, cell phones, sick days, and personal days. Paula Knight stated she would pravide Council with some mission statements from other municipalities and come back to Council with a newly drafted mission statement and asked Council to consider their strengths and what makes the Viflage different. Ms. Knight left at this point in the meeting. An Enterprise Initiative (annexation) was discussed in detail, generating revenue on a growth basis, the importance of a branding package and taking logical steps outside the Village borders to generate revenue. Council discussed the potential of annexation changes to the atmosphere and small Village feel and increased expenses associated with the undertaking. They noted the need to balance paying for the services provided if not annexed — Council could no longer subsidize the neighboring areas. Attorney Davis left the meeting at 7:53 p.m. Discussion ensued regarding placing a small firehouse on the opposite side of the bridge as well as controlling expenses and utilizing existing facilities. Conversation took place on the Village being special, partially due to the businesses, and the ability to be placed even higher with annexation — and still maintain the small but unique feel. Annexation interest involving Jupiter and the north side of the river was also discussed. Village feel and character was discussed in detail — not wanting to become a bar destination but maintaining the laid-back feel, creating a beautification program, volunteer program for youth, department heads should mentor the volunteers and the programs, and how the good interns in the fire department could be scooped up by another agency. Discussions took place on law enforcement assisting Coral Cove Park, giving out the Sheriff's Office phone number, when practical, Tequesta not going into the unincorporated area, and holding a friendly meeting with the County and condominiums to promote the Village's property value. Council discussed the Jupiter Inlet Colony agreement termination #or dispatch services. Dialogue ensued on fostering local businesses and ease of process for special exceptions, permits, and the need for the police department to be more proactive in Village Council Workshop Meeting Minutes July 9, 2012 Page 4 monitoring the Village's lights (24 lights out on the bridge was not acceptable), and having department heads attend the council meetings when there was an item from their department on the agenda rather than the Manager addressing it. The Mayor reminded Council they would need to address the Manager's performance bonus soon and it was suggested frequent bonuses have proven more beneficial than annual bonuses in order to provide motivation. Succession planning was addressed due to the Manager, Russeil White, Jim Weinand, and Roy Fallon's longevity and tenure. Discussion took place regarding the police and fire department needs for an administrative type person and having them potentially report to the Manager rather the Chiefs; and they noted the next negotiation session was the time to open up these issues. Recap of duties: • Council Member Brennan — annexation, next planning agenda • Council Member Okun — verify what actual staff requirements are for fire; branding • Mayor Paterno — talk with Manager about department heads attending council meeting, annexation and communication plan The next Planning Workshop was scheduled for July 30, 2012 at 5:00 p.m. in the Conferenae Room. Staff's presence at meetings in support of their agenda items was requested. ADJOURNMENT MOTION: Vice-Mayor Arena moved to adjoum the meeting; seconded by Council Member Brennan; motion carried unanimously, therefore the meeting was adjoumed af 9:19 p.m. RespectFully submitted, Lari McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLA6E OF TEQUESTA VILLAGE COUNCIL REGULAR MEETING JULY 12, 2012 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Patemo, Vice Mayor Arena, Council Member Abby Brennan, Council Member Steve Okun and Council Member Frank D'Ambra. Also in attendance were: Village Manager Michael R. Couuo, Jr., Attorney Keith Davis, Village Clerk McWilliams and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Arena provided the invocation and led the pledge of allegiance. APPROVAL OF AGENDA Council Member Brennan noted he� voting confliet on item 2 and putled the item for discussion. MOTION: Council Member 8►�ennan moved approval of the Agenda with the exception of item 2 removed for discussion; seconded by Council Member Okun; mofion carried unanimously 5-0. CONSENT AGENDA MOTION: Council Member Brennan moved approval of the Consent Agenda; seconded by Council Member Okun; motion ca►ried unanimously 5-0. 1. MINUTES: 4/19/12 Workshop, 4/23/12 Workshop, 5/15/12 Workshop, 6/14/12 Regular Minutes 3. Approve Setting the Proposed Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 2012/2013 at a rate of 5.7671 Mils per $1,000.00 of assessed value and setting the Budget Public Hearings as follows: September 13, 2012 — 5:30 p.m. — Approve Tentative Budget; and September 20, 2012 — 5:01 p.m. — Approve Final Budget 4. Approval of Contracts Signed by Manager under $25,000 a. Fiagler Real Estate Lease (File #281-1-2b) between FDG Flagler Station II, LLC Lessor and the Village of Tequesta 9. AMENDED AGENDA ITEM — Resolution 16-12, Adopting the Refuse, Recycling and Yard Waste Cotlection Rates for F/Y/E September 30, 2013 and Au#horizing Transmittal Minutes — Regular Council Meeting 7/12/12 Page 2 of the Applicable Non-Ad Valorem Assessment Rates for all Residential Properties in the Village of Tequesta to the Palm Beach County Property Appraiser and/or Tax Collector for Non-Ad Valorem Assessment Purposes END OF CONSENT AGENDA 2. Approval to Co-sponsor the FOPS Gotf Tournament IlAonday, October 29, 2012 to be held at the Turtle Creek Country Club (due to Tequesta Country Club's Major Refurbishment) Jim Humpage, 562 N. Dover, offered a brief history regarding the Memorial and noted that four flags were to be placed at the area to represent Tequesta, Florida, police and fire. He asked for support from the Village in completing the project to 100% by means of additional funding, and items such as minimal clerical work, prizes and equipment. Council Member D'Ambra questioned the ethic issues mentioned by Mr. Humpage. Attorney Davis explained that it was unethical for staff to solicit for outside events during work hours. Mayor Paterno reminded Council they would have to approve any use of the Village website for advertising any event. MOTION: Council Member Okun moved approva! of item 2; seconded by Vice Mayor Arena; motion carried unanimously 4-0 with Council Member Brennan abstaining. COMMUNICATIONS FROM CITIZENS Mr. Humpage, 562 N. Dover, requested the Village hold a yearly 911 ceremonial event to honor the tragic event and offered his assistance. COMMUNICATIONS FROM COUNCIL Vice Mayor Arena voiced how nice it was to see everyone as he had not been around as often as in the past. Councii Member Brennan communicated the recent success of Council's planning workshop. Council Member Okun voiced his gratitude for the GMH facility in Tequesta. Council Member D'Ambra verifi�i the recent discussion with Jupiter Inlet Colony (JIC) regarding the fire rescue agreement and Council's unanimous decision regarding a proposal with equality to all it encompassed. He recommended the item be placed on the August agenda. Minutes — Regular Council Meeting 7/12/12 Page 3 Mayor Paterno reported that he had received high regards for the Gommunity Development department. He also noted Councils second upcoming planning workshop and that resident interest was always first and foremost. REGULAR AGENDA NEW BUSINESS 5. VAR 6-12. Consideration of request for variance from the requirement of Sec. 78-298 to allow Erik Pettersen/Culinary Advisors, Inc. to sell intoxicating liquors, wines and beverages for consumption on the premises within a 523 +/- foot radius of any church, school or youth center, where Sec. 78-298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. The property is located in the M-U Zoning District at 150 N US Hwy. 1#11-13, Tequesta, FL. The applicant is Erik Pettersen. Attorney Davis read VAR 6-12 title into the record and swore in two persons speaking to the variance. He then asked Council for any ex parte communications. Mayor Paterno noted that he had a conversation today with the applicant's attomey. Nilsa C. Zacarias, Director of Community Development, offered details regarding VAR 6-12. Erik Pettersen, applicant, explained he had outgrown the present space and had chosen to stay in Tequesta because of his positive business experience. MOTION: Council Member Okun moved approva! of VAR 6-12; seeonded by Council Member D'Ambra; motion carried unanimously 5-0. Mr. Pettersen thanked the entire Community Development department for making the process effortless. 6. Ordinance 8-'12, First Readina, Creating an Entirely New Sec. 2-232. Canvass and Certification of Elections. To Provide for the Composition of the Village's Elections Canvassing Board; to Include the Palm Beach County Supervisor of Elections, or Designee, the Village Clerk, or Designee, and One Council Member, to Canvass all Village Municipal E{ections Attorney Davis read Ordinance 8-12 title into the record and explained how Council would participate wi#hin the guidelines of the Ordinance. Minutes — Regular Council Meeting 7/12/12 Page 4 MOTION: Council Member Brennan moved approval; seconded by Council Member D'Ambra; motion earried unanimously 5-0. 7. Council Appointment of Planning and Zoning Alternate 2 Board Member to Fill the Remainder of the Term Due to the Resignation of a Current Member — Term Ends � 5/8/2014 Clerk McWilliams noted the outgoing member had became ill briefly after accepting the position and withdrew. She explai�ed that an alternate applicant was contacted and they were sti11 interested. MOTION: Council Member Brennan moved approva! to appoint Sebastian A. Loaiza to the Planning and Zoning Board; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 8. Council Discussion and Acceptance of Jupiter Inlet Colony Termination of Police Communications Dispatch Agreement Council Member Okun recommended tabling the issue. No second was received. Council Member D'Ambra voiced his understanding that Jupiter Inlet Colony (JIC) had opted to go with Open Sky through Palm Beach Gardens. He noted the item was up for approval on JIC's June meeting agenda bufi nothing had been published on the decision. MOTION: Council Member Okun moved to table the item; seconded by Council Member D'Ambra; motion carried unanimously 5-0. STANDING REPORTS Annexation Update Nilsa C. Zacarias, Director of Community Development, reported that the recent Interlocal agreement had been approved by Palm Beach County regarding the annexation of five parcels on County Line Road. She then offered a brief history regarding upcoming annexation plans. Ms. Zacarias explained 100% of possible annexed residents would be required to voluntarily sign a petition or the annexation would go to referendum where registered voters would vote and be heard by majority vote. Mayor Paterno noted strategies relating to annexation in alternate areas. Vice Mayor Arena questioned if the Collette and Nicole areas could be annexed separately. Attorney Davis responded that an enclave could not be created and believed since the area was already an enclave vote could be seperated off as long as an enclave was not formed. Minutes — Regular Council Meeting 7/12/12 Page 5 Consensus of Council was to meet with each individual area to address concerns. Villaqe Attornev Attorney Davis noted an upcoming resolution supporting the League of Cities efforts to stop the County from gutting the $12.50 money program. He also mentioned an Interlocal agreement with Florida Green Finance Authority to establish a PACE program to allow commercial properties to finance energy efficient upgrades through the Village. He noted it was a cost free and voluntary program. Villaqe Manaaer Manager Couzzo had nothing to report. ANY OTHER MATTERS Mayor Paterno noted the Florida League of Cities was looking for committee volunteers. Vice Mayor Arena mentioned Mr. Humpage's 911 event request and asked that department heads offer input. Council Member Q'Ambra suggested adding to upcoming agenda. Jim Humpage, Friends of Public Safety (FOPS) representative suggested a small solemn event, nothing too big. Manager Couzzo agreed with Mr. Humpage's suggestion of small event and suggested a wreath be placed. Consensus of Council was in agreement. ADJOURNMENT: Council Member Okun moved to adjoum fhe meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 6:59 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Brennan Abigail Village of Tequesta MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 23 Tradewinds Circle WHICH I SERVE IS A UNIT OF: CITY COUNTY QC�TY ❑ COUNTY �OTHER LOCAL AGENCY Tequesta Palm Beach NAME OF POLITICAL SUBDIVISION: Village of Tequesta DATE ON WHICH VOTE OCCURRED MY POSITION IS: July 12, 2012 �❑ ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 8B ��� 2 7 2��2 This form is for use by any person serving at the county, city, or other local levei of govemment on an a�����l���uncil, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingiy voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a"relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). � � :. , , � , . . , ,� . . � ,. , ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. � , � . „ � , , . � � � ,� . � . APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) APPOINTED OFFICERS (continued) JUL 2 7 2p�2 • A copy of the form must be provided immediately to the other members of the agency. V�LLAGE CLERKS OFFICE • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSStON AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST � Abigail Brennan , hereby disclose that on �Uly 12 20 12 (a) A measure came or will come before my agency which (check one) ❑ inured to my special private gain or loss; _ inured to the special gain or loss of my business associate, � _ inured to the special gain or loss of my relative, � _ inured to the special gain or loss of , by whom I am retained; or _ inured to the special gain or loss of which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: I am an officer of The Friends of Public Safety, Inc, a not-for-profit organization, which came before Village Council for approval of a request to partner with the Village for a fund raising event. The event supports completion of a Public Safety Monument located on Village of Tequesta property. � � , // � J� (� %: � , . � '� �'' ate Filed / , i nature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2 MINUTES VIILAGE OF TEQUESTA WORKSHOP Thursday, July 19, 2012 8:� a,m. CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 8:03 p.m. A roil call was taken. Present were: Mayor Tom Paterno, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra. Also present were �Ilage Manager Couzzo, Clerk McWilliams, and Department Heads. Vice Mayor Vince Arena was absent from the meeting. APPROVAL OF AGENDA 1. Discussion of Plan B Consideration of Strategy for Jupiter Inlet Colony Emergency Services Council Member Okun reported Jupiter tnlet Colony had taken steps towards Open Sky and he believed their Mayor would steer them toward the County regardless of costs. He indicated his Plan B was to bundle Jupiter Inlet Colony with Fire Rescue and Police under Emergency Services. The Village Manager indicated this would benefit the Village, and with $809,000 budgeted would provide approximately $200,000 savings to Jupiter Inlet Colony. Three options were discussed. O tion 1 Total budget of $1,256,000 — Jupiter Inlet Colony Police Department $600,000; Tequesta Fire Rescue $656,000 Option 2 Total budget of $1,016,000 — Tequesta Fire Rescue $656,000; Tequesta Police Department $360,000 (same level of service with one car dedicated to Jupiter Inlet Colony amortized over 5 years, 4/5 employees). This would save Jupiter Inlet Colony approximately $250,000. O tion 3 Total budget $806,000 -- Tequesta Fire Rescue $656,000; incorporate Jupiter Inlet Colony into Zone 1 and they dissolve their Police Department with Tequesta taking their cars and equipment. Their Captain could be brought in-house as liaison to the Inlet Colony. Council Member Okun urged presenting this to Jupiter Inlet Colony soon. Discussion ensued regarding the benefits of bundling. Open Sky was discussed. Preferences regarding how to present the information to Jupiter Inlet Colony were discussed. The Village Manager was to draft a letter to the Jupiter Inlet Colony Council not including any numbers and incorporating language that they could maintain their independence as a community, to be mailed Monday afternoon. Village Council Workshop Meeting Minutes July 19, 2012 Page 2 2. Discussion on Addressing the Parks and Recreation Rumors Council Member D'Ambra reported a rumor had been circulating and it needed to be nipped in the bud that Council was not considering eliminating Parks and Recreation. It was felt the rumor would die and no a�tion was necessary. ADJOURN�IIENT MOTION: Council Member Okun moved to adjoum the meeting; seconded by Council Member D'Ambra; motion carried unanimously, therefore the meeting was adjoumed at 9:47 a.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.