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Home My WebLink AboutDocumentation_Regular_Tab 13_09/13/2012 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: September 13, 2012 Consent Agenda: No Resolution #: 15-12 Originating Department: Community Development AGENDA tTEM TfTLE: (Warding form the SUBJECT line of y' report) RESOLUTION NO. 15-12. Appropriating fund balance and increasing the General Fund #001 2011-2012 Budget in the amount of $36,247 to fund additional expenditure. �' �` : ,; Account #: various see attached resolution Amount of this item: various see attached resolution Current Budgeted Amount Available: N/A Amount Remaining after item: N/A Budget Transfer Required: N/A Appropriate Fund Balance: Yes � A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA APPROPRIATING FUND BALANCE AND INCREASING THE GENERAL FUND #001 2011-2012 BUDGET IN THE AMOUNT OF $36,247 TO FUND ADDITIONAL EXPENDITURES. Departm Head Finance Director . ' Reviewed for Financial Sufficiency ■ No Financial Impact ❑ � Attorney: (for legal sufficiency) Village Manager: • Submit for Council Discussion: [� � Approve Item: ❑ Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want sign and place " Sign Here" sticker on them -- Form Amended: 10/20/11 �,_, � - `? VILLAGE OF TEQUESTA r To: Mr. Michael Couzzo, Village Manager � From: Nilsa Zacarias, AICP, Community Development Director N Date: 8.29.12 / Ref.: Community Development —Fund Appropriation Effective June 1, 2012, I became the Director of Community Development and I conducted a budget analysis realizing that there will be a budget shortage. This memo presents the specifics accounts that need to be funded to properly address the department work load. CD is respectfully requesting to the Village Council the following budget appropriation for the current fiscal year budget: Account150 Due to the department reorganization the account Misc. Planning Services needs to be adjusted to reflect the change. Also, other accounts require fund appropriation to properly address the department needs in terms of expenditure. Since the Planning and Zoning Board has assumed the Local Planning Agency (LPA) responsibilities, CD is responsible for all LPA legal advertisement and related legal reviews. In addition to annexation, there are rezoning and future land use amendments that require legal ads and related legal reviews. Also, there are a number of code changes that Mr. Davis is current�y preparing, and they are scheduled to be heard by the LPA which requires legal adverting. Dept. 150 - Planning 531.301 Legal Services $ 8,000 531.322 Misc. Planning Services $ 12,500 534.302 Legal Advertising $ 800 546.320 Computer System M& S $ 69 664.601 Computer Equipment $ 1,150 Total $ 23,147 1 Account 180 With regard to the Inspection Services account, the approved 2012 budget was based on a 25 hours a week. Considering that there was an increase of work load, MT Causley implemented additional hours to conduct building revisions and inspections. The current fund appropriation reflects an effort to provide customer service by reducing the current turnaround time in processing plan reviews for building permits, and response time for building inspections Also, there are a number of operaring accounts that are currently underfunded. Dept.180 - Building 531.325 Inspection Services $ 9,000 541.300 Communication Services $ 600 546.301 Office Equipment R& M $ 650 547.300 Printing & Binding $ 500 551.300 Office Supplies & Equipment $ 1,200 664.601 Computer Equipment $ 1,150 Tota I $ 13,100 Final Remarks At the May 1, 2012 Special Council Meeting, Village Council voted 5-0 to approve $5,000 to cover basic expenses for the department reorganization such as computers, communication and furniture. Resolution 15-12 is also appropriating funds to implement the subject Village Council fund approval. CD respectfully requests a total appropriation of $36,247 to properly address the department work load and deliver excellent customer service. 2 RESOLUTION NO. 15-12 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROPRIATING FUND BALANCE AND INCREASING THE GENERAL FUND #001 2011-2012 BUDGET IN THE AMOUNT OF $36,247 TO FUND ADDITIONAL EXPENDITURES IN THE ACCOUNTS AND AMOUNTS NOTED BELOW AND AUTHORIZING THE VILLAGE MANAGER TO PROCEDD ON BEHALF OF THE VILLAGE, PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, an additional $36,247 needs to be appropriated in the General Fund #001, as follows; Dept. 150 - Planning 531.301 Legal Services $ 8,000 531.322 Misc. Planning Services $ 12,500 534.302 Legal Advertising $ 800 546.320 Computer System M& S $ 697 664.601 Computer Equipment $ 1,150 Total $ 23,147 Dept. 180 - Building & Zoning 531.325 Inspection Services $ 9,000 541.300 Communication Services $ 600 546.301 OfFice Equipment R& M $ 650 547.300 Printing & Binding $ 500 551.300 Office Supplies & Equipment $ 1,200 664.601 Computer Equipment $ 1,150 Total $ 13,100 WHEREAS, this additional need is a result of the re-organization of the department and was not anticipated in the original FY 2012 Budget; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 15-12 is hereby appropriating Fund Balance and increasing the General Fund #001 2011-2012 Budget in the amount of $36,247 to fund additional expenditures in the accounts and amounts noted above; Section 2 this Resolution shall become effective immediately upon passage.