HomeMy WebLinkAboutDocumentation_Regular_Tab 13_08/09/2012 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #: N/A
August 9, 2012
Consent Agenda: No Resolution #: 5-12
Originating Department: Police
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RESOLUTION 5-12, APPROPRIATING FUND BALANCE IN THE AMOUNT OF $118,310 AND INCREASING
THE GENERAL FUND #001 2011-2012 BUDGET TO FUND ADDITIONAL COSTS FOR PART-TIME POLICE
OFFICERS, OVERTIME, SALARIES AND BENEFITS.
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ACCOUIIt #: Dept. 175 - Police Department Amount of this item: $118,310
514.172 Overtime Police Communications 0
514.175 Overtime Police Operations 8,000
515.172 PT Salaries - Communications 10,000
515.175PTSalaries-Operations 53,000
516.100 Compensated Absences 8,000
521.101 FICA Taxes 0
521.102 Medicare Taxes 0
522.102 VOT Pension Contribution 18,800
523.101 Life/Health Insurance 20,510
Total $118,310
Current Budgeted Amount Available: Amount Remaining after item:
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
$118,310
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There have been various unforeseen occurrences that were not budgeted for which have caused the above
accounts to run short. Items that affecting the budget: implementation of third zone to maintain a higher police
presence, extended leave by 1 fulltime officer and 1 communications supervisor and increases in benefit costs.
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Department Head f - � �
Finance Director
Reviewed for Financial Sufficiency ❑
No Financial Impact ❑
Attorney: (for legal sufficiency)
Village Manager:
Submit for Council Discussion: A��
Approve Item: ❑
Deny Item: �
Form Amended: 7/12/12
RESOLUTION NO. 5-I2
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROPRIATING FUND BALANCE A1�1D
INCREASING THE GENERAL FUND #�1Q1 2011-2012 BUDGET IN THE
AMOUNT OF 5118,310 FOR ADDITIONAL COST FOR PART-TIME
POLICE QFFICERS, OVERTIME, SALARIES AND BENEFITS.
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
WHEREAS, the Village unplemented a third patrol zone in order to mainta.in a higher
police presence on Village streets;
WHER.EAS, there was an �xtended leave by 1 full-time officEr and 1 cornmunications
supervisor;
WHEREAS, there was unexpected increases for compensated absences, FICA Taxes,
Medicate Taxes, pension contributions and life/health insurance;
NOW, THEREFORE, BE IT RES�LVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
5ection 1 Resolution No. 5-12 is hereby approved appropriating fund balance in the
amount of $118,31 � and increasing the General Fund #001 2011-2012 Budget for the additional
cast for part-time police officers, overtime, salaries and benefits.
Section 2 Funds to be distributed as follows:
Dept.175 - Police Department
S 14.172 Overtime Police Communications $0
514.175 Overtime Police Opera.tions 8,000
515.172 PT Salaries — Communications 10,040
515.175 PT Salaries — Operations 53,000
516.100 Compensated Absences $,000
521.101 FICA Taxes 0
521.102 Medicare Taxes 0
522102 VOT Pension Contribution 18,800
523.101 Life/Health Insurance 20,510
Total $118,310
5ection 3 This Resolution shall become effective immediately upon passage.
„��,ouESrq TEQUESTA POLICE DEPARTMENT ,% �: �
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� �� MEMORANDUM �
Ept l •
To: Village Manager Mike Couao
From: Chief Pete Pitocchelli Q'V'
Date: 08/02/ 12
Subject: Budget Amendment
Village Manager Couzzo I have reviewed my Budget Amendment proposal and have made
some changes to the proposal. The changes are as follows.
ACCOUNTS:
514.172 Overtime Police Communications — 1 requested an additional $1500, I am eliminating
this amount. I will use Reserve Officer ponadio to fill any opening that arises in the
communication section versus using a full-time Dispatcher on overtime.
515.172 PT Salaries Communication — I requested an additional $ 11000. I feel that this can be
adjusted down to $10000. It should be noted that there is 8 hr each week in communication
that are not covered by a Dispatcher. This has occurred due to the fact that Dispatcher Foley
was moved from Dispatch to an Administrative position. In the past these open 8 hr were filled
by Supervisor Gazo, when she was Accreditation Manager/ Communication Supervisor. I have
been using Reserve Officer ponadio to fill these 8 hr each week. There are no scheduled
vacations in dispatch for the months of August or September leaving only the 8hr a week to be
covered by OfFicer ponadio. The total hours for both months equals 72 at her rate of pay $ 20
per hr equals $1440. After reviewing the Revenue/Expenditure Report dated 08/01/12 it shows
this account to be in the rears $6180.22, so adding this and C)fficer ponadio salary of $1440 this
brings the total to $7620.22. After taking this amount from the $10000 requested if would
leave approximately $2300 to cover any unforeseen absences during the months of August and
September.
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,��o�ESTq TEQUESTA POLICE DEPARTMENT ('�•��::�
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A � MEMORANDUM
EP7 �
To: Village Manager Couzzo
From: Pete Pitocchelli Chief of Police �
Date: 08/02/ 12
Subject: Budget Amendment
ACCOUNTS:
515.175 P/T Salaries-Oaerations - I requested $ 59,000 but after review I am
requesting $53,000. We are currently using 3 Reserve officers on a full time bases
to maintain staffing for zone 3. This account is already in the rears $25,163.64
due to the fact that when this budget was approved last fiscal year there was
no zone 3.Each of these Officers is working 80 hr in a pay period at $20 hr this
totals $ 4800 per pay period. There are 5.5 pay periods left this fiscal year so the
total for these 3 officers to complete this fiscal year is $ 26,400. The Two totals
combined equal $51,563.64. This would leave approximately $1400 to cover any
unexpected absences during the next two months by the remaining two
Reserve Officers.
514.175 Overtime Police Oaerations I requested an additional $23,000 for the
for the overtime budget in Police Operations. After reviewing the schedule and
making adjustments for vacations I feel this amount can be lowered to $8000
along with the remaining balance of $2540.90 will equal $10,540.90. The
projected Court overtime cost for the remaining two months is $1000. The
Department is also involved in a 2 day operation with Homeland Security the 8ih
and 9t" of August. This operation involves 8 Officers from this Department over
the two days. The Overfime cost for this operation will be $2360.00. Sgt Max Lally
is also involved in a lengthy investigation with Homeland security with
approximately 47 hrs of overtime in the next two months totaling another $ 2000
for a total of $4360.00. It should be noted that the total amount $4360.00 is being
reimbursed back to the Village by Homeland Security within the next several
months. This would leave approximately $5180 to cover any unexpected
absences, major incidents or occurrences.