HomeMy WebLinkAboutDocumentation_Regular_Tab 05_09/13/2012 ' VILLAGt UI I tG1Ut5 I A
' AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: Click here to enter text.
September 13, 2012
Consent Agenda: Yes Resolution #: Click here to enter text.
Originating Department: Manager
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
3. BUDGET / FINANCIAL IMPACT:
Account #: 401-241-531.302 Amount of this item: FY2012-$12,000.00
Current Budgeted Amount Available: Amount Remaining after item:
FY2012-$46,645.86 FY2012-$34,645.86
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
1. Per Village Ordinance we are presenting the following agreements, proposals, commitments
and memorandum of understanding to Council:
a. Arcadis Water System and General Utility / Civil Projects Work Authorization for Water Treatment
Plant Hypochlorite Tank Replacement in the Amount of $12,000.
5. APPROVALS:
Dept. Head: Finance Director: ❑ Reviewed for Financial
Sufficiency
� No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager:
• SUBMIT FOR COUNCIL DISCUSSION: ❑
• APPROVEITEM: ❑
• DENY ITEM: �
Form amended 08/26/08
� MEMORANDUM
�
Village of Tequesta
Administration
TO: Village Council
FROM: Michael Couzzo, Village Manager
DATE: September 13 , 2012
SUBJECT: Presentation of Agreement, Contracts, etc.
Per Village Ordinance I respectfully present the following agreements, proposal,
commitments and memorandum of understanding to Council.
a. Arcadis Water System and General Utility / Civil Projects Work
Authorization for Water Treatment Plant Hypochlorite Tank Replacement
in the Amount of $12,000
Thank you.
�� A
RCADI S ARCADIS U.S., Inc.
lnfrastructure � Water � Environment � Buildings 2081 Vista Parkway
R ECEI VED Florida 334B
p�' 2� �0�� Te1 561 697 7000
Fax 561 697 7751
Village of Tequesta VILLAGE CLERKS OFFICE �•arcadis-us.com
345 Tequesta Drive
Tequesta, FL 33469
Attn: Michael Couzzo, Village Manager
Subject: WTP — Hypochlorite Tank Replacement WATER RESOURCES
Dear Mr. Couzzo:
As discussed, we visited the WTP last week on matters related to operations
but noted the condition of the referenced tank. These are the same tanks we had Date:
previously recommended for replacement and were planned for incorporation into a August 22, 2012
construction package to include other important rehabilitation items. We noted that
the north tank is leaning slightly. It is not clear whether this as a new development or c°"��:
just previously unnoticed and is also not clear whether it indicates imminent failure, William D. Reese, P.E.
or not. However, it is of significant concern that we feel the effort to replace the tanks phpne:
should be pursued with a higher degree of urgency. We recommend that 561-697-7069
design/permit efforts should commence at the earliest possible date. We also
recommend that his be treated as an emergency to avoid the delays inherent with E'"e'�:
conventional bidding. In lieu, thereof, we recommend that quotes to secure and �Iliam.reese@arcadis-us.com
install the tank be obtained from two or three properly licensed Contractors with
Our ref.
whom the Village, and we, have previous reasonable experience and the project RF012106.0000
awarded to the lowest price company.
As we discussed, a revised work authorization to cover associated Florida License Numbers
emergency services is included herein, should you agree with this approach and Engineering
elect to proceed accordingly. Obviously, we will also modify and forward the previous EB00007917
work authorization to reflect the removal of these tanks from the prior, larger project. �eoio9Y
GB564
Should you have any questions or wish to discuss anything further, please call. Surveyin9
L67062
Very truly yours,
ARCADIS U.S., Inc.
William D. Reese, P.E.
Vice President
encl.
Imagine the result
g:�aprojecfs\wr\rf projectsllequestaN2-1061couao hypochlorite tank 08222012.doc
VII,LAGE OF TEQUESTA
WATER SYSTEM AND GENER�L UTILITY/CIVIL PROJECTS
WORK AUTHORIZATION
WTP — Hypochlorite Tank Replace�nent
This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth herein
and is issued pursuant to the "Professional Engineering Consulting Services Agreement for Water
System and General Utility/Civil Projects", dated November 17, 2005. All terms and conditions
of said agreement shall be applicable to this Work Authorization.
SCOPE
This project includes design, permitting and engineering construction services for the replacement
of the sodium hypochlorite tanks at the water treatment plant.
The Engineer will perForm the following tasks.
1. Prepare finals plans, specifications and biddi.ng documents for the work and review with
the Owner.
2. Prepare PBCHD permit documents, submit the permit application and act as the Owner's
liaison with the agency during the permitting process.
3. Prepare a construction cost estimate.
4. Assist the Owner with securing a quotation from two or three qualified Contractors.
Evaluate the quotes and make a recommendation of award. Note, the project will not be
conventionally bid.
5. Perform all `Engineering' duties as set forth in the construction contract and administer
the construction contract.
6. Provide part-time inspection services during construction.
7. Provide periodic site visits from the Engineer during construction.
8. Certify project completion to the PBCHD upon completion.
,
Page 1 of 2
COMPENSATION
For Scope Items 1 thru 8, the Engineer shall be paid a lump sum fee of twelve thousand dollars
($12,000). The Engineer has assumed all permitting fees will be paid directly to the agencies by
the Owner.
TIME OF PERFORMANCE
The Engineer will complete Scope Items 1 thru 3 within 30 days of the receipt of an executed
authorization, exclusive of delays beyond the control of the Engineer.
This authorization can be cancelled with or without cause by the Village with 30 days written
notice, Should said cancellation occur, the Engineer will be paid for a11 services performed
through the cancellation date.
ACCEPTED BY:
Village of Tequesta
(WTP —Hypochlorite Tank Replacement)
Michael R. Couzzo, Village Manager
Date: �� �� �
!�RCADIS US, Inc.
(GYTP —Hypochlorite Tark Replacement)
Wil iain . e��e, P.�., �i�e PreRi��n?
��'Z �� l2
Date: �
Page 2 of 2
� r_ , ,
VILLAGE OF TEQUESTA
WATER SYSTEM AND GENERAL UTII,ITY/CIVIL PROJECTS
WORK AUTHORIZAITON
WTP — Hypochlorite Tank Replacement
This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth herein
and is issued pursuant to the "Professional Engineering Consulting Services Agreement for Water
System and General Utility/Civil Projects", dated November 17, 2005. All terms and conditions
of said agreement shall be applicable to this Work Authorization.
SCOPE
This project includes design, permitting and engineering construction services for the replacement
of the sodium hypochlorite tanks at the water treatment plant.
The Engineer will perform the following tasks.
1. Prepare finals plans, specifications and bidding documents for the work and review with
the Owner.
2. Prepare PBCHD permit documents, submit the permit application and act as the Owner's
liaison with the agency during the permitting process.
3. Prepaze a construction cost estimate.
4. Assist the Owner with securing a quotation from two or three qualified Contractors.
Evaluate the quotes and make a recommendation of award. Note, the project will not be
conventionally bid.
5. Perform all `Engineering' duties as set forth in the construction contract and admi.nister
the construction contract.
6. Provide part-time inspection services during construction.
7. Provide periodic site visits from the Engineer during construction.
$. Certify project completion to the PBCHD upon completion.
Page 1 of 2
s � a �
COMPENSATION
For Scope Items 1 thru 8, the Engineer shall be paid a lump sum fee of t�velve thousand dollars
($12,000). The Engineer has assumed all permitting fees will be paid directly to ihe agencies by
the Owner.
TI1VgE OF P�itFO12MANCE
The Engineer will complete Scope Items 1 thru 3 within 30 days of the receipt of an executed
authorization, exclusive of delays beyond the control of the Engineer.
'I'h?s authorization can be cancelled wifih or without cause by the Village with 30 days written
notice. Should said cancellation occur, the Engineer will be paid for all services performed
through the cancellation date.
ACCEPTED BY:
Village of Tequesta
(WTP —Hypochlorite Tank Replacement)
���
Micha R. Couzzo, Village Manager
Date: �� �l�
ARCADIS US, Inc.
(YT/7'P—_Ffy�ochlnuite T�rl; Re�lac�ment)
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Page 2 of 2
Village of Tequesta Date: 9/14/2012
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: Water Plant
~Revised November 14, 2011 Req. #:
Quotes Received: 1 (See Attached) Recommended Vendor: Vendor #:
Vendors Bids Aroadis US, Inc. 3429
Arcadis US, Inc. 12,000.00 Address: 2081 Vista Parkwa
Ciry: West Palm Beach
State & Zip: FL 33411
Comments:
Arcadis Water S stem & General Utili / Civil Pro'ects Work Authorization for Water Treatmerrt Plarrt H hlorite Tank
Re lacemerrt.
Manuf./ Available Balance
Item Descri tion Part# Unit Price Total Cost Account # Finance Use Onl
Engineering 1 $12,000 $ 12,000.00 401-241-531.302
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 12,000.00
Finance/Administrative Use Onlv:
The Department Director's / Designee's signature be/ow certifies that (1) this purchase order requisition is complete and in compliance with the Village's
Purchasing Policies and Procedures and ( 2) all procurement requirements have been satisfied.
De artment Director / Desi nee Si nature: Date:
The Finance Department signature below certifies that (1) this requisition has been approved by an authorized Department Oirector/Designee, ( 2) that the
correct account numbers have been used and (3) there is adequate funding in the accounts listed.
Finance Si nature: Date:
Villa e Mana er A roval: Date:
Village Council Approval: Resolution #: Date: