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Home My WebLink AboutDocumentation_Regular_Tab 05_01/10/2013 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: 1 /10/2013 Consent Agenda: Yes Resolution #: Originating Department: Village Attorney ' � ` • • • • - C - • � -�• Setting the Village's Policy and Procedures for Providing Guidelines for Village Officials and Boards and Committee Members Regarding Required Ethics Training � . . .. Account #: Amount of this item: Current Budgeted Amount Available: Amount Remaining after item: Budget Transfer Required: � ' � w v <;r� Appropriate Fund Balance �: �� , � , ;�: ��°�. `' • ' •- .� • •- • • • .�- . Setting the Village's Policy and Procedures for Providing Guidelines for Village Officials and Boards and Committee Members Regarding Required Ethics Training • � Department Head '�e��._.��;��;;,.;��. � � C.. 4,." s�, � Finance Director Reviewed for Financial Sufficiency ❑ No Financial Impact ❑ Attorney: (for legal sufficiency) Village Manager: �-�, ,----- Submit for Council Discussion: [� Approve Item: ❑ Deny Item: � • • - . . .. - . -. .- - . .- - .- . ..- . . -.. ..� . - - . - Form Amended: 7/12/12 VILLAGE OF TEQUESTA ETHICS TRAINING POLIC� SUBJECT• Ethics Training REFERENCE: Palm Beach County Code of Ethics §2-446(a) PURP�SE: To set the Village's policy and procedures for providing guidelines to a11 Village officials and personnel regarding required ethics training. POLICY According to the Pa1m Beach County Code of Ethics §2-446(a), Officials and employees shall be informed of their ethical responsibidities at the start of their public service, and shall receive updates and training materials on ethics issues throughout the span of their public service... The county administrator or municipal administrator as applicable shall establish by podicy a mandatory training schedule for all officials and employees which shall include mandatory periodic foldow-up sessions. PROCEDURE 1. All Village employees and non-elected officials must receive initial Code of Ethics training within sixty (60) days of employment or appointment. All Village elected officials must receive initial training within sixty (60) da.ys of ta.king office. This training may consist of live training with Pa1m Beach County Commission on Ethics (COE) staff, on-line training through the use of the training video available on the COE's website, or a DVD presentation by COE staff. 2. As part of the required training, all Village employees, and elected and appointed officials must read the Palm Beach County Code of Ethics. The code is available on the COE's website at www.palmbeachcountyethics.com, as well as in the Ethics Pocket Guide, published by the COE. 3. After initial training, periodic mandatory follow-up training is required of all Village employees and elected and appointed officials every two (2) years. The COE will coordinate with the Village Manager to provide timely and effective follow-up training. 4. After completing training and having read the Code of Ethics, a11 Village employees, and elected and appointed officials shall complete an approv� acknowledgment form available on the COE's website, http://www.palmbeachcount�ethics.com/forms.htm, indicating that they attended a live COE training session or viewed the appropriate web-video or approved DVD provided by the COE. The training acknowledgment form must be signed by the Village employee or official and submitted to the Village HR Director for inclusion in their �rsonnel file. 1�Page 5. Compliance reviews performed by the COE are for the purpose of achieving ma�mum compliance with the Code of Ethics training mandates as contained in Art. XIII, §2-446 of the Palm Beach County Code of Ethics. Results of training compliance reviews will be submitted to the Village for necessary action prior to the issuance of a compliance report. The Village sha11 ha.ve an opportunity to cure any deficiency within a reasonable time not to exceed forty-five (45) days. Compliance reviews will be performed by the COE on an as needed or bi-annual basis. 6. The Village Manager is designated as the liaison between the Village and the COE. The Village Manager will coordinate all mandated training and compliance audits with the COE. COE staff will make every effort to accommodate scheduling requests for both training and auditing of compliance. 7. Periodically, the COE will recommend changes, modifications or updates to this ethics training policy. The Village Manager will provide such recommended changes, modifications or upda.tes to the Village Council for review and approval. 2�T'age AMENDED ITEM VILLAGE OF TEQUESTA ETHICS TRAINING POLICY FOR OFFICIALS SUBJECT: Ethics Training REFERENCE: Palm Beach County Code of Ethics §2-446(a) PURPOSE: To set the Village's policy and procedures for providing guidelines to Village elected and appointed officials regarding required ethics training. POLICY: According to the Palm Beach County Code of Ethics §2-446(a), O�cials and empdoyees shald be informed of their ethical responsibilities at the start of their public service, and shall receive updates and iraining materials on ethics issues throughout the span of their public service... The county administrator or municipal administrator as applicable shall estabdish by policy a mandatory training schedule for all o�cials and employees which shall include mandatory periodic fodlow-up sessions. PROCEDURE: 1. All Village non-elected officials must receive initial Code of Ethics training within sixty (60)days of appointment. All Village elected officials must receive initial training within sixty (60) days of taking o€fice. Tlus training may consist of live training with Palm Beach County Commission on Ethies (COE) staff,on-line training through the use of the training video available on the COE's website,or a DVD presentation by COE staff. 2. As part of the required training, all Village elected and appointed officials must read the Palm Beach County Code of Ethics. The code is available on the COE's website at www.palmbeachcountvethics.com, as well as in the Ethics Pocket C'ruade, published by the COE. 3. Af�er initial training, periodic mandatory follow-np training is required of a11 Village elected and appointed officials every two (2) years. T'he COE will coordinate with the Village Manager to provide timely and effective follow-up training. 4. After completing training and having read the Code of Ethics, all Village elected and appointed officials sha11 complete an appmved aclaiowledgment form available on the COE's website, http://www.palmbeachcauntyethics.com/forms.htm, indicating that they attended a live COE training session or viewed the appropriate web-video or approved DVD provided by the COE. The training acknowledgment form must � signed by the Village official and submitted to the Village Clerk. 5. Compliance reviews performed by the COE are for the purpose af achieving maximum compliance with the Code of Ethics training mandates as contained in Art. XIII, §2-446 1 � Page _ of the Palm Beach County Code of Ethics. Results of training compliance reviews will be submitted to the Village for necessary action prior to the issuance of a compliance report. The Village sha11 have an opportunity to cure any deficiency within a reasonable time not to exceed forty-five (45) days. Compliance reviews will be performed by the COE on an as needed or bi-annual basis. 6. The Village Manager is designated as the liaison between the Village and the COE. The Village Manager will coordinate all mandated training and compliance audits with the COE. COE staff will make every effort to accommodate scheduling rec�uests for both training and auditing of compliance. 7. Periodically, the COE will recommend changes, modifications or updates to this ethics training policy. The Village Manager will provide such recommended changes, modifications or updates to the Village Council for review and approval. _ _ 2 �Page