HomeMy WebLinkAboutDocumentation_Regular_Tab 06_11/08/2012 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #: N/A
11 /08/12
Consent Agenda: Yes Resolution #: 31-12
Originating Department: Finance
AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Rolling fiscal year 2011/2012 funding into fiscal year 2012/2013 to complete purchases that were approved
and funded but not completed in budget year ending 09/30/12.
BUDGET / FINANCIAL IMPACT:
Account #: Various — See attached Amount of this item: $321,783.00
"Schedule A"
Current Budgeted Amount Available: Amount Remaining after item:
N/A N/A
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Funds were allocated in fiscal year 2011/2012 to fund specific projects/purchases that were not
completed by fiscal year ending 09/30/12. The Departments are requesting that these funds be rolled
into budget year 2012/2013 in order to complete the projects/purchases.
APPROVALS: SIGNATURE:
Department Head
Finance Director
� o �� ��� 2- �'` ,a �.�
Reviewed for Financial Sufficiency � ,�� �
No Financial Impact ❑
Attorney: (for legal sufficiency)
Village Manager:
Submit for Council Discussion: ,�
Approve Item: ❑
Deny Item: �
SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the
number of copies you want signed and place "Sign Here" sticker on them)
Form Amended: 10/20/11
RESOLUTI4N NO. 31-1 �
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPR(�PRlATtN{� ADDITIC3iVAL. F8JNC3
�ALAfd�E AF:
$ 1Q,�0'�.EiO FROM G�NERAL FUND #00'i
� 95,94'I.00 FROM THE WATER tJ�`ILlTl� FUIdD �Q1
� 2'i5,�41.00 FR�9�1 THE STOR�lIVNATER UT{�ITY FIJIdD #403
� 32'1,7'$3,00
A[VC1 11�G�EASIN(; THE �UDGET'� �XPEId�ESfEXPEt�t�tTUR�S �S
SPECIFl��7 1N THE ATTAC�IED "�CH�EDLlLE A►" 1IVIiICFi �E�t)NlES A
F�ART �F THE RESOLUT{ON; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, $321,783.00 of the Fiscal Year 2011/2012 Budget remained
encumbered at fiscal year-end 09/3Q/12 and the Departments are requesting that
the funds be rolled forward to fund the completion of purchase orders that were
approved and funded but not completed in budget year ending 09/30/12 and
expect to be completed in budget year ending 09/30/13 and;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 31-11 appropriating additional fund balance fram
General Fund #001, Water Utility Fund #401, Stormwater Utility Fund #403 and
authorizing to increase budgeted expenses/expenditures as specified in
"Schedule A" is hereby approved;
Section 2 This Resolution shall become effective immediately upon passage.
.�- . •.
-� . �•.. -� -. -. . . � .
. i . �
�� -
.r. . . . � �' . ¢_ � �-��, .�� q =�`� _ . . � x
�; �
Funds to Roll
Outstandinq Forward as
Oriainal Encumbrances Repuested
GL Account # PO # Vendor Description Encumbrances as of 09/30/12 bv Departments
GENERAL FUND # 001
001-160-664.601 2900 HEWLETT PACKARD COMPANY SERVER $ 5,800.01 $ 5,800.01 $ 5,800.01
001-210-546.310 2888 WANCO MESSAGE BOARD PANELS $ 5,000.00 $ 5,000.00 $ 5,000.00
General Fund Total: $ 10,800.01
WATER FUND # 401
401-241-534.300 2901 DAILEY & ASSOCIATES INC WATER PLANT PROPERTY SURVEY $ 3,850.00 $ 3,850.00 $ 3,850.00
401-411-663.671 2899 ARCADIS ITYPOCHLORITE TANK REPLACEMENT $ 12,000.00 $ 10,200.00 $ 10,200.00
401-412-664.600 2881 NDI TECHNOLOGIES ALPR SYSTEM EXPANSION $ 22,485.00 $ 22,485.00 $ 22,485.00
401-412-664.600 2885 SECURIY 101 AXXESS CONTROL & CCN SYSTEM $ 84,864.85 $ 59,405.38 $ 59,405.38
Water Fund Total: $ 95,940.38
STORM WATER FUND # 403
403-250-662.632 2869 ARCADIS TEQUESTA DR. DRAINAGE IMPROVEMENT: $ 18,000.00 $ 6,170.73 $ 6,170.73
403-250-663.663 2727A FELIXASSOCIATES OF FL TEQUESTA DR. STORMWATER PROJECT $ 373,175.00 $ 208,870.10 $ 208,870.10
Storm Water Fund Total: $ 215,040.83
Totat Rrri[ Fo `.#�qt�:��reu�tbet��unds: S 3:�