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Home My WebLink AboutDocumentation_Regular_Tab 06_10/11/2012 '�. VILLAGE OF TEQUESTA . AGENDA ITEM TRANSMITTAL FORM 1. VILLAGE COUNCIL MEETING: Meeting Date: Meeting Type: Ordinance #: 10/11/2012 Regular Council Meeting Consent Agenda: Resolution #: Originating Department: Leisure Services 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Approval of services from Island Time Productions for Annual Tequesta Festival 3. BUDGET / FINANCIAL IMPACT: Account #: Amount of this item: 001-231-534.303 $49, 500 Current Budgeted Amount Available: Amount Remaining after item: �;�8� $28,500 7�. `��. cG Budget Transfer Required: Appropriate Fund Balance: Choose an item. 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Island Time Productions is to provide rides, games and food at the Village's Annual Tequesta Festival on Saturday, November 17 2012. 5. APPROVALS: Dept. Head: Finance Director: rApproved No Financial Impact Attorney: (for legal sufficiency) Yes ❑ No ❑ _ ------ --- --- Village Manager: � -- Routing Sheet Process • SUBMIT FOR COUNCIL DISCUSSION: 1. Send ALL completed forms to APPROVE ITEM: ❑ � Finance for review ONE WEEK prior � to agenda items due into Clerk's ❑ Office. • DENY ITEM: 2. Finance sends Routing Sheet to Form amended 08/26/08 Clerk by deadline. 3. Clerk formulates agenda and sends to Manager for review / approval. V'�llage Of Tec��esta P�ks & Rec�r�ea�ion D�partinent Date: 10/ 1 /2012 To: Michael Couzzo, Village Manager Cc: Lori McWilliams, Village Clerk � From: Greg Corbitt, Director of Parks & Recreation =, RE: Island Time Productions Services for Tequesta Fest 2012 Village Council Agenda Item for October, 2012 Meeting; to approve service agreement of Island Time Productions, Inc to provide the following for the Tequesta Fest 2012: • Saturday, November 17, 2012 • 1-7PM • Thrill Ride (Fury) • Thrill Ride (Silver Streak) • Thrill Ride (1001 Nayhts/Hy-Flyer) • Thrill Ride (Hy-Flyer/Vertical Swing) • Thrill Ride (Super Hard Slide) • Children's Ride (Dragon Wagon) • Children's Ride (Track Style Train) • Children's Ride (Dizzy) • Children's Ride (Wiggle Worm) • (2) Bounce Houses • Water Gun Race Game with 144 Prizes � RolI-A-Ball Game with 144 Prizes • Multi-Player Game with 144 Prizes • Mechanical Bull (Family Style) • Bounce House Western Style • Confection Trailer: 1. 500 Carmel Apples 2. 150 Carmel Corn 3. Unlimited Bags of Cotton Candy Interoffice Memo 4. Unlimited Bags of Popcorn 5. Unlimited Snow Cones • Funnel Cake Trailer (iJnlimited Funnel Cakes Made To Order) � 50 Safety Cable Covers • SQ 225 Quiet-Pak Generator • FG 90KVA Super Quiet-Pak Generator • Full Staffing • Pick-up & Delivery • Erect & Strike(take down) with very Gttle impact to the area in a very efficient manner • Provide all necessary copies of insurance • All rides are State inspected for safety • Provide professionaUtop notch service and product to the Village for the past eight years • Provide electrical power to the event's stage and selected vendors • On-site supervision before, during and after the event • Pre-event meetings with staff to go over logistics and concerns • Finally, eaperience and quality Village of Tequesta Date: 10/1/2012 Purchase Order Requisition Date Purchase Order is Req'd: (Not a Purchase Order) Department: Leisure Services Req. #: Quotes Received: 3 (See Attached) Recommended Vendor: Vendor #: 2300 Vendors Bids Island Time Productions 1. Island Time Productions $49,500 Address: Box 14968 2. Doolan Amusements Co. Inc. $59,975 City: North Palm Beach 3. Big Fun Productions $57,750 State & Zip: FI 33408 Comments: Amusement Rides, Games, Services for Tequesta Fest 2012. Manuf./ Available Balance item Gescripiion rart# �tt . unit Price Totai Cost Account # Finance Use Unly) Thrill Rides 4 $49,500 001-231 534.303 Su er Slide 1 $ - Dra on Wa on Ride 1 $ - Track S le Train Ride 1 $ - Kiddie Rides 2 $ - Games with prizes 3 $ - Mechanical Bull 1 $ - Bounce House 1 $ - Confection Trailer 1 $ - Funnel Cake Trailer 1 $ - Generators 2 $ - Cable Covers 50 $ - Total: $ 49,500.00 " ? Finance/Administrative Use Only: Department Head Si nature: ' Date: �' 1� f Finance Si nature: Date: Villa e Mana er Approval: Date: Villa e Council Approval: Resolution #: Date: PO#: Processed By: Date: ISLAND TIME PRODUCTIONS, INC AN AMUSEME[VT COORDINATING & REFERRAL AGENCY PO BOX 14968 N.P.B., FL. 33408 PHONE 561-801-1617 FAX 561-863-G390 SERVICE / PROPOSAL AGREEMENT / INVOICE AGREEMENT DATE: 9/ 10 / 12 CONTRACTED PARTY: VILLAGE OF�TEQUESTA PARKS 8� RECREATION ADDRESS: 399 SEABROOK RD TEQUESTA FL. PHONE:561-768-0473 FAX:561-768-0705 DATE AND TIAAE OF EVENT: SATURDAY PIOV. 17 , 2011 1 PM TO 7 PM ADDRESS OF EVENT: PARADISE PARK TEQUESTA DR. CONTACT PERSON: GREG CORBIT ENTERTAfNMENT/SERVICE TO BE PROViQED: 1) THRILL RIDE ( FURY ) W/ FULL STAFF , P 8 D, E&S 1) THRILL RIDE ( SILVER STREAK )W / FULL STAFF , P&D, E&S 1) THRILL RIDE ( 1001 NAYHTS / HY-FLYER ) 1) THRILL RIDE ( TBA )( ZERO GRAVITY / TORANADO / CLIFF HANGER ) 1) DRAGON WAGON RIDE W/ FULL STAFF, P&D, E8�S 1) SUPER SLIDE ( HARD 3 LANE) W/ FULL STAFF , P8�D, E&S 1) TRACK STYLE TRAIN W/ FULL STAFF , P&D, E8�S 1) SPINNIIdG KIDDIE ( DIZZY / PUPPIES ) RIDE W/ FULL STAFF , P&D, E&S 1) KIDDIE STYLE ( HAMPTON ) RIDE W/ FULL STAFF , P&D , E&S 1) WATER GUN RACE GAME W/ FULL STAFF, UP TO 144 QUAUTY PRIZES, P&D, E&S 1) ROLL-A-BALL RACE GAME W/ FULL STAFF, UP TO 144 QUALITY PRIZES, P8�D, E8S 1) MULTI PLAYER GAME W/ FULL STAFF , UP TO 144 QUALITY PRIZES ; P&D , E&S 1) MECHANICAL BULL ( FAMILY STYLE ) W/ FULL STAFF, P8�D, E&S 1) BOUNCE HOUSE ( WESTERN THEME ) W/ FULL STAFF, P�D, E8�S 1) CONFECTIOPJ TRAILER W/ FULL STAFF, PS�D, E8�S, 375 CARMEU CANDY APPLES , 150 CARMEL CORN, 200 BAGS PEANUTS , COTTON CANDY, POPCORN , SNOW CONES MADE TO ORDER 1) FUNNEL CAKE TRAILER W/ FULL STAFF, P&D, E&S, UNLIMITED FUNNEL CAKES MADE TO ORDER 1) SQ 225 QUfET-P�4!( GEPVSET VII f WIRE 8� DISTROS , ALL FUELS & OiLS, P8�D , E8�S 1) FG 90KVA SUPER QUIET-PAK W/ WIRE & DISTROS , ALL FUELS 8 OILS , P�D , E�S 1) 50 CABLE COVERS TOTAL REVENUES DUE: $ 49,500.00 BALANCE DUE: $49,500.00 BY: PRIOR TO OPENING OF EVEIdT AT 1 PM ON NOV. 17 2011 ISLAND TIME PRO. INC. CONTRACTED PARTY DATE: DATE: '`'"`*** DO TO UNFORSEEN AND / OR UNCONTROLLABLE CIRCUMSTANCES SUCH AS """"`**" ACTS OF GOD , LOSS OF BUSINESS , MECHAIdICAL DIFFICULTIES ,LOSS OF STAFF , ETC. EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM BIG FUI�I PRODUCTI�NS P. O_ Box 699 Jensen Beach, FI. 349�o Phone (772) 285-2208 Fax (772) 223-0300 EVENT: Tequesta Park and Rec. DATES: Nov.17, 2Q12 EVENT COORDINATOR Greg Corbit TIIvIES: lpm-7pm PH. (561) 768-0473 . FAX (56l) 575-7307 CONTACT: EVENT LOCATION Paradise Park Tequesta Dr. Tequesta, Fl. SERVICE PROPOSAL � PRICE 4) Spectacular Rides (Pira#e Ship, 1001, Super Swings and Silver streak) 1) Fun Slide 4) Kid Rides (Barrel of Fun spin ride, Kiddie Car, Rio Grande Tra.m on tracks, IJragon Wagon Idd coaster) 3) Caraival games (Roll-a-ball Derby race, Water Gun fun, Hi Str�7cer) all games include up to 144 plush prizes each. 1) Mechanical Bull 1) Bounce House 1) Pop Carn concession serving unlunited made to order snow cones, cotton candy, and pop corn. A 3imited amount of 375 caramel apples, I 50 caramel coru, and 200 bags of peanuts. 1) Funnel Cake concession serving �mlimited made to order Funnel calces , 2)1-225kw and 1-90kw Generators with �wer distribution boxes and wue 50) 3' c�le ramp covers Total Package price $57,750.00 PROPOSAL PRICE iNCLUDES, DELIVERY, SET-UP, OPERATING HOURS, ALL STAFF AND DISMANTLING FEES. LOCAL PERNIIT AND OR INSPECT'ION FEES ARE THE RESPONSISILITY OF THE EVENT .. ORGAMZER STATE INSPECTIONS WILL BE SCHEDULED BY BIG FUN PRODUCTIONS, WITH STATE FEES TO BE ADDITIONAL. (WHEN APPLICABLE) ***ALL EQUIPMENT QUOTED IS AVAILABLE AT TIlVIE OF QUOTE, SUBJECT TO AVAILABILiT'Y AT TIME OF ACCEPTANCE.*** ALL QUOTES REQUIRE A DEPOSIS OF 50% UPON ACCEPTANCE. Make checks payable to Sig Fun, Inc. P.O.Box 699 Jensen Beach, FL 34958 AUTHORIZED REPRESENTATTVE . PRINT NAME DATE BIG FUN REPRESENTATIVE PRINT NAME DATE _ �{ "SR xy 1 �, y, � y �� ? i ) �• 'X � 1 � � �� < Y • "� � •.a' � 'M � � �,, � `"� c '�� 3' h � J� �` ww " � ��`' �' < !� �5' � � 23 :�-- ,,� ' . ��'' F , . a� ,. �Z ,� ` � iy0 °k !• y"- ,, � ;- �y � � h-. �''.. . ,. , u .. . , ... �. . ;kc �� . � � , , �� . . ,... r, ... _� . , -.. .. _..:.-. , . , , . .: . : ,. r:. .. _. , .. „ s.. . _ . . .. _ _ ._ . . . _. _ .. ....... ...,:.., `""�,ti <ti�::.. ;i} '��C`ic ICC!. � _i�iilt�i. �t. j4C97 (i-;'! �'�_ ��,,? r'H �v�� Pro�osc�l ,_:�;�_ �; __�_. r�:��,�r��b_�r i�'. 2C�11 Fj^ I's� , - r!^l . ,.��.,�.., �� '��n'r L^ ��tl'C,=11�_. ��i"�. i?:{U:'�PC� i.... ..�'�t. _'' .� . vr=� �url!i � .. -.. �.,. .:,f I �!,' ,1 �r �] � � -- . �.i �';r, :•.vill (J(Ov!:IP `�'18 �`��111�1_i° Of 78C��_:�1Ci t'�ik�5 C7fli� ?ict.:°�:IitGfl '1';� 1 Iln�r i F, r, � t O / i�,,l � CI �i'Y1�=; Rides: Sea Ray Pirate Ship, Silver Streak Himalaya, Hy-Flyer, Swinger, Go gator family coaster, Spin Ride, Western Train, Kiddie Car ride, Giant Fun Slide, Mechanical Bull, and Bounce House Games: Balloon game, Water Gun Game and Derby Horse race. All games are fully stocked with plush toys. 144 included with each game. Additional toys are available at $9.50 ea. Food: Funnel cakes, unlimited Cotton Candy, Pop Corn, and snow cones are unlimited and made to order. Also included, 150 Caramel Corn, 375 Caramel Apples, and 200 bags of peanuts. All Rides, games and food concessions are fully staffed. Package price includes all staff, delivery, set-up, generators, operating hours and dismantling fees. A 50% deposit is required on all signed contracts, with balance due the day of event prior to opening. Equipment availability is subject to change. Total Cost $ 59,975.00 Doolan Arnusements Date Event representative Date