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HomeMy WebLinkAboutMinutes_Special Meeting_07/03/2012 MINUTES VILLAGE OF TEGUESTA VILLAGE COUNCIL SPECIAL MEETING MINUTES July 3, 2012 Call to Order and Roll Call The meeting was called to order by Mayor Tom Paterno at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice -Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk Lori McWilliams, and Ms. JoAnn Forsythe, Director of Finance. 1. Council Discussion and Possible Action Regarding Jupiter Inlet Colony Fire Rescue Agreement Manager Couzzo referred to a letter received from Jupiter Inlet Colony's Mayor Comerford which had asked the Village for a more detailed Fire Rescue agreement proposal. Manager Couzzo offered a brief explanation of the numbers scrutinized to propose fairness to all residents. Manager Couzzo suggested a flat percentage as opposed to the CPI (Consumer Price Index) and stated that Jupiter Inlet Colony (JIC) specifically requested a very simple proposal with a known escalator. He explained revenue components and noted that the he preferred not to use the Village millage rate in the formula. Manager Couzzo noted the County's millage figure of 3.45 would generate revenues of $779,954.00 from JIC if they so chose to go with the County. Council Member Brennan voiced her feelings that JIC should not be paying for any of Tequesta's capital expenditures as they were not partners within Village assets. Mayor Paterno responded that a portion of the ongoing truck costs should be incorporated. Manager Couzzo noted that Tequesta assumed all future liability in the proposed service agreement including items such as: downed equipment, pension value issues and other potential variables. He felt the proposed deal was a very good arrangement for JIC and recommended adding an expiration date in the proposal. Consensus of Council was to hand deliver the proposed figure of $656,167 on July 5th with 45 day expiration. Manager Couzzo suggested Council consider an escalator at five to six percent defined by the CPI (Consumer Price Index). Council Member D'Ambra pointed out the Urban Index was defined as the Index for urban consumers in the Miami /Fort Lauderdale area. He recommended using 4 %. Manager Couzzo noted that each percentage point was worth $6,000. Minutes — Special Meeting 7/3/12 Page 2 Manager Couzzo suggested using four percent, the CPI and the Finance Director to develop the language. Council agreed. Council Member Okun felt Jupiter may attempt to compete with the County within five to ten years regarding fire rescue and want to acquire available communities, making JIC a target in their service area. He suggested aiming for a ten year commitment or more in hopes of locking Jupiter out. Mayor Paterno responded that going too far out with the plans may be too much and felt that government growth was increasing faster than the CPI. He supported the ten year time frame. Mayor Paterno questioned Council's preference of five years or ten. Council responded ten. He questioned Manager Couzzo on outs in the agreement. Manager Couzzo responded that outs would happen if future Council took Tequesta to the County or an early termination of contract by JIC which would be penalized with the balance becoming due. He added that all risk was on Tequesta to provide the service as long as the contract was under obligation. Manager Couzzo recapped Council's directions: 10 year term, 1 St year cost $656,167.00, annual escalator of 4% or CPI (as determined by the finance director) whichever is greater, 45 calendar days from July 5, 2012 proposed time to respond. Any Other Matters Council Member D'Ambra expressed his gratitude for Ms. Nilsa Zacarias, Community Development Director moving forward with annexation aggressively but, was concerned that Commissioner Marcus's office was contacted for availability regarding their attendance at Tequesta's meeting dates before Council was alerted. He felt her attendance may not be the best approach. Council Member Brennan offered to contact Commissioner Marcus. Council Member Okun suggested a line item for annexation activities and branding. Manager Couzzo responded that money could be placed in other general government. He stated he would get the budget to Council with summaries from department heads responding to changes from their original submittals. Manager Couzzo noted that documentation had been sent to the County stating that Tequesta's millage rate would remain the same. He noted that the document did not prohibit changes to the millage rate if Council determined change was necessary. Mayor Paterno asked when the flowers at the monument would be replaced. Manager Couzzo responded that it was in progress. Vice Mayor Arena suggested changing flowers out every six months to avoid lapses in maintenance. Manager Couzzo also Minutes — Special Meeting 7/3/12 Page 3 noted that Tequesta was hoping to apprehend persons for throwing the Village's benches off Tequesta Bridge. Adjournment: Council Member Okun moved to adjourn the meeting; seconded by Council Member D'Ambra. The motion to adjourn carried unanimously 5 -0; therefore the meeting was adjourned at 6:43 p.m. Respectfully submitted, 6); QL- Lori McWilliams MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.