HomeMy WebLinkAboutDocumentation_Workshop_Tab 04_11/05/2012 Village of Tequesta Parks & Recreation Department
399 Seabrook Road
Tequesta, FL 33469
Constitution Park Pavilion/Gazebo Reservation Policy
(PLEASE INITIAL LINES BELOW 1 THROUGH 20.)
Rental Policv
1. NO PARK/PAVILION USE FOR ORGANIZED GROUPS (I.E. MOM'S
GROUPS, BIRTHDAYPARTIES, SCHOOL/CAMP GROUPS) WITHOUT A
RESERVATION.
2. No reservations larger than 30 people, including children and adults, for
the large pavilion.
3. No reservations larger than 15 people, including children and adults, for
the gazebo or small pavilion.
4. No party set-up before 9:00 am or 2:00 pm on weekdays or before 11:00
am on weekends.
5. Proof of Village of Tequesta residency is required. (Being a Tequesta
resident associated with a non-resident group or school does not exempt
the group or school from non-resident pricing.)
6. Reservations must be made at least 10 business days in advance, but
cannot be made more than 45 days in advance. The completed reservation
form and payment must be submitted together.
7. All equipment must be hand carried onto the park from the recreation
center parking lot. Cars and trucks are prohibited on park grounds, or
damages will be accessed.
8. Bounce houses require the necessary insurance and must list the Village of
Tequesta as a second insurer. Proof of insurance is required prior to the
reservation date. Bounce houses are allowed only in the designated gazebo
area. The size of bounce house may be no larger than 15'x15'.
9. Do not attach any items to trees or park property. (No nails, tape, staples,
etc.)
10. All signs, excess trash, etc. must be removed at event conclusion.
11. Do not leave any bags or containers of trash on park grounds or tables. Put
all trash in dumpster located in the parking lot.
12. No objects should be inserted below ground level.
13. Tents and/or canopies are allowed only with prior Village approval.
14. No grills are allowed in the park.
15. No animals are allowed in the park (i.e., pony rides).
16. No alcohol or beer is permitted in the park.
17. No glass containers are permitted in the park.
18. No amplifiers or dj's are permitted in the park.
19. The individual hosting the park reservation is responsible for the conduct
of the group and any damages the group makes to the park. A damage fee
will be accessed if repairs are needed.
20. All park rules and regulations must be followed at all times.
SPECIAL NOTE
If your event results in additional costs to the Village of Tequesta due to properry damage,
non-routine maintenance, additional need for crowd control, etc., the person hosting the
activity will be billed for additional services.
VENDORS
ALL VENDORS MUST MEET APPLICABLE COUNTY HEALTH DEPARTMENT AND
OCCUPATIONAL LICENSE REQUIREMENTS AND PROVIDE PROOF OF GENERAL
LIABILITY INSURANCE COVERAGE.
INSURANCE INDEMNIFICATION
"The permittee shall indemnify, defend and save harmless Village of Tequesta from
all injuries (including death), property damage and other claims, liabilities, losses
and causes of action arising out of or resulting from this agreement or arising from
permittee's use of the properry or the use of said properry by any person acting
under the authority of permittee or participants and/ar spectators in connection
with the ermittee's activities in and on the site."
�k�r SPECIAL NOTE: This permit is subject to cancellation by
The Village of Tequesta.
How to Reserve Constitution Park
In �erson: On the VOT Website*:
Tequesta Recreation Center www,tequesta,org
399 Seabrook Road 1) Go to Departments
Tequesta, FL 33469 2) Parks and Recreation
Monday - Friday 3) Village Parks and Facilities
8:00 - 5:00 PM 4) Constitution Park Pavilion
5) Download and Print Form
6) Fax completed form to
(561) 768-0705
*Reservation is not confirmed
until payment is received.
Constitution Park Reservation Fee Schedule
Week Da Fees Monda throu h Frida
FEE SCHEDULE VOT RESIDENT FEE NON-RESIDENT TAX EXEMPT
FEE Certi cate Re uired
Monday -Friday Call for pricing Large Pav�lion
9:00 am -1:00 pm (561) 768-0476 $112.50+6% Sales Tax $112.50
2:00 m - 6:00 m $119.25
Monday -Friday Call for pricing Gazebo/Small Pav�'lion
9:00 am -1:00 pm (561)768-0476 $56.25 + 6% Sales Tax $56.25
2:00 m - 6:00 m $59.63
Weekend Fees Saturda and Sunda
FEE SCHEDULE VOT RESIDEINT FEE NON-RESIDENT TAX EXEMPT
FEE
11:00 AM - 4:00 PM Call for pricing Large Pavilion $225.00
(561) 768-0476 $225.00+6% Sa1es Ta�t
$238.50
11:00 AM - 4:00 PM Call for pricing Gazebo/Small Pavilion
(561) 768-0476 $112.50+6% Sales Tax $112.50
$119.25
�k�kSPECIAL NOTE Proof of residency is required upon registering. Proof of
residen is a driver's license or water bill.
Cash or Check ONLY is accepted.
Please make all checks payable to the "VILLAGE OF TEQUESTA".
PLEASE NOTE:
• A verbal reservation is valid for 5 business days, pending receipt oF completed
application, payment and any required documentation, including certificates and
licenses. If the application is not received and payment is not made within 5 business
days of the verbal reservation, the reservation will be void. (Ifyou cancel/reschedule
within 30 days af the original date, an alternate date may be arranged based upon
availabflity. However, ND REFUNDS will begiven.)
• Fees may not be refunded for reasons including, but not limited to cancelladon,
rescheduling and/or inclement weather conditions.
• If your function results in additional costs to the Village of Tequesta due to properry
damage, non-routine maintenance, additaonal need for crowd control, etc., additional
costs will be incurred by the individual/group hosting the function.
Constitution Park Pavilion Re uest Form
(THIS FORM NEEDS TO BE FILLED OUT COMPLETELYj
Individual Hosting the Event:
Phone # (Home): Work: Cell:
Mailing Address:
City: Zip:
What type of activity?
Event Day and Date:
Event Time:
Number of persons expected:
[No more than 30 people for the large pavilion and 15 people for the gazebo/small
pavilion, including both children and adults.)
STATEMENT OF LIABILITY
I understand the organization, agency, or individual requesting this facility shall be responsible for any
damage or loss that may occur and wi11 pay the Village of Tequesta the full replacement or repair value, or
the cost of labor and vehicles if clean up work must be done by the Village of Tequesta.
GENERAL RELEASE
Assurnption of Risk: The undersigned in consideradon for the Village of Tequesta Parks & Recreation
Department providing facilities, equipment, instruction and supervision at this facility for which he/she
has requested, does thereby:
1. Assume all risks and responsibility of damage or injury involved through rental and use of this
facility.
2. Agree to indemnify, defend, and hold harmless the Village of Tequesta, its officers, employees,
agents and representatives, from any claim or suit for damages resulting from rental or use of this
facility in accordance with the terms described in this agreement
3. Agree to all terms & conditions.
NAME & SIGNATURE OF PERSON HOSTING THE EVEAlT:
DATE:
Below to 6e lilled out bv V„ illage o,�Te�uesta Parks & Retreatfon Dent Personnel
Staff Confirmation: Date:
Park Personnel Confirmation: Date:
Payment Received: Date: