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Home My WebLink AboutDocumentation_Regular_Tab 18_11/08/2012 McWilliams, Lori From: Reid, Merlene Sent: Tuesday, November 06, 2012 7:58 AM To: AAcWilliams, Lori Cc: Couzzo, Michael; Rosenkranz, Laura; Forsythe, Jody Subject: Agenda Item-Upgrade of the title of the Head of the Water Distribution department position to Utilities Engineer Lori, Per the Village Manager,please pull this item as upon the recommendation of the HR department,the Village will be moving ahead immediately with filling this position at the Water Plant Superintendent level. Merlene Merlene Reid,M5,SPHR Human Resources Director Village of Tequesta 345 Tequesta Drive Tequesta,FL 33469-0273 Tel:(561)768-0425 Fax:(561)768-0697 1 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: 11 /8/2012 Consent Agenda: Yes Resolution #: Originating Department: Village Manager AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Upgrade of the title of the Head of the Water Distribution department position to Utilities Engineer, with the accompanying expanded duties and responsibilities. BUDGET / FINANCIAL IMPACT: Account #: 401-242.512.100 Amount of this item: To be determined within the salary range $73,804 - $118,087 Current Budgeted Amount Available: Amount Remaining after item: $382,759.38 fs� ��.� � �'}r+ ��f �-� �� s To Be determined � C%��` �r5 �ja,��L� r�� 2� _ Gs� ��0��'l, Budget Transfer Required: oose an Appropriate Fund Balance: Choose an item. item. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) It is being recommended that the position of Chief Water Plant Operator/Water Plant Superintendent, level 111, be upgraded to the position of Utilities Engineer, level 116. APPROVALS: SIGNATURE: Department Head Finance Director '� Reviewed for Financial Sufficiency � No Financial Impact ❑ � � /,�1� Attorney: (for legal sufficiency) See � ached Village Manager: �_�__ -- Submit for Council Discussion: ❑ Approve Item: ❑ Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place °Sign Here" sticker on them) Form Amended: 10/20/11 • i VILLAGE OF TEQUESTA �. JOB DESCRIPTION ,�; _ POSITION TITLE: Utilities Engineer DEPARTMENT: Water Production DATE LAST UPDATED: 10/11/2012 WC CODE: 7520 UNION STATUS: N/A EMPLOYMENT STATUS: Full-Time FLSA STATUS: Exempt POSITION SUMMARY Under general direction from the Village Manager, plans, organizes, manages and directs the operations and services of the Water Plant and assist the Utilities Management Team in planning, monitoring, coordinating, analyzing and enhancing the activities of stormwater and water utilities. REPORTING RELATIONSHIPS Position Reports to: Village Manager Positions Supervised: Administrative Assistant Instrumentation Technician Water Plant Operators Water Plant Trainee DUTIES AND RESPONSIBILITIES • Manages the operations, development, maintenance and repair of the water treatment plant and well fields and ensures compliance with the regulatory requirements • Manages and coordinates the development of the Water Production's budget, monitors and approves expenditures and adjusts budget as necessary • Coardinates activities involving capital improvement projects, including designing the projects, creating the engineering designs, reviewing the consultant plans, making recommendations concerning the financial impact and overseeing the budget • Coordinates the bid phase of capital improvement and construction projects, prepares the technical specifications, reviews contract submittals, prepares and administers construction contracts and oversees the field activities • Provides assistance and information related to construction projects, contracts, responds to routine questions or complaints, and ensures timely completion of projects within the established budget. • Provides technical oversight of utility operations, assists in water/stormwater master planning and conducts field inspections far water/stormwater projects • Consults with the utilities management team and other officials to review operations, resolve problems and provide recommendations �, VILLAGE OF TEQUESTA JOB DESCRIPTION • Oversees on-site compliance and operational control laboratory testing, analyzes plant and laboratory reports, directs the adjustment of processing methods to improve efficiency and maintain continuous compliance with regulatory permits and requirements • Supervises the preparation of comprehensive reports on the water plant operations to management and govemment regulatory agencies • Manages plant-purchasing activities, including vendor bids and oversees the preparation of specifications and associated chemical purchases • Routinely evaluates plant operations and makes recommendations for improving efficiency including enhancements to water quality and other costs, including labor • Monitors required training for operating personnel and ensures licenses and certifications are kept current. • Schedules the work-shifts of operating personnel, conducts performance evaluations, makes recommendations for disciplinary actions, handles employees' complaints and grievances and recommends hiring, terminations, promotions and demotions. • Attends meetings, appears before Village Council, Boards and Committees, makes presentations to community and other groups and serves on various committees to provide engineering expertise • Maintains comprehensive and current knowledge of applicable laws/regulations, new procedures, practices, technologies, trends and advances in the profession. • Monitors work environment and use of safety equipment to ensure safety of employees and other individuals. ADDITIONAL DUTIES • Perform other duties and assume other responsibilities as required. QUALIFICATION AND EXPERIENCE Education and Egperience • Bachelor's in Engineering • Minimum 5 years experience as a manager in a reverse osmosis Water Treatrnent Plant (WTP) with at least 3 years in a supervisory capaciry. Necessary Knowledge Skills and Abilities • Thorough knowledge of the modern principles and practices governing the operations of water treatment & distribution plants; knowledge of the machines, equipment and materials along with the occupational hazards and safety precautions. • Knowledge of civil engineering theory, techniques, principles and practices applicable to the planning, design and construction of utilities projects. • Knowledge of applicable Federal, state and Village codes, regulations and ordinances governing the administration of the water plant. • Thorough knowledge laboratory techniques related to the analysis of public water supply and computerized operations monitoring and control systems. • Strong knowledge of repair and maintenance practices of inechanical and electrical equipment and machinery. VILLAGE OF TEQUESTA JOB DESCRIPTION • Sound knowledge of general management principles and practices to include budgeting, policy and procedure development, and personnel management and supervision. • Skill in analyzing and evaluating information and providing oral and written reports and recommendations on technical, administrative and financial matters. • Skill in planning, organizing, assigning and coordinating the activities of professional and technical staff. • Ability to effectively communicate with, establish and maintain effective working relationships with employees, elected officials, customers, neighborhood organizations, regulatory bodies, and the general public. • Technical competence with Microsoft software suite of products. Licensing and Certification • State of Florida Professional (PE) license prefened • Florida level "A" Water Treatment Plant Operator's license; or a Level "B" with the ability to obtain an "A" within 18 months. • Valid driver's license. • National Incident Management System (NIMS) Certification in accordance with Village policy. WORK ENVIRONMENT • Working conditions vary between an office at the WTP and the field. • Work in the field can occur in all types of weather. • Work can be in hazardous or exposure to potentially hazardvus circumstances. • Frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job chauge. Requirements are representative of minimum levels of knowledge, skills, or abilities. Reid, Merlene . From: Keith Davis [KeithC�corbettandwhite.com] Sent: Tuesday, October 30, 2012 9:31 AM To: Reid, Merlene Subject: Re: Agenda Item - Utilities Engineer Ok, thanks. Then I'm ok with it for legal sufficiency. Sent from my iPhone On Oct 30, 2012, at 924 AM, "Reid, Merlene" <mreid(Q?tequesta.or�> wrote: Hi Keith, No, this will not be creating a new department; only an upgrade of the current position of department head to a higher level with more responsibilities.. Merlene Merlene Reid, MS, SPHR Human Resources Director Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469-0273 Tel: (561J 768-0415 Fax: (561 J 768-0697 From: Keith Davis [mailto:KeithCa�corbettandwhite.coml Sent: Monday, October 29, 2012 4:42 PM To: Reid, Merlene Subject: RE: Agenda Item - Utilities Engineer My only comment is to verify that this is NOT creating a new department (which has to be done by ordinance per Sec. 3.05 of the Charter). From: Reid, Merlene �mailto:mreidC�tequesta.oral Sent: Monday, October 29, 2012 1:53 PM To: Forsythe, Jody Cc: McWilliams, Lori; Couzzo, Michael; Keith Davis Subject: Agenda Item - Utilities Engineer Jody, Attached item from the Village Manager (consent agenda) for your review. Original being sent to your department this afternoon. Keith — Please review for legal sufficiency. Thanks Merlene Merlene Reid, MS, SPHR Human Resources Director 1 Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469-0273 Tel: (561) 768-0415 Fax: (561 J 768-0697 IMPORTANT.• The contents of this email and any attachments are confidential. They are intended for fhe named recipient(s) on/y. If you have received this email in error, p/ease notify the system manager or the sender immediate/y and do not disclose the contents to anyone or make copies thereof. *** eSafe scanned this email for viruses, vandals, and malicious content. *** IMPORTANT.• The contents of this email and any attachments are confidenfial. They are intended for the named recipient(s) only. If you have received this email in error, please notify the system manager or the sender immediately and do not disclose the contenfs to anyone or make copies thereof. *** eSafe scanned this email for viruses, vandals, and malicious content. *** z