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Home My WebLink AboutMinutes_Workshop_09/18/2012 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL WORKSHOP SEPTEMBER 18, 2012 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 6:08 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice Mayor Vince Arena, Council Member Abby Brennan, Council Member Steve Okun and Council Member Frank D'Ambra. Also in attendance were: Village Clerk McWilliams and Ms. JoAnn Forsythe, Director of Finance. APPROVAL OF AGENDA Mayor Paterno opened the meeting and asked that the order of items be adjusted. Consensus of Council was to hear Item 3 first (Budget) and Item 5 (Branding) second, all other items would follow in sequence. 3. Discussion on the Proposed 2012/2013 Budget Planning Council Member D'Ambra questioned Ms. JoAnn Forsythe, Director of Finance regarding changes in the economic forecast. Ms. Forsythe responded that the State predicted the economy to be flat going forward and for some time. Mayor Paterno questioned the anticipated revenues. Ms. Forsythe expressed her feelings that the indicators called for adjustments to the Village budget which she had performed. She noted the reserves revenues estimated total was $9.6 million and expenditures were at $9,576,000. Ms. Forsythe stated the appropriated fund balance, at present, showed $411,922 from reserves and the figure would most likely be adjusted. Council discussed Parks and Recreation events, resident and non - resident benefits, reducing police and fire overtime and lowering costs of Tequesta Fest. Council agreed to hold monthly workshops to review benchmarks and financials, evaluate the Village budget and discuss other priorities. They also suggested department heads offer presentations at the workshops before the items were brought to regular Council meetings. Attorney Keith Davis departed the meeting at 6:00 p.m. Minutes — Workshop 9/18/12 Page 2 5. Discussion on Strategic Planning Council agreed to accelerate the annexation efforts and discussed the recent insurance concern along with future renewal options. They also spoke about replacement of departing /retiring department heads. Council agreed to begin holding monthly workshops on the first Monday of the month with the first meeting to be held on October 1, 2012. 2. Discussion on Succession Planning Council collaborated on replacement avenues for senior staff positions in which retirement was on the horizon. Manager Couzzo stated the importance of cross training and staff assessments to evaluate abilities in covering positions when the time came. He suggested departments focus more on mentoring their staff. 4. Discussion on the Branding Enterprise Initiative Council Member Okun offered several ideas and offered his feelings that branding would enrich the Village to be a more desirable destination, therefore; raising property values. Council Member Brennan questioned outsourcing rescue boat service to cut Village costs. Council discussed funding of branding projects and Council Member Okun returning with more detailed costs associated with the endeavor. Vice Mayor Arena suggested the possibility of utilizing the Burt Reynolds Studio and videographer as part of Tequesta's marketing package. Council Member Okun noted pet statistics, generational trends along with other ideas he believed would benefit the Village and their residents. Council Member D'Ambra suggested utilizing established resident emails to solicit interest in the implementation of Council Member Okun's ideas. Council expressed concern with the costs of branding, although; the idea was well received. Mayor Patemo suggested Council Member Okun adjust the numbers to be more affordable. Vice Mayor Arena suggested volunteers and donations be utilized. Consensus of Council was to add $1.00 and a line item for Marketing & Public Relations under the Manager's budget. Minutes — Workshop 9/18/12 Page 3 1. Mission Statement Review and Discussion Item was tabled to the October 1, 2012 workshop. 6. Discussion of Jupiter Inlet Colony Progress Item removed from agenda. 7. JILONA Update Mayor Tom Paterno noted an upcoming JILONA meeting to be held at Commissioner Karen Marcus's office and offered his opinion and additional information. ANY OTHER MATTERS Council Member Brennan noted recent happenings through the Parks and Recreation department. Mayor Paterno offered his thoughts regarding Tequesta Fest. Council Member Okun inquired about the upcoming Chili Cook off. Council Member Brennan confirmed that the Cook off was volunteer run and offered details of the charitable event. Council discussed details regarding annexation. ADJOURNMENT Council Member Brennan moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjourn carried unanimously 5 -0; therefore, the meeting was adjourned at 9:55 p.m. Respectfully submitted, 0) awl 6L4D Lori McWilliams, MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.